145 Administrative Supervisor jobs in Dubai

Location: Medical Center Dubai

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will be responsible for handling day-to-day administrative tasks, maintaining accurate records, and coordinating with various departments.

• Manage appointments, schedules, and correspondence
• Support HR, procurement, and inventory-related activities as required

• Previous experience in an administrative role, preferably in a healthcare or medical environment

This is an exciting opportunity to work in a dynamic and fast-paced environment. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our medical center.

1. Provide administrative support to the medical center's staff
2. Manage and maintain accurate records and documentation
3. Coordinate with various departments to ensure seamless operations

As an employee of our medical center, you will enjoy a competitive salary package and opportunities for career growth and development.

We are seeking a skilled and friendly Receptionist to be the welcoming face of our office. As a key member of our team, you will play a crucial role in client communication.

• Front Desk Duties:
• Welcome visitors and manage calls in a professional manner.
• Maintain a clean and organized reception area.
• Make outbound calls to potential clients to schedule appointments for our sales team.
• Manage meeting schedules and assist with basic office coordination.
• Be comfortable on camera for promotional or company videos if needed.
• Keep accurate records of calls and appointment status.

• No prior experience is required, but excellent communication and interpersonal skills are essential.
• A friendly, confident, and professional attitude is necessary for success in this role.
• You should have basic computer knowledge (MS Office, email handling).
• Fluency in English is required; Arabic or additional languages is a plus.

• A supportive and growth-oriented work environment.
• The opportunity to learn and grow within the real estate industry.
• Fixed salary + commissions structure.
• Ongoing training for the right candidate.

Enhance Your Career as an Office Support Specialist

We are seeking a highly organized and skilled individual to provide exceptional administrative support.

• Offer top-notch administrative assistance, including phone support and response management.
• Collaborate with the team in drafting and designing documents using specialized software, driving innovative solutions.
• Manage and organize documents, files, and records with precision and attention to detail.
• Guarantee data accuracy through diligent data entry and database maintenance.
• Provide proactive support to colleagues as needed, fostering a collaborative environment.
• Maintain office equipment to ensure optimal performance and efficiency.

• High school diploma or equivalent.
• Excellent communication and interpersonal skills, enabling effective collaboration.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with basic office equipment, including printers, scanners, and fax machines.

This position offers an excellent opportunity to join our team as a support assistant, providing administrative backing to our team in Dubai. You will collaborate with our existing executive assistant and be accountable for managing contact information, preparing weekly research reports, and maintaining conference schedules.

We are seeking an efficient, well-organized individual with strong attention to detail to excel in this role.

• Manage contact information for the team
• Prepare weekly research reports
• Maintain conference schedules
• Assist with printing and collating research packs
• Prepare purchase orders, currency requests, and expense claims

In return for your hard work and dedication, you will be part of a dynamic team that values teamwork, professional conduct, and a proactive approach.

About Us

We pride ourselves on treating clients and candidates as individuals with unique needs, delivering tailored solutions to meet their expectations.

Job Title:

We are seeking a highly skilled and organized Administrative Support Specialist to provide top-notch support to our team with various personnel-related and administrative tasks.

Key Responsibilities:

• Greet visitors warmly and professionally, creating a positive first impression of the organization.
• Assist the management team by scheduling appointments, coordinating meetings, and managing calendars efficiently.
• Answer phone calls promptly, direct inquiries to the appropriate person, and ensure timely responses to emails.
• Maintain accurate and confidential records and databases, updating them regularly.
• Support the creation and editing of reports, presentations, and other documents to aid HR operations.
• Conduct research and gather information for various projects and presentations as required.
• Arrange travel bookings for team members when necessary, ensuring smooth arrangements.
• Monitor office supplies inventory, replenish items as needed, and place orders for new supplies.
• Support the HR Department with any additional tasks or projects as assigned.
• Manage day-to-day office operations, including correspondence, file organization, and supply procurement.
• Aid in maintaining employee records, filing, and data entry for HR processes.
• Support the recruitment process by coordinating interviews, collecting candidate documents, and organizing recruitment materials.
• Assist in organizing and implementing employee engagement initiatives to foster a positive workplace culture.
• Help with onboarding new employees, maintaining employee records, and coordinating employee benefits.

Requirements:

• Bachelor's degree (Minimum 03 years of university studies).
• PC literacy and experience with MS Office applications (Required)
• 2-5 years of similar work experience.

Working Arrangements:

Monday to Friday: 9:00 AM - 6:00 PM
Saturday: 9:00 AM - 1:00 PM
Weekly-Off (Sunday)

We are seeking a highly skilled and experienced professional to serve as the face and voice of our organization. As a key member of our team, you will be responsible for providing exceptional administrative support and ensuring seamless communication with clients.