47 Conference Planning jobs in the United Arab Emirates

An Event Coordinator is responsible for planning, organizing, and overseeing various events, such as meetings, conferences, weddings, and corporate events. The job description typically includes the following responsibilities and qualifications:

1. Event Planning and Management :

• Collaborate with clients to understand their needs, goals, and budget for the event.
• Create detailed event proposals, including timelines, venues, suppliers, staffing, and budgets.
• Coordinate all event logistics, including venue booking, catering, transportation, accommodation, and equipment rentals.

1. Vendor and Stakeholder Coordination :

• Identify and negotiate contracts with vendors and suppliers, ensuring quality and cost-effectiveness.
• Communicate with all stakeholders, including clients, vendors, and team members, to ensure smooth event execution.

1. On-site Event Management :

• Supervise the setup, execution, and breakdown of events, ensuring everything runs according to plan.
• Troubleshoot and resolve any issues that arise during the event to ensure a seamless experience.

1. Budget Management :

• Manage and monitor the event budget, making adjustments as necessary to stay within financial constraints.
• Provide clients with detailed post-event financial reports.

1. Marketing and Promotion :

• Assist in promoting events through social media, email campaigns, and other marketing channels.
• Develop marketing materials and coordinate with designers and printers.

1. Post-event Evaluation :

• Gather feedback from clients and attendees to assess the success of the event and identify areas for improvement.
• Prepare detailed reports on the event’s success, including attendance, budget adherence, and overall client satisfaction.

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• Proven experience as an event coordinator or in a similar role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and work under pressure.
• Proficiency in event management software and tools.
• Flexibility to work long hours, including evenings and weekends, as needed.

This role requires someone who is highly organized, creative, and capable of managing multiple aspects of event planning simultaneously. The ability to work under pressure and adapt to changing circumstances is crucial for success in this position.

Job Summary:

This role is responsible for planning and executing events from start to finish, managing vendor relationships, and developing marketing plans. The ideal candidate will have a proven track record of managing large-scale events and working with diverse stakeholders.

Key Responsibilities:

• Plan and execute events from start to finish, ensuring all logistical aspects are executed smoothly.
• Manage vendor relationships, negotiate contracts, and ensure all vendors are registered and comply with company policies.
• Develop and implement marketing plans for events, including social media and other promotional activities.
• Attend networking events to promote the company and its events.

Requirements:

• Bachelors degree in Marketing, Business Administration, or a related field.
• 5-7 years of experience in event management or a related field.
• Proven ability to manage vendor relationships and negotiate contracts.
• Proficiency in Microsoft Office and event management software.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.

Benefits:

• Opportunity to work on large-scale events and develop marketing plans.
• Chance to build relationships with diverse stakeholders and vendors.
• Professional development opportunities.

Specialist Skills / Technical Knowledge Required:

• Event Management Expertise: Proven ability to manage vendor relationships and negotiate contracts.
• Budgeting Financial Tracking and Cost Management: Proficiency in budgeting financial tracking and cost management for events.
• Marketing Plans Development: Experience in developing and implementing marketing plans for events.

Join to apply for the EVENT COORDINATOR role at KILONEWTONS

Join to apply for the EVENT COORDINATOR role at KILONEWTONS

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• Coordinate corporate events, conferences, and exhibitions from conception to completion
• Manage budgets, timelines, and vendor relationships
• Oversee venue selection, catering, and logistics
  
  
• Liaise with clients to understand event objectives and requirements
• Coordinate with marketing teams for promotional materials
• Manage guest lists and RSVPs
  
  
• Supervise event setup and ensure smooth execution
• Troubleshoot issues in real-time
• Ensure compliance with UAE event regulations
  
  

• Coordinate corporate events, conferences, and exhibitions from conception to completion
• Manage budgets, timelines, and vendor relationships
• Oversee venue selection, catering, and logistics
  
  

• Liaise with clients to understand event objectives and requirements
• Coordinate with marketing teams for promotional materials
• Manage guest lists and RSVPs
  
  

• Supervise event setup and ensure smooth execution
• Troubleshoot issues in real-time
• Ensure compliance with UAE event regulations
  
  

• Must know: Event management software (Cvent, Eventbrite, etc.)
• Proficient in MS Office (Excel for budgets, PowerPoint for proposals)
• Familiarity with virtual event platforms (Zoom Events, Hopin)
  
  

• Gather attendee feedback and prepare reports
• Analyze event success metrics (ROI, engagement rates)
• Maintain event archives for future reference
  
  

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Management and Manufacturing
• Industries Construction

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Dubai, Dubai, United Arab Emirates 8 hours ago

Dubai, Dubai, United Arab Emirates 10 hours ago

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Our organization is seeking a highly skilled Event Coordinator to plan and coordinate events and exhibitions. The successful candidate will be responsible for collaborating with event organizers, planning logistics, arranging necessary permits and licenses, and coordinating with internal teams.

This role requires excellent organizational skills, effective communication, budget management, and the ability to work under pressure. The ideal candidate will possess strong interpersonal and negotiation skills, with the ability to build and maintain client relationships.

1. Collaborate with event organizers to understand their requirements and objectives.
2. Plan and coordinate all aspects of events and exhibitions.
3. Arrange for necessary permits, licenses, and insurance.
4. Coordinate with internal teams to ensure smooth event operations.
5. Manage event budgets and resources effectively.
6. Act as primary point of contact for exhibitors, vendors, and subcontractors.

• Bachelor's degree in business, sales, marketing, or a related field (preferred).
• Dubai Driving License.
• Proven experience in sales, preferably in the events or exhibitions industry.
• Strong interpersonal and negotiation skills.
• Ability to build and maintain client relationships.
• Negotiation and problem-solving skills.

Event Planning and Execution Role Summary:

This position involves coordinating events with the event host prior to the function to ensure all arrangements are satisfactory. Reviewing the event plan allows for gathering of guest information, determining setup timelines, and identifying specific guest needs such as buffets, action stations, etc. Responding to and fulfilling any special event requests is also a key responsibility.

Primary Responsibilities:

Reviewing event plans to understand guest requirements is crucial. Collaboration with the event host is necessary to confirm arrangements. Ensuring timely and efficient execution of events is essential. Following up on special requests is also vital to guarantee satisfaction.

Key Requirements:

• Conduct safety risk assessments and implement measures
• Report incidents or injuries to management
• Maintain confidentiality of proprietary information
• Provide excellent customer service according to company standards
• Anticipate and address customer service needs proactively

Preferred Qualifications:

• High school diploma or equivalent education
• At least 1 year of experience in a related field
• Ability to lift up to 25 pounds and perform physical activities such as standing, sitting, walking, lifting, pushing, pulling, and object handling

About Our Organization:

We value diversity and welcome individuals from all backgrounds. Our strength lies in the rich blend of culture, talent, and experiences of our team members. We are committed to providing equal opportunities for all associates and promoting a culture of inclusion.

Job Title: Events Sales Coordinator

Location: Dubai, UAE

Salary: AED 6,000/month (Fixed – Non-Negotiable)

Experience: 1–2 years' experience

Position Summary:

We are seeking a tech-savvy, energetic, and enthusiastic Events Sales Coordinator to support the events sales team in managing client communication, sales coordination, and event logistics. This role is ideal for a recent graduate or someone with 1–2 years of experience in hospitality, F&B, or administrative roles looking to grow in a dynamic environment.

Candidates with experience as a hostess or team leader in hotel F&B will also be considered, provided they demonstrate strong potential.

Please apply only if you're comfortable with the fixed salary of AED 6,000/month. No negotiation will be considered.

Key Responsibilities:

• Assist in sales proposals, client follow-ups, and event coordination tasks
• Support end-to-end event logistics, documentation, and internal communication
• Prepare and maintain sales reports, client materials, and event files
• Handle email communication and coordination in a professional manner
• Assist with on-site event execution as required
• Collaborate across departments (marketing, F&B, operations) to ensure seamless delivery
• Participate in team briefings and contribute to client servicing

Requirements:

• Bachelor's degree in Business, Hospitality, Events, or related field
• Freshers or candidates with 1–2 years' experience in relevant roles encouraged to apply
• Hotel F&B background (hostess or team leader) is a plus
• Strong skills in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Tech-savvy, well-organized, and confident communicator
• Must be aged between 24–26 years
• Energetic, sporty, and customer-focused personality
• Willingness to learn and grow in a fast-paced team environment

Interview Assessment:

Shortlisted candidates will complete a case study during the interview, covering:

• Objection handling
• Email writing
• Coordination simulation

Please Note:

• If you are shortlisted, we will provide a one-way economy-class ticket from your home country to Dubai.
• You will receive one month of complimentary stay in our staff accommodation.
• After the first month, should you wish to remain in staff housing, a charge of AED 2,000 per month will apply.

Event Operations Manager

Specializing in providing top talent to various industries.

We are seeking a highly organized and energetic Event Operations Manager to join our dynamic team. The successful candidate will have excellent leadership skills, a knack for problem-solving, and the ability to work effectively under pressure.

• Operational Planning: Develop detailed plans for each event, considering specific client needs and objectives.
• Vendor Coordination: Coordinate with vendors and suppliers to secure necessary services, equipment, and materials.
• Logistical Management: Oversee the logistical setup and breakdown of event spaces, ensuring efficient processes.
• Staff Direction: Manage on-site event staff, providing clear directions and support as needed.
• Marketing Collaboration: Collaborate with the marketing team to ensure proper promotion and branding of events.
• Financial Oversight: Monitor event budgets, keeping track of expenses to avoid exceeding financial limits.
• Objective Setting: Work with the sales team to define event objectives and metrics for success.
• Post-Event Evaluation: Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Regulatory Compliance: Ensure compliance with health, safety, and legal regulations during all phases of events.
• Negotiation: Negotiate contracts with vendors, venues, and service providers to secure cost-effective arrangements.
• Client Communication: Communicate effectively with clients to understand their vision and exceed their expectations.
• Issue Resolution: Address and resolve any issues that arise during the event promptly and efficiently.

• Education: Bachelor's degree in Event Management, Hospitality, Business, or a related field.
• Experience: Proven experience as an Event Manager or in a similar operations role.
• Skills: Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Communication: Excellent communication and interpersonal skills for client and vendor interactions.
• Flexibility: Ability to work long hours, including evenings and weekends, as event schedules demand.
• Technology: Proficiency in event management software and Microsoft Office Suite is essential.
• Leadership: Demonstrated leadership capabilities with experience managing teams effectively.
• Problem-Solving: Strong problem-solving skills and the ability to remain calm under pressure.
• Attention to Detail: A keen eye for detail to ensure meticulous execution of event setups.
• Travel: Ability to travel frequently to different locations for various events.

Job Title: Event Coordinator

Job Title: Event Planner

• About the Role:
• The Event Planner plays a pivotal role in managing events ranging from corporate meetings to social gatherings. This dynamic role focuses on meticulously planning and executing each event within the designated timeline.
• This position is ideal for individuals who are detail-oriented, have excellent organizational skills, and can effectively communicate with clients and vendors.

Key Responsibilities:

• Event Planning and Coordination: Plan and execute logistics for corporate and social events, ensuring seamless execution and timely completion.
• Client Consultation: Consult with clients to understand their event objectives and vision, providing expert advice to bring their concepts to life.
• Vendor Management: Coordinate vendors, suppliers, and service providers efficiently, maintaining strong relationships and ensuring exceptional quality.
• Budget Management: Manage event budgets and costs, optimizing resources and minimizing expenses while meeting client expectations.
• Timeline Development: Develop detailed event timelines and schedules, ensuring effective time management and minimizing delays.
• Team Leadership: Oversee event staff and volunteers during execution, providing guidance and support to ensure a successful outcome.
• Regulatory Compliance: Ensure compliance with health, safety, and legal regulations, maintaining a safe and secure environment for all stakeholders.
• Post-Event Analysis: Conduct post-event analysis and gather feedback, identifying areas for improvement and implementing changes to enhance future events.
• Innovation: Research and propose innovative ideas to enhance event impact, staying ahead of industry trends and best practices.
• Stakeholder Communication: Maintain clear communication with all stakeholders, including clients, vendors, and team members, ensuring transparency and collaboration throughout the event planning process.

Why Join Our Team?

• We offer a dynamic and supportive work environment that fosters growth and development.
• We provide opportunities for professional advancement and skill enhancement.
• We value teamwork and collaboration, working together to achieve exceptional results.