275 Executive Assistant jobs in Dubai

Dubai, United Arab Emirates | Posted on 05/21/2025

We are looking for a highly organized, proactive, and detail-oriented Assistant to the CEO who will act as the right hand to our CEO in managing time, streamlining operations, and ensuring smooth coordination across functions. This is a high-visibility role that offers a unique opportunity to work closely with top leadership in a fast-paced cybersecurity services company.

1. Executive Support:

• Manage and maintain the CEO’s calendar – schedule meetings, prioritize appointments, and ensure time is optimized.
  
• Coordinate and prepare for internal and external meetings – setting agendas, ensuring pre-read materials are shared, and tracking follow-ups.
  
• Handle travel arrangements, event participation, and logistics coordination.
  
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
  

2. Office Operations:

• Oversee general administrative tasks and ensure smooth day-to-day functioning of office operations.
  
• Coordinate with HR, Admin, and Finance teams to support organizational workflows as needed.
  
• Track and follow up on tasks, actions, and operational deliverables on behalf of the CEO.
  
• Assist in preparation of sales proposals, decks, and pricing documentation.
  
• Follow up with the sales team on leads, pipeline updates, and reporting requirements.
  
• Support CRM management, sales documentation, and coordination with prospects or partners as required.
  

4. Communication & Coordination:

• Draft and respond to emails on behalf of the CEO, where appropriate.
  
• Maintain confidentiality and handle sensitive matters with discretion.
  
• Liaise with internal departments and ensure smooth cross-functional communication.
  

• 3+ years of experience in a similar executive assistant, operations coordinator, or sales support role.
  
• Excellent written and verbal communication skills.
  
• Proficient in MS Office, Google Workspace, and tools like Zoom, Teams, or Slack.
  
• Strong organizational, time management, and multitasking abilities.
  
• Experience in a tech or startup environment is a plus.
  
• Familiarity with CRM platforms (e.g., Zoho, Salesforce, HubSpot) is an advantage.
  

• Proactive and resourceful with a strong sense of ownership.
  
• Comfortable working in a dynamic, evolving environment.
  
• Discreet and professional when handling confidential information.
  
• A team player who can collaborate yet work independently with minimal supervision
  

Alif Voyage is a leading loyalty lifestyle membership club for Muslims, offering Halal tourism experiences that align with Islamic values. Our goal is to provide unique, culturally enriching travel experiences that are spiritually rewarding.

Dubai, UAE (In-office role)

Sponsored Fixed Full-time

We are seeking an Executive Assistant with a proven track record in administrative excellence to join our team in Dubai. This role demands a highly organized, detail-oriented individual who thrives in a dynamic environment and is adept at managing a wide range of administrative and clerical tasks. The Executive Assistant will be instrumental in supporting senior level management, ensuring efficient operation of the office. Responsibilities include managing calendars, coordinating meetings, handling communication, performing data entry, and assisting in project management. The successful candidate will demonstrate the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities:

• Administrative Support: Provide robust support to top management, including calendar management, scheduling appointments, and organizing meetings.
• Communication Management: Efficiently handle internal and external communications, maintaining professionalism in all correspondence.
• Document and Data Management: Skillfully prepare, proofread, and edit documents and presentations, coupled with meticulous data entry tasks.
• Meeting Coordination: Plan and manage meetings, preparing agendas, taking minutes, and ensuring follow-up on action items.
• Travel Arrangements: Organize comprehensive travel plans and logistics for management.
• Project Assistance: Contribute to various projects, supporting their successful execution.
• Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive company information.

Qualifications:

• At least 3 years of experience in an Executive Assistant or similar role.
• Exceptional command of the English language; additional language skills are a plus.
• Proficiency in office software, including data entry tools.
• Outstanding organizational and time management abilities.
• Ability to work both independently and as part of a diverse team.
• A high degree of discretion, integrity, and professionalism.

Candidates who are passionate about providing high-level administrative support and meet the above qualifications are invited to apply. Please submit your resume and a detailed cover letter to , highlighting your experience and suitability for the role.

When applicable, Bombardier promotes flexible and hybrid work policies.

Bombardier is a global leader in aviation, focused on designing, manufacturing and servicing the world's most exceptional business jets and specialized mission platforms. Bombardier has been successful in setting the highest standards because we are a people-centric business that fosters passion, diversity and authenticity.

Prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms.

1. Act as the Executive Assistant for all the administration of the Sales team for International (VP & RVPs);
2. Prepare presentations and sales reports.
3. Prepare and manage expense reports.
4. Lead and organize team conference calls.
5. Organize and maintain the calendar for the Vice President International, and necessary follow-ups to meet deadlines.
6. Prioritize incoming & outgoing calls and monitor emails to ensure prompt responses to requests for the Vice President.
7. Prepare travel itineraries and make required reservations (travel, hotels, cars etc.).
8. Coordinate event planning & marketing activities for the team.
9. Manage customer calls and direct to proper sales team member.
10. Draft letters in multi-language and prepare documents, presentations and reports that require an extended knowledge of several office software.
11. Respond to requests for information, schedule meetings, prepare necessary documentation and ensure follow-up actions are taken.
12. Maintain contacts with various direct reports to the Vice President, as well as members of senior management.
13. Monitor timesheets and holiday absences of the team.
14. Perform other duties as assigned.

1. Be able to work in a minimal supervision environment, involving coordination and organization of work methods for the assigned duties.
2. Flexible team player able to adapt to international time zones.
3. Possess an associate degree or equivalent.
4. Have more than 5 years of relevant experience or equivalent combination of education and experience.
5. Hold previous experience supporting a UHNW family, Sr Executive or Government Official is a plus.
6. Master the advanced tools of the Microsoft Office suite, and you have a natural comprehension of computer applications (i.e., SAP, Concur, Excel, Word, PowerPoint, Outlook, Salesforce.com, etc.).
7. Bilingual English. French language command and any additional languages such as Arabic, Chinese, Russian, Spanish, spoken and written (perfect command of terminology, syntax, grammar, and punctuation) is an asset.
8. Ability to work under pressure and handle multiple priorities.

1. A competitive salary and benefits package.
2. A generous employee assistance program and annual leave.
3. Annual bonus based on performance.
4. The opportunity to work in a world-class company focused on collaboration and authenticity.

Now that you can see yourself in this role, apply and join the Bombardier family!

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job: Executive Assistant

Primary Location: Bombardier Services (Dubai) Ltd

We are seeking a dynamic, organized, and proactive Executive Assistant to support our executive team at Brecks Group. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have an enthusiastic attitude towards supporting our fast-paced and growing organization.

Key Responsibilities:

– Provide administrative support to the executive team, including managing calendars, coordinating travel arrangements, and handling correspondence.

– Collaborate with the HR department on tasks such as recruiting, onboarding, and employee engagement initiatives.

– Assist with the preparation and distribution of reports, presentations, and other documents as needed.

– Act as a liaison between the executive team and other departments, clients, and external partners.

– Conduct research and gather data to assist in decision making and project planning.

– Coordinate meetings, conference calls, and events, including logistics, agenda preparation, and follow-up.

– Manage confidential information with the highest level of professionalism and discretion.

Qualifications:

– Bachelor’s degree in Business Administration or related field preferred.

– 3 years of experience as an Executive Assistant or similar role in a corporate environment.

– Strong proficiency in MS Office Suite and experience with calendar and project management tools.

– Excellent written and verbal communication skills.

– High level of discretion and ability to maintain confidentiality.

– Strong attention to detail and organization skills.

– Ability to work effectively under pressure and meet deadlines.

– Experience in the real estate industry is a plus.

Why join Brecks Group:

– Opportunity to work with a highly reputable and successful real estate investment firm.

– Collaborative and diverse work environment.

– Competitive salary and benefits package.

– Career growth and development opportunities.

If you are a driven and dedicated individual with a passion for real estate and a desire to support a fast-growing organization, we would love to hear from you! Please submit your resume and a cover letter expressing why you are the perfect fit for this role at Brecks Group. We look forward to meeting you!

About nybl

We are developing an Ai ecosystem that enables businesses, in any industry, to be able to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build Ai solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Position Overview:

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our CEO. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. We need someone who can help create an experience for our people when they visit the Dubai office. You will also work closely with international colleagues, to provide a consistent approach to each of our workspaces.

You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

Key Responsibilities:

• Manage and coordinate the CEO's calendar, scheduling appointments, and ensuring timely and efficient use of their time.
• Act as a primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
• Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
• Coordinate travel arrangements, itineraries, and logistics for the CEO's business engagements.
• Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
• Conduct research and compile information as needed for various projects and initiatives.
• Serve as a liaison between the CEO and internal teams, fostering effective communication and collaboration.

Requirements

• You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
• We need an energetic, efficient person to help us do the job!
• You are confident and will often be the first point of contact to important visitors
• You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
• 3-5 Years’ experience in a similar role would be ideal
• Bilingual (English/Arabic) skills would be a major advantage
• A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you!

Our Team

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team’s unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

Our Culture

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.

Power Story

From building the mobile industry to shaping the future of digital technology.

INOI Corporation was founded in 2016 by an Estonian businessman and a Finnish entrepreneur as a European consumer electronics brand with a mission to make technology accessible to everyone.

The story of INOI began long before that — the founders were the first global distributors of Nokia, playing a key role in expanding the brand’s international presence and directly contributing to the development of the mobile industry. They have over 35 years of experience in the telecommunications business.

On this foundation, a structure was built that today includes two directions: the INOI mobile device brand, with design developed in France and production and quality control managed in Shenzhen, China, and a separate fintech holding focused on developing digital financial solutions. Both are part of INOI Corporation — an international American technology company.

INOI’s Board of Directors includes key figures in the global telecom industry:

• Former CEO of Nokia
• Former Head of Sales at Nokia
• Former Head of Product at Samsung
• DIO expert in international marketing
• Capital market professionals with over 20 years of experience

Their expertise shapes INOI’s strategy, enabling business scaling and preparing the company for an IPO as one of the key stages of growth.

Today, we create accessible, smart, and reliable technology, integrate users into digital ecosystems, and strive to become a leader in our segment in the global market.

Position Overview

The Executive Assistant will provide high-level administrative support to the Chairman and the executive team, ensuring that operations run smoothly and efficiently. This role requires exceptional organizational skills, quick responsiveness, and the ability to handle multiple tasks with discretion and professionalism.

Key Responsibilities:

• Primary Support: Provide dedicated support to the Chairman, with additional support to other executive team members as needed to achieve company objectives.
• Schedule Management: Coordinate complex scheduling and calendar management, ensuring seamless flow of information and timely execution of tasks.
• Meeting Coordination : Organize and prepare materials for meetings, record accurate minutes, and ensure follow-up on action items .
• Communication: Serve as the gatekeeper for the Chairman, managing communications and ensuring prompt responses to inquiries and tasks.
• Project Assistance: Support various projects, including conducting research and providing administrative support to ensure successful project outcomes .
• Presentations: It is necessary that the candidate can quickly create presentations and has relevant experience
• 24/7 Availability: Be available around the clock to respond swiftly and complete tasks with efficiency.
• Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism.
• Adaptability: Be a flexible team player, ready to adapt to changes and take on challenges with confidence.

Key Requirements:

• Language Skills: English is a must; Chinese, or Russian will be beneficial.
• Experience: Four or more years in an administrative role reporting directly to upper management.
• Skills:
  • Exceptional organizational and time management abilities.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Quickly create virtual presentations
  • Ability to work independently and multitask effectively.
  • High level of discretion, professionalism, and attention to detail .

WeOffer:

• Opportunitytogrowwitharapidlyexpandingbusiness.
• Competitivesalary.
• Regularappraisalsandfeedback.

INOIisanequalopportunityemployer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Tafaseel Group Holding:

Tafaseel Group Holding operates across UAE, KSA, Bahrain, and Egypt , with expansion into USA and Qatar . We specialize in business process outsourcing (BPO) for major clients and are known for scaling fast, building smart, and operating seamlessly across borders. With teams in six countries and counting, our environment is fast, intense, and always evolving.

About the Role

This isn’t your typical Executive Assistant role. You won't be booking spa days or sending hydration reminders. We're looking for someone who operates at the speed of a CEO managing multiple countries, teams, and high-stakes growth. You’ll work directly with the Partner & Group CEO , who leads Tafaseel’s regional operations, engages in high-level strategic decisions, and manages a team of senior executives across time zones.

If you're looking for structure, routine, and hand-holding this is not the role for you. If you thrive in chaos, make decisions on the fly, and turn ambiguity into action. keep reading.

What You’ll Do

• Coordinate seamlessly with cross-functional teams across six countries
• Manage complex calendars, high-level meetings, travel arrangements, and urgent priorities
• Sit in on executive meetings, track decisions, and ensure execution happens without follow-up
• Review, draft, and process contracts, decks, reports, and documents
• Keep the CEO laser-focused, organized, and shielded from distractions
• Communicate directly with clients, partners, vendors, and investors across industries and borders

Who You Are

• Smart, fast, and ruthlessly organized
• Experienced in reading the room - anticipating needs and spotting risks before they arise
• Confident enough to contribute and speak up in high-stakes discussions
• Comfortable juggling WhatsApp, Zoom, Google Workspace, and deadlines
• A self-starter who moves without instructions and takes ownership without waiting for direction
• Fluent in English and Arabic

What You’ll Get

• A front-row seat to how a real, multi-country business is built, scaled, and re-scaled
• Unfiltered exposure to executive decision-making, investor relations, and strategic execution

Languages:

• English & Arabic

We are seeking a proactive and highly organized Executive Assistant to support senior management with day-to-day operations, scheduling, communication, and administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities efficiently.

Responsibilities and Duties

• Manage and optimize the CEO’s daily schedule, including proactive calendar management, meeting coordination, and prioritization of urgent tasks.
• Prepare high-quality reports, presentations, meeting agendas, minutes, and follow-up communications.
• Act as a strategic gatekeeper and liaison between the CEO, internal teams, clients, external stakeholders, and partners.
• Maintain strict confidentiality and manage sensitive information with the utmost discretion.
• Support project management workflows, ensuring deadlines are met and critical tasks are followed through.
• Draft professional communications and correspondence on behalf of the CEO.
• Organize complex travel arrangements, visas, itineraries, and accommodation.
• Assist with operational initiatives across YAZ Media’s business growth, marketing, production, and new client acquisition activities.
• Coordinate with suppliers, service providers, and key business contacts.
• Monitor and manage follow-ups with legal matters, financial collections, contracts, and vendor relations.
• Personal Assistance.
• Manage the CEO’s personal schedule, appointments, and errands to ensure seamless integration between personal and professional commitments.
• Handle personal travel bookings, reservations, and logistics.
• Assist with family-related coordination, including events, schedules, and administrative support.
• Oversee personal purchases, household arrangements, and ad-hoc requests.
• Provide discreet and reliable support to ensure the CEO remains focused on high-impact priorities.
• Proactively anticipate the CEO’s needs and prepare materials, briefings, and insights in advance.
• Help build and maintain internal playbooks, processes, and systems for better delegation and workflow optimization.
• Assist in tracking key metrics, team performance, and project progress.
• Provide light-touch research and preparation for meetings, negotiations, and strategic discussions.
• Support the onboarding of new hires, partners, and service providers.

Preferred Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role, ideally supporting a CEO, founder, or executive team.
• Strong organizational and multitasking abilities with an anticipatory mindset.
• Excellent written and verbal communication skills (English required; Arabic is a strong advantage).
• Tech-savvy: proficient in Google Workspace, productivity tools, calendar management platforms, and project management software.
• Absolute discretion and ability to handle sensitive information with professionalism.
• Proactive, solutions-oriented thinker with sharp attention to detail.
• Ability to thrive in a fast-paced, high-growth environment and manage shifting priorities.
• Based in Dubai, with flexibility for occasional travel and extended hours, as needed.
• Professional presentation and strong interpersonal skills.

Location: Dubai Salary: AED 45,000 per month depending on experience

Are you a solution-focused Executive Assistant who thrives under pressure? This is not your typical 9 to 5 role. We are seeking a sharp, highly organized Executive Assistant to support an ultra-high-net-worth individual, someone who can navigate needs, manage complexity, and ensure everything runs seamlessly behind the scenes.

1. Effectively manage calendars, scheduling meetings, appointments, and travel arrangements. Ensure all schedule changes are communicated promptly so everyone is prepared for upcoming engagements.
2. Organize, attend, and coordinate all meetings, ensuring venue arrangements and required materials are in place.
3. Prepare meeting agendas, take minutes, and follow up on action items promptly.
4. Handle incoming correspondence, including emails, phone calls, and messages, screening them to prioritize urgent matters.
5. Draft and edit communications, ensuring clarity and professionalism in all correspondence.
6. Prepare and format reports, presentations, and other documents required for meetings, ensuring accuracy.
7. Maintain organized files, records, and databases for easy retrieval of information.
8. Assist with various projects by coordinating necessary information, tracking progress, and ensuring deadlines are met.
9. Arrange business travel itineraries, including transportation, accommodation, and meeting schedules for both domestic and international trips.
10. Prepare travel briefings, including itineraries, relevant contacts, and necessary documents.
11. Maintain confidentiality regarding sensitive information related to personal and professional matters.

1. Proven experience as an Executive Assistant or in a similar administrative role supporting high-level executives or senior management.
2. Exceptional organizational and time management skills.
3. Strong verbal and written communication abilities.
4. Proficiency in office software (e.g., Microsoft Office Suite) and calendar management tools.
5. Excellent spoken and written English language skills.
6. High level of discretion, professionalism, and dependability.
7. Ability to work under pressure and manage multiple priorities effectively.
8. Proactive approach with strong problem-solving skills.

REF: ZC99281