296 Office Manager jobs in Dubai

This is a pivotal position within the business, requiring someone who can confidently manage administrative operations and serve as the go-to person for the Dubai office. The successful candidate will ensure the office runs efficiently, manage vendor relationships, support senior leadership with travel and event coordination, and provide an exceptional standard of internal support

• Oversee all aspects of office operations, including supplies, equipment, and facility maintenance
• Coordinate office repairs, service contracts, and liaise with vendors as needed
• Support the Managing Director and wider team with travel bookings, calendar management, and logistics
• Take ownership of office documentation, license renewals, and government-related admin (liaising with PRO where needed)
• Plan and execute internal events, meetings, and corporate functions
• Act as the main point of contact for both internal and external stakeholders
• Ensure compliance with internal policies and assist with on-boarding of new joiners
• Maintain a high standard of professionalism in a fast-paced, multicultural environment

• 5-8 years of experience in an administrative or office management role
• Prior experience working in a multinational environment is preferred
• Strong organisational and multitasking abilities
• Proactive and solutions-driven with the ability to work independently
• Polished communication skills and a high level of discretion
• Must already be based in Dubai and familiar with the local landscape
• Proficiency in MS Office and general office software
• Arabic language skills are a plus

Founded in 2006 by a group of experienced engineers and architects, AEC has established itself as a leading provider for Engineering and Architectural Services throughout the region.From its humble beginnings with a small team, AEC has grown exponentially and now boasts a workforce of over a hundred professionals, including Engineers, Architects, Analysts, Lawyers, and various other business professionals. This diverse and talented team enables us to deliver comprehensive and integrated so.Read more

Skills

microsoft Office 365

The Office Manager at Aqleh Engineering Consultant plays a pivotal role in overseeing administrative operations and ensuring efficient workflow across multiple departments. This position serves as a crucial link between procurement, human resources, health & safety, and management. The ideal candidate will be a detail-oriented professional who excels at process management, quality control, and cross-departmental coordination. This position reports directly to management and supervises administrative staff.

Administrative Operations

• Oversee daily office operations and administrative processes
• Supervise administrative staff and coordinate workflow
• Develop and implement efficient administrative procedures
• Manage office supplies, equipment, and service contracts
• Serve as a liaison between staff, management, and external vendors
• Prepare reports and presentations for management

Procurement Support

• Review purchasing requests and ensure compliance with company policies
• Analyze vendor proposals and negotiate favorable terms
• Oversee insurance renewals and service contract management
• Monitor inventory levels and optimize resource allocation
• Implement cost-saving initiatives while maintaining quality standards

Human Resources Coordination

• Support recruitment processes and participate in candidate selection
• Assist with onboarding procedures and employee documentation
• Contribute to performance management and professional development
• Help maintain employee records and ensure compliance with labor regulations
• Support company culture initiatives and employee engagement activities

Workplace Management

• Ensure workplace safety compliance and maintain a comfortable work environment
• Coordinate facility maintenance and necessary repairs
• Assist with emergency preparedness and safety protocol implementation
• Monitor adherence to company policies and procedures
• Identify opportunities for workplace improvements
• Assist with budget planning and expense monitoring
• Manage contract renewals and service agreements
• Monitor and optimize operational costs
• Ensure all administrative processes adhere to financial policies

Qualifications:

• Bachelor's degree in business administration, Management, or related field
• 5+ years of experience in office management or administrative leadership
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Proficient with office productivity software and management systems
• Strong communication skills in English (Arabic proficiency is a plus)
• Knowledge of UAE labor laws and business regulations

Our client has begun a fresh search to find an experienced professional services Office Manager who has a minimum of 5 years in Office Management AND working in the region. You will lead the business services team of a fast-growing international law firm’s office in Dubai.

Remit:

Oversee activities of the Dubai office to ensure the provision of high-quality services and an efficient, safe, and attractive working environment that allows the Firm's attorneys, staff, clients, and visitors to function at optimal levels.

Supervises and works collaboratively with the local business services staff including legal secretaries, receptionist, and office services assistant to provide support to attorneys of the office.

Works with the local BD manager on matters related to marketing and client events, IT coordinator to support the technology needs of the office ensuring smooth operation, and Abu Dhabi-based public relations/office services assistant on government-related processes to ensure regulatory compliance.

Act as a liaison to communicate policies and procedures to attorneys and staff.

Essential Job Functions – Administrative

Supports the office managing partner’s day-to-day management responsibility of the Dubai office, and in conjunction with the Director of International Operations and various business services support functions throughout the Firm, assists in the implementation of overall strategies and actively participates in the development, interpretation, administration, and communication of office and Firm policies and procedures.

Together with the Director of International Operations prepares the annual office operating budget and participates in quarterly expense reviews. Manages the Dubai office’s vendors, including vendor onboarding, supervision, and billing. Vendors include food and beverage, shredding, repair, and maintenance, etc. Reviews and approves outside vendor bills, lease invoices, office equipment, and furniture bills.

Maintain and manage the process for all partner and employee residency and immigration applications, DIFC court admissions, Dubai Legal Affairs Department registrations, track CLPD courses for all legal consultants, and coordinate internal accredited CLPD training.

Work closely with the London HR department to coordinate relocations for new joiners, ensuring a smooth transition to the Dubai office. This includes assisting with visa processes, accommodation arrangements, and onboarding logistics to support a seamless integration into the firm.

Foster a positive office culture by organizing events and initiatives that strengthen team engagement. This includes planning social gatherings, wellness activities, cultural celebrations, etc.

Organizes, prioritizes, and delegates assignments, to ensure collaborative efforts result in meeting or exceeding goals and standards. Motivates others to attain their highest levels of achievement, productivity, and work satisfaction. Where applicable, encourages innovative thinking and the exercise of sound judgment to achieve results.

Coordinates all staffing requirements for the office and makes recommendations across all functional areas. Coordinates daily office and secretarial assignments to ensure adequate staffing coverage.

Utilizes secretaries and floaters to provide coverage for absences including coverage for visiting attorneys.

When necessary, facilitates evening overtime coverage by communicating requests to secretaries and covering overtime.

Coordinate matters relating to conference services including conference room bookings and visitor office setup.

Coordinates the business services staff performance evaluation and in conjunction with the London office HR Department. In collaboration with the London HR Department prepares performance evaluation for each assigned office services staff.

Provides supplemental on-the-job training, assistance, and orientation, as needed, to newly hired business services staff, newly assigned secretaries. Coordinates attendance at various training sessions and provides training to new staff in area-specific tasks.

Acts as a primary liaison between and among lawyers/paralegals, assigned secretaries, and firm management. Participates in meetings with the London Managerial team and/or the Director of International Operations. Takes a proactive role in developing and implementing Firm projects, policies, and procedures, and in assisting and coordinating with other departments. Takes the lead in cultivating and maintaining teamwork, high morale, and a productive, equitable, and pleasant work environment.

Assist with matters relating to Accounting and IT if needed.

Monitors adherence to Firm policies and procedures. Escalates complex and/or sensitive issues to HR as appropriate. Maintains communication with the Director of International Human Resources and when possible and counsels staff as needed.

In collaboration with the London HR Department, monitors, maintains, processes, and approves vacation requests, weekly attendance records, and overtime.

In collaboration with Director of International Operations, manages a variety of facilities and operations areas which may include: telephone/reception, conference services, records, support services, building facilities, construction, maintenance, and security, reprographics, and audio/video.

Acts as a liaison with building management and service vendors providing a broad range of facilities and operations related services to the Firm.

Responsibilities may include overseeing parking and office management functions. Ensures the provision of high-quality and cost-effective facilities maintenance and cleaning services to the Firm.

In conjunction with the Director of International Operations, manages, communicates, and enforces office security, safety, and emergency systems, procedures, vendors, and service agreements. Where applicable coordinates, monitors, and updates emergency medical disaster recovery programs, and all related policies and procedures. Acts as liaison between the Firm and all emergency and medical supply and service vendors. Ensure office operates in compliance with local regulations and industry standards, mitigating operational risks.

Works in conjunction with the Director of International Operations to ensure appropriate coordination and communication of facilities and operations activities. Participates in the development of policies and procedures for facilities and operations areas; implements and enforces policies and procedures to promote and ensure Firmwide standardization and ensure a safe and productive working environment.

Assumes additional responsibilities as requested.

Minimum Job Qualifications

1. Minimum of 5 years’ experience in a management role, including supervising a team in a partnership environment.
2. Excellent English language skills. Other languages are a plus.
3. Previous management experience, preferably in a partnership environment.
4. Excellent project management, organizational, analytical, and problem-solving skills; ability to delegate and manage resources effectively.
5. Excellent communications and interpersonal skills; flexible; strong customer service orientation towards internal and external clients; proven ability to interact with all levels of management, staff, and external entities in a highly effective and professional manner.
6. Proficient personal computer skills and knowledge of firm software including word processing, spreadsheet, database, time and attendance, desktop publishing, and organisational/project planning software applications.
7. Leadership qualities with a proven track record of enabling and empowering a team in a collaborative work environment.
8. Prior experience at law firms in Dubai or working with relevant regulators is a plus.

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.
Overview Of Role
We are seeking an Office Manager to provide broad operational support to both the Operations team and the Dubai office as a whole.
The Office Manager is responsible for all non-legal, management issues arising in the course of the business of the office. In particular, the Office Manager is responsible for the following matters: -
Liaising with the OMP and senior support managers on a daily basis to highlight any management issues which may require addressing and to generally provide assistance to the Partners in relation to any matters remitted by them.
Working with the IT Analyst to ensure the IT requirements of the Dubai office are met as well as liaising with the firm’s I.T. Director and external advisers as appropriate.
Assisting with management and reporting on the accounts / billing of the office, working in conjunction with the Senior Finance Manager and Revenue Controller as well as the firm’s Group Finance Director.
Assisting with the preparation the office’s annual expenditure budget.
Duties, Responsibilities & Person Specification
Working with the Senior Finance Manager for the preparation of CIT and VAT, updating FTA records as appropriate.
In conjunction with the HR Executive, assisting with implementing existing and new policies as well as being a point of escalation for all HR queries, liaising with the Regional HRD as and when required. These duties include: working closely with global recruitment, training, disciplinary matters, payroll, operation of the DEWS scheme, remuneration, maintenance of personnel records, annual appraisals and any ad hoc projects as required.
Ensuring all CPD and maintenance of admissions are updated. Liaising with the Legal Affairs for registration and updates to licensing.
Liaising with the DIFC and DFSA to ensure compliance with all processes and procedures.
Managing the premises and facilities requirements of the office including liaising with the landlord and his agents in relation to the existing office space occupied by the firm, security of the building as well as the future office requirements of the firm and any parking requirements.
Managing the opening and fitting out of any new office space opened by the firm in the region.
Supervising review of AMC and supplier contracts, including ensuring all supplies and sundries are readily available when required.
Overseeing reception and office/facilities to ensure excellent client experience. Including preparation of boardrooms, meetings, catering.
Ensuring that all office procedures are complied with and that the office procedures manual is updated as appropriate.
Coordinating and supporting the implementation and maintenance of the Business Continuity Plan (BCP) to ensure business operations continuity. Working closely with the BCP Global team in risk assessments, developing and documenting procedures and assisting with recovery efforts.
Manage First Aid and Fire Marshal responsibilities, including recruitment, training coordination and maintaining compliance records.
Undertaking any special projects as directed by the Walkers Dubai partners from time to time.
Overseeing the legal secretarial management, working with the Team Leader to ensure seamless secretarial services.
Education, Skills & Experience
Solid background in Operations with at least 3 years experience in a management role in a similar sized or larger legal or professional services firm within the UAE.
Proficient in Microsoft Office Suite (Word, PowerPoint and Excel) and Office 365.
Proficiency with HRIS and other HR related applications.
Working knowledge of UAE/DIFC Employment Law and Health & Safety regulations.
Excellent written and verbal communication skills.
Capable of communicating professionally with stakeholders at all levels of seniority.
Strong organisational skills and the ability to prioritise work to meet deadlines and daily requirements in a fast-paced environment.
Excellent time management skills and the ability to take the initiative and be proactive.
Ability to work independently and with others to accomplish project objectives and to advance the department’s priorities.
Tact and diplomacy to deal with confidential matters.
Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements.
Work in a flexible manner and respond to changing circumstances and emergencies, this requires a willingness to occasionally work outside normal working hours/days when requested.
Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.

The purpose of the job is to provide high-level administrative support and secretarial assistance by including but not limited to managing office administration tasks, maintaining the schedule, travel plan arrangements, arranging meetings, etc., efficiently for the Executive Director, ensuring the smooth operation of the office.

Requirements

Required:

• Bachelor's degree in Business Administration, Communications, or a related field
• Proficiency in Arabic and English (Oral and Written)

Min. Exp. Required:

More than 4 years in a similar role

Required Experience:

IC

We are seeking a detail-oriented and proactive Office Administrator with experience in DMCC-related processes. The ideal candidate will be responsible for managing day-to-day office operations, ensuring DMCC compliance, and providing administrative support to various departments.

Experience : 3-5 Years

Key Responsibilities :

• Handle company license renewals, visa processing, and other DMCC portal activities.
• Liaise with DMCC authorities for documentation, approvals, and company updates.
• Maintain and update company records in accordance with DMCC regulations.
• Manage office supplies, equipment, and general upkeep of the office.
• Handle incoming and outgoing correspondence, emails, and calls.
• Schedule meetings, appointments, and maintain calendars.
• Assist with onboarding processes, including visa processing, Emirates ID, medical tests, and DMCC portal entries.
• Maintain employee records and ensure timely renewals of documents.
• Coordinate with accounting for petty cash, invoice processing, and basic financial tracking.
• Organize and archive office documentation securely and systematically.

Qualifications & Requirements :

• Proven experience in a similar administrative role, preferably within DMCC.
• Strong knowledge of DMCC portal processes and documentation.
• Excellent communication and organizational skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Fluent in English; knowledge of Arabic is Mandatory.

ELSTATE is a leading real estate company in Dubai, dedicated to helping clients find premium apartments and villas for living or investment. With our deep market expertise and strong partnerships, we provide exceptional opportunities for our team to thrive in a dynamic environment. We offer: - Starting salary from 5000–6500 AED - Modern and comfortable Class A office at The Binary by Omniyat, Business Bay - Work in a young, ambitious, and supportive team - Opportunities for professional growth and corporate training - Interaction with high-profile clients and partners in Dubai’s real estate market - Standard 5/2 work schedule, from 10:00 AM to 7:00 PM - Consideration of student candidates Your responsibilities include: - Managing document workflows (financial and legal documents related to developers) - Handling minor office tasks (e.g., organizing cleaning services, coordinating supplies) - Ensuring smooth daily operations of the office

We expect our candidates to: - Have experience working with documents (financial/legal documentation is a plus) - Possess strong English communication skills (written and spoken) - Be organized, proactive, and detail-oriented - Demonstrate a positive attitude and willingness to learn - Be able to work effectively in a fast-paced environment - Russian language is an advantage

Job Summary:

We are looking for an organized and proactive Office Manager to manage day-to-day administrative tasks and ensure smooth office operations. The ideal candidate will have excellent communication skills, a friendly and approachable demeanor, and the ability to multitask in a fast-paced environment. This role includes coordinating meetings and events, managing office supplies, handling correspondence, and welcoming visitors.

Key Responsibilities:

• Coordinate and support daily office activities and meetings
• Maintain inventory and oversee ordering of office supplies
• Greet and assist office visitors
• Manage incoming and outgoing mail and deliveries
• Supervise the office assistant and ensure the office environment is clean and presentable

Qualifications:

• Proven experience in administrative or clerical roles
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Positive, friendly, and professional demeanor

Office Manager
Jumeirah Lakes Towers (JLT), Dubai
Monday - Friday | 9:00 AM - 6:00 PM
Salary: AED 14000-17000 per month

Our client, a fast-growing business consulting firm based in JLT, is seeking a versatile and proactive Office Manager to support the foundational operations of the company. This is a dynamic, growth-oriented role ideal for someone eager to wear multiple hats and play a key part in shaping internal processes and company culture.

What We're Looking For

• Experience: Minimum 5 years in office administration or operations, with at least 2 years in the UAE
• Must be fluent in English and a Russian speaker
• Background: A legal or compliance-related background would be a strong advantage
• Key Skills: Communication, multitasking, professionalism, and discretion

Key Responsibilities

Office & Administrative Management

• Oversee daily office operations, supplies, and vendor coordination
• Manage document control, filing, and archiving systems
• Liaise with DMCC Authority for license renewals, visa processing, and Emirates ID applications
• Handle courier logistics, mail distribution, and general correspondence
• Ensure a well-maintained, professional office environment

Reception & Front Office Duties

• Greet and welcome clients and visitors with warmth and professionalism
• Answer incoming calls and emails; manage meeting room bookings
• Maintain a polished and organized front-desk area

Executive & Operational Support

• Support senior management with travel arrangements, calendar scheduling, and meeting coordination
• Prepare reports, presentations, and correspondence
• Handle confidential information with a high degree of discretion
• Identify and implement process improvements to streamline operations

Why Join?

• Opportunity to work directly with leadership and grow into a strategic role
• High-impact position in a company at the early stages of growth
• Flexibility in compensation for the right candidate

If you're a confident, hands-on Office Manager looking for a meaningful role in a fast-paced and professional environment, we'd love to hear from you.