1547 Administrative jobs in Deira

Summary:

The Executive Assistant provides support to the CEO by performing a variety of administrative tasks. This includes managing the CEO’s schedule, handling their correspondence, and providing administrative assistance. The ideal candidate will have strong organizational and time management skills, excellent communication skills, and a high level of discretion.

Essential Duties and Responsibilities:

• Manage the CEO’s schedule
• Handle the CEO’s correspondence
• Provide administrative assistance
• Maintain the CEO’s office
• Order supplies
• Other duties as assigned

Qualifications:

• High school diploma or equivalent
• 2-3 years of experience in an administrative role
• Strong organizational and time management skills
• Excellent communication skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite

Preferred Qualifications:

• Bachelor’s degree in business administration or a related field
• Experience in a fast-paced, high-volume environment
• Experience with executive scheduling software
• Experience with social media management

Al Haktur IT Solutions is looking for a proactive and organized Office Manager to oversee daily administrative operations at our Dubai office. This role is ideal for someone with strong leadership and coordination skills who can ensure the smooth functioning of the workplace and support our fast-paced business environment.

️ Key Responsibilities

Supervise daily office operations and ensure efficiency in all administrative processes
Manage office supplies, maintenance, and equipment to ensure functionality
Coordinate meetings, schedules, and travel arrangements for senior staff
Liaise with vendors, service providers, and building management
Maintain office records, correspondence, and confidential files
Oversee support staff including receptionists, cleaners, and drivers
Ensure compliance with company policies and local administrative regulations
Support HR and finance departments with document handling and reporting

Requirements

Bachelor’s degree in Business Administration or related field
Minimum 3 years of experience in office management or administration
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite and office software tools
Strong problem-solving abilities and attention to detail
Ability to handle multiple tasks in a deadline-driven environment
Must be based in Dubai or willing to relocate

At Al Haktur IT Solutions, we believe a well-run office is the foundation of business success. If you are an experienced Office Manager who thrives in a structured environment and enjoys keeping things running smoothly, this opportunity in Dubai could be your next career move.

United Arab Emirates

Role: Administrative Coordinator

Location: Dubai

Assist the Valuation department in registering new requests, emailing and calling clients/customers, arranging inspections, and handling general administrative tasks.

• Provide a high level of customer service and care
• Represent the company professionally at all business events
• Engage in self-development and continuous personal growth

• Collect data and report to senior management on business processes and issues to develop solutions that improve efficiency
• Utilize MS Office, Oracle, and other ADIB applications effectively

• Maintain high standards of work quality
• Ensure timely completion of all cases

• MS Office, Oracle

• Diploma Degree (preferably in Real Estate Valuation/Projects)
• Proficient office skills
• Good knowledge of MS Office applications, CRM, etc.
• Minimum 2 years of relevant experience

• Job Identification: 2092
• Posting Date: 05/12/2025, 07:11 AM
• Apply Before: 05/30/2025, 07:11 AM

• Provide administrative support to ensure efficient operation of the office, including handling phone calls, emails, and mail, organizing files and scheduling appointments.
• Manage and maintain office equipment, including copiers, printers, and scanners, and troubleshoot any issues.
• Assist in the preparation of regularly scheduled reports, presentations, and data entry tasks, as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for the team.
• Perform basic bookkeeping tasks, such as creating invoices, processing payments, and reconciling accounts.
• Create and maintain effective filing systems, ensuring that all documentation is accurately labeled and stored securely.
• Monitor office expenses and inventory and place orders as necessary.
• Support HR with onboarding new hires and organizing employee records.
• Perform other related duties or assignments as directed.

• Bachelor's degree or equivalent; Associate’s degree or certification in office administration, public relations or related field preferred.
• Strong computer skills, including proficiency in Microsoft Office Suite and Google Suite.
• Excellent organizational, time-management, and multitasking skills, with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently with minimal supervision as well as in a team environment.
• Positive attitude, with a willingness to learn and adapt.

• Initiative and proactive problem-solving.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Positive attitude and willingness to learn and adapt.
• Strong work ethic and ability to take ownership of tasks.

A prestigious global firm with a reputation for excellence across professional services, our client places high value on operational efficiency, collaboration, and employee well-being. The Riyadh office plays a key role in supporting the firm's regional growth, and the Office Manager will be instrumental in ensuring smooth, compliant, and people-focused operations.

* Oversee daily operations, office facilities, and vendor relationships to ensure a professional, well-functioning work environment.
* Act as the primary point of contact for local HR matters, supporting staff and aligning with the regional operations team.
* Provide leadership to office staff including legal assistants, receptionists, and junior professionals.
* Collaborate closely with the Regional Operations Manager to implement and maintain global standards locally.
* Support meeting and travel coordination, basic reporting, expense management, and on-boarding activities.
* Champion a welcoming, solutions-oriented culture and ensure employees are set up for success.

* Proven experience in office or operations management, ideally within a professional services environment.
* Strong leadership and interpersonal skills with the ability to manage a diverse team.
* Fluency in Arabic (mandatory) and English (essential) .
* Experience in legal or professional services firms is a plus.
* Organised, proactive, and confident in managing multiple priorities simultaneously.

About HPL Yamalova & Plewka DMCC

HPL Yamalova & Plewka DMCC (" LYLAW ") is a Dubai-based general practice law firm that offers practical and tailored legal solutions for both corporate clients and individuals. We are committed to excellence, integrity, and efficiency, and we pride ourselves on fostering a supportive and professional environment.

Role Overview

We are looking for a dedicated Russian/Ukrainian-Speaking Administrative Assistant to join our team in Dubai. This is a full-time, on-site position at LYLAW, and it requires a proactive and detail-oriented individual who thrives in a fast-paced legal environment. The Administrative Assistant will provide comprehensive administrative support to our attorneys and staff, handle day-to-day office tasks, manage client inquiries, and assist with various operational duties.

• At least 4 years of UAE corporate experience in an administrative role, preferably within a law firm.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with legal or office management software.
• Excellent command of the English language, with strong written and verbal communication skills.
• Fluency in Russian language is a must.
• Highly organized and detail-oriented, with superb time management skills.
• Demonstrated ability to handle sensitive information with confidentiality.
• Skilled in multitasking and prioritizing tasks effectively.
• Ability to work independently while being a strong team player.
• Proactive, adaptable, and a quick learner.
• Tech-savvy with a good understanding of office technologies and digital workflows.
• Helpful and resourceful, with a mindset to think outside of the box to find effective solutions.
• Currently based in the U.A.E.

• Bachelor’s degree or equivalent experience in a related field.
• Proven experience in administrative roles, with a focus on supporting legal professionals.
• Strong organizational, communication, and interpersonal skills.
• Ability to draft and manage correspondence professionally and efficiently.
• Knowledge of the administrative functions of a law firm is a plus.

Why LYLAW?

At LYLAW, we offer professional development opportunities that empower our team members to grow and excel in their careers. Our competitive compensation package reflects our commitment to attracting and retaining top talent. We foster a collaborative and inclusive work culture where each individual's contributions are valued, and we are dedicated to supporting career growth and advancement within our firm. Joining LYLAW means becoming part of a team that is as committed to your success as you are.

Al Haktur IT Solutions will allow you to join us. We have different job openings so you can build your career with us.

• Administrative Support: Assist in daily office operations. It includes data entry, filing, and document management.
• Coordination: Schedule meetings, and appointments, and manage calendars for other team members.
• Office Maintenance: Ensure the office environment is friendly to the workers keep the place tidy, organized, and well-stocked with supplies.
• Mail Handling: Receive, sort, and distribute incoming and outgoing mail and packages.
• Record Keeping: Maintain accurate logs and records of office activities and expenses.
• Assistance to Staff: Support various departments as needed, including preparing documents and reports.
• Vendor Management: Liaise with vendors for office supplies, repairs, and maintenance services.
• Customer Interaction: Occasionally assist in handling inquiries from visitors or clients at the office.
• Compliance: Ensure that office operations adhere to company policies and procedures.

• Experience: 1-2 years in a similar role preferred.
• Education: High school diploma or equivalent; additional certifications in administration are advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.

• Punctual and dependable.
• Friendly and professional demeanour.
• Ability to handle confidential information with discretion.

We welcome you to join the Al Haktur IT Solutions team in Dubai and be part of a company that values growth, collaboration, and excellence. Your role as an Office Assistant will directly impact our efficiency and success.

About Us :
Banke International Properties is a leading real estate agency, and we are seeking a proactive and highly organized Executive Assistant to support our CEO in day-to-day operations.

Job Description :
The Executive Assistant will be responsible for providing comprehensive support to the CEO. You will manage their calendar, coordinate travel plans, attend meetings, and assist with various tasks to ensure smooth operations at the executive level.

Key Responsibilities :

1. Manage CEO’s calendar, schedule appointments, and arrange meetings.
2. Coordinate travel arrangements and prepare itineraries.
3. Prepare presentations, reports, and other documents for CEO.
4. Act as a liaison between the CEO and other staff or stakeholders.
5. Handle confidential information with discretion.
6. Assist with day-to-day administrative tasks and special projects.

Requirements :

1. Proven experience as an Executive Assistant or in a similar role.
2. Excellent organizational and time-management skills.
3. Strong communication and interpersonal skills.
4. High level of confidentiality and attention to detail.
5. Proficiency in MS Office and other administrative tools.

Hotel: Dubai Festival City (DXBHB), PO 45777, 45777

Do you see yourself as a Guest Experience Manager for InterContinental Hotel Dubai Festival City?

As the world's largest family of luxury hotels, we all take great pride in being genuine ambassadors of the InterContinental brand.

Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a richer perspective on the world. Each of our hotels cultivates a distinctive style and ambience where we embrace every opportunity to give our guests a personal and enriching experience.

If you'd like to embrace a wider world of experiences and opportunities, we'd like to welcome you to the world's most international luxury hotel brand.

The InterContinental Hotels Group at Dubai Festival City consists of four hotels. These include the luxury and lifestyle brand InterContinental, the lavish long-stay InterContinental Residence Suites, the premium Crowne Plaza, and the essentials Holiday Inn & Suites. In addition to over 1,600 rooms, the cluster boasts a selection of 16 restaurants and bars, an impressive 3,800-square-metre Event Centre across two levels, the 5,000-square-metre Festival Arena by InterContinental, the luxurious Spa InterContinental, and state-of-the-art gym and swimming pool facilities. We are looking for people who are friendly, welcoming, and full of life to join over 1,200 colleagues who are always finding ways to make every guest's experience an enjoyable one. We value the passion and enthusiasm of our colleagues and encourage you to share your passion when you work with us.

A little taste of your day-to-day

• Ensure that standards and procedures are in place to provide all IHG One Rewards and Ambassador members, long-term guests, and other VIPs with personalised attention and recognition.
• Personally meet and greet all VIPs and long-term guests. Ensure their rooms are inspected and prepared prior to arrival.
• Drive the enrolment efforts for IHG One Rewards and Ambassador Programmes, ensuring monthly targets are consistently met.
• Proactively identify opportunities to enhance guest satisfaction and exceed expectations. Take ownership of service recovery by resolving issues swiftly and implementing measures to prevent recurrence.
• Stay well-informed, and ensure team knowledge, of hotel room types, facilities, outlets, and all in-house events and functions.
• Collaborate closely with Guest Experience Managers to manage room availability, allocation, and ensure correct rates are applied in accordance with the hotel’s revenue strategy.
• Liaise with Housekeeping and Engineering to ensure rooms meet IHG standards and are prepared in accordance with the “Room Ready on Arrival” policy.
• Uphold grooming, hygiene, uniform, and conduct standards among all Front Office colleagues in line with IHG policy.
• Maintain an up-to-date guest profile database, tracking preferences and special requests via glitch reports and other tools.
• Review daily arrivals to ensure accurate room assignments, amenities, and VIP guest expectations are fully met.
• Conduct regular Front Office shift briefings to ensure team alignment, operational consistency, and service excellence.
• Make courtesy calls and actively drive continuous improvement through guest feedback and service analysis.
• Ensure full compliance with fire, life, and safety procedures, acting in accordance with IHG DFC Safety protocols.
• Support workforce planning and participate in recruitment efforts in line with company policies.
• Facilitate comprehensive and engaging onboarding programmes to provide new team members and interns with a strong start.
• Assist in developing, updating, and implementing departmental SOPs that are guest-focused and operationally sound.
• Conduct training needs analysis and support the design and delivery of team training in partnership with the Front Office Manager.
• Participate in performance evaluations, including probation reviews and appraisals. Offer coaching, mentoring, and regular feedback to enhance individual and team performance.
• Maximise revenue through proactive upselling and cross-selling initiatives at the Front Desk. Provide necessary training and motivation to ensure colleagues are equipped to meet revenue goals.
• Represent the Front Office Manager in relevant meetings during their absence.
• Ensure that the brand is at the heart of all decisions.
  

What we need from you

• Associate degree in hospitality management or equivalent work experience, with certified accreditation and a minimum of 2 years' experience as a Duty Manager in a 5-star property with 300+ inventory.
• Communication skills – guests and colleagues will need to come to you with concerns as well as compliments, so you’ll be easy to talk to.
• Strong proficiency in spoken and written Business English. Additional language skills in communication are preferred.
• Literate and tech-savvy - you’ll need a good grasp of reading, writing, basic math, and computer skills is required. Proficiency in Microsoft Excel, Word, PowerPoint, Jana, and Opera is essential.
• Flexibility - night, weekend and holiday shifts are all part of the job.

What you can expect from us

We give our people everything they need to succeed, from a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including impressive room discounts and some of the best training in the business.

Our mission is to welcome everyone and create inclusive teams where we celebrate differences and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to all applicants. We promote a culture of trust, support, and acceptance, always welcoming different backgrounds, experiences, and perspectives.

IHG gives every member of the team the Room to Belong, Room to Grow, and a Room to Make a Difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.

So, join us, and you’ll become part of our ever-growing global family.

Who we are

As the world’s first and most global luxury hotel brand, InterContinental Hotels & Resorts has pioneered international travel since the 1940s, we are passionate about sharing our renowned international know-how and cultural wisdom in truly impressive surroundings. We all take great pride in being genuine ambassadors of the InterContinental️ brand and to be part of the brand you will have a thirst for travel, passion for culture and appreciation for diversity. We create inspiring experiences for those seeking a richer perspective on the world. If you’d like to embrace a world of opportunities, we’d like to welcome you to the world’s most international luxury hotel brand.

Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.