2 514 Administrative jobs in the United Arab Emirates

Summary:

The Executive Assistant provides support to the CEO by performing a variety of administrative tasks. This includes managing the CEO’s schedule, handling their correspondence, and providing administrative assistance. The ideal candidate will have strong organizational and time management skills, excellent communication skills, and a high level of discretion.

Essential Duties and Responsibilities:

• Manage the CEO’s schedule
• Handle the CEO’s correspondence
• Provide administrative assistance
• Maintain the CEO’s office
• Order supplies
• Other duties as assigned

Qualifications:

• High school diploma or equivalent
• 2-3 years of experience in an administrative role
• Strong organizational and time management skills
• Excellent communication skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite

Preferred Qualifications:

• Bachelor’s degree in business administration or a related field
• Experience in a fast-paced, high-volume environment
• Experience with executive scheduling software
• Experience with social media management

Al Haktur IT Solutions is looking for a proactive and organized Office Manager to oversee daily administrative operations at our Dubai office. This role is ideal for someone with strong leadership and coordination skills who can ensure the smooth functioning of the workplace and support our fast-paced business environment.

️ Key Responsibilities

Supervise daily office operations and ensure efficiency in all administrative processes
Manage office supplies, maintenance, and equipment to ensure functionality
Coordinate meetings, schedules, and travel arrangements for senior staff
Liaise with vendors, service providers, and building management
Maintain office records, correspondence, and confidential files
Oversee support staff including receptionists, cleaners, and drivers
Ensure compliance with company policies and local administrative regulations
Support HR and finance departments with document handling and reporting

Requirements

Bachelor’s degree in Business Administration or related field
Minimum 3 years of experience in office management or administration
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite and office software tools
Strong problem-solving abilities and attention to detail
Ability to handle multiple tasks in a deadline-driven environment
Must be based in Dubai or willing to relocate

At Al Haktur IT Solutions, we believe a well-run office is the foundation of business success. If you are an experienced Office Manager who thrives in a structured environment and enjoys keeping things running smoothly, this opportunity in Dubai could be your next career move.

School: Teddy Bear Nurseries-Al Mushrif Branch Abu Dhabi

Gender: Female

Professional applicants are required to support the daily administrative operations of the nursery. Responsibilities include registering children attending the nursery and communicating with parents and visitors. Applicants must be proficient in IT systems, particularly Microsoft Excel and Microsoft Word, and possess basic accounting knowledge. Training will be provided. Candidates should be confident, well-mannered, and well-presented at all times, and be committed to ongoing professional development and training as needed.

• Qualifications: • High School Certificate• Administrative or secretarial certification and training are advantageous
• Experience: • A minimum of 2 years of administrative experience within an early years or school setting in the UAE is preferred.

United Arab Emirates

Role: Administrative Coordinator

Location: Dubai

Assist the Valuation department in registering new requests, emailing and calling clients/customers, arranging inspections, and handling general administrative tasks.

• Provide a high level of customer service and care
• Represent the company professionally at all business events
• Engage in self-development and continuous personal growth

• Collect data and report to senior management on business processes and issues to develop solutions that improve efficiency
• Utilize MS Office, Oracle, and other ADIB applications effectively

• Maintain high standards of work quality
• Ensure timely completion of all cases

• MS Office, Oracle

• Diploma Degree (preferably in Real Estate Valuation/Projects)
• Proficient office skills
• Good knowledge of MS Office applications, CRM, etc.
• Minimum 2 years of relevant experience

• Job Identification: 2092
• Posting Date: 05/12/2025, 07:11 AM
• Apply Before: 05/30/2025, 07:11 AM

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

To provide administrative support for the ADSM Undergraduate program and assist, as required, in the Dean's Office

• This covers all program-related academic areas, such as managing documentation and arrangements for syllabi and assessment uploading, receiving grades, communicating with Student Affairs Office, as needed.
• Undertake ad hoc administrative tasks, as required.

• Competence with basic MS Office applications
• Ability to work independently
• Preferably knowledge of an academic environment

• Provide administrative support to ensure efficient operation of the office, including handling phone calls, emails, and mail, organizing files and scheduling appointments.
• Manage and maintain office equipment, including copiers, printers, and scanners, and troubleshoot any issues.
• Assist in the preparation of regularly scheduled reports, presentations, and data entry tasks, as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for the team.
• Perform basic bookkeeping tasks, such as creating invoices, processing payments, and reconciling accounts.
• Create and maintain effective filing systems, ensuring that all documentation is accurately labeled and stored securely.
• Monitor office expenses and inventory and place orders as necessary.
• Support HR with onboarding new hires and organizing employee records.
• Perform other related duties or assignments as directed.

• Bachelor's degree or equivalent; Associate’s degree or certification in office administration, public relations or related field preferred.
• Strong computer skills, including proficiency in Microsoft Office Suite and Google Suite.
• Excellent organizational, time-management, and multitasking skills, with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently with minimal supervision as well as in a team environment.
• Positive attitude, with a willingness to learn and adapt.

• Initiative and proactive problem-solving.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Positive attitude and willingness to learn and adapt.
• Strong work ethic and ability to take ownership of tasks.

A prestigious global firm with a reputation for excellence across professional services, our client places high value on operational efficiency, collaboration, and employee well-being. The Riyadh office plays a key role in supporting the firm's regional growth, and the Office Manager will be instrumental in ensuring smooth, compliant, and people-focused operations.

* Oversee daily operations, office facilities, and vendor relationships to ensure a professional, well-functioning work environment.
* Act as the primary point of contact for local HR matters, supporting staff and aligning with the regional operations team.
* Provide leadership to office staff including legal assistants, receptionists, and junior professionals.
* Collaborate closely with the Regional Operations Manager to implement and maintain global standards locally.
* Support meeting and travel coordination, basic reporting, expense management, and on-boarding activities.
* Champion a welcoming, solutions-oriented culture and ensure employees are set up for success.

* Proven experience in office or operations management, ideally within a professional services environment.
* Strong leadership and interpersonal skills with the ability to manage a diverse team.
* Fluency in Arabic (mandatory) and English (essential) .
* Experience in legal or professional services firms is a plus.
* Organised, proactive, and confident in managing multiple priorities simultaneously.

About HPL Yamalova & Plewka DMCC

HPL Yamalova & Plewka DMCC (" LYLAW ") is a Dubai-based general practice law firm that offers practical and tailored legal solutions for both corporate clients and individuals. We are committed to excellence, integrity, and efficiency, and we pride ourselves on fostering a supportive and professional environment.

Role Overview

We are looking for a dedicated Russian/Ukrainian-Speaking Administrative Assistant to join our team in Dubai. This is a full-time, on-site position at LYLAW, and it requires a proactive and detail-oriented individual who thrives in a fast-paced legal environment. The Administrative Assistant will provide comprehensive administrative support to our attorneys and staff, handle day-to-day office tasks, manage client inquiries, and assist with various operational duties.

• At least 4 years of UAE corporate experience in an administrative role, preferably within a law firm.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with legal or office management software.
• Excellent command of the English language, with strong written and verbal communication skills.
• Fluency in Russian language is a must.
• Highly organized and detail-oriented, with superb time management skills.
• Demonstrated ability to handle sensitive information with confidentiality.
• Skilled in multitasking and prioritizing tasks effectively.
• Ability to work independently while being a strong team player.
• Proactive, adaptable, and a quick learner.
• Tech-savvy with a good understanding of office technologies and digital workflows.
• Helpful and resourceful, with a mindset to think outside of the box to find effective solutions.
• Currently based in the U.A.E.

• Bachelor’s degree or equivalent experience in a related field.
• Proven experience in administrative roles, with a focus on supporting legal professionals.
• Strong organizational, communication, and interpersonal skills.
• Ability to draft and manage correspondence professionally and efficiently.
• Knowledge of the administrative functions of a law firm is a plus.

Why LYLAW?

At LYLAW, we offer professional development opportunities that empower our team members to grow and excel in their careers. Our competitive compensation package reflects our commitment to attracting and retaining top talent. We foster a collaborative and inclusive work culture where each individual's contributions are valued, and we are dedicated to supporting career growth and advancement within our firm. Joining LYLAW means becoming part of a team that is as committed to your success as you are.