What Jobs are available for Administrative in the United Arab Emirates?

Key Job Responsibilities
Sales Support
- Assists with update of information in CRM
- Gathers media content and collateral for proposals.
- Assigns opportunities in CRM to Sales Managers.
- Books travel for employees and as needed employees
- Provides Sales Managers with leads submitted through request portal
- Completes job costing reports on a monthly basis
Billing
- Routinely checks orders for accuracy so they are ready to invoice.
- Prepares billing reports daily and submits them for reconciliation.
- Handles billing disputes and discrepancies and communicates resolution to all parties.
Administrative
- Sorts and distributes incoming mail and handle outgoing packaging and shipping.
- Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
- Sends and collects deposit invoices on behalf of Sales Managers
- Maintains Rental and Out of Office calendars
- Finalises and submits invoices to clients and Encore accounting
- Collects and submits documentation to set up interpreters and outside vendors
- Orders and maintains office supplies
Disclaimer:
The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

**Requisition Number:** 23844BR
**Description:**
Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.
Key Accountabilities and Responsibilities include, but are not limited to:
- Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records.
- Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.
- Organize complex regional and international travel, including visa support when required.
- Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.
- Conduct research for vendor sourcing and manage office supplies and pantry inventory.
- Assist with onboarding new staff and support office events.
- Provide support for project and bid submissions.
- Deliver administrative support such as document typing, editing, and translation processing.
- Collaborate effectively with team members locally and remotely to complete tasks and projects.
- Maintain open and professional relationships with colleagues and management.
- Offer flexibility and coverage for other administrative staff when needed.
- Ensure tasks are completed in line with provided training and guidelines.
- Follow safe work practices and adhere to company policies for planning and executing tasks.
- Uphold Stantec's Core Values and ensure work aligns with the company's Quality Systems and Project Quality Procedures.
**Qualifications:**
Person Specifications and Qualifications:
- Degree or Diploma/ Certificate from a recognized institute.
- Fluent English and Arabic, spoken and written is essential
- Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint
- Valid Driving License preferred
- A flexible approach to working hours
- Be of the highest caliber: punctual a flexible approach to working hours, with occasional weekend work if required.
- Professional presentation of self, courteous and helpful, always acting as an ambassador on behalf of Stantec
- Punctual, reliable and flexible approach
- Ability to work independently and well as part of a team
- Self-motivated and ability to take responsibility
- Able to demonstrate proficiency in the responsibilities of the role
- The ability to manage workload, work autonomously, reviewing own work on a regular basis, with consistent attention to detail, while consistently meet objectives.
- Maintain a high degree of responsibility, discretion and confidentiality.
#LI-MiddleEast
**About Stantec:**
We're active members of the communities we serve. That's why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
**Work Location(s):United Arab Emirates-Dubai**
**Employment Type:** **Full-Time**
**Job Type:** **Regular**
**Job Category:** **Admin Support, Reception**

We are looking for a reliable and hardworking Office Boy to provide general support in day-to-day office operations. The ideal candidate will be responsible for maintaining cleanliness, serving refreshments, assisting administrative staff, and performing basic clerical tasks as required.

Key Responsibilities:

Maintain cleanliness and orderliness of the office premises, pantry, and meeting rooms.

Prepare and serve tea, coffee, and refreshments to staff and visitors.

Assist in filing, photocopying, scanning, and other clerical work as directed.

Handle incoming and outgoing documents, deliveries, and mail.

Assist in setting up meeting rooms and arranging materials before meetings.

Ensure all office supplies are stocked and inform the admin for replenishment.

Run small errands such as delivering documents within or outside the office when needed.

Support office staff in daily operational needs.

Follow hygiene and safety procedures in all assigned tasks.

RequirementsRequirements:

Previous experience as an Office Boy / Office Assistant in the UAE preferred.

Basic communication skills in English.

Neat appearance, good hygiene, and polite behaviour.

Honest, punctual, and able to follow instructions properly.

Able to join immediately.

Benefits

Salary: AED 1,200 – 1,300 per month

Benefits: Accommodation, Visa, and Medical Insurance provided as per UAE Labour Law

Working Hours: 9 hours per day, 6 days per week

**Job Requisition ID #**
25WD89912
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
**Responsibilities**
**Executive Support:**
+ Manage calendars, schedule meetings, and coordinate travel arrangements.
+ Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
+ Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
+ Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
+ Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
+ Create presentations, region-wide communications, and maintain organization charts
+ Act as a gatekeeper and point of contact in the Dubai office
+ Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
+ Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
+ Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.
**Contingent Workforce Management:**
+ Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.
+ Raise purchase orders, verify invoices, and process payments for CW costs and expenses.
+ Track approved costs, manage compensation updates, and liaise with hiring agencies.
+ Serve as the primary point of contact between Autodesk and hiring agencies.
**Procurement:**
+ Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.
+ May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.
+ Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.
**Finance:**
+ Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
+ Work with FBP to track opex, assess and secure future budgets, and submit payments on time.
+ Support the tax team to obtain the signed finance reports and submit them as needed.
**Minimum Qualifications**
+ Bachelor's degree in business administration, HR, or related fields
+ 6+ years' experience supporting senior executives in a fast-paced, multinational environment
+ Exceptional time management, organizational, and multitasking skills.
+ Willing to adapt to a rapidly changing environment and new processes and responsibilities
+ Proven ability to work under pressure, communicate effectively, and meet deadlines
+ Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
+ Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
+ Able and willing to travel to events or internal meetings, locally and internationally as required
+ Due to our globally distributed team, you may occasionally work outside of normal business hours
+ Discreet and experienced in handling sensitive and confidential information.
**The Ideal Candidate**
+ Takes initiative and is a self-starter who thrives with minimal supervision
+ Excels at managing complex projects and delivering results both independently and collaboratively
+ Enjoys building positive working relationships across all levels and geographies
+ Highly organized, detail-driven, and capable of juggling multiple responsibilities
+ Embraces change, learns quickly, and adapts well to dynamic environments
**Learn More**
**About Autodesk**
Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
**Salary transparency**
Salary is one part of Autodesk's competitive compensation package. Offers are based on the candidate's experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
**Diversity & Belonging**
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: you an existing contractor or consultant with Autodesk?**
Please search for open jobs and apply internally (not on this external site).

About the Role:

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and personal support to C-suite executives. The ideal candidate will have prior experience working with senior management or high-profile clients, ensuring seamless coordination, confidentiality, and efficiency in all aspects of executive support.

Key Responsibilities:

Manage complex calendars, meetings, and appointments across multiple time zones.Coordinate international and domestic travel, including flights, accommodations, visas, and detailed itineraries.Handle confidential correspondence, reports, and sensitive information with discretion.Prepare presentations, meeting materials, and executive briefs as required.Act as a primary point of contact between executives and internal/external stakeholders.Oversee expense reporting, reimbursements, and document filing systems.Manage personal and professional errands with professionalism and reliability.Ensure all tasks are handled proactively to anticipate the executive’s needs.

Requirements:

Bachelor’s degree preferred.4–10 years of proven experience as a Personal Assistant, Executive Assistant, or similar role—preferably supporting C-level executives.Excellent communication and interpersonal skills.Strong organizational and multitasking abilities with keen attention to detail.High level of professionalism, confidentiality, and discretion.Proficiency in MS Office (Outlook, Excel, Word, PowerPoint) and scheduling tools.Must be based in Dubai and available for immediate or short-notice joining.

What We Offer:

Competitive salary and benefits package.Exposure to a dynamic and fast-paced executive environment.Opportunity to work closely with top leadership and gain valuable experience.

If you are interested, please share your CV to

We are partnering with a prestigious sovereign wealth fund in Abu Dhabi to hire an experienced Executive Assistant to provide high-level administrative and operational support to their Real Assets Department. The successful candidate will play a key role in supporting senior stakeholders and ensuring the smooth running of departmental activities. Other responsibilities include but not limited to:Key Responsibilities:Coordinate and facilitate meetings, conference calls, travel arrangements, and special events.Support in preparing IC presentations and departmental reports.Perform specialized record keeping, database management, and information-gathering projects.Maintain calendars, schedule appointments, and manage correspondence.Handle sensitive information with the highest level of confidentiality and discretion.Project a professional and positive image of the department in all interactions.RequirementsTo be considered for this role, you need to meet the following criteria:Bachelor’s degree / Diploma holder n Business Administration or a related field.Minimum of 10 years’ administrative experience, preferably within the financial services or investment industry.Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other presentation tools.Excellent written and verbal communication skills in English (Arabic language skills are an advantage).Strong organizational skills, attention to detail, and ability to multitask.High degree of professionalism, courtesy, and patience.Proven ability to maintain records, manage databases, and compile reports.To view other vacancies we have, please check our website ( and follow us on our social media accounts - LinkedIn   / Facebook   /  Twitter /  Instagram Disclaimer: Black Pearl will never ask for money or any form to charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at or drop us a message on our website.

**Company Description**
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
**_This opportunity is part of AECOM's Fursa Program and open exclusively to UAE Nationals holding a valid family book._**
AECOM is seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Civil Infrastructure leadership team, ensuring seamless coordination of daily activities. This role calls for a detail-oriented professional who can handle confidential information with discretion, serve as a key liaison between executives and internal/external stakeholders, and provide valuable support to strategic decision-making processes.
+ Provide general administrative assistance to the PCC Management team to ensure efficient day-to-day operations.
+ Handle highly confidential information with professionalism and discretion.
+ Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other tools to execute tasks efficiently.
+ Attend meetings, take minutes, and track outstanding actions to ensure follow-ups are completed.
+ Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.
+ Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.
+ Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.
+ Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives.
**Qualifications**
**Minimum Requirements**
+ Diploma or Degree in Business Administration, Office Management, or a related field is preferred.
+ Minimum of 1 year of administrative experience, preferably in a professional services or engineering environment.
+ Proven experience as an Executive Assistant, Administrative Coordinator, or similar role supporting senior leadership.
+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Excellent organizational and multitasking abilities with a keen eye for detail.
+ Strong communication skills, both written and verbal.
+ Ability to maintain confidentiality and handle sensitive information with discretion.
+ A proactive and positive attitude, with the ability to work both independently and collaboratively.
+ **As part of AECOM's commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.**
**Additional Information**
**About AECOM**
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
**What makes AECOM a great place to work**
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
**ReqID:** J
**Business Line:** Transportation
**Business Group:** DCS
**Strategic Business Unit:** ME and Africa
**Career Area:** Administration
**Work Location Model:** On-Site

Job Title:
Back office /Policy admin - Arabic speaker (Abu Dhabi)
Job Description
-Policy onboarding, constantly improving turnaround times
-Product configuration & endorsement processing
-Support key client transactions and manage related queries & complaints
-Centrally manage complaints from various channels e.g. call centre, Customer Happiness Centre, walk-in customers and customer emails
-Support enrolment & renewals for Thiqa, individual basic, individual enhanced and small groups
**Role Purpose**
+ Work on multiple systems, processes and workflows to accomplish business needs
+ Enrol, endorse or renew members end to end by verifying multiple required documents, and take appropriate decisions day-to-day on members' eligibility, fines calculation, coverage period, etc.
+ Register and process application, issue policy, create members and generate invoices and export information to produce deliverables like cards, certificate, statements etc.
+ Ensure quality and compliance standards as per the regulatory guidelines defined for various types of business scenarios such as Individual basic, Small investors, Aounak, Domestic helpers sponsored by UAE nationals/expats, Employer-employee relationship, MOL list, WPS for salary proofs, corporate groups and brokers etc.
+ Meet and exceed daily, weekly, monthly productivity and TAT targets, monthly quality targets, attend and complete monthly quiz with good score
+ Understand and apply checklists and guidelines provided to achieve quality targets in daily activities. Rectify data and process gaps observed and curb repeated errors
+ Receive and respond to phone/emails from customers/brokers on time within TAT and ensure quality communication to internal and external customers
+ Handle customer queries by providing accurate, valid and complete information by using the right methods and tools and follow up until the issue is resolved
+ Register customer complaints, find solution or escalate to the respective units and follow up until resolved and ensure TAT
**Key Requirements and Qualifications**
+ Experience in any administrative job preferably in insurance industry is a plus
+ Minimum of high school degree
+ Diploma or higher degree in any field is preferred
**Skills and Competencies**
+ Understand and analyse day-to-day work-based situations and apply thoughts logically and take decisions, consult experienced staff when necessary
+ Exhibit interest to learn and gain experience by acquiring knowledge and skills in daily work, improving performance and competencies by acknowledging monthly observations made in the monthly Employee performance review meetings
+ Flexible to change living/working environment/location across different functions across the UAE
+ Demonstrate flexibility by stretching additional hours to accomplish tasks during business peaks on the stretched targets
+ Feel accountable for own activities and performance. Meet and exceed daily/weekly/monthly productivity, quality and TAT targets; attend and complete monthly quiz with good score
+ Ability to build good relationship with team members, cooperate with colleagues and be accepted as a good team player
+ Ability to work with interfacing departments in harmony and earn trust through transparency, honesty and open communication
+ Acknowledge and foster multi-cultural diversity
+ Seek and give feedback to celebrate success and raise individual performance
+ Good command of written and spoken English; knowledge of Arabic language is an advantage
+ Basic analytical, execution, problem solving and decision-making skills
+ Good level of customer service orientation and professionalism in all interactions
+ Knowledge of health insurance concepts, regulatory role in managing Health system in UAE
**Career Framework Role**
Has program required basic skill set to perform routine tasks within simple processes but lacking program/product specific knowledge. Works with close supervision and clearly defined procedures. Starting to demonstrate familiarity with client terminology, operating standards and procedures. Starter without sustained metric performance levels.
**Supplemental Geographical Information**
RECRUITER ENTER THE APPLICABLE LANGUAGE:
GERMANY - This job description does not apply to employees in Germany.
UNITED KINGDOM- EXCLUDE HIGH SCHOOL INFORMATION IN CANDIDATE PROFILE SECTION
PHILIPPINES
- Minimum of two years of college education. No prior call center experience is required
- Ability to think clearly and can explain simple issues effectively, both written and verbally
INDIA
- Ability to effectively communicate, both written and verbally
- Listen attentively to customer needs and concerns; demonstrate empathy
- Clarify customer requirements; probe for and confirm understanding of requirements or problem
- Confirm customer understanding of the solution and provide additional customer education as needed
- Ability to learn including strong problem solving skills
- Demonstrate strong probing and problem solving skills
- Should be able to handle complex queries
- Should be able to resolve customer queries independently
**Disclaimer**
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel working within this job title.
Concentrix is an equal opportunity employer. Concentrix evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability status or any other legally protected characteristic.
Location:
ARE Abu Dhabi - Building Khaleej Area
Language Requirements:
Time Type:
Full time
**If you are a California resident, by submitting your information, you acknowledge that you have read and have access to the Job Applicant Privacy Notice for California Residents (

Job Title:
Social Media Content Moderator- Bilingual ( Arabic/ English )
Job Description
+ You will be on the front lines, handling sensitive, complex user-facing issues to protect the platform and keep users safe.
+ Review and moderate user-generated content, including text, images, and multimedia, often of a graphic nature, controversial, offensive, inappropriate or misleading.
+ Ensure that all content moderation activities are conducted in accordance with company policies and standards.
+ Address user inquiries and concerns professionally and efficiently, providing excellent customer support.
+ Stay updated on industry trends, Company policies, and best practices to enhance moderation processes.
+ **Candidate Requirements**
+ Effective written and verbal communication skills in English (B1 & above level) & Arabic
+ Must be a graduate .
+ Active usage and interest in short video platforms.
+ Mature and professional demeanor while reviewing internet content daily that may be deemed inappropriate and/or contain explicit materials and user situations.
+ Excellent attention to detail and ability to maintain accuracy while dealing with large volumes of data.
+ Cultural sensitivity and understands global / regional current affairs.
+ Proficient in computer usage and familiar with various online platforms.
+ **Preferred candidates**
+ Previous experience in content moderation, customer service or a related field is an advantage.
+ Can join immediately (preferably within 1-2 weeks on offer agreement).
+ Our clients prefer to operate in a 24/7 business environment and to support them we need candidates who are open to work as required above.
**Disclaimer**
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel working within this job title.
Concentrix is an equal opportunity employer. Concentrix evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability status or any other legally protected characteristic.
Location:
ARE Dubai - Property# BCB2 515, Dubai CommerCity
Language Requirements:
Arabic, English (Required)
Time Type:
**If you are a California resident, by submitting your information, you acknowledge that you have read and have access to the Job Applicant Privacy Notice for California Residents (