5 148 Administrative jobs in the United Arab Emirates

LXR Hotels & Resorts is a collection of independent, luxury properties that celebrate the unique character of each destination. Every hotel in the LXR portfolio offers a bespoke experience, combining authentic service with refined elegance and cultural richness. At LXR, we believe in creating unforgettable moments for our guests-and extraordinary opportunities for our team members.
At LXR Hotels & Resorts, every detail matters. Behind the seamless luxury we deliver to our guests lies a dedicated team ensuring that our business functions are organized, efficient, and forward-looking. As a **Commercial Coordinator** , you will support the Sales, Marketing, and Revenue teams, ensuring smooth day-to-day operations and helping drive the hotel's commercial success.
**What will I be doing?**
As Commercial Coordinator, you will:
+ Provide administrative support to the Sales, Marketing, and Revenue teams, ensuring timely completion of reports, contracts, and correspondence.
+ Assist in the preparation of proposals, presentations, and agreements for clients and partners.
+ Maintain accurate and up-to-date records in sales systems, databases, and filing structures.
+ Coordinate site inspections, client visits, and familiarization trips, ensuring exceptional hospitality is delivered at every stage.
+ Support the organization of promotional events, marketing activities, and trade shows.
+ Prepare daily, weekly, and monthly commercial reports for management.
+ Liaise with internal departments to ensure alignment on client requirements and commercial initiatives.
+ Handle incoming inquiries professionally and direct them to the appropriate team members.
+ Perform additional tasks as required to support the smooth functioning of the Commercial team.
**What are we looking for?**
The ideal candidate will demonstrate:
+ Previous experience in an administrative, sales, or commercial support role, preferably within hospitality or luxury environments.
+ Strong organizational and multitasking skills with attention to detail.
+ Excellent communication skills in English (Arabic is an advantage).
+ Proficiency in Microsoft Office and sales/CRM systems.
+ A proactive approach and the ability to build strong working relationships across departments.
+ A passion for luxury hospitality and a commitment to delivering excellence.
**Why join LXR?**
At _LXR Eastern Mangroves Abu Dhabi_ , you will be part of an exceptional team where individuality and dedication are valued. Hilton offers unparalleled opportunities for growth, global mobility, and the chance to contribute to a timeless legacy of luxury hospitality.
**Job:** _Sales_
**Title:** _Commercial Coordinator - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)_
**Location:** _null_
**Requisition ID:** _HOT0BVC2_
**EOE/AA/Disabled/Veterans**

LXR Hotels & Resorts is a collection of independent, luxury properties that celebrate the unique character of each destination. Every hotel in the LXR portfolio offers a bespoke experience, combining authentic service with refined elegance and cultural richness. At LXR, we believe in creating unforgettable moments for our guests-and extraordinary opportunities for our team members.
At LXR Hotels & Resorts, first impressions are everything. As a Front Office Receptionist, you will be the face of the hotel, creating a warm welcome, delivering personalized service, and ensuring that every guest experience begins and ends with timeless luxury.
**What will I be doing?**
As Front Office Receptionist, you will:
+ Welcome guests with professionalism, warmth, and genuine hospitality.
+ Handle check-in and check-out processes smoothly, ensuring accuracy and efficiency.
+ Manage room allocations, reservations, and upgrades in line with guest preferences and hotel availability.
+ Respond promptly to guest inquiries, requests, and complaints, ensuring every interaction exceeds expectations.
+ Process payments, verify billing, and maintain accurate records in line with Hilton policies.
+ Maintain strong knowledge of hotel services, facilities, and local attractions to provide tailored recommendations.
+ Work closely with Concierge, Housekeeping, and other departments to ensure seamless guest experiences.
+ Uphold grooming, appearance, and service standards reflective of a luxury environment.
+ Perform additional tasks as required to support the success of the Front Office team.
**What are we looking for?**
The ideal candidate will have:
+ Previous experience in a Front Office or guest-facing role, preferably within luxury hospitality.
+ Strong communication and interpersonal skills, with fluency in English (Arabic or other languages are an advantage).
+ A professional appearance and confident, engaging manner.
+ Excellent organizational skills and attention to detail.
+ Ability to remain calm and composed in high-pressure situations.
+ A genuine passion for creating memorable guest experiences.
**Why join LXR?**
At _LXR Eastern Mangroves Abu Dhabi_ , you will be part of a world where elegance meets authenticity. Hilton provides world-class training, career growth opportunities, and the chance to contribute to a brand that defines bespoke luxury.
**Job:** _Guest Services, Operations, and Front Office_
**Title:** _Front Office Receptionist - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)_
**Location:** _null_
**Requisition ID:** _HOT0BVCQ_
**EOE/AA/Disabled/Veterans**

Key Job Responsibilities
Sales Support
- Assists with update of information in CRM
- Gathers media content and collateral for proposals.
- Assigns opportunities in CRM to Sales Managers.
- Books travel for employees and as needed employees
- Provides Sales Managers with leads submitted through request portal
- Completes job costing reports on a monthly basis
Billing
- Routinely checks orders for accuracy so they are ready to invoice.
- Prepares billing reports daily and submits them for reconciliation.
- Handles billing disputes and discrepancies and communicates resolution to all parties.
Administrative
- Sorts and distributes incoming mail and handle outgoing packaging and shipping.
- Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
- Sends and collects deposit invoices on behalf of Sales Managers
- Maintains Rental and Out of Office calendars
- Finalises and submits invoices to clients and Encore accounting
- Collects and submits documentation to set up interpreters and outside vendors
- Orders and maintains office supplies
Disclaimer:
The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

**Date Posted:**

**Country:**
United Arab Emirates
**Location:**
Otis L.L.C, 37th floor, The One Tower, Sheikh Zayed Road, Dubai, United Arab Emirates
The role holder is responsible for collecting, maintaining and distributing all documents necessary to ensure conformance to document archival requirements. The role holder is also responsible for maintaining a comprehensive filing system for all documents. The role holder shall carry out his duties in accordance with the stipulated business policies and procedures.
**Core Responsibilities**
+ Administers the document management system including processes like acquiring, cataloguing, preserving and accessing storage of project records and information.
+ Compiles and maintains controlled records for the Department and vendors associated with various projects being undertaken by Otis - UAE.
+ Determines and enforces document control needs for Otis - UAE to meet internal and external requirements.
+ Manages storage and accessibility to crucial documents through modern, digital and technologically advanced processes, for easy storage and retrieval.
+ Archives all project related documents for future references on projects.
+ Maintains level of security and access control on controlled documents to prevent unauthorized access.
+ Monitors the distribution of sensitive documents between departments and individuals in order to ensure a proper tracking mechanism.
+ Conducts regular review audits to ensure information on all records is accurate and up to date.
+ Ensures prevention of fraudulent documentation through routine checks.
**Minimum Qualifications**
+ Associate degree in Business Administration/Management or equivalent
+ Relevant certification such as DCC Certified Document Controller (CDC) or equivalent
+ Minimum of 2 years of relevant experience in documenting procedures and handling confidential information for large scale projects
+ Fluent written and spoken English & Arabic essential.
+ UAE Nationals Preferred
If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.
Otis is the world's leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio.
You may recognize our products in some of the world's most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.
When you join Otis, you become part of an innovative global industry leader with a resilient business model. You'll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you'll gain working alongside the best and brightest, keep us connected and on the cutting edge. 
We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.
Today, our focus more than ever is on people. As a global, people-powered company, we put people - passengers, customers, and colleagues - at the center of everything we do. We are guided by our values that we call our Three Absolutes - prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here ( .
Become a part of the Otis team and help us #Buildwhatsnext!
_Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at
**Privacy Policy and Terms:**
Click on this link ( to read the Policy and Terms
We go to great lengths to hire and develop the best people, and offer a supportive environment where employees are motivated and empowered to perform at their full potential. Today, we continue pushing the boundaries of what's possible to thrive in a taller, faster, smarter world.

Front Office Admin provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties.
**What will I be doing?**
Front Office Admin provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:
·Creating Theme Park tickets
·Generate report from the ticketing system and highlight all duplications/incorrect confirmation numbers
·Update cancelled/duplicated/No Show tickets on daily basis and send it to Farah
·Check the reconciliation report from Farah and add detailed explanations to each booking confirmation number
·Update CID system
·Auditing and filing
**What are we looking for?**
Front Office Admin is serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
+ Good knowledge of MS Office (Excel)
+ Excellent verbal and written communication skills
+ Excellent administration and IT skills
+ Committed to delivering a high level of customer service, both internally and externally
+ Flexibility to respond to a range of different work situations
+ Ability to work under pressure
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
+ Previous administrative experience in a fast paced environment
**What will it be like to work for Hilton?**
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For over a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands ( . Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
**Job:** _Guest Services, Operations, and Front Office_
**Title:** _Front Office Admin - Hilton Abu Dhabi Yas Island (Part-Time, UAE Nationals Only)_
**Location:** _null_
**Requisition ID:** _HOT0BXVL_
**EOE/AA/Disabled/Veterans**

The Senior Executive Assistant provides support to the Leadership team of Citi's Middle East and Africa cluster based in the UAE. By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth.
The Senior Executive Assistant provides support to a Senior Executive (or group of Executives) by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
**What you'll do**
+ Directly supports a Managing Director level senior leader(s) and generally supports an entire department
+ Manages day to day calendar(s) of senior management
+ Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
+ May prepare and review materials and correspondence for meetings
+ Assist with creation/modification of presentations, spreadsheets, and other various documents
+ Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
+ Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
+ Orders supplies and process invoices through Procure to Pay system
+ Process and follow-up on Virtual Requests
+ Assists in ad-hoc reports special projects as needed
+ Trains, coaches or guides other administrative staff when required
**What we'll need from you**
+ Previous office administration experience preferably within a large and complex financial services or similar organization
+ Highly proficient in Microsoft Office
+ Consistently demonstrates clear and concise written and verbal communication skills
+ Demonstrated ability to quickly gain command of new systems
+ Self-motivated and detail oriented
+ Bachelor's/University degree or equivalent experience
By joining Citi Dubai, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed) and enjoy a whole host of additional benefits that support you (and your family) to be well, live well and save well.
Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.
**Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.**
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**Job Family Group:**
Business Strategy, Management & Administration
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**Job Family:**
Administrative Support
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**Time Type:**
Full time
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**Most Relevant Skills**
Please see the requirements listed above.
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**Other Relevant Skills**
For complementary skills, please see above and/or contact the recruiter.
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_Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law._
_If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review_ _Accessibility at Citi ( _._
_View Citi's_ _EEO Policy Statement ( _and the_ _Know Your Rights ( _poster._
Citi is an equal opportunity and affirmative action employer.
Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.

**Additional Information**
**Job Number**
**Job Category** Administrative
**Location** Le Royal Méridien Abu Dhabi, 113 Khalifa Street, Abu Dhabi, United Arab Emirates, United Arab Emirates,VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**JOB SUMMARY**
Supports the General Manager and his/her team by completing administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information.
**CANDIDATE PROFILE**
The candidate preferably holds a bachelor's degree in business administration, Hospitality Management, or a related field, with a minimum of 3-5 years of progressive experience in administrative and office management, ideally within a 5-star hotel or luxury hospitality setting.
Leadership skills are essential, with the ability to manage office operations independently, take initiative, and work without supervision.
The role requires excellent organizational and project management abilities, advanced proficiency in MS Office applications, and familiarity with hotel or property management systems is an advantage.
The candidate must demonstrate outstanding communication and presentation skills as well as interpersonal skills, with proven capability in handling executive-level and ownership correspondence, as well as managing highly sensitive and confidential information with the utmost discretion.
A detail-oriented, proactive, and adaptable approach with pleasing personality is vital, along with a high level of integrity and commitment to excellence.
Fluency in English and Arabic is required.
**CORE WORK ACTIVITIES**
**Providing Documentation and Reporting Support**
- Assists managers in preparation of various reports and presentations.
- Assists with the design and preparation of statistical reports as needed.
- Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed.
- Makes new files, maintains existing files.
- Maintains giveaway/donation files and assists in making reservations.
- Provides administrative support to manager/s and department.
**Supporting Correspondence**
- Composes, produces and signs correspondence on routine matters.
- Produces and distributes correspondence as required.
- Answers department phones.
- Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required.
- Sorts and distributes mail.
**Ensuring Exceptional Customer Service**
- Providing services that are above and beyond for customer satisfaction and retention.
- Managing day-to-day operations, ensuring the quality, standards and meets the expectations of the customers on a daily basis.
- Attends meetings and communicates with executive and peers as an effort to improve quality of service.
**Additional Responsibilities**
- Ensures VIP amenity requests from GM/DOPS are handled in timely manner.
- Signs for managers and release, with specific permission.
- Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Attends meetings to plan, organize, prioritize, coordinate and manage activities.
- Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.
- Informs and/or updates the executives and peers on relevant information in a timely manner.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
#LI-LD2
#LI-Onsite
At Le Méridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We're looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le Méridien. In joining Le Méridien, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

At Crowne Plaza® Hotels & Resorts our goal is to make business travel work. That's where you come in. When you are part of the Crowne Plaza Hotels & Resorts brand you're more than just a job title. At Crowne Plaza we look for people who are dynamic and passionate! People who excel in their role and help our guests succeed too.
**Crowne Plaza Dubai Marina** is the perfect location that completely understands Modern business travelers. Located in the cosmopolitan Dubai Marina area, the 3,037 square-metre hotel is next to Dubai Marina Mall and within walking distance of the picturesque pedestrian promenade, which borders the waterway lined with vibrant cafes and restaurants.
With 273 stylish rooms and a convenient, prestigious location, you will find Crowne Plaza Dubai Marina an ideal hotel for productive business and enjoyable leisure time; and will definitely enjoy a new hotel that has mastered the balance between modernism of the business world and traditions of the Arabian hospitality.
We have an exciting opportunity for you as **Executive Lounge- F&B Assistant** to join our enthusiastic at Crowne Plaza Dubai Marina.
As Executive Lounge- F&B Assistant you are responsible to provide comforts to executive Guests throughout their stay at the hotel by responding efficiently to their enquiries and advising them of the amenities and benefits offered by the hotel.
+ Welcome executive Guests on arrival and assist them during their stay dealing efficiently with enquiries and any complaints
+ Process accurately check-ins and check-out
+ Has background in F&B Service
+ Ensure that all Guest supplies and amenities are offered and replenished to the required standards
+ Stay current with all hotel services as well as VIP requests and special events
+ Demonstrate a knowledge of external locations, attractions and landmarks in the vicinity
+ Project a professional manner with an emphasis on hospitality and Guest service
+ Comply with Hotel security, fire regulations and all health and safety legislation
+ Execute tasks as instructed by the Executive Lounge Supervisor or Manager
+ Serve your role and Team in an environmentally-conscience manner
Ideally, you'll have a minimum of 1- 2 years' experience in the similar role in a four or five-star hotel or comparable industry, ability to demonstrate working with and engaging teams from different cultures, strong verbal and written communication skills along with being quality oriented with focus on details, high performance standards, able to multi-task & meet deadlines and technical proficiency in related software preferable. Knowledge in Mandarin, Arabic, Russian and French language is a plus.
IHG is more than just a great place to stay; we are also one of UAE's best employers. We are looking for exceptional people like you to greet the world and be the spark that makes us even better.
We passionately believe that it's our people who have brought us to where we are today and our people that will help us grow. We celebrate diversity every day. We welcome guests from every background and corner of the world, so we want individuals who can bring true hospitality to life for everyone.
We will give you every opportunity to grow vertically, functionally, geographically, and personally. As part of the IHG family with more than 5,300 hotels in over 100 countries, the world is your oyster.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.

**Requisition Number:** 23365BR
**Description:**
We are seeking a highly organized and detail-oriented Document Controller to join our team in Abu Dhabi, United Arab Emirates. As a Document Controller, you will be responsible for managing and controlling all project-related documents, ensuring accuracy, completeness, and compliance with company standards.
Key accountabilities for this position include but are not limited to:
- Transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures.
- Assist with registration, filing and control of incoming and outgoing documentation.
- Perform database input and word-processing functions.
- Assist with the reproduction of drawings, specifications and other documentation.
- Ensure that the confidentiality of sensitive information is protected.
- Keep the necessary logs and registers to track documentation / progress of work.
- Perform all other duties given by direct manager.
**Qualifications:**
- Five (5) years minimum experience in document management system in an engineering or architectural firm.
- Graduate of Business or Secretarial Course.
- Strong communication and organizational skills.
- Good English oral and writing skills.
- Analytical problem solving and organizational ability.
- Proven knowledge on document management, including all necessary software.
- Proficient in document control software Asite.
#LI-MiddleEast
**About Stantec:**
We're active members of the communities we serve. That's why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
**Work Location(s):United Arab Emirates-Abu Dhabi**
**Employment Type:** **Full-Time**
**Job Type:** **Regular**
**Job Category:** **Admin Support**