117 Coordination jobs in the United Arab Emirates

Project Coordination Specialist

The ideal candidate will oversee project planning, organization, and coordination to ensure timely completion. As a key contact, the manager will handle any issues related to the project.

• End-to-end construction project management with strict adherence to scope, budget, and timelines.
• Collaboration with consultants, contractors, and stakeholders to maintain quality and design integrity.
• Site inspections, issue resolution, and proactive monitoring of project schedules.
• Budget control, value engineering, and cost optimization without compromising quality.
• Promoting a safety-first culture with strict adherence to HSE regulations.
• Supervising and mentoring on-site teams to foster collaboration and accountability.
• Preparation and submission of monthly progress invoices with timely certification follow-up.

• Strong leadership and site management abilities.
• Excellent communication and stakeholder coordination.
• In-depth knowledge of construction methodologies, contracts, and local regulations.

A skilled Project Coordination Specialist will collaborate closely with a leading IT organization to manage project timelines and schedules, guaranteeing successful project outcomes.

We are seeking a detail-oriented and strategic Resources Manager to oversee the effective allocation utilization and development of technical and project resources across our regional cybersecurity distribution operations. This role is critical in ensuring resource availability for pre-sales post-sales professional services training and support engagements across the region.

The ideal candidate will have experience in managing a distributed technical workforce understanding cybersecurity and data management business dynamics and working with both vendors and channel partners.

• Plan and allocate technical resources (engineers consultants trainers etc.) across multiple projects PoCs partner engagements and support activities.
  

• Manage the calendars of the technical team in an efficient manner and arrange for all meetings and activities as per the team availability and customer preference timing.
  

• Manage evaluate and update the ticketing system and assign the activities to the technical team according to their availability and proficiency on the products.

• Forecast resource demand in alignment with sales pipeline vendor deliverables and service-level agreements.
  

• Ensure optimal utilization of internal and external (freelance or subcontracted) technical staff.
  

• Support project managers in assigning appropriate skill sets to ensure successful delivery of projects and services.
  

• Track ongoing assignments timelines and resource availability across regions.
  

• Monitor project schedules and alert leadership to potential delays or conflicts due to resource constraints.
  

• Coordinate with vendor technical teams to meet enablement training and deployment goals.
  

• Assist in planning resources for vendor-committed programs launches or campaigns.
  

• Maintain a competency matrix for technical resources and coordinate ongoing certifications aligned with vendor technologies
  

• Identify skill gaps and plan training/upskilling initiatives.
  

• Work with HR and department leads on recruitment and onboarding of technical staff.
  

• Maintain dashboards and reports on resource allocation utilization rates and service delivery efficiency.
  

• Implement systems and tools to streamline scheduling project staffing and technical capacity planning.
  

• Document and optimize internal workflows related to resource requests and approvals.
  

• Bachelor s degree in Business Administration Information Technology Engineering or a related field.
  

• Minimum 4-5 years of experience in resource or operations management within a technical or IT services environment.
  

• Strong understanding of cybersecurity distribution or IT systems integrator business models.
  

• Excellent organizational and time-management skills.
  

• Ability to manage competing priorities across multiple teams and regions.
  

• Strong interpersonal and cross-functional collaboration skills.
  

• Familiarity with CRM Ticketing and project management tools (e.g. ZOHO Projects ZOHO DESK)
  

• Experience working with or allocating resources across multi-vendor environments
  

• Competitive compensation package
  

• Medical insurance and annual leave benefits
  

• Regional exposure and career growth opportunities
  

• Access to industry-leading cybersecurity technologies and training
  

Skills and Qualifications:
Excellent time management and efficiency.
Ability to meet deadlines and keen eye for detail.
Proficiency in reading and interpreting instructions
Extensive working knowledge of MS Office programs.
Strong administration skills.

Key Responsibilities and Duties:
Support the Coordination team with all administrative and coordination tasks.
Efficiently handle internal and external office inquiries.
Regularly update our database with client and inspector data and reports.
Conduct research on behalf of managers as needed.
Source candidates in line with client requirements.
Prepare and manage client timesheets for the Coordination Team.
Review and approve inspectors’ invoices in a timely manner.
Provide backup coordination support during urgent or emergency situations.
Contact Technical Personnel for up-to-date certificates and CVs.
Format inspector CVs to maintain professional standards.
Schedule meetings for managers and colleagues.
Manage incoming calls and draft correspondence.
Take minutes during meetings and handle various day-to-day administrative tasks.
Plan and arrange social events and team-building activities with local managers.
Support the Accounts team with accounts receivable / accounts payable inquiries. Personal Skills:
Strong organizational skills and ability to multi-task.
Excellent communication skills.
Strong team ethics.
Flexibility in providing continued support to the Fulkrum team where required. Apply:

Complete the form below and a member of the team will be in touch.

Coordination Assistant

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Skills and Qualifications:
Excellent time management and efficiency.
Ability to meet deadlines and keen eye for detail.
Proficiency in reading and interpreting instructions
Extensive working knowledge of MS Office programs.
Strong administration skills.

Key Responsibilities and Duties:
Support the Coordination team with all administrative and coordination tasks.
Efficiently handle internal and external office inquiries.
Regularly update our database with client and inspector data and reports.
Conduct research on behalf of managers as needed.
Source candidates in line with client requirements.
Prepare and manage client timesheets for the Coordination Team.
Review and approve inspectors' invoices in a timely manner.
Provide backup coordination support during urgent or emergency situations.
Contact Technical Personnel for up-to-date certificates and CVs.
Format inspector CVs to maintain professional standards.
Schedule meetings for managers and colleagues.
Manage incoming calls and draft correspondence.
Take minutes during meetings and handle various day-to-day administrative tasks.
Plan and arrange social events and team-building activities with local managers.
Support the Accounts team with accounts receivable / accounts payable inquiries.

Personal Skills:
Strong organizational skills and ability to multi-task.
Excellent communication skills.
Strong team ethics.
Flexibility in providing continued support to the Fulkrum team where required.

Complete the form below and a member of the team will be in touch.

Coordination Assistant

Name (Required)

First Last

Phone (Required)

Email (Required)

Enter Email Confirm Email

Add your covering letter and C.V. Max. file size: 2 MB.

Right to Work (Required)

Please tick here to confirm that you have the legal right to work in the job location.

CAPTCHA

Phone This field is for validation purposes and should be left unchanged.

Location: Dubai, United Arab Emirates

ROLES & RESPONSIBILITIES

In particular, under the responsibility of the Regional HSE Manager :

• Perform H&S inspections using data management systems to initiate action plans as required.
• Ensure emergency response is well prepared and perform drills and exercise
• Coordinate the maintenance of first-aid equipment and facilities, ordering new supplies, and ensuring availability
• Look at ways to conserve energy, water and resources, minimize the generation of waste through personal performance, and raise recommendations on how to improve existing processes on this.
• Interact with the sub-contractors on HSE matters where required or needed.
• Support the Regional HSE Manager and HSE officers in implemented HSE standards requirements e.g. ISO 14001, & 45001.
• Perform and carry out other duties as instructed / directed by the Regional HSE Manager.

The HSE Coordinator will lead by example and carry out this activity in good coordination/cooperation with the Regional HSE Manager.

QUALIFICATION, CERTIFICATION & EDUCATIONAL REQUIREMENTS

• Bachelor Degree.
• Valid driving license.
• Other Certificates are a plus

PREFERRED SKILLS

• Fluency in English language. Other languages could be an added value, e.g. French, Arabic, Hindi, Urdu…
• Ability to write in English technical and audit reports, routine business correspondence.
• Possess good communication & training skills.
• Ability to manage multiple tasks efficiently and work productively in a fast-paced, team-oriented environment. Good organizational skills, detail oriented & customer focused.
• Able to perform through cooperation, to shape solutions out of complexity, & to manage self.

Behavioral Competencies

• Lead by example.
• Think out of the box.
• Open minded.
• Integrity, loyalty.
• Punctuality.
• Promote a good HSE culture at any time.

#LI-SB1

• Coordinate daily administrative activities and oversee the management of office supplies.
• Serve as the primary point of contact for interdepartmental communications, ensuring seamless information exchange.
• Manage and prioritize multiple administrative tasks efficiently, meeting deadlines and delivering high-quality outcomes.
• Prepare and maintain comprehensive reports and documentation, ensuring accuracy and timeliness.
• Assist in the development and implementation of office policies, procedures, and best practices.
• Provide clerical support to senior management and other team members, demonstrating discretion and professionalism when handling confidential information.
• Organize and schedule meetings, conferences, and appointments effectively, ensuring timely and efficient use of resources.
• Ensure accurate data entry and record-keeping for all business processes, maintaining up-to-date records and reports.

• Bachelor's degree in Business Administration or relevant field preferred.
• Minimum of three years of experience in administrative coordination, with a proven track record of success.
• Excellent organizational skills, strong attention to detail, and exceptional communication abilities.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Demonstrated ability to multitask and manage multiple priorities, meeting deadlines and achieving outstanding results.

• Competitive salary package.
• Opportunities for career growth and professional development.
• Collaborative and dynamic work environment.

Job Title: Operations Coordination Specialist

This role oversees the end-to-end delivery of Coiled Tubing Drilling (CTD) operations. We ensure alignment with client expectations, safety standards, and project timelines.

• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to work in a team environment

Benefits:

• Opportunity to work on high-profile projects
• Collaborative and dynamic work environment
• Professional development opportunities

What We Offer

We are committed to delivering exceptional service to our clients. Our team works together to achieve this goal by maintaining open communication, respecting each other's strengths, and continuously improving our processes.