58 Coordination jobs in the United Arab Emirates

We are seeking a detail-oriented and strategic Resources Manager to oversee the effective allocation utilization and development of technical and project resources across our regional cybersecurity distribution operations. This role is critical in ensuring resource availability for pre-sales post-sales professional services training and support engagements across the region.

The ideal candidate will have experience in managing a distributed technical workforce understanding cybersecurity and data management business dynamics and working with both vendors and channel partners.

• Plan and allocate technical resources (engineers consultants trainers etc.) across multiple projects PoCs partner engagements and support activities.
  

• Manage the calendars of the technical team in an efficient manner and arrange for all meetings and activities as per the team availability and customer preference timing.
  

• Manage evaluate and update the ticketing system and assign the activities to the technical team according to their availability and proficiency on the products.

• Forecast resource demand in alignment with sales pipeline vendor deliverables and service-level agreements.
  

• Ensure optimal utilization of internal and external (freelance or subcontracted) technical staff.
  

• Support project managers in assigning appropriate skill sets to ensure successful delivery of projects and services.
  

• Track ongoing assignments timelines and resource availability across regions.
  

• Monitor project schedules and alert leadership to potential delays or conflicts due to resource constraints.
  

• Coordinate with vendor technical teams to meet enablement training and deployment goals.
  

• Assist in planning resources for vendor-committed programs launches or campaigns.
  

• Maintain a competency matrix for technical resources and coordinate ongoing certifications aligned with vendor technologies
  

• Identify skill gaps and plan training/upskilling initiatives.
  

• Work with HR and department leads on recruitment and onboarding of technical staff.
  

• Maintain dashboards and reports on resource allocation utilization rates and service delivery efficiency.
  

• Implement systems and tools to streamline scheduling project staffing and technical capacity planning.
  

• Document and optimize internal workflows related to resource requests and approvals.
  

• Bachelor s degree in Business Administration Information Technology Engineering or a related field.
  

• Minimum 4-5 years of experience in resource or operations management within a technical or IT services environment.
  

• Strong understanding of cybersecurity distribution or IT systems integrator business models.
  

• Excellent organizational and time-management skills.
  

• Ability to manage competing priorities across multiple teams and regions.
  

• Strong interpersonal and cross-functional collaboration skills.
  

• Familiarity with CRM Ticketing and project management tools (e.g. ZOHO Projects ZOHO DESK)
  

• Experience working with or allocating resources across multi-vendor environments
  

• Competitive compensation package
  

• Medical insurance and annual leave benefits
  

• Regional exposure and career growth opportunities
  

• Access to industry-leading cybersecurity technologies and training
  

We are seeking an experienced professional to join our Operations Team as a Project Support Specialist. This pivotal role is responsible for providing comprehensive assistance in the coordination and administration of various projects.

Key responsibilities include:

• Delivering administrative support to ensure seamless day-to-day operations;
• Formulating and maintaining project plans, schedules, and essential documentation to drive project success;
• Collaborating with project managers to monitor milestones, deliverables, and financial metrics ensuring projects remain on track and aligned with objectives;

The ideal candidate will possess a strong understanding of project management principles, methodologies, and certification standards (e.g., PMP). Strong analytical and problem-solving capabilities, exceptional organisational abilities, and proficiency in utilising Microsoft Office Suite are also essential.

We offer a dynamic work environment that fosters collaboration and growth opportunities. If you are a motivated and detail-oriented individual with a passion for project support, we encourage you to apply.

Job Description: We are seeking a highly skilled Project Engineer to coordinate with the project manager and design team to understand site requirements and execution plans. The successful candidate will ensure all technical requirements align with approved plans, while coordinating with administration, purchase teams, and supervisors for material and manpower needs.

Key Responsibilities:

• Coordinate project execution with the project manager and design team
• Ensure quality of work and materials meets agreed contract standards
• Prepare and send daily reports on project status to management
• Maintain daily site schedules for approval by the project manager
• Coordinate with suppliers and subcontractors as required

Location: Abu Dhabi/Dubai, United Arab Emirates

Required Skills and Qualifications: This role requires excellent communication and coordination skills, with a strong ability to prioritize tasks and manage multiple stakeholders. A degree in a relevant field and significant experience in project engineering is essential.

Benefits: As a valued member of our team, you can expect a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

Others: If you are a motivated and experienced project engineer looking for a new challenge, we would love to hear from you!

We are seeking a highly skilled Operations Coordinator to join our team. This role will be responsible for coordinating training sessions, preparing professional proposals in Arabic and English, and managing corporate training batches.

• Prepare professional proposals in both Arabic and English.
• Act as the primary liaison with clients to confirm participant lists and training locations.
• Schedule and coordinate training sessions, ensuring trainer availability.
• Follow up with trainers for timely preparation and submission of training materials.
• Manage corporate training batches, including participant enrollment.
• Coordinate with printing services for training materials and certificates.

• Bachelor's degree in Business Administration, Education, or a related field.
• Proven experience in operations coordination or a similar role.
• Strong communication skills in both Arabic and English.
• Proficiency in CRM software and Microsoft Office Suite.
• Excellent organizational and multitasking abilities.

• Employment visa.
• Annual air ticket to the home country.
• Medical insurance.

Abu Dhabi, United Arab Emirates | Posted on 06/25/2025

We are seeking a detail-oriented and proactive Project Coordination & Reporting Analyst to support departmental operations by tracking, monitoring, and reporting on key initiatives, action items, and commitments. This role plays a critical part in ensuring seamless execution, timely delivery, and full visibility of ongoing activities for the Department Head and senior leadership.

The ideal candidate will be highly organized, analytical, and capable of identifying delays or risks early to enable swift corrective actions. This is a pivotal coordination role aimed at enhancing follow-through, accountability, and operational efficiency across high-impact initiatives.

Monitor Project and Task Progress:

Track assigned initiatives, deliverables, and milestones to ensure timely execution and adherence to defined quality standards. Regularly report progress updates to the Department Head .

Data Collection & Analysis:

Gather relevant information and performance metrics using tracking tools and dashboards. Synthesize insights into structured, actionable reports.

Milestone & Deadline Tracking:

Maintain oversight of timelines and critical deliverables across multiple projects to keep all activities on schedule and aligned with strategic goals.

Flag potential delays or bottlenecks early and recommend corrective actions to maintain momentum and avoid missed deadlines.

Reporting & Visibility:

Provide consistent, transparent updates to the Department Head on the status of open tasks and closure of completed actions.

Documentation & Follow-Up:

Ensure all action items, decisions, and communications are accurately recorded, followed up on, and completed as committed.

Operational Discipline:

Strengthen execution efficiency by reinforcing task ownership, closing gaps in communication, and maintaining momentum across priorities.

Strong organizational and coordination skills with attention to detail.

Experience using project tracking or workflow management tools (e.g., Excel, Smartsheet, Monday.com, Asana, or similar).

Excellent written and verbal communication skills.

Analytical mindset with ability to synthesize information into executive-level summaries.

Ability to work under pressure, manage competing priorities, and maintain follow-through.

Bachelor's degree in Business Administration, Operations, or a related field preferred.

We are seeking a highly organized and proactive Secretary with a solid background in sales coordination to provide comprehensive administrative support and assist the sales team in daily operations. The ideal candidate will ensure smooth communication between sales, clients, and internal departments, manage schedules, and handle sales documentation to enhance team productivity and customer satisfaction.

Administrative & Secretarial Duties:

• Manage executives’ and sales team’s calendars, schedule meetings, appointments, and follow-ups.
• Handle incoming calls, emails, and correspondence professionally and promptly.
• Prepare, format, and distribute sales reports, presentations, and documents.
• Maintain and organize confidential files, records, and sales documentation.
• Coordinate travel arrangements and logistics for sales staff as needed.
• Assist with preparing meeting agendas and taking minutes.

Sales Coordination Support:

• Act as a liaison between sales, customers, and other internal departments to facilitate smooth sales operations.
• Assist sales representatives with order processing, follow-ups, and delivery schedules.
• Monitor and track sales orders, quotations, and contracts ensuring timely completion.
• Support the sales team in preparing proposals, price lists, and promotional materials.
• Update and maintain customer databases and CRM systems.
• Help resolve client inquiries and provide information about products/services.
• Monitor sales metrics and generate routine sales performance reports.

Education & Experience:

• Minimum Diploma or Bachelor’s degree in Business Administration, Marketing, or related field.
• Proven experience (2+ years) as a Secretary or Sales Coordinator, preferably within a sales-driven environment.

Skills:

• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM software and sales tracking tools is a plus.
• Attention to detail and problem-solving mindset.
• Ability to work under pressure and meet deadlines.
• Discretion and confidentiality in handling sensitive information.

• Proactive, self-motivated, and reliable.
• Customer-focused with a professional demeanor.
• Team player with the ability to collaborate across departments.

Job Description:

Parsons is looking for an amazingly talented Senior Utilities Coordination Engineer to join our team! In this role you will coordinate all Design Utility Engineering issues throughout the design process.

What You'll Be Doing:

• Focal point for utility authority submittals, coordinating with multiple design disciplines to deliver consolidated utility design packages to clients and authorities.
• Reviewing incoming utility information & identifying issues with proposed design and proposing mitigations.
• Preparing Utility Corridors following all relevant authorities’ guidelines and requirements.
• Outlining Utilities coordination issues and proposing solutions.
• Preparing necessary Utility drawings (relocation/protection) required to obtain authorities' NOCs.
• The Utility Engineer has up-to-date knowledge of industry best practices and international codes/standards and possesses a broad knowledge and experience of utility works in large infrastructure projects.
• Capable of presenting proposals to the Project Team, authorities, and clients as well.

What Required Skills You'll Bring:

• Bachelor’s degree in Civil Engineering from a recognized institution.
• Minimum 10 years of experience dealing with utility coordination in infrastructure projects.
• Design and/or construction projects in Abu Dhabi preferable.
• Excellent knowledge of Abu Dhabi utility/service provider requirements preferable.
• Proficiency in utilizing CAD, BIM, and other PC software packages typically associated with engineering is required.
• Good English communication skills required.
• Arabic speakers preferred.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

Key responsibilities:

• Ensure great candidate experience through providing logistical and administrative support to the recruitment process across functions and geographies
• Support Talent Acquisition Specialist in recruitment activities where relevant
• Manage interview/assessment calendar and coordinate between candidate and hiring manager
• Initiate preboarding due diligence activities where applicable
• Create and store hiring documentation and update data of the new employee in relevant systems (e.g. Workday)
• Liaise with third party providers as relevant and other functions outside of HR
• Manage the recruitment platform
• Occasional support for employer branding activities such as career fairs and social media campaigns
• Perform other tasks as assigned by managers