22 Legal Secretary jobs in the United Arab Emirates

We are looking for an outstanding legal secretary to join the busy Abu Dhabi office of an international law firm. You will do various secretarial and administrative tasks to support assigned two partners and three lawyers, ideally for a January 2024 start date.

The role is due to a departure in their Abu Dhabi office, and they require the secretary to be technically strong, experienced with handling bills every month, and have a proactive approach.

Role involves:

Providing a high level of client care and support while producing a high volume of consistently excellent work.

• Maintaining a general knowledge of the Firm's practice areas/groups and a specialised knowledge of the assigned attorneys’ practice areas and clients to enhance and promote communication between attorneys and their clients and to provide excellent and personalised client care to support attorney/client relationships.
• Prints various documents including, scanning and sending single and multiple documents using digital sender, multi-function device (MFD). Sends copies of documents via the Firm’s external email program with appropriate disclaimer. Sends emails with administrative rights on behalf of the attorney as requested.
• Through ongoing professional and on-the-job training, continues to build upon a solid knowledge of legal secretarial processes, procedures and technologies required by the legal secretarial profession and the Firm's practice areas/groups.
• Following the Firm's established document processing methods and procedures, creates, spell checks, edits, and proofreads work products to ensure accuracy and completeness. Transcribes handwritten materials and/or dictation. Prepares and creates new documents, presentations, spreadsheets and so forth. Has excellent knowledge of correct formatting techniques.
• Preparing matter openings, conflict checks, and arranging for matter closings. Coordinates with the Support Services for file retrieval and the maintenance of the Firm’s master files for all matters on which the attorney works. Sets up and maintains attorney’s work files, including regular filing. Prepares files for central storage and/or storage off-premises using the Firm's electronic records management system.
  

A detailed job spec can be provided.

We are looking for a min 3 years of legal secretarial/PA experience at partner level.

Salary ranges from 24,000 to 30,000 AED per month. Benefits include working from home every Friday. They also pay an annual discretionary bonus, top international (excluding America) medical, optical and dental for self and dependents and annual flight home for self and other benefits.

Junior Legal Secretary - Dubai, UAE

Our client, an international law firm is seeking to recruit a Junior Legal Secretary with around 2 years experience as a legal secretary to grow into the role. Supporting the common law team, the candidate will be supporting with tasks such as Intapp time, filing, bundling, Interaction.

Responsibilities include but are not limited to:

• Audio typing using digital dictation and copy typing of documents and correspondence
• Receiving and directing telephone calls in accordance with the firm’s policy
• Diary management, arranging meetings, seminars, external and internal client lunches
• Dealing with telephone queries and arranging conference calls
• Travel arrangements
• Formatting documents in line with firm’s house-styling policy
• Creating PowerPoint presentations

Salary is from AED15,000 up to AED18,000.

If this sounds like the role for you ping over your CV to for more details.

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Legal Secretary, Abu Dhabi page is loaded Legal Secretary, Abu Dhabi Apply locations Abu Dhabi posted on Posted 10 Days Ago job requisition id R00012921

Key responsibilities and challenges

We are looking for a seasonal Legal Secretary with a min of 3 years of Legal Secretary experience as in a law firm or professional services firm, which is mandatory for this role.

Document production

• Undertake all document production tasks to the highest standards and to agreed deadlines using appropriate software and all available resources
• Type from manuscript, blacklining documents, using house style documents and non house style where required
• Proof read documents to ensure accuracy
• Prepare PowerPoint presentations and Excel spreadsheets
• Draft correspondence/emails
• Undertake photocopying, scanning, printing and faxing as required
• Assist other members of the group/division/firm as required to include the Marketing Team with pitch documents
• Ensure you are up to date on all programs and templates used

Meetings and travel management

• Diary management – arranging meetings and conference calls, liaising with clients, prioritising and rescheduling meetings as appropriate (must be able to anticipate principals’ needs in scheduling diary)
• Arrange conference calls, meetings, catering
• Co-ordinate all travel arrangements including taxis, accommodation, booking flights and expense forms as appropriate, keeping fee earners diaries up to date with the same
• Prepare and collate papers ahead of meetings
• Assist in the planning for key meetings

Client Relationship Management

• Collating and circulating agendas as appropriate
• Managing confidential data
• Deal with internal and client calls in a timely, confident, helpful manner and pass on accurate messages as required / action where necessary
• Deal with visitors in a confident and professional manner
• Keep client contact details, client book/CRM and lists up to date
• Support client events as required

Billing and Financial Hygiene

• Preparation of the Engagement Letter/Terms of Business/submission to Engage and following up where engagement terms are not in place
• Assist in preparation of bills and bill narratives
• Request draft bills and review for accuracy
• Take responsibility for the processing and accuracy of invoice changes
• Prepare e-mails and cover letters on behalf of matter manager for sending of invoices
• Adding disbursements to invoices via Readsoft application
• Sending invoices out to clients and keeping a record of the same
• Assist in monitoring the billing process for your principals as required
• Assist in opening new clients, as required
• Complete online matter opening for new matters
• Liaise with principals, conflicts, matter management and finance teams on matter administration
• Monitor work in progress and chase matter managers to bill, as required
• If a matter is monthly billing, ensure follow up process is followed appropriately
• Amend timelines using the DTA tool when necessary
• Run billing guides for fee earners when requested
• Providing weekly/monthly fee updates to clients on matters

Risk Management

• Actively support process which minimize the Firm’s exposure to risk (i.e Information Barriers and e- Filing)

Administration

• Manage annual leave requests for fee earners and keeping a record of the same
• Deal with incoming and outgoing mail
• Proactive monitoring of emails as required and forward/action as necessary
• Maintain update/reminder system of ongoing mail if required
• Establish and maintain effective and accurate filing systems (hard copy/ iManage)

Miscellaneous

• Develop your competencies and skills in order to provide excellent professional assistance, attending training when required
• Keeping distribution lists up to date such as client marketing lists
• Submit timesheets for principals in their absence or as required
• Undertake other ad-hoc administrative tasks as required and agreed with Group Secretary
• Support Firmwide IT system rollouts
• Support principals in the use of IT systems such as Sophia/Workday
• Contribute (where required by Head of Secretarial services/Group Secretary) to Firmwide projects which relates to the Secretarial Services Function
• Attend secretarial meetings
• Attend training as required to keep up to date with firm wide procedures
• Working proactively as part of a team to ensure time is used effectively using all available firm wide resources to meet pressured deadlines
• Effectively manage and prioritize work
• Working with and assisting the other legal secretaries in the Middle East where necessary

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

This is the place where talent meets opportunity and where passion meets purpose.

At Linklaters, the work we do means carving a path through unexplored territory, working on complex legal matters, across jurisdictions and borders and providing outstanding service and confidence to our clients.

Having the vision to see things differently and the determination to deliver excellence, every time. That’s what makes us who we are. You can see your true potential connecting with dynamic colleagues all over the world, united by purpose and shared values and working together as one inclusive, collaborative team.

With second to none training and support, this is the place where you meet your future.

This is Linklaters.

Be alert to fictitious job opportunity posts and offers of employment which claim to be in the name of Linklaters. We have been made aware of various recruitment-related scams which ask for upfront payments, for example, for office equipment and promise start up bonuses and reimbursement in return for such payments. These scams often involve the use of email addresses similar to a genuine domain name. Genuine emails from Linklaters only use the domain of “@linklaters.com”. We will never ask you to make payments for office equipment or otherwise as part of our recruitment process. If you are in doubt about a job opportunity that appears to relate to our firm, please get in touch using the contact details on our careers website at .

In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers. Your offer will be subject to the successful completion of these checks which will be initiated following your consent.

As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us. We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate.

Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process. Selection criteria and, where appropriate, technical skills tests are in place to measure an individual’s ability for the safe and effective performance of a job. Those involved in recruitment and selection decisions and processes are also provided with guidance on diversity issues. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.Specific experience requirements advertised on a role do not intend to preclude applications from candidates who may have more or less experience. Our intention is only to indicate a guideline as to the necessary skills for the role as described.

Our client is a boutique investment bank headquartered in the DIFC.
• They specialize in the management of Hedge Funds, Private Equity Funds and Private Debt Funds.
• They want employees who are in for the long haul and aspire to be a part of a growing forward looking firm.
• They wish to invest in you, guide you and support your learning and development.
• All employees are required to remain enrolled in company sponsored continuing education and training above and beyond the statutory requirements.
• They work hard, but the work is rewarding and meaningful.
• Hiring date: Immediate
• Job type: Full time (6 months probation) Roles and Responsibilities
• Assist General Counsel with legal, compliance and administrative support across all business lines (including fund management, capital markets and M&A)
• Prepare and edit legal documents, regulatory filings, project plans and internal policies & procedures
• Management and track workflows and submission deadlines
• Assist with the implementation of corporate governance policies and monitor the same
• Liaise with clients and internal teams for the preparation, review and collation of due diligence and KYC/KYB materials
• Assist clients with onboarding at counterparties and service providers (including Fund Administrators, Prime Brokers, Banks, Auditors and Legal Counsel)
• Conduct legal research and prepare briefing notes in respect of the same.

Skills and Qualifications
• University degree and/or professional qualification
• 1+ year of experience as a paralegal, legal assistant or similar in a reputable law firm, financial institution or corporate
• Familiarity with legal procedures and financial services regulation in the DIFC, UAE or comparable jurisdiction
• Corporate law, Banking & Finance and/or similar experience preferred.

As a Legal Assistant within our company, you will be responsible for collaborating and coordinating with various departments to provide essential legal support and develop innovative legal solutions that contribute to impactful projects across the organization.

We invite you to join a rapidly growing company that offers attractive employment benefits and real opportunities for professional development and continuous learning alongside experienced legal and administrative leaders.

We are seeking a professional and highly competent candidate with proven experience in legal support, strong skills in legal research and drafting memoranda and contracts, in addition to excellent communication and teamwork abilities.

• Knowledge of UAE Laws and Legal Procedures
• Proficiency in Arabic and English
• Ability to Draft and Review Legal Documents and Contracts Accurately
• Administrative Work
• Technical Expertise

• Knowledge of Abu Dhabi Court system
• Knowledge of Dubai Court system
• Knowledge of Ajman Court system

Do you want to love what you do at work? Do you want to make a difference, an impact, transform people's lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. webook.com is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, and revenue, serving some of the largest mega events in the Kingdom with over 2 billion in sales.

webook.com is part of the Supertech Group, which also includes UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

1. Manage and organize legal documents and files.
2. Draft, review, and edit legal documents, including contracts, pleadings, motions, and correspondence.
3. Review and analyze all customer agreements to ensure compliance with UAE local law and regulations.
4. Provide legal guidance and advice on various legal matters, including contracts, agreements, and legal disputes.
5. Stay updated on changes in UAE legal requirements and regulations, ensuring the company's operations adhere to the latest standards.
6. Address potential customer complaints and legal issues promptly and effectively, working closely with relevant departments to resolve them satisfactorily.
7. Collaborate with internal stakeholders to ensure legal and regulatory compliance across all business functions.
8. Monitor and assess potential legal risks and provide strategies to mitigate them.
9. Develop and maintain strong relationships with external legal counsel, ensuring their assistance is sought when necessary.
10. Conduct legal research and analysis to support the company's decision-making process.

1. Bachelor's degree in law.
2. Strong analytical and problem-solving skills.
3. Excellent written and verbal communication skills.
4. Attention to detail and ability to manage multiple tasks simultaneously.
5. Ability to work independently and as part of a team.
6. Familiarity with corporate law, contract law, and regulatory compliance.

This role is a strategic work that supports the mission of The Church. We are looking for an individual who can assist in providing legal advice to leaders and officers.