1 095 Office Administrator jobs in the United Arab Emirates

Overview

Help AG is looking for a talented and experienced Office Administrator who will oversee operations of our office, manage customer visits and provide accurate and efficient administrative support. The ideal candidate should have a positive and friendly personality; the Office Administrator will bring ideas and take proactive ownership. The role is key for maintaining an enjoyable, presentable, and professional workplace. The position will also support various other departments with different duties and administrative aspects.

• Office Administration: Maintain a clean and presentable office environment; keep control of supplies, stationery and equipment and replenish in time; coordinate improvements and repairs by coordinating internal and external teams; ensure fully functional equipment by completing preventive maintenance requirements; call for repairs; coordinate with internal teams; oversee corporate contracts with service providers including maintenance, catering, etc. review / negotiation / renewal; manage the office boy and cleaner ensuring their tasks are executed efficiently; support / arrange for any events / festivities in the office.
• Visitor Management: Take ownership of vendor visits from A-Z and ensure a smooth experience from Arrival to Departure; coordinate with internal and external parties as required; greet and guide visitors; ensure presentability of office, facilities, and team; personally receive and guide visitors providing a positive and memorable experience; remain available and attentive throughout the entire visit.
• Administrative Support: Document processing and coordination for document completion, signature, filing as per the processes; ensure compliance of documents and communication with the highest standards in appearance and content; research information as required and draft correspondence; create reports; arrange for employee office supplies, business cards, mobile phones as required.
• Operations Team Support: Conduct project / customer satisfaction surveys via email and telephone.

• Bachelor’s degree in business administration, management, or a related field.
• Several years of experience in personal customer service with business clients
• Open-minded, friendly, welcoming, and helpful attitude
• Very good and clear English; Arabic is beneficial.
• Solid skills in Microsoft Office
• Good communication skills for business requirements
• Loves dealing with people
• Reliability and strict confidentiality
• Flexible work approach, based on the job requirements
• Well-organized work style, highest accuracy
• Problem-solving focus
• Team player with high level of dedication
• Taking ownership

• Career progression and growth through challenging projects and work.
• Employee engagement and wellness campaigns activities throughout the year.
• Excellent learning and development opportunities.
• Inclusive and diverse working environment.
• Flexible/Hybrid working environment.
• Open door policy.

Help AG is the cybersecurity arm of e& enterprise (formerly Etisalat Digital) and provides leading enterprise businesses and governments across the Middle East with strategic consultancy combined with tailored information security services and solutions that address their diverse requirements, enabling them to evolve securely with a competitive edge.

Present in the Middle East since 2004, Help AG was strategically acquired by e& (formerly Etisalat Group) in Feb 2020, hence creating a cybersecurity and digital transformation powerhouse in the region.

Help AG has firmly established itself as the region's trusted IT security advisor by remaining vendor-agnostic, trustworthy, independent, and cybersecurity focused. With best-of-breed technologies from industry-leading vendor partners, expertly qualified service delivery teams and a state-of-the-art consulting practice, Help AG delivers unmatched value to its customers by strengthening their cyber defenses and safeguarding their business.

Al Moosawi Trading LLC is seeking a highly organized and proactive Office Administrator to manage day-to-day administrative operations. The ideal candidate will play a key role in ensuring smooth office functioning, supporting various departments, and maintaining a productive work environment.

1. Manage and coordinate daily office activities to ensure efficient operations.
2. Handle incoming and outgoing communication, including calls, emails, and correspondence.
3. Maintain and organize office records, documents, and filing systems.
4. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
5. Assist in preparing reports, presentations, and other business documents.
6. Manage office supplies inventory and place orders when necessary.
7. Support HR processes, including onboarding new employees and maintaining attendance records.
8. Collaborate with departments to ensure administrative tasks align with company goals.
9. Ensure compliance with company policies and procedures.
10. Handle general office queries and provide support to staff and visitors.

1. Proven experience as an Office Administrator, Office Manager, or similar role.
2. Excellent communication and interpersonal skills.
3. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
4. Strong organizational and multitasking abilities.
5. Ability to prioritize tasks and work under minimal supervision.
6. High attention to detail and problem-solving skills.
7. Bachelor’s degree in Business Administration or related field is preferred.

BW Real Estate is a new, innovative real estate company in the United Arab Emirates (UAE). We have exciting and expansive growth plans with the goal of breaking the boundaries of traditional real estate.

We are looking for a highly organised and detail-oriented Office Administrator to join our team. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.

What you will be doing:

- Managing daily office operations, including scheduling meetings and coordinating logistics

- Handling incoming calls, emails, and correspondence, responding promptly and professionally

- Assisting in the preparation of reports, presentations, and documentation as needed

- Maintaining filing systems, ensuring documents are organised and easily accessible

- Supporting the HR department with onboarding processes and employee documentation

- Managing office supplies and inventory, ensuring that all necessary materials are available

- Collaborating with various departments to streamline processes and improve efficiency

- Assisting with basic bookkeeping tasks, including invoice processing and expense tracking

- Performing other administrative duties as assigned by management

What we are looking for:

- Proven experience (1+ years) in an administrative role, preferably within the real estate sector

- Proficiency in the Microsoft Office Suite and experience with office management software

- Strong organisational skills with the ability to prioritise tasks and manage time effectively

- Excellent verbal and written communication skills

- Attention to detail and a commitment to maintaining accuracy in all tasks

- Ability to work independently as well as part of a team in a fast-paced environment

What we offer:

- A competitive salary and benefits package

- Opportunities for professional development and career advancement

- A supportive and dynamic work environment

- The chance to be part of a reputable firm making a significant impact in the real estate industry

• Oversee day-to-day tasks to ensure smooth workflow and productivity across departments.
• Organize physical and digital files for students, staff, and compliance documents.
• Manage appointments, meetings, and events for school leadership and internal activities. Respond to emails, calls, and letters; coordinate between staff, parents, and external bodies.
• Assist in creating and enforcing internal policies; ensure alignment with KHDA and other regulations.
• Track inventory and order office/classroom supplies when needed.
• Update student/staff data on school software and manage attendance or communication tools.

Educational Qualification: Bachelor's degree in Business Administration, Management, or a related field.

Work Experience: Minimum of 1–3 years of experience in an administrative role is preferred. However, motivated freshers with strong organizational skills and a willingness to learn are also welcome to apply.

Professional Certification: Certified Administrative Professional (CAP) or equivalent certification is a plus but not mandatory

Skills & Attributes: Excellent communication and interpersonal skills. Proficiency in MS Office and Google Workspace Strong attention to detail and ability to handle confidential information. Ability to multitask and adapt in a fast-paced environment. Self-driven, reliable, and eager to grow professionally.

We are a consulting agency hiring on behalf of a Cleaning Service company. Our client is looking for an organized and reliable Office Administrator to manage daily office operations and support the management team.

Key Responsibilities:

Handle phone calls, emails, and general correspondence

Maintain office records, files, and documentation

Assist in preparing reports, quotations, and invoices

Coordinate schedules, meetings, and appointments

Support HR and accounts with administrative tasks

Ensure smooth day-to-day office operations

Requirements:

Previous experience as an office administrator, secretary, or similar role

Strong organizational and multitasking skills

Good communication skills (written & verbal) in English

Proficiency in MS Office (Word, Excel, Outlook)

Ability to work independently and as part of a team

Bachelor's degree/diploma preferred

What Our Client Offers:

Competitive salary package

Visa & medical insurance

Job Type: Full-time

Job description:

Position: Office Administrator

Location: Umm Al Quwain, UAE

Job Description:

We are looking for a highly organized and detail-oriented Office Administrator to manage day-to-day administrative tasks and ensure smooth office operations. The ideal candidate will have experience in basic finance, invoicing, and customer service, with strong knowledge of facilities management and contract/proposal preparation.

Responsibilities:

• Handle daily office administration tasks efficiently.
• Manage invoicing, basic financial records, and petty cash.
• Coordinate with vendors and suppliers for facilities management.
• Prepare, review, and maintain contracts and proposals.
• Provide excellent customer service and respond to inquiries.
• Ensure compliance with company policies and procedures.

Requirements:

• Proven experience as an Office Administrator or in a similar role.
• Knowledge of basic finance and invoicing processes.
• Strong customer service and communication skills.
• Familiarity with facilities management and contract preparation.
• Proficient in MS Office (Word, Excel, Outlook).
• Preferred: female candidate currently in UAE.

Employment Type: Full-time

Salary: AED 4,000 per month

Job Type: Full-time

Pay: AED4,000.00 per month

• Oversee day-to-day tasks to ensure smooth workflow and productivity across departments.
• Organize physical and digital files for students, staff, and compliance documents.
• Manage appointments, meetings, and events for school leadership and internal activities. Respond to emails, calls, and letters; coordinate between staff, parents, and external bodies.
• Assist in creating and enforcing internal policies; ensure alignment with KHDA and other regulations.
• Track inventory and order office/classroom supplies when needed.
• Update student/staff data on school software and manage attendance or communication tools.

Educational Qualification: Bachelor's degree in Business Administration, Management, or a related field.

Work Experience: Minimum of 1–3 years of experience in an administrative role is preferred. However, motivated freshers with strong organizational skills and a willingness to learn are also welcome to apply.

Professional Certification: Certified Administrative Professional (CAP) or equivalent certification is a plus but not mandatory

Skills & Attributes: Excellent communication and interpersonal skills. Proficiency in MS Office and Google Workspace Strong attention to detail and ability to handle confidential information. Ability to multitask and adapt in a fast-paced environment. Self-driven, reliable, and eager to grow professionally.

Additional Preferences: Familiarity with KHDA or UAE school operations is an advantage

Fluency in English (Arabic is a plus)

About Us:

We are a growing property development company based in Sharjah, dedicated to delivering high-quality residential and commercial projects. We are currently seeking a Sales Administrative Assistant to support our Sales Department with documentation, customer coordination, and administrative tasks.

Key Responsibilities:

• Prepare and issue receipts, quotations, and booking forms for clients
• Assist in unit reservations, tracking availability and updating reservation logs
• Organize and maintain filing systems for client records and sales documents
• Coordinate with the Sales Team for client follow-ups and document processing
• Maintain updated sales inventory and assist in report generation
• Answer basic client inquiries through phone, email, or WhatsApp
• Liaise with accounts for payment tracking and documentation
• Provide general administrative support to the sales office

Qualifications:

• Experience in real estate or property development is a plus
• At least 1–2 years of experience in administrative or sales support role
• Proficient in MS Office (Word, Excel, Outlook)
• Strong organizational and time-management skills
• Attention to detail and accuracy in documentation
• Professional communication skills in English
• Currently residing in Sharjah or nearby Emirates

Job Types: Full-time, Permanent

Job Type: Full-time

Pay: From AED3,000.00 per month

Ability to commute/relocate:

• Sharjah: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 2 years (Required)

Language:

• Tagalog (Required)

• Job Title – Office Admin
• Type - Outsourced
• Contract Duration- Long term
• Work Location – Dubai, Jabel Ali
• Salary – AED 4000

Mandatory details/Skills –

• Receives, welcomes, books, and refers visitors to the relevant individual or department.
• May administer routine parking and taxi arrangements, and issues and collects security badges for visitors.
• As a key point of entry to the organization, acts with tact, discretion, and courtesy at all times.
• Preparing and serving tea, coffee, and other beverages to employees and guests.
• Running errands as required, such as purchasing snacks or groceries for the office.
• Assisting with minor administrative tasks such as photocopying, filing, and data entry.
• Processing and managing incoming and outgoing mail and packages.
• Ordering and maintaining office supplies and equipment (i.e. stationery, hygiene supplies, coffee, tea, snacks, fruits, etc.)
• Maintaining office cleanliness and organization

Regards

TASC Recruitment Team