943 Office Administrator jobs in the United Arab Emirates

BW Real Estate is a new, innovative real estate company in the United Arab Emirates (UAE). We have exciting and expansive growth plans with the goal of breaking the boundaries of traditional real estate.

We are looking for a highly organised and detail-oriented Office Administrator to join our team. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.

What you will be doing:

- Managing daily office operations, including scheduling meetings and coordinating logistics

- Handling incoming calls, emails, and correspondence, responding promptly and professionally

- Assisting in the preparation of reports, presentations, and documentation as needed

- Maintaining filing systems, ensuring documents are organised and easily accessible

- Supporting the HR department with onboarding processes and employee documentation

- Managing office supplies and inventory, ensuring that all necessary materials are available

- Collaborating with various departments to streamline processes and improve efficiency

- Assisting with basic bookkeeping tasks, including invoice processing and expense tracking

- Performing other administrative duties as assigned by management

What we are looking for:

- Proven experience (1+ years) in an administrative role, preferably within the real estate sector

- Proficiency in the Microsoft Office Suite and experience with office management software

- Strong organisational skills with the ability to prioritise tasks and manage time effectively

- Excellent verbal and written communication skills

- Attention to detail and a commitment to maintaining accuracy in all tasks

- Ability to work independently as well as part of a team in a fast-paced environment

What we offer:

- A competitive salary and benefits package

- Opportunities for professional development and career advancement

- A supportive and dynamic work environment

- The chance to be part of a reputable firm making a significant impact in the real estate industry

Job Description

• Greet and welcome guests as they arrive at the office, ensuring a warm and welcoming environment.
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Duties and Responsibilities:

• Receive visitors, direct them to the appropriate person or office, and ensure their smooth handling throughout their visit.
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Key Responsibilities:

• Answer and screen incoming phone calls, providing accurate information and directing them to the relevant parties.
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Reception Duties:

• Ensure the reception area is tidy, organized, and well-equipped with necessary stationery and materials.
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Communication Skills:

• Provide basic and accurate information in-person, via phone, or via email, responding promptly to inquiries and requests.
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Administrative Tasks:

• Receive, sort, and distribute daily mail and deliveries efficiently and accurately.
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Safety and Security:

• Maintain office security by following established safety procedures and controlling access to sensitive areas.
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Organizational Skills:

• Order front-office supplies, maintain inventory records, and update calendars and schedules accordingly.
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Other Responsibilities:

• Arrange travel and accommodations, prepare vouchers, and keep updated records of office expenses and costs.
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Requirements and Skills

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
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Essential Qualifications:

• Proficiency in Microsoft Office Suite.
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Additional Requirements:

• Hands-on experience with office equipment (e.g. fax machines and printers).
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Desirable Attributes:

• Professional attitude and appearance.
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Preferred Skills:

• Solid written and verbal communication skills.
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Desirable Personality Traits:

• Ability to be resourceful and proactive when issues arise.
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Ideal Candidate Profile:

• Excellent organizational skills.
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What We Are Looking For:

• Multitasking and time-management skills, with the ability to prioritize tasks effectively.
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Customer Service Attitude:

• High school degree; additional certification in Office Management is a plus.
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We are seeking an exceptional Administrative Assistant to join our team in Umm-al-Qaiwain, UAE. As a valued member of our staff, you will provide administrative support to our English speaking team, ensuring seamless operations and excellent client satisfaction.

This role offers the opportunity to gain valuable experience in a dynamic work environment while working with an international team. We foster a diverse and inclusive workplace, encouraging collaboration and growth.

Administrative Support Specialist

This is a unique opportunity to serve as an administrative support specialist in a semi-government office.

The ideal candidate will possess excellent organizational skills and be able to effectively manage the office environment, coordinate with senior management for meetings and appointments, and oversee logistical arrangements such as hotel bookings, transportation, and travel.

The selected candidate will provide high-class administrative support to senior management, including confidential information, data, and correspondence. The role also requires reporting to the head of administration and handling assigned responsibilities.

For this position, we require a highly skilled professional who can communicate fluently in Arabic, English, and French. A minimum of 7 years experience as an executive assistant or personal assistant to senior management is necessary. Experience in VIP affairs and self-efficacy in a corporate environment is also preferred.

A recognized degree in business administration and/or management is required.

Key Responsibilities:

• Manage the office environment: Coordinate with senior management for meetings and appointments, and oversee logistical arrangements such as hotel bookings, transportation, and travel.
• Provide high-class administrative support: Include confidential information, data, and correspondence for senior management.
• Report to the Head of Administration: Handle assigned responsibilities and ensure seamless day-to-day operations.

Requirements:

• Language Proficiency: Fluency in Arabic, English, and French.
• Experience: Minimum 7 years as an Executive Assistant or Personal Assistant to senior management, preferably in the UAE.
• Skillset: Self-efficacy, organization, and independent judgment in a corporate environment.
• Education: Recognized degree in business administration and/or management.

As our Office Administrator and Social Media Handler, you will play a pivotal role in ensuring the smooth operation of our office while also enhancing our online presence. Your responsibilities will include:

1. Efficiently managing office tasks such as scheduling appointments, coordinating meetings, and handling incoming inquiries.
2. Organizing and maintaining records, documents, and other administrative tasks to keep the office running seamlessly.
3. Managing our company's social media accounts, creating engaging content, and interacting with our online community to build brand awareness.
4. Developing and implementing social media strategies to drive engagement, increase followers, and promote our products/services.
5. Monitoring social media trends, responding to comments and messages, and addressing customer feedback promptly and professionally.
6. Collaborating with the marketing team to align social media efforts with overall marketing campaigns and initiatives.

Qualifications: To excel in this role, you should possess the following qualifications:

1. Proven experience in office administration, with excellent organizational and multitasking abilities.
2. Strong understanding of various social media platforms and their best practices.
3. Exceptional written and verbal communication skills.
4. Creativity and a keen eye for design to create visually appealing and engaging social media content.
5. Ability to work independently, take initiative, and adapt to a dynamic work environment.
6. Familiarity with social media analytics tools to track and report on the effectiveness of campaigns.

Administration is a dynamic role responsible for providing exceptional support to Team leads and senior management.

1. Meetings and Travel Arrangements: Coordinate meetings, conferences, and travel arrangements with the utmost professionalism.
2. Communication: Interface with senior management, employees, and customers in a highly professional manner, ensuring effective communication at all times.
3. Administrative Support: Provide administrative support to Team leads, including data entry, document preparation, and general office duties.
4. Customer Service: Welcome guests and customers by greeting them, answering or directing inquiries, and maintaining customer confidence.

• Active Secret Clearance required.
• 8-10 years experience as Administrative Assistant.
• 5 years experience working with government customers.
• Excellent proficiency in Microsoft Office Products (Word, Excel, PowerPoint) and strong internet skills.
• Ability to learn additional software products (Microsoft Visio, Microsoft Project, Adobe Photoshop).
• Strong attention to detail and excellent organizational skills.

This role is responsible for managing administrative tasks, providing customer service, and collaborating with the finance team to ensure seamless operations.

We are seeking a detail-oriented individual with excellent communication skills, experience in administration and customer service, and proficiency in Microsoft Office and Adobe Suite.

• Bachelor's degree in Business Administration or related field
• Basic knowledge of finance and bookkeeping
• Event management experience is an asset

Office Administrator (Part-Time & Full-Time)
Location: Dubai, UAE
Salary: Dependent on experience

As an Office Administrator, you will ensure the smooth and efficient functioning of office operations. Your responsibilities will include:

Coordinating office activities and operations to ensure efficiency and compliance with company policies

Supervising administrative staff and allocating responsibilities to ensure optimal performance

Managing agendas, travel arrangements, and appointments for senior management

Handling phone calls and correspondence (e-mails, letters, packages, etc.)

Supporting budgeting and bookkeeping procedures

Creating and maintaining records and databases for personnel, financial, and other data

Managing office supplies, tracking stock, and placing orders as needed

Submitting timely reports and preparing presentations/proposals as assigned

Assisting colleagues with administrative support when required

Managing and updating the company's social media accounts as per management guidelines

Regularly updating the company website as directed by management

Organizing and conducting seminars to promote the company's services, primarily in the UAE, with occasional travel to the UK and Pakistan

Completing tasks from home when required in an efficient and timely manner

Performing other duties as assigned by management

Proven experience as an Office Administrator in a fast-paced environment

Outstanding communication and interpersonal abilities in English

Strong organizational and leadership skills

Familiarity with office management procedures

Proficient in MS Office and office management software (e.g., ERP)

Experience in an Immigration Consultancy firm is an advantage

Degree holder (Bachelor's or Master's)

Ability to work both independently and collaboratively as a team player

Competitive salary package

Continuing Professional Development (CPD) program

Paid annual holidays as per local law

Opportunity to gain international experience with our global offices and partner companies

Only shortlisted candidates will be contacted.

We are seeking a driven and detail-oriented Office Administrator to join our team in Abu Dhabi. The ideal candidate should possess excellent interpersonal skills, the ability to work independently, and exceptional organizational abilities.

The Office Administrator will be responsible for a variety of administrative tasks, including greeting visitors, managing communications, organizing meetings and events, maintaining filing systems, processing invoices and documents, preparing reports, and other duties as assigned. A professional attitude and outstanding communication skills are essential for success in this role.

The ideal candidate will have a college degree or equivalent experience in an administrative role. Proficiency in computer applications is required, and previous office experience is preferred but not mandatory.

If this opportunity interests you, please submit your application today We offer an attractive salary of 1100 AED per month . Foreigners are welcome to apply.