47 Office Administrator jobs in the United Arab Emirates

Completes clerical and administrative tasks for the office. Main duties include welcoming and directing visitors, coordinating meetings and appointments, and performing clerical tasks such as answering phones and responding to emails.

Requirements

• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Proficient in Microsoft Office, with an aptitude to learn new software and systems.
• Solid interpersonal skills.
• High school diploma or equivalent.

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Al Moosawi Trading LLC is seeking a highly organized and proactive Office Administrator to manage day-to-day administrative operations. The ideal candidate will play a key role in ensuring smooth office functioning, supporting various departments, and maintaining a productive work environment.

Key Responsibilities:

1. Manage and coordinate daily office activities to ensure efficient operations.
2. Handle incoming and outgoing communication, including calls, emails, and correspondence.
3. Maintain and organize office records, documents, and filing systems.
4. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
5. Assist in preparing reports, presentations, and other business documents.
6. Manage office supplies inventory and place orders when necessary.
7. Support HR processes, including onboarding new employees and maintaining attendance records.
8. Collaborate with departments to ensure administrative tasks align with company goals.
9. Ensure compliance with company policies and procedures.
10. Handle general office queries and provide support to staff and visitors.

Qualifications & Skills:

1. Proven experience as an Office Administrator, Office Manager, or similar role.
2. Excellent communication and interpersonal skills.
3. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
4. Strong organizational and multitasking abilities.
5. Ability to prioritize tasks and work under minimal supervision.
6. High attention to detail and problem-solving skills.
7. Bachelor’s degree in Business Administration or related field is preferred.

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We are looking for an Office Administrator

BW Real Estate is a new, innovative real estate company in the United Arab Emirates (UAE). We have exciting and expansive growth plans with the goal of breaking the boundaries of traditional real estate.

We are looking for a highly organised and detail-oriented Office Administrator to join our team. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.

What you will be doing:

- Managing daily office operations, including scheduling meetings and coordinating logistics

- Handling incoming calls, emails, and correspondence, responding promptly and professionally

- Assisting in the preparation of reports, presentations, and documentation as needed

- Maintaining filing systems, ensuring documents are organised and easily accessible

- Supporting the HR department with onboarding processes and employee documentation

- Managing office supplies and inventory, ensuring that all necessary materials are available

- Collaborating with various departments to streamline processes and improve efficiency

- Assisting with basic bookkeeping tasks, including invoice processing and expense tracking

- Performing other administrative duties as assigned by management

What we are looking for:

- Proven experience (1+ years) in an administrative role, preferably within the real estate sector

- Proficiency in the Microsoft Office Suite and experience with office management software

- Strong organisational skills with the ability to prioritise tasks and manage time effectively

- Excellent verbal and written communication skills

- Attention to detail and a commitment to maintaining accuracy in all tasks

- Ability to work independently as well as part of a team in a fast-paced environment

What we offer:

- A competitive salary and benefits package

- Opportunities for professional development and career advancement

- A supportive and dynamic work environment

- The chance to be part of a reputable firm making a significant impact in the real estate industry

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The Role
The role of Office Administrator within the financial services industry involves providing comprehensive administrative and organisational support to ensure smooth office operations. This position demands attention to detail, excellent organisational skills, and the ability to handle multiple tasks effectively. Client Details This opportunity is with a reputable financial services organisation located in the DIFC. It operates as a small-sized firm, offering a structured environment with a focus on delivering professional and efficient services. Description * Coordinate and manage daily office operations, ensuring all administrative tasks are completed efficiently. * Maintain accurate records and documentation for internal and external purposes. * Provide support to senior management, including scheduling meetings and handling correspondence. * Organise travel arrangements and prepare expense reports as needed. * Ensure the office environment is well-maintained and stocked with necessary supplies. * Act as a point of contact for vendors and service providers, ensuring smooth communication. * Assist with the preparation of presentations, reports, and other business materials. * Handle confidential information with professionalism and discretion. Job Offer * Comprehensive benefits including medical coverage and annual flights. * Performance-based bonuses. * An opportunity to work in the prestigious DIFC location. * A structured and professional working environment within the financial services industry. If you are ready to take on a rewarding administrative role, we encourage you to apply and become part of this dynamic team.

Requirements
* A background in the financial services industry or a similar professional environment. * Strong organisational and multitasking abilities. * Proficiency in office software and technology tools. * Excellent written and verbal communication skills in English. * A professional and proactive approach to problem-solving. * Experience in managing administrative tasks and supporting senior management.

About the company
Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world. The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of: Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.

The Role
On behalf of our client, eMagine Solutions is recruiting for a leading consultancy based in Dubai, we are seeking an experienced and versatile Office Administrator to support their growing team. Role Overview: The Office Administrator will play a central role in ensuring the smooth day-to-day operations of the business. This position combines traditional office administration with support across HR, account management, digital platforms, and sales administration. Key Responsibilities: • Deliver comprehensive administrative support to the team and senior management • Oversee office management, supplies, and daily coordination • Assist with basic HR functions, including onboarding, employee records, leave tracking, and recruitment logistics • Support account management, invoicing, and basic bookkeeping activities • Manage company social media accounts and digital platforms, ensuring regular, professional updates • Provide sales administration support, including CRM updates, proposal preparation, and tracking client interactions • Liaise with suppliers, clients, and service providers • Foster a positive, collaborative office environment Candidate Profile: • Proven experience in office administration, ideally within a professional services environment • Strong organisational skills and attention to detail • Familiarity with HR processes and handling confidential information • Experience with account management and basic finance tasks • Confident managing social media and digital platforms (e.g., LinkedIn, Instagram) • Previous sales administration or CRM experience is highly desirable • Excellent written and verbal communication skills • Proactive, adaptable, and able to juggle multiple priorities • Based in Dubai or able to commute to JLT What’s on Offer: • Opportunity to join a respected, close-knit team • Exposure to a variety of business functions and professional growth • Modern office environment in JLT, Dubai • Competitive salary and benefits

Requirements
The successful candidate will be a highly organised, detail-oriented Office Administrator with a proven track record in office management, administration, and business support. They will demonstrate strong expertise in administrative processes, HR administration, account management, and digital platform coordination. The ideal candidate will be proactive, adaptable, and thrive in a fast-paced, professional services environment. - Office administration - Executive support - Diary management - Document control - Data entry - Filing systems - Office supplies management - Reception duties - Meeting coordination - Travel arrangements - HR administration - Onboarding and induction - Employee records management - Leave and attendance tracking - Recruitment support - Confidentiality and discretion - Account management - Invoicing and billing - Basic bookkeeping - Payment processing - Client relationship management - CRM system updates - Sales administration - Proposal preparation - Pipeline tracking - Social media management - Digital marketing support - Content scheduling - LinkedIn, Instagram, Facebook management - Website updates - Communication skills - Professional correspondence - Report preparation - Supplier and vendor liaison - Multitasking - Problem-solving - Attention to detail - Time management - Team collaboration - Adaptability - Initiative - Customer service orientation - Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) - Experience with cloud-based tools (Google Workspace, Dropbox, etc.) - Experience in a recruitment agency or professional services environment (preferred) - Based in Dubai or able to commute to JLT **Personal Attributes:** - Proactive and self-motivated - Strong organisational and multitasking abilities - Excellent interpersonal and communication skills - Discreet and trustworthy with confidential information - Flexible and able to adapt to changing priorities - Positive, collaborative team player - Results-driven and committed to high standards

About the company
eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner. Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey's, market mapping and training and development courses. Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion.

We are seeking a highly organized and proactive Personal Assistant/Office Administrator with a background in e-commerce and marketing. The ideal candidate will have a Bachelor's degree in a relevant field, fluency in both Arabic and English languages, and a minimum of 3 years of professional experience in a similar role. This individual will provide comprehensive administrative support to our team and contribute to the smooth functioning of our office operations. Responsibilities:Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings for company executives.
• Prepare and distribute correspondence, reports, and presentations.
• Maintain and organize electronic and physical files, ensuring proper documentation and record-keeping.
• Coordinate travel arrangements and manage expense reports for executives.

E-commerce Operations:

• Support the e-commerce team in managing online product listings, inventory, and pricing.
• Assist with order processing, shipment tracking, and customer inquiries.
• Collaborate with cross-functional teams to optimize the user experience and drive online sales.
• Monitor and analyze e-commerce performance metrics, providing insights and recommendations for improvement.

Marketing Support:

• Assist with the implementation of marketing campaigns across various channels, such as social media, email marketing, and content creation.
• Conduct market research and competitive analysis to identify trends and opportunities.
• Help develop marketing materials, including brochures, presentations, and promotional content.
• Monitor and report on marketing campaign performance, suggesting strategies for optimization.

Office Administration:

• Manage office supplies inventory, order replenishments, and ensure efficient utilization.
• Coordinate office maintenance and repairs, liaising with vendors as needed.
• Assist with onboarding new employees, including orientation and paperwork.
• Support general administrative tasks, including answering phones, filing, and organizing meetings.

Qualifications:Education and Experience:

• Bachelor of Science (BSc) degree in a relevant field.
• Minimum of 3 years of experience as a Personal Assistant, Office Administrator, or similar role.
• Strong background in e-commerce and marketing is essential.

Skills and Competencies:

• Proficiency in office software and tools, such as Microsoft Office Suite.
• Familiarity with e-commerce platforms and marketing tools (e.g., Magento, Mailchimp, Google Analytics).
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Attention to detail and a high level of accuracy in all tasks.
• Problem-solving and decision-making abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong proficiency in both Arabic and English languages, with excellent verbal and written communication skills.

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Office Administrator (Part-Time & Full-Time)
Location: Dubai, UAE
Salary: Dependent on experience

Job Description:

As an Office Administrator, you will ensure the smooth and efficient functioning of office operations. Your responsibilities will include:

Coordinating office activities and operations to ensure efficiency and compliance with company policies

Supervising administrative staff and allocating responsibilities to ensure optimal performance

Managing agendas, travel arrangements, and appointments for senior management

Handling phone calls and correspondence (e-mails, letters, packages, etc.)

Supporting budgeting and bookkeeping procedures

Creating and maintaining records and databases for personnel, financial, and other data

Managing office supplies, tracking stock, and placing orders as needed

Submitting timely reports and preparing presentations/proposals as assigned

Assisting colleagues with administrative support when required

Managing and updating the company’s social media accounts as per management guidelines

Regularly updating the company website as directed by management

Organizing and conducting seminars to promote the company’s services, primarily in the UAE, with occasional travel to the UK and Pakistan

Completing tasks from home when required in an efficient and timely manner

Performing other duties as assigned by management

Person Specifications:

Proven experience as an Office Administrator in a fast-paced environment

Outstanding communication and interpersonal abilities in English

Strong organizational and leadership skills

Familiarity with office management procedures

Proficient in MS Office and office management software (e.g., ERP)

Experience in an Immigration Consultancy firm is an advantage

Degree holder (Bachelor’s or Master’s)

Ability to work both independently and collaboratively as a team player

What We Offer:

Competitive salary package

Continuing Professional Development (CPD) program

Paid annual holidays as per local law

Opportunity to gain international experience with our global offices and partner companies

Only shortlisted candidates will be contacted.

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Abu Dhabi, United Arab Emirates | Posted on 09/21/2024

The Finance & Office Coordinator will work closely with the CFO, providing support in financial planning, reporting, and analysis, while also managing the daily operations of the office. This role ensures financial and administrative efficiency, with a focus on both finance-related tasks and maintaining a well-functioning office environment.

Key Responsibilities Finance Coordination

• Assist the CFO in preparing financial reports, budgets, and forecasts.
• Oversee daily financial operations, including invoicing, billing, and reconciliation.
• Maintain accurate financial records and ensure compliance with company policies and regulations.
• Coordinate financial audits, internal reporting, and senior management presentations.

Office Management

• Manage day-to-day office operations, ensuring smooth administrative workflows.
• Handle office procurement, vendor management, and inventory control.
• Coordinate office meetings, events, and other administrative tasks.
• Ensure office equipment, supplies, and systems are properly maintained and operational.
• Liaise with internal teams to ensure effective communication and operations across departments.

Qualifications & Skills

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• 3-6 years of experience in finance coordination and office management or similar roles.
• Proficient in financial software and MS Office Suite (especially Excel).
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication and interpersonal skills.
• High level of discretion and professionalism in handling confidential information.

Preferred Qualifications

• Experience working closely with senior executives in finance and office management roles.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Working Conditions

• Full-time position based in Abu Dhabi.
• Primarily office-based with occasional remote work flexibility.

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The Role
The Office Administrator will be the backbone of daily operations, ensuring smooth and efficient functioning across administrative, HR, finance, and digital activities. This multifaceted role requires a proactive, highly organised individual who can balance day-to-day office management with executive support, finance support, HR coordination, and CRM administration. Office & Administrative Support • Manage front desk duties, including greeting visitors and maintaining a professional office environment. • Provide comprehensive administrative support to the team and senior management, including travel bookings, meeting coordination, courier arrangements, and scheduling. • Oversee office management, supplies, and vendor coordination to ensure seamless daily operations. HR Administration • Support HR functions including onboarding, maintaining employee records, leave management, and recruitment logistics. • Uphold confidentiality and assist with HR compliance and documentation. Finance Support • Assist with basic finance and accounting tasks, including invoicing, expense tracking, and bookkeeping support. • Liaise with the finance department to ensure timely processing and record-keeping. Digital & Social Media Support • Assist in managing company social media accounts (e.g., LinkedIn, Instagram) and digital platforms. • Contribute to posting, scheduling, and basic content coordination when required. Sales & CRM Support • Maintain and update CRM systems with client interactions, proposals, and sales records. • Support sales administration including completing pre-qualification applications and tracking business development activities. Cross-Functional Coordination • Liaise with IT, building management, and service providers as needed. • Ensure effective communication across departments and foster a positive, collaborative office environment.

Requirements
• Proven experience in office administration or executive support, ideally within a design, professional services, or creative industry. • Familiarity with HR processes and handling confidential employee data. • Basic understanding of accounting or bookkeeping principles. • Experience managing or assisting with digital and social media platforms. • Previous experience with CRM systems (e.g., HubSpot, Salesforce, CMap) is preferable. Skills & Competencies • Technical: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Organisational: Strong attention to detail, time management, and multitasking abilities. • Communication: Excellent written and verbal communication skills. • Interpersonal: Positive, proactive, and adaptable attitude with a collaborative mindset. Other Requirements • Must be based in Dubai or able to commute daily to JLT. • Ability to thrive in a fast-paced environment and manage multiple priorities.

About the company
LXA, a dynamic and multidisciplinary international practice, offers an exciting opportunity for a talented and ambitious professional to join our team and contribute to delivering exceptional projects across diverse sectors.