82 Office Administrator jobs in the United Arab Emirates

Office Administrator

Applicants must already be in the UAE to qualify for this vacancy.

Work Location: Dubai, UAE

Estimated Salary: AED 6K pm + visa + medical insurance + annual flight

About the opportunity:

Would you be interest in working for one of Dubai's leading luxury real estate brokerages with a high growth environment who are seeking an Office Administrator with experience in real estate and strong understanding of Contract admin

Requirements:

• 3-5 years of previous experience in office admin for leading real estate brokerages in Dubai.
• Strong understanding of Dubai real estate contracts for sales
• Communication: Fluency in English is a must.

Key Responsibilities:

• Act as a liaison between clients, agents, and legal teams.
• Maintain organized records of property listings, contracts, and client files; manage general administrative tasks.

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* If you're unsure whether a vacancy or contact person is legitimate, please reach out to us directly using the official contact details on our website.

We are currently seeking an individual to fill the role of Office Assistant.

The ideal candidate will possess experience in Oil and Gas, coupled with excellent administrative skills including scheduling, correspondence, and procurement of office supplies. Their primary responsibilities will include managing day-to-day administration tasks, documentation, timesheets, and expenses reimbursement.

Key duties involve:

• Efficiently managing daily administrative tasks
• Coordinating administrative work, documentation, timesheets, and expenses reimbursement
• Oversight of the office's operational budget and preparation of financial reports

NES Fircroft is a prominent engineering staffing provider boasting over 90 years of combined industry expertise. We offer our contractors a range of benefits, including visa and work permit support, market-leading benefits packages, and accommodation assistance.

Job Summary:

The Office Support Specialist will maintain a well-organized office environment by overseeing administrative tasks, managing supplies, and coordinating meetings. This role requires strong communication and coordination skills to ensure smooth interactions between internal departments and external partners.

Key Responsibilities:

• Administrative Support: Provide support to HR, Finance, Admin, IT, and Logistics as needed.
• Document Management: Oversee all incoming and outgoing documentation, ensuring proper filing systems.
• Communication & Coordination: Serve as a point of contact for internal departments and external partners.
• Report Handling: Assist in preparing, formatting, and distributing reports.
• Purchase Coordination: Handle administrative tasks related to job orders and vendor quotations.
• Scheduling & Follow-up: Coordinate internal and external meetings, appointments, and team calendars.

Required Skills and Qualifications:

• Bachelor's degree in business administration or a related field.
• 3+ years of experience in office coordination, administrative support, or business coordination roles.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Familiarity with office systems and ERP tools is a plus.

Benefits:

• A dynamic work environment.
• Opportunities for professional growth and development.
• A collaborative team culture.

Delivering Exceptional Customer Service and Administrative Support

Key Responsibilities:

• Greet visitors and assist them in a professional manner while directing them to the appropriate contacts.
• Answer, screen, and forward incoming calls, accurately relaying messages and inquiries.
• Manage appointment schedules and coordinate meeting room bookings efficiently.
• Receive, sort, and distribute incoming mail and packages.
• Maintain a clean and organized reception area, ensuring all necessary supplies are stocked.
• Support general administrative tasks such as data entry, filing, photocopying, and document handling.
• Ensure office security protocols are followed, including visitor log management and badge issuance.

Requirements:

• High school diploma or equivalent; certification in office administration or hospitality is advantageous.
• 1–3 years of experience in reception or administrative roles, preferably within the UAE.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort using telephone systems and office equipment.
• Excellent verbal and written communication skills; Arabic language ability is an asset.
• Strong organizational, multitasking, and time-management skills.
• Professional demeanor, attention to detail, and discretion with confidential information.

Why Choose This Opportunity?

This role offers the chance to make a positive impression, enhance daily office efficiency, and grow within a supportive and professional environment.

About the Role:

We are seeking a highly organized and capable individual to manage our office environment, ensuring seamless operations and contributing to the overall productivity and morale of our team.

The ideal candidate will effectively oversee daily operations, administer office policies and procedures, maintain efficient office logistics, supervise administrative staff, coordinate meetings and appointments, and manage communication channels.

Key Responsibilities:

• Manage daily office operations and ensure compliance with company policies and procedures.
• Maintain accurate supply inventory management and coordinate with service providers as needed.
• Supervise administrative staff, providing training and support to ensure their optimal performance.
• Coordinate meetings, travel arrangements, and appointments for team members, ensuring timely and effective communication.
• Manage internal and external communication channels, including correspondence and inquiries.
• Assist in the development and implementation of budgets related to office expenditures, ensuring responsible financial management.
• Plan and organize company events and activities to enhance team engagement and company culture.

Requirements:

• 3-5 years of administrative experience, preferably in a tech-focused environment.
• Strong multitasking and problem-solving skills, with the ability to adapt to changing priorities.
• Exceptional organizational capabilities, attention to detail, and proficiency in office management software and Microsoft Office Suite.
• Excellent written and verbal communication skills, with the ability to communicate effectively with stakeholders.
• Ability to work in a fast-paced environment, with a keen understanding of budgeting and accounting principles.

Benefits:

• Private Health Insurance.
• Paid Time Off.

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Direct message the job poster from Sand Seekers Real Estate LLC

We're Hiring Join the Sand Seekers Real Estate Team in Abu Dhabi

Sand Seekers Real Estate LLC is looking for a proactive and detail-oriented Office Administrator to support our fast-paced and innovative real estate office.

Location: Abu Dhabi
Position: Full-time, On-site
Start Date: Immediate

What You'll Do:
Manage daily office operations
Assist with communication, scheduling & admin tasks
Support our real estate team and enhance client experience
Maintain office supplies & equipment

What We're Looking For:
Strong organizational & multitasking skills
Experience in office admin & customer service
Excellent communication abilities
Bachelor's degree or equivalent experience
Real estate background is a plus

What We Offer:
Salary: AED 3,000/month
Visa Provided
? Medical Insurance Included

Apply Now
Send your CV to or DM us directly to take the next step in your career.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative

Referrals increase your chances of interviewing at Sand Seekers Real Estate LLC by 2x

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Via Medica International Healthcare is looking for a highly motivated Receptionist to be the face and voice of our Abu Dhabi office. This role is perfect for someone who thrives in a dynamic multinational setting and can seamlessly manage a variety of administrative tasks. Key Responsibilities:

• Serves as the focal point of contact for all incoming calls, emails, and in-person inquiries.
• Taking charge of office management, facilities management, and overseeing day-to-day office operations to ensure efficiency.
• Managing telephone and email correspondence professionally and efficiently.
• Coordinating effectively with department heads to address any concerns or inquiries.

• Bachelor's degree in Business Administration or a related field.
• With at least 3 years of relevant experience in a receptionist or administrative role within a multinational company in the UAE.
• Proficient in MS Suite (Word, Excel, and Outlook) you'll use these daily
• Good command of the English language, both written and oral.
• Strong multitasking and organizational skills to handle diverse responsibilities.

If you're ready to make an immediate impact and contribute to a thriving international team, we encourage you to apply.

Company Industry

• Medical
• Medical Devices

Department / Functional Area

• Administration

Keywords

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A Front Office Administrator is responsible for carrying out the daily administrative work of the Front Office Department to deliver an excellent guest experience while providing administrative support.

What will I be doing?

As a Front Office Administrator, you will carry out daily administrative activities of the Front Office Department with main focus of Personal Concierge's secretarial tasks while adhering to Hilton Standards, policies and procedures and, therefore, must perform the following tasks to the highest standards:

• Provide secretarial support to the Personal Concierge and Front Office
• Carrying out the day to day administration tasks including email correspondence, preparation of amenity and VIP reports, flagging VIP guests, monitoring amenity, transportation and feedback trackers, collecting and saving golden nuggets, arranging shipment of lost and found items.
• Sending pre-arrival/post-departure emails.
• Track guest comments to prepare for monthly recognition.
• Ensure all communications are handled promptly and professionally
• Maintain adequate supplies of office stationary for the entire department
• Report defective materials and equipment
• Liaising with other departments regarding matters arising e.g. Security, Housekeeping, Engineering, Accounting, Food & Beverage etc.
• Handle administrative task for payroll, such as team member Oasys request, weekly & monthly attendance update
• Waldorf Service promise to our guests, by being the main point of contact for guests before, during and after their stay.
• Building and maintaining positive relationships with Guests and Team Members
• Maintain own work area in a clean, tidy and good manner
• Following the Personal Concierge guidelines and standards as per the hotel's and Waldorf Astoria updates on the concept.
• Cover Personal Concierge duties in the lobby and other public areas when required
  
  

• Excellent verbal and written communication skills
• Excellent administration and tech savvy
• Must be proficient in Microsoft Office applications
• Prior experience in working with system is an advantage (Oasys, BirchStreet, Synergy)
• Flexibility to respond to a range of different work situations
• Committed to delivering a high level of customer service, both internally and externally
• Ability to work under pressure
• Passionate about providing luxury service in a hotel environment
• Previous administrative experience in a fast paced environment or hospitality background is an advantage.