9 Office Support jobs in the United Arab Emirates

Join to apply for the Office Support Assistant role at International Free Zone Authority | IFZA

Join to apply for the Office Support Assistant role at International Free Zone Authority | IFZA

About Us

IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.

About Us

IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.

Job Description

Job overview

The role of an Office Assistant is centered around ensuring the efficient operation of the overall corporate working environment as per the highest standards of office cleanliness and hygiene. The ideal candidate is a highly committed, responsible individual with excellent attention to detail, communication skills, and ability to work well under pressure.

Main Responsibilities

• Performing a variety of cleaning activities including, but not limited to vacuuming, dusting, mopping, and sanitizing in IFZA offices
• Ensuring completion of office opening and closing checklists on daily basis
• Organizing and maintaining office common areas
• Preparing conference rooms for client and staff meetings
• Assisting reception and providing support to the front desk operations
• Preparing and serving coffee, tea, and other amenities to clients, guests, and executive managers in a prompt and courteous manner
• Ensuring all issues are reported to the Office Manager in a timely manner Maintaining supply inventory for stationery, pantry, and cleaning materials
• Ensuring that the workplace is neat and presentable for visitors and clients
• Maintaining and protecting office cleaning equipment to make sure there are no inadequacies
• Ensuring IFZA car fleet is cleaned with the appropriate method and in a timely manner
• Adhering to strict health and safety standards
• Performing other job-related duties as assigned by Management
  
  

• Experience in hospitality or service-oriented industry
• Good English communication skills
• Additional foreign languages are an advantage
• Knowledge of chemical handling procedures, and familiarity with cleaning equipment
• Strong attention to detail and efficiency without compromising quality of work
• Good time management, communication, and interpersonal skills
• Customer focus and adaptability to different personality types
• Ability to prioritize and work efficiently under pressure
• Should be punctual, reliable, honest, respectful, and trustworthy
  
  

• International team (over 50 nationalities)
• 24 annual leave days
• Annual flight home
• Life insurance plan
• Medical insurance plan (with the option to upgrade at your own cost)
• Access to exclusive Fazaa discounts (applicable in participating retail stores, food & beverage outlets, fitness clubs, cinemas, theme parks, clinics, and more)
• Invitations to participate in various company functions, staff events, and department team building events
• Opportunities to learn, develop and grow with the organization
• Being part of a motivated team and Moving-Forward-Company-Culture
  
  

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries Government Administration

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Responsibilities include creating and maintaining filing systems, preparing and distributing mail, ordering and tracking supplies, answering phone calls and recording messages, and creating new employee personnel files.

The coordinator will also assist walk-in candidates with application procedures, maintain space designated for completing applications, and ensure it is clean, well maintained, and accessible to individuals with disabilities.

Additionally, the coordinator will respond to questions, requests, and concerns from employees and management regarding company and Human Resources programs, policies, and guidelines.

They will also inform Human Resources management of issues related to employee relations within the division or property, and maintain confidentiality and security of employee and property records, files, and information.

Previous experience in a similar role or related field is highly desirable.

We are seeking an experienced and reliable Office Support Specialist to join our team.

Responsibilities:

1. Clean and maintain the office environment, ensuring a safe and healthy workspace.
2. Provide exceptional customer service to managers, staff, and visitors.
3. Organize and manage stock items, maintaining a well-stocked inventory.
4. Assist with document scanning, copying, and filing.
5. Perform other duties as delegated by your supervisor.

Requirements:

1. Presentation is key - you must be well-groomed and presentable.
2. You should be self-driven, mature, clean, and well-organized.
3. A team player with a positive attitude towards work and colleagues is essential.

Administrative Assistant Job Description

We are seeking a highly organized and efficient Administrative Assistant to join our team in Abu Dhabi. The role involves creating a positive work environment and managing daily office operations, requiring excellent customer service and administrative skills.

The ideal candidate will have strong communication skills, a friendly demeanor, multitasking ability, and a solid background in office administration.

• Key responsibilities include front desk coordination, client service, administrative support, IT support, office access, meeting room booking, and courier services.
• Proficiency in Word, PowerPoint, Excel, Outlook, and knowledge of video conferencing platforms and smart office solutions are required.

A minimum of 3 years of experience in a corporate reception or office administration role, preferably in financial services, management consultancy, or professional services is essential for this position.

leading consultancy aimed in providing investment solutions is seeking an experienced Office Support for its Dubai branch.

Responsibilities:

• Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
• Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
• Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents.
• May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• May order, stock, and distribute office supplies.
• May run various routine errands, as required, for the unit/department.
• Performs miscellaneous job-related duties as assigned.

Requirements:

• Bachelor’s Degree in relevant field is required.
• Minimum 2 years of experience as a Office Support.
• Ability to maintain calendars and schedule appointments.
• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.

We are seeking an experienced e-FX Front Office Support Analyst for our banking client. This role focuses on e-FX support, pricing, risk management, and distribution connectivity, requiring 5+ years of relevant experience and strong technical expertise.

PURPOSE OF JOB

The e-FX FO Support Analyst will be part of the GM IT FO eFX Squad responsible for providing IT services to the Global Markets team. The squad handles support, change requests, and projects related to Global Markets. Key responsibilities include engaging with the business, conducting analysis, developing requirements, reviewing technical and functional designs, building and testing solutions, and ensuring proper closure of initiatives with ownership and accountability end-to-end.

TASKS

• Define and own strategic initiatives for e-FX support—pricing, risk management, and distribution connectivity.
• Assist in scoping business requirements and managing the operational and technical delivery as a stakeholder.
• Manage daily operations of initiatives and global marketing efforts in collaboration with e-FX client services, GM sales, and product services.
• Develop specifications for new client-facing products to adapt to changing regulatory environments.
• Specify new trader and sales platforms to enhance risk management of client flows.
• Support e-FX management in strategic planning and the book of work for Global Markets and product offerings.
• Analyze the competitive landscape to ensure product offerings are competitive and aligned with market standards and technological advancements.
• Support Market Data Platform and deal STP solutions.
• Manage the approval process for new product and platform developments.
• Coordinate and participate in UAT testing for new product rollouts.

Job Knowledge & Experience

• Minimum 5 years of experience supporting eFX Front Office roles.
• Extensive experience with top-tier Treasury Systems.
• Banking industry system experience is desirable but not mandatory.
• Experience supporting 24x7 systems and products such as Maxxtrader, Refinitiv is desirable.
• Basic skills in Unix command line, SQL database usage, and shell scripting.
• Effective team player with collaborative skills, initiative, positive attitude, and quick learning ability.
• Strong interpersonal, negotiation, and conflict resolution skills.
• Excellent written and oral communication skills.
• Detail-oriented with multitasking ability.
• Strong analytical and problem-solving skills.

Qualifications And Skills

• Proven stakeholder management and leadership skills.
• Deep understanding of financial markets, trading, and banking solutions.
• Knowledge of Global Markets products and end-to-end processes: pricing, limit checks, booking, risk management.
• Technical proficiency with bank systems and processes.
• Experience liaising with stakeholders on requirements, documentation, and testing.
• Strong numerical skills and ability to perform under pressure.
• Excellent verbal and written communication skills.

Power Story

From building the mobile industry to shaping the future of digital technology.

INOI Corporation was founded in 2016 by an Estonian businessman and a Finnish entrepreneur as a European consumer electronics brand with a mission to make technology accessible to everyone.

The story of INOI began long before that — the founders were the first global distributors of Nokia, playing a key role in expanding the brand’s international presence and directly contributing to the development of the mobile industry. They have over 35 years of experience in the telecommunications business.

On this foundation, a structure was built that today includes two directions: the INOI mobile device brand, with design developed in France and production and quality control managed in Shenzhen, China, and a separate fintech holding focused on developing digital financial solutions. Both are part of INOI Corporation — an international American technology company.

INOI’s Board of Directors includes key figures in the global telecom industry:

• Former CEO of Nokia
• Former Head of Sales at Nokia
• Former Head of Product at Samsung
• DIO expert in international marketing
• Capital market professionals with over 20 years of experience

Their expertise shapes INOI’s strategy, enabling business scaling and preparing the company for an IPO as one of the key stages of growth.

Today, we create accessible, smart, and reliable technology, integrate users into digital ecosystems, and strive to become a leader in our segment in the global market. Job Overview:
We are seeking a skilled Senior IT Support Engineer to manage and optimize our Microsoft Office 365 environment, ensuring seamless IT operations and end-user support. The ideal candidate will have extensive experience in Office 365 , Azure, SharePoint, Power Automate, and IT infrastructure troubleshooting, along with a strong background in user onboarding, security, and system maintenance.

Key Responsibilities:

Office 365 & Azure

• Microsoft 365 Admin Center, Exchange Online, SharePoint, OneDrive, Teams, and Entra ID.
• Manage user onboarding/offboarding, license allocation, and security policies in Office 365 and Azure AD.
• Troubleshoot and resolve issues related to Outlook, Teams, SharePoint, and Power Automate workflows.

IT Infrastructure & Support

• Configure, maintain, and troubleshoot local and cloud networks (TCP/IP, VPN, LAN/WAN).
• Provide hardware/software support for workstations, printers, and mobile devices.
• Monitor and maintain backup solutions (Veeam for Microsoft 365) etc.
• Assist in PBX/VOIP, CCTV, and access control systems as needed.

Collaboration & Process Improvement

• Work with vendors for hardware/software repairs and ISP lease line management.
• Train end-users and junior staff on Office 365 tools and best practices.
• Document IT processes and maintain an inventory of assets/licenses.

Qualifications & Skills:

Experience:

• 3-4 years in IT support, with at least 2 years focused on Office 365 administration.

Technical Skills :

• Proficiency in Microsoft 365 Suite (Exchange, SharePoint, Teams, Intune, Power Automate).
• Knowledge of Azure AD, VMware, Veeam Backup, and network troubleshooting.

Soft Skills:

• Strong problem-solving, communication, and ability to train non-technical users.

Why Join Us?

• Opportunity to work with cutting-edge Microsoft technologies (Dynamics 365, Azure, Power Platform).
• Collaborative environment with a focus on innovation and process automation.

INOI is an equal opportunity employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.