173 Office Support jobs in the United Arab Emirates

This is a full-time on-site job for an administrative assistant. The jobholder will be responsible for day-to-day tasks such as managing correspondence, assisting in the procurement process for projects and internal use, including tracking orders, ensuring all company legal documents are up to date, maintaining office tidiness, communicating with external parties, answering inquiries through various channels, and supporting the executive team with administrative tasks, including maintaining timelines and executive management meetings and calendars.

We're seeking a highly organized and detail-oriented Office Coordinator to join our team.

• Key Responsibilities:

• Greet clients, visitors, and staff with a professional demeanor and manage check-ins efficiently.
• Manage the multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
• Coordinate conference room bookings and ensure meeting spaces are prepared and well-equipped for use.
• Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
• Maintain a clean and organized reception area with high standards.
• Assist with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
• Monitor and order office & pantry supplies in collaboration with the facilities or procurement team.
• Adhere to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
• Coordinate the process of obtaining building permits and support employees with building and parking access.
• Arrange business cards for new recruits.
• Help guests by coordinating with internal teams to arrange refreshments during meetings.
• Process contracts renewal for Admin services on for Dubai and Kuwait.
• Prepare and process invoices for approval, ensuring timely payments to vendors and service providers.
• Liaise with accounts for Invoice processing.
• Support Brand teams with shipping of brand materials
• Support PTP team with shipping of corporate card documents for Pharma and Aesthetics
• Any Adhoc support that may be needed/requested.

A highly skilled and organized Administrative Professional is required to provide essential day-to-day support in a fast-paced environment.

Key Responsibilities:

• Provide administrative assistance, including drafting communications, maintaining records, and coordinating activities.
• Maintain accurate and up-to-date records of correspondence, meetings, and other relevant data.
• Schedule and organize meetings, send reminders, and arrange catering as necessary.
• Respond to phone calls and inquiries with a polite and professional demeanor.
• Coordinate the executive's calendar, prioritize tasks, and make appointments.
• Conduct basic financial management, including accounting and invoicing.
• Perform research and maintain databases to ensure accuracy and efficiency.

Requirements:

• Female candidate preferred; single status considered an asset.
• Pleasing personality and strong communication skills.
• Will to travel domestically and internationally for business purposes.
• Ability to work closely with senior executives and maintain confidentiality.
• Minimum 4 years of experience in an administrative role reporting directly to an executive-level position.
• Strong proficiency in Arabic and English languages, both written and spoken.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality when handling sensitive information.
• Attention to detail and accuracy in all work.
• Ability to work independently with minimal supervision.

We are seeking a dedicated and organized individual to join our team as an Office Support Staff. The successful candidate will be responsible for maintaining a clean and welcoming environment in our office.

• Clean the pantry and kitchen areas on a daily basis
• Welcome visitors and provide refreshments
• Organize and control storage of kitchen and office materials
• Monitor equipment and supply usage in the office

• Experience in cleaning and maintenance
• Ability to work independently with minimal supervision
• Good communication skills

• A competitive salary range of AED 1,500 - AED 2,000 per month
• The opportunity to work in a dynamic and supportive team environment

Location: Dubai (preferably living in DIP1 or DIP2)

Certified as a Top Employer in the region, we strive to create a superior workplace through exceptional people practices.

This position involves overseeing and coordinating office services activities related to equipment and facilities management.

• Maintenance of all facilities, with a focus on staff accommodations including offices, warehouses, and employee residences.
• Ensure compliance with facilities policies, laws, regulations, and industry standards.
• Forecast additional equipment requirements based on business needs.
• Collaborate with the finance team to ensure timely payment of bills for leases, utilities, and other services.
• Communicate rules and safety precautions to employees living in facilities.
• Manage Accommodation Officers and supervise their tasks.
• Optimize facilities and renew leases in a timely manner to meet business requirements.
• Manage office supplies, equipment, and inventory within budget constraints.
• Liaise with managers to ensure office administration guidelines and systems meet current and future business needs.
• Negotiate and manage relationships with external suppliers (cleaning, maintenance, vendors) to ensure satisfactory service standards.
• Arrange travel bookings and company car fleet management.
• Reconcile invoices and allocate costs monthly.
• Raise purchase requisitions and monitor goods receipts.

• Bachelor's degree in a relevant field such as business, facilities management, or engineering.
• 4-6 years of relevant experience in office management, facilities administration, or a similar field.
• Cost consciousness and basic understanding of financial reporting principles.
• Knowledge of office management and administration best practices.
• Familiarity with facility service providers in the regional market.
• Proficiency in Microsoft Excel; experience with SAP is highly valued.
• Experience with invoice management, including reviewing, approving, and raising purchase requisitions.
• Fluency in English language.

We value innovation, collaboration, and mutual respect in our culture. Employee engagement, sustainability, and ethical business practices are core to our values. We offer opportunities to help you achieve your career and personal goals while maintaining a healthy work-life balance.

We are seeking an experienced and skilled Office Support Specialist to join our team.

The ideal candidate will have a minimum of 2 years of working experience in the UAE as an office administrator, with previous real estate experience being an advantage.

• Provide exceptional written and verbal communication skills
• Multitask, organize, and prioritize work efficiently
• Offer strong customer service orientation and focus on delivering results
• Work effectively under pressure and meet deadlines
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint)
• Draft professional emails and correspondences

• Location: Business Bay, Dubai
• Job Type: Full-time, Permanent
• Commuting/Relocation: Ability to commute or relocate to Dubai before starting work is preferred

About the Role: This is an excellent opportunity for you to work with a talented team, develop your skills, and contribute to the success of our organization.

Benefits: We offer a dynamic and supportive work environment that fosters growth and development.

We are seeking a highly organized and proactive team member to support our office for a temporary contract.

The ideal candidate will be able to keep the work environment running smoothly, welcome guests with a warm smile, and maintain a tidy workspace.

• Efficiently manage supplies, schedules, vendors, and visitors
• Welcome guests and support the team with excellent communication skills
• Coordinate meetings, events, and celebrations
• Support day-to-day needs of the team and maintain a functional workspace

• Previous experience in office administration or coordination
• Strong communication and organizational skills
• A proactive, detail-loving mindset
• Friendly, professional attitude and strong people skills
• Comfort with basic office tools (MS Office, Google Suite)

• A supportive, people-first work culture
• An opportunity to make a meaningful impact in a short-term role
• A collaborative work environment with great coffee and fun team moments

• Full-time, temporary contract (3-6 months)
• Monday to Friday schedule

Job Title: Office Administrator

This position is a fantastic opportunity for a highly organized and detail-oriented individual to join our team.

• Prepare staff payroll and ensure timely payment
• Follow up on outstanding payments and resolve any issues
• Provide administrative support to the management team as required
• Enter staff and children's details on relevant portals
• Shortlist and contact candidates for interviews
• Process staff visas, labour cards, and medical insurance
• Offer technical assistance and training on computerized accounting packages to staff

• Able to work independently and multitask with ease
• Strong computing skills, including Microsoft Word, Excel, Publisher, and Outlook
• Patient and able to handle pressure effectively
• Good understanding of visa and labour card processing

Working hours are from 7:30 am to 6 pm, Monday to Friday. We require a candidate who can commit to this schedule.

We are seeking a highly organized and detail-oriented individual to fill the role of Office Administrator . As an Office Administrator, you will be responsible for providing administrative support to our team.

• Manage and maintain office supplies and equipment.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare and edit documents, reports, and presentations.
• Schedule and coordinate meetings and appointments.
• Assist with data entry, record-keeping, and file management.

• High school diploma or equivalent; some college education or relevant certification may be preferred.
• Proven experience in office administration or a related role.
• Proficiency in office software, such as Microsoft Office (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Knowledge of basic office procedures and equipment.
• Ability to maintain confidentiality and handle sensitive information.

• Excellent organizational and time management skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Strong communication and interpersonal skills.
• Experience with office software and equipment.

This is an excellent opportunity for a motivated and detail-oriented individual to join our team and contribute to the success of our organization. If you are a team player with a strong work ethic, we encourage you to apply for this exciting opportunity.