211 Record Keeping jobs in the United Arab Emirates

We are seeking an exceptional Administrative Support Specialist to join our team.

This is a high-profile role that requires strong organizational skills and attention to detail. As an Executive Assistant, you will be responsible for providing administrative support to senior executives with a high degree of autonomy and a proactive approach.

The ideal candidate will have at least 5 years of experience in an administrative support role, preferably from larger organizations, and will be fluent in English. They will also possess excellent communication skills, expertise in PowerPoint and sound knowledge of Excel, as well as the ability to manage multiple inquiries simultaneously.

In this dynamic environment, you will have the opportunity to work on various projects, including scheduling meetings, preparing agendas, coordinating logistics, and taking minutes. You will also be responsible for booking travel arrangements and preparing travel expense reports.

To succeed in this role, you must have a passion for delivering exceptional customer experiences and a proactive mindset. If you are a highly organized and motivated individual who is eager to take on new challenges, we encourage you to apply.

About the Role:

• Provide administrative support to senior executives with a high degree of autonomy and a proactive approach.
• Schedule meetings, prepare agendas, coordinate logistics, and take minutes.
• Book travel arrangements and prepare travel expense reports.
• Manage multiple inquiries simultaneously and prioritize tasks effectively.

Requirements:

• At least 5 years of experience in an administrative support role, preferably from larger organizations.
• Fluency in English.
• Excellent communication skills.
• Expertise in PowerPoint and sound knowledge of Excel.
• Ability to manage multiple inquiries simultaneously.

Benefits:

• A creative team environment that inspires innovation and collaboration.
• An attractive compensation package that recognizes your value and contributions.
• Excellent opportunities for progressive learning and development.

Location: Medical Center Dubai

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will be responsible for handling day-to-day administrative tasks, maintaining accurate records, and coordinating with various departments.

• Manage appointments, schedules, and correspondence
• Support HR, procurement, and inventory-related activities as required

• Previous experience in an administrative role, preferably in a healthcare or medical environment

This is an exciting opportunity to work in a dynamic and fast-paced environment. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our medical center.

1. Provide administrative support to the medical center's staff
2. Manage and maintain accurate records and documentation
3. Coordinate with various departments to ensure seamless operations

As an employee of our medical center, you will enjoy a competitive salary package and opportunities for career growth and development.

We are seeking a skilled and friendly Receptionist to be the welcoming face of our office. As a key member of our team, you will play a crucial role in client communication.

• Front Desk Duties:
• Welcome visitors and manage calls in a professional manner.
• Maintain a clean and organized reception area.
• Make outbound calls to potential clients to schedule appointments for our sales team.
• Manage meeting schedules and assist with basic office coordination.
• Be comfortable on camera for promotional or company videos if needed.
• Keep accurate records of calls and appointment status.

• No prior experience is required, but excellent communication and interpersonal skills are essential.
• A friendly, confident, and professional attitude is necessary for success in this role.
• You should have basic computer knowledge (MS Office, email handling).
• Fluency in English is required; Arabic or additional languages is a plus.

• A supportive and growth-oriented work environment.
• The opportunity to learn and grow within the real estate industry.
• Fixed salary + commissions structure.
• Ongoing training for the right candidate.

Enhance Your Career as an Office Support Specialist

We are seeking a highly organized and skilled individual to provide exceptional administrative support.

• Offer top-notch administrative assistance, including phone support and response management.
• Collaborate with the team in drafting and designing documents using specialized software, driving innovative solutions.
• Manage and organize documents, files, and records with precision and attention to detail.
• Guarantee data accuracy through diligent data entry and database maintenance.
• Provide proactive support to colleagues as needed, fostering a collaborative environment.
• Maintain office equipment to ensure optimal performance and efficiency.

• High school diploma or equivalent.
• Excellent communication and interpersonal skills, enabling effective collaboration.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with basic office equipment, including printers, scanners, and fax machines.

Job Description:

We are seeking a highly skilled Administrative Support Specialist to join our team in Abu Dhabi. As an administrative professional, you will provide support to our office by performing a variety of administrative tasks.

Duties and Responsibilities:

• Provide administrative support for the Abu Dhabi office
• Liaise with ADGM & DIFC, manage portals & coordinate with local suppliers
• Manage office maintenance & upkeep
• Support Client Solutions with various requirements
• Coordinate local PG team & client events
• Process expense reports using Concur & internal systems
• Prepare presentations, documentation & handouts for meetings & business trips
• Answer phones, screen calls & route callers, handle enquiries & provide backup for other Assistants/Team members
• Work closely with IT/HR/Finance on office matters

Requirements:

• 5+ years of administrative experience working in a similar environment for a medium-large corporate entity
• Proficient in MS Office Suite, ability to quickly learn new software & systems
• Proactive, multitasking, solutions driven & problem solving skills
• Organized, calm & quick thinking with high attention to detail
• Professional, mature & team player
• Fluent English both written & oral
• Living in Abu Dhabi

Benefits:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment with training & mentorship opportunities
• Competitive compensation package & performance based incentives
• Fun office & team events, volunteer opportunities
• Sabbatical after 5 years of service

About Us:

We are a global financial institution with a flat structure, humble, inclusive & transparent working environment. Our goal is to attract, develop & retain top talent while offering a workplace where results are recognized & rewarded.

This position offers an excellent opportunity to join our team as a support assistant, providing administrative backing to our team in Dubai. You will collaborate with our existing executive assistant and be accountable for managing contact information, preparing weekly research reports, and maintaining conference schedules.

We are seeking an efficient, well-organized individual with strong attention to detail to excel in this role.

• Manage contact information for the team
• Prepare weekly research reports
• Maintain conference schedules
• Assist with printing and collating research packs
• Prepare purchase orders, currency requests, and expense claims

In return for your hard work and dedication, you will be part of a dynamic team that values teamwork, professional conduct, and a proactive approach.

About Us

We pride ourselves on treating clients and candidates as individuals with unique needs, delivering tailored solutions to meet their expectations.

Job Title:

We are seeking a highly skilled and organized Administrative Support Specialist to provide top-notch support to our team with various personnel-related and administrative tasks.

Key Responsibilities:

• Greet visitors warmly and professionally, creating a positive first impression of the organization.
• Assist the management team by scheduling appointments, coordinating meetings, and managing calendars efficiently.
• Answer phone calls promptly, direct inquiries to the appropriate person, and ensure timely responses to emails.
• Maintain accurate and confidential records and databases, updating them regularly.
• Support the creation and editing of reports, presentations, and other documents to aid HR operations.
• Conduct research and gather information for various projects and presentations as required.
• Arrange travel bookings for team members when necessary, ensuring smooth arrangements.
• Monitor office supplies inventory, replenish items as needed, and place orders for new supplies.
• Support the HR Department with any additional tasks or projects as assigned.
• Manage day-to-day office operations, including correspondence, file organization, and supply procurement.
• Aid in maintaining employee records, filing, and data entry for HR processes.
• Support the recruitment process by coordinating interviews, collecting candidate documents, and organizing recruitment materials.
• Assist in organizing and implementing employee engagement initiatives to foster a positive workplace culture.
• Help with onboarding new employees, maintaining employee records, and coordinating employee benefits.

Requirements:

• Bachelor's degree (Minimum 03 years of university studies).
• PC literacy and experience with MS Office applications (Required)
• 2-5 years of similar work experience.

Working Arrangements:

Monday to Friday: 9:00 AM - 6:00 PM
Saturday: 9:00 AM - 1:00 PM
Weekly-Off (Sunday)

We are seeking a highly skilled and experienced professional to serve as the face and voice of our organization. As a key member of our team, you will be responsible for providing exceptional administrative support and ensuring seamless communication with clients.