17 Office Administration jobs in Abu Dhabi

TALENTMATE Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates

Join to apply for the Data Entry Officer (225-712) role at TALENTMATE

TALENTMATE Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates

Join to apply for the Data Entry Officer (225-712) role at TALENTMATE

Job Description

A Data Entry Officer plays a crucial role in maintaining and updating important company database systems. The main task is to ensure the accuracy and consistency of essential data that is used by various departments within the organization. Working typically in an office environment, a Data Entry Officer is responsible for inputting, verifying, and managing a large amount of information. This role demands a person with keen attention to detail, a high level of accuracy, and the ability to perform repetitive tasks efficiently. The ideal candidate will have strong organizational skills and demonstrate a commitment to quality and precision. As a data-oriented individual, you will contribute to the seamless operation of the company's data functions.

Job Description

A Data Entry Officer plays a crucial role in maintaining and updating important company database systems. The main task is to ensure the accuracy and consistency of essential data that is used by various departments within the organization. Working typically in an office environment, a Data Entry Officer is responsible for inputting, verifying, and managing a large amount of information. This role demands a person with keen attention to detail, a high level of accuracy, and the ability to perform repetitive tasks efficiently. The ideal candidate will have strong organizational skills and demonstrate a commitment to quality and precision. As a data-oriented individual, you will contribute to the seamless operation of the company's data functions.

Responsibilities

• Enter data into company databases quickly and accurately on a daily basis.
• Verify and review the accuracy of data before inputting it into the system.
• Maintain confidentiality of sensitive information and company policies at all times.
• Update and retrieve data from systems as needed by other departments.
• Prepare, compile, and sort documents for data entry, ensuring clean records.
• Work with data management teams to interpret and resolve any anomalies found.
• Generate regular reports summarizing the entered data for management assessment.
• Collaborate with colleagues to ensure consistency in data handling procedures.
• Assist in developing and maintaining efficient data entry processes for improvement.
• Communicate effectively with team members to address data-related issues promptly.
• Perform data backups to prevent any loss of information and ensure reliability.
• Participate in training sessions to keep skills current and relevant to the job.
  
  

• Proven experience in data entry roles or related positions is highly desired.
• High school diploma or equivalent; additional qualification as an advantage.
• Proficient in Microsoft Office Suite, especially Excel and Word proficiency.
• Excellent attention to detail with strong problem-solving abilities.
• Strong organizational skills with the ability to multitask efficiently.
• Fast typing skills and knowledge of touch typing systems preferred.
• Ability to work independently and as part of a team effectively.
  
  

• Seniority level Not Applicable

• Employment type Full-time

• Job function Information Technology
• Industries IT Services and IT Consulting

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Earn at Home Panelist Program - Customer Service Rep - Data Entry Clerk - Job from Home & Part-time

We are currently seeking online assistance for our work-from-home Panelist Program. This opportunity is suitable for individuals who enjoy sharing their opinions on products, services, and market trends. As a team member, you will perform various tasks such as online data entry, email responses, evaluations, surveys, and other online activities. This role is rewarding and offers the chance to influence the marketplace and participate in testing new products before they reach the public.

• Strong outgoing personality with excellent communication skills and good work ethics.
• Data entry skills and basic business understanding.
• Good listening and analytical skills, with the ability to summarize information and suggest solutions.
• Familiarity with computers and a basic to intermediate typing ability.
• Professional, positive attitude, self-motivated, and capable of working independently.
• Excellent time management and administrative skills with attention to detail.

• A personal computer less than 4 years old.
• High-speed internet access.
• Availability for full-time or part-time work.

To apply, visit:

We welcome self-motivated individuals comfortable working independently from home, especially those interested in email customer support, data entry, and product reviews.

Data entry clerks come from diverse backgrounds including data entry, telemarketing, customer support, sales, clerical work, administrative assistance, receptionist roles, call centers, part-time jobs, and retail.

We are currently seeking passionate and dynamic guest-focused Front Office professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

As a Front Office Data Entry Clerk , your responsibilities will include:

1. Picking up passport copies at the designated area.
2. Filing all passport copies daily and handing them over to the concierge.
3. Using computers and scanners to send all necessary information.
4. Maintaining up-to-date knowledge of the hotel and its services.
5. Prioritizing tasks to ensure data is handled promptly, with speed and efficiency.
6. Maintaining a systematic and organized filing system, regularly checking, updating, and reorganizing cabinets as required.

Job Objective

Take overall responsibility for a limited number of small to medium sized projects and provide support to the PMO team. Assist the PMO manager in fulfilling tasks in support of the PMO mandate. Shadow and train with the PMO team to enhance and build project management knowledge base. Perform quality control checks with project managers and administer the PPM tool. Assist the PMO Director and Manager in fulfilling any necessary tasks required.

Key Accountabilities

General Responsibilities

Direct Project Management

• Manage and deliver projects according to the agreed scope and deliverables.
• Oversee management of activities of the project teams to ensure deliverables are being completed to defined expectations.
• Maintain frequent and detailed communication with all members of the team to ensure clarity at all times.
• Proactively manage foreseen project risks and mitigate issues as they arise, implementing corrective actions.
• Support the project managers by taking on supervised support tasks on larger projects, as and when necessary.
• Manage project administration tasks. Create and maintain project plan via PPM tool.
• Undertake any other project management duties as and when required.

Guidance

• Work with PMO to provide subject matter expertise, advice, and share knowledge with the team members to support their overall development.
• Follow PMO Department policies, procedures, and controls covering all areas of assigned job responsibilities to ensure all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
• Continuously identify improvements related to job-specific responsibilities.
• Attend training sessions to build PM knowledge and experience.

Job Specific Responsibilities

Demand Management

• Provide PMO with required information for executing the Demand Management Process.
• Update project-related templates for PMO review and approval as part of the project intake process.

Resource Management

• Work with PMO to establish a consolidated Resource Requirements Plan across projects in the PPM tool.
• Support PMO governance to establish effective stakeholder alignment.
• Effectively track project risks, issues, and commitments and escalate as required.

Project Reporting Management

• Provide weekly reporting on project status to PMO highlighting key updates, escalations, risks, and issues.

Quality Management

• Support PMO in conducting project quality reviews for new and ongoing projects.
• Undertake compliance checks on projects' adherence to PMO standards/methodologies.

Document Management

• Ensure documentation is created and updated as per the agreed list of project deliverables.
• Ensure documents are stored in the document repository as required.
• Establish monitoring of Document Management and provide regular updates to Manager, Director & CTSO.
• Maintain an effective document management and control process.
• Work with project team to identify and review dependencies, escalating to the Manager/Director where required.

Benefit Realization

• Provide support in producing reports and dashboards to management for benefits realization tracking.

Departmental Responsibility

• This position may be assigned to perform any additional tasks or related duties as required by the Line Manager and in line with business requirements.

Qualifications and Experience

• Bachelor's degree or equivalent in Business, Operations Management, Finance, or equivalent.
• Competence in IT, particularly in standard project management tools such as MS Project, PowerPoint, and Excel.
• Ability to work under pressure and complete projects within a set duration and budget.
• Good knowledge of project management methodologies including Agile is preferable.
• Ability to learn quickly in a dynamic fast-paced environment.
• Fluent in English - communicating and writing.
• Excellent communication skills, confident in dealing with stakeholders.
• Proactive, self-driven approach.
• High attention to detail.
• Superior analytical thinking and problem-solving abilities.
• Willingness to work with experienced resources to enhance PMO knowledge.

Working Experience, Project Teams, Resource Management, Clarity, PowerPoint, Quality Management, Business Operations, Templates, Operations Management, Corrective Actions, Checks, Business Requirements, Demand, Deliverables, Continuous Improvement, Problem Solving, Quality Control, Writing, Pressure, Administration, Documentation, Finance, Project Management, Business Communication, Training, Management.

We are seeking a highly skilled Electrical Engineer with a strong background in Project Management Office (PMO) operations. The ideal candidate will possess a deep understanding of electrical engineering principles, project management methodologies, and a proven track record of delivering successful projects.

Key Responsibilities:

• Project Management:
  • Manage the entire lifecycle of electrical engineering projects, from initiation to closure.
  • Develop and execute comprehensive project plans, including timelines, resource allocation, and risk management strategies.
  • Monitor project progress, identify potential issues, and implement corrective actions to ensure project success.
  • Coordinate with cross-functional teams, including procurement, construction, and commissioning teams.
• Electrical Engineering:
  • Design, analyze, and optimize electrical systems, including power distribution, lighting systems, and control systems.
  • Prepare detailed engineering drawings, specifications, and technical documents.
  • Conduct site surveys and inspections to assess existing electrical infrastructure and identify potential upgrades.
  • Ensure compliance with relevant electrical codes, standards, and regulations.
• PMO Support:
  • Contribute to the development and implementation of PMO processes and procedures.
  • Track project performance metrics and generate regular reports.
  • Assist in the preparation of project proposals and presentations.
  • Support the PMO team in various administrative tasks, such as document control and risk management.

Qualifications and Skills:

• Bachelor's degree in Electrical Engineering or a related field.
• 0-3 years of experience in electrical engineering and project management.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.

Job Description

We are seeking a highly skilled Plumbing Engineer with a strong background in Project Management Office (PMO) operations. The ideal candidate will possess a deep understanding of plumbing systems, project management methodologies, and a proven track record of delivering successful projects.

Key Responsibilities:

• Project Management:
  • Manage the entire lifecycle of plumbing engineering projects, from initiation to closure.
  • Develop and execute comprehensive project plans, including timelines, resource allocation, and risk management strategies.
  • Monitor project progress, identify potential issues, and implement corrective actions to ensure project success.
  • Coordinate with cross-functional teams, including procurement, construction, and commissioning teams.
• Design, analyze, and optimize plumbing systems, including water supply, drainage, and sanitary systems.
• Prepare detailed engineering drawings, specifications, and technical documents.
• Conduct site surveys and inspections to assess existing plumbing infrastructure and identify potential upgrades.
• Ensure compliance with relevant plumbing codes, standards, and regulations.
• PMO Support:
  • Contribute to the development and implementation of PMO processes and procedures.
  • Track project performance metrics and generate regular reports.
  • Assist in the preparation of project proposals and presentations.
  • Support the PMO team in various administrative tasks, such as document control and risk management.

Qualifications and Skills:

• Bachelor's degree in Mechanical Engineering or a related field.
• 0-3 years of experience in plumbing engineering and project management.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.

To Apply:

Please submit your resume and cover letter to /

Job Description:

We are seeking a highly skilled Administrative Support Specialist to join our team in Abu Dhabi. As an administrative professional, you will provide support to our office by performing a variety of administrative tasks.

Duties and Responsibilities:

• Provide administrative support for the Abu Dhabi office
• Liaise with ADGM & DIFC, manage portals & coordinate with local suppliers
• Manage office maintenance & upkeep
• Support Client Solutions with various requirements
• Coordinate local PG team & client events
• Process expense reports using Concur & internal systems
• Prepare presentations, documentation & handouts for meetings & business trips
• Answer phones, screen calls & route callers, handle enquiries & provide backup for other Assistants/Team members
• Work closely with IT/HR/Finance on office matters

Requirements:

• 5+ years of administrative experience working in a similar environment for a medium-large corporate entity
• Proficient in MS Office Suite, ability to quickly learn new software & systems
• Proactive, multitasking, solutions driven & problem solving skills
• Organized, calm & quick thinking with high attention to detail
• Professional, mature & team player
• Fluent English both written & oral
• Living in Abu Dhabi

Benefits:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment with training & mentorship opportunities
• Competitive compensation package & performance based incentives
• Fun office & team events, volunteer opportunities
• Sabbatical after 5 years of service

About Us:

We are a global financial institution with a flat structure, humble, inclusive & transparent working environment. Our goal is to attract, develop & retain top talent while offering a workplace where results are recognized & rewarded.

Administrative Support Specialist

We are seeking a highly organized and efficient administrative support specialist to join our Abu Dhabi branch. The role will ensure seamless office operations while supporting management and staff, playing a vital role in maintaining a productive work environment.

The successful candidate will provide administrative support to the management team and other departments, maintain and organize office records, files, and documentation, prepare and format reports, presentations, and correspondence, manage calendars, schedule meetings, and coordinate appointments.

Key Responsibilities:

• Provide administrative support to the management team and other departments.
• Maintain and organize office records, files, and documentation.
• Prepare and format reports, presentations, and correspondence.
• Manage calendars, schedule meetings, and coordinate appointments.
• Assist with office procurement and monitor inventory of supplies.
• Act as the point of contact for internal and external communication.
• Support HR functions such as maintaining attendance records and onboarding documentation.
• Coordinate with vendors and service providers to ensure timely delivery.
• Handle general clerical duties, including data entry, photocopying, and filing.

Required Skills and Qualifications:

• High school diploma or equivalent (bachelor's degree preferred).
• 2+ years of experience in an administrative or clerical role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Discretion and confidentiality in handling sensitive information.
• A proactive attitude and ability to work with minimal supervision.

Benefits:

• Competitive salary package.
• Comprehensive benefits, including health insurance and paid time off.
• Collaborative and dynamic workplace culture.
• Opportunities for professional development and career growth.

We are seeking a highly organized and proactive individual to provide comprehensive administrative support for our Abu Dhabi office. The successful candidate will be responsible for ensuring optimal office functioning, maintaining relationships with ADGM authorities, managing office inventory and supplies, and coordinating local team meetings and client events.

• Provide administrative support to the Abu Dhabi office team
• Oversee office maintenance, cleanliness, and functionality
• Manage relationships with ADGM authorities
• Manage office inventory and supplies
• Coordinate local team meetings and client events

• Minimum 5 years of administrative experience in a similar professional environment
• Proficient in MS Office Suite
• Ability to work proactively, handle multiple tasks, and maintain performance under pressure
• Organized, calm, and quick thinking with high attention to detail
• Multitasking, solutions-driven, problem-solver
• Fluent in English, both written and oral

• International working environment
• Challenging and rewarding career within a growing company
• Collaborative environment with on-the-job training and mentorship opportunities
• Competitive compensation package
• Fun office and team events
• Sabbatical leave after every five years of service