133 Administrative Support jobs in Dubai

We are seeking an exceptional Administrative Support Specialist to join our team.

This is a high-profile role that requires strong organizational skills and attention to detail. As an Executive Assistant, you will be responsible for providing administrative support to senior executives with a high degree of autonomy and a proactive approach.

The ideal candidate will have at least 5 years of experience in an administrative support role, preferably from larger organizations, and will be fluent in English. They will also possess excellent communication skills, expertise in PowerPoint and sound knowledge of Excel, as well as the ability to manage multiple inquiries simultaneously.

In this dynamic environment, you will have the opportunity to work on various projects, including scheduling meetings, preparing agendas, coordinating logistics, and taking minutes. You will also be responsible for booking travel arrangements and preparing travel expense reports.

To succeed in this role, you must have a passion for delivering exceptional customer experiences and a proactive mindset. If you are a highly organized and motivated individual who is eager to take on new challenges, we encourage you to apply.

About the Role:

• Provide administrative support to senior executives with a high degree of autonomy and a proactive approach.
• Schedule meetings, prepare agendas, coordinate logistics, and take minutes.
• Book travel arrangements and prepare travel expense reports.
• Manage multiple inquiries simultaneously and prioritize tasks effectively.

Requirements:

• At least 5 years of experience in an administrative support role, preferably from larger organizations.
• Fluency in English.
• Excellent communication skills.
• Expertise in PowerPoint and sound knowledge of Excel.
• Ability to manage multiple inquiries simultaneously.

Benefits:

• A creative team environment that inspires innovation and collaboration.
• An attractive compensation package that recognizes your value and contributions.
• Excellent opportunities for progressive learning and development.

Location: Medical Center Dubai

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will be responsible for handling day-to-day administrative tasks, maintaining accurate records, and coordinating with various departments.

• Manage appointments, schedules, and correspondence
• Support HR, procurement, and inventory-related activities as required

• Previous experience in an administrative role, preferably in a healthcare or medical environment

This is an exciting opportunity to work in a dynamic and fast-paced environment. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our medical center.

1. Provide administrative support to the medical center's staff
2. Manage and maintain accurate records and documentation
3. Coordinate with various departments to ensure seamless operations

As an employee of our medical center, you will enjoy a competitive salary package and opportunities for career growth and development.

We are seeking a skilled and friendly Receptionist to be the welcoming face of our office. As a key member of our team, you will play a crucial role in client communication.

• Front Desk Duties:
• Welcome visitors and manage calls in a professional manner.
• Maintain a clean and organized reception area.
• Make outbound calls to potential clients to schedule appointments for our sales team.
• Manage meeting schedules and assist with basic office coordination.
• Be comfortable on camera for promotional or company videos if needed.
• Keep accurate records of calls and appointment status.

• No prior experience is required, but excellent communication and interpersonal skills are essential.
• A friendly, confident, and professional attitude is necessary for success in this role.
• You should have basic computer knowledge (MS Office, email handling).
• Fluency in English is required; Arabic or additional languages is a plus.

• A supportive and growth-oriented work environment.
• The opportunity to learn and grow within the real estate industry.
• Fixed salary + commissions structure.
• Ongoing training for the right candidate.

At our organization, we are dedicated to delivering innovative solutions that address serious health issues. As a Front Desk Specialist, you will play a vital role in ensuring the smooth operation of our front office.

• Greet clients, visitors, and staff with professionalism and courtesy, efficiently managing check-ins.
• Manage a multi-line phone system, responding to calls promptly while maintaining a professional demeanor.
• Coordinate conference room bookings, ensuring meeting spaces are prepared and well-equipped for use.
• Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
• Maintain a clean and organized reception area, adhering to high standards.
• Assist with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
• Monitor and order office & pantry supplies in collaboration with the facilities or procurement team.
• Adhere to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
• Coordinate the process of obtaining building permits and support employees with building and parking access.
• Arrange business cards for new recruits.
• Help guests by coordinating with internal teams to arrange refreshments during meetings.
• Process contracts renewal for Admin services on Dubai and Kuwait.
• Prepare and process invoices for approval, ensuring timely payments to vendors and service providers.
• Liaise with accounts for Invoice processing.
• Support Brand teams with shipping of brand materials.
• Support PTP team with shipping of corporate card documents for Pharma and Aesthetics.
• Provide ad-hoc support as needed/requested.

• 1-2 years of experience in an administrative or receptionist role.
• Strong interpersonal and communication skills.
• Professional appearance and demeanor.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• High level of attention to detail and organizational skills.
• Eagerness to learn and grow in a dynamic environment.
• Ability to multitask and manage responsibilities with professionalism and efficiency.

We offer a dynamic work environment, opportunities for growth and development, and competitive benefits. If you are a motivated and detail-oriented individual, please consider joining our team.

In compliance with local employment requirements and regulations, this position is open to nationals only.

The Administrative Receptionist plays a vital role in ensuring smooth office operations by greeting visitors, answering calls, scheduling meetings, and handling administrative tasks. This position is crucial in providing a positive experience for both guests and employees.