487 Hrassistant jobs in the United Arab Emirates

Job Description:

We are seeking a highly skilled Administrative Support Specialist to join our team in Abu Dhabi. As an administrative professional, you will provide support to our office by performing a variety of administrative tasks.

Duties and Responsibilities:

• Provide administrative support for the Abu Dhabi office
• Liaise with ADGM & DIFC, manage portals & coordinate with local suppliers
• Manage office maintenance & upkeep
• Support Client Solutions with various requirements
• Coordinate local PG team & client events
• Process expense reports using Concur & internal systems
• Prepare presentations, documentation & handouts for meetings & business trips
• Answer phones, screen calls & route callers, handle enquiries & provide backup for other Assistants/Team members
• Work closely with IT/HR/Finance on office matters

Requirements:

• 5+ years of administrative experience working in a similar environment for a medium-large corporate entity
• Proficient in MS Office Suite, ability to quickly learn new software & systems
• Proactive, multitasking, solutions driven & problem solving skills
• Organized, calm & quick thinking with high attention to detail
• Professional, mature & team player
• Fluent English both written & oral
• Living in Abu Dhabi

Benefits:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment with training & mentorship opportunities
• Competitive compensation package & performance based incentives
• Fun office & team events, volunteer opportunities
• Sabbatical after 5 years of service

About Us:

We are a global financial institution with a flat structure, humble, inclusive & transparent working environment. Our goal is to attract, develop & retain top talent while offering a workplace where results are recognized & rewarded.

Job Title:

We are seeking a highly skilled and organized Administrative Support Specialist to provide top-notch support to our team with various personnel-related and administrative tasks.

Key Responsibilities:

• Greet visitors warmly and professionally, creating a positive first impression of the organization.
• Assist the management team by scheduling appointments, coordinating meetings, and managing calendars efficiently.
• Answer phone calls promptly, direct inquiries to the appropriate person, and ensure timely responses to emails.
• Maintain accurate and confidential records and databases, updating them regularly.
• Support the creation and editing of reports, presentations, and other documents to aid HR operations.
• Conduct research and gather information for various projects and presentations as required.
• Arrange travel bookings for team members when necessary, ensuring smooth arrangements.
• Monitor office supplies inventory, replenish items as needed, and place orders for new supplies.
• Support the HR Department with any additional tasks or projects as assigned.
• Manage day-to-day office operations, including correspondence, file organization, and supply procurement.
• Aid in maintaining employee records, filing, and data entry for HR processes.
• Support the recruitment process by coordinating interviews, collecting candidate documents, and organizing recruitment materials.
• Assist in organizing and implementing employee engagement initiatives to foster a positive workplace culture.
• Help with onboarding new employees, maintaining employee records, and coordinating employee benefits.

Requirements:

• Bachelor's degree (Minimum 03 years of university studies).
• PC literacy and experience with MS Office applications (Required)
• 2-5 years of similar work experience.

Working Arrangements:

Monday to Friday: 9:00 AM - 6:00 PM
Saturday: 9:00 AM - 1:00 PM
Weekly-Off (Sunday)

This position offers an excellent opportunity to join our team as a support assistant, providing administrative backing to our team in Dubai. You will collaborate with our existing executive assistant and be accountable for managing contact information, preparing weekly research reports, and maintaining conference schedules.

We are seeking an efficient, well-organized individual with strong attention to detail to excel in this role.

• Manage contact information for the team
• Prepare weekly research reports
• Maintain conference schedules
• Assist with printing and collating research packs
• Prepare purchase orders, currency requests, and expense claims

In return for your hard work and dedication, you will be part of a dynamic team that values teamwork, professional conduct, and a proactive approach.

About Us

We pride ourselves on treating clients and candidates as individuals with unique needs, delivering tailored solutions to meet their expectations.

We are seeking an experienced professional to join our team in Dubai. The successful candidate will be responsible for handling front office reception and administration duties, including switchboard handling, reception management, and administration.

• Switchboard Handling:
  • Attend to all incoming calls and operate the switchboard efficiently, routing calls to specific people as required.
  • Prepare and maintain call log reports on a daily basis.
  • Attend calls from customers and maintain a tracking system.
• Reception Management:
  • Ensure that the reception area is always well organized and clean.
  • Attend to guests and visitors warmly and effectively, arranging meetings as necessary.
  • Ensure the reception area is not left unattended and inform colleagues in case of emergency.
• Administration:
  • Support team members in all kinds of administration and secretarial work as required, including meeting arrangements and taking meeting minutes.
  • Ensure efficient SMS and email management (auto and manual) to customers through the system, maintaining track for fee updates. Liaise with colleagues and provide updates as required.
  • Handle outgoing and incoming documents for the company, maintaining data and records as required.
  • Track and maintain periodic customer satisfaction surveys/reports.
  • Perform and update basic data entries as per the instructions of the line manager.

• Education: Diploma
• Career Level: Entry Level (Less than 2 years of Experience)
• Full time position
• Experience: At least 3 years post-qualification experience in administration/reception management/customer relationship
• Excellent communication skills with a customer-centric approach to maintaining effective customer relationships
• Ensure confidentiality of data and communications, efficient collaboration and teamwork, integrity, and trust
• Excellent record-keeping, basic data entry, and efficient filing experience
• Demonstrated experience of using Microsoft Office, particularly Excel, Word, and PowerPoint

We are currently seeking a diligent and methodical Office Administrator to support the efficient operation of our operations.

1. Managing daily office activities and errands effectively.
2. Maintaining inventory of office supplies and equipment.
3. Handling incoming and outgoing correspondence, including emails and letters professionally.
4. Assisting in organizing and maintaining accurate and up-to-date office records and files systematically.
5. Preparing and editing documents, reports, and presentations efficiently.
6. Providing administrative support for basic bookkeeping tasks promptly.
7. Coordinating meetings, appointments, and travel arrangements smoothly.

• Administrative experience: 3 years

Full-time, permanent position with opportunities for growth and development.

We are seeking a skilled Sales Administrative Assistant to join our team. This role will provide administrative support to the sales team, ensuring seamless operations and contributing to the success of the organization.

Administrative Support Specialist

We are seeking a detail-oriented and organized professional to provide administrative support in our operations.

The ideal candidate will have excellent interpersonal skills, a professional demeanor, and the ability to efficiently handle customer inquiries while managing administrative tasks.

Key Responsibilities:

• Greet and assist clients professionally.
• Handle calls, emails, and appointments.
• Respond to inquiries and support admin tasks.
• Maintain records and ensure reception area is organized.

Requirements:

• Experience in administration or customer service roles.
• Proficient in Microsoft Office.
• Presentation skills with strong interpersonal abilities.
• Able to multitask and work under pressure.

About Us

We are committed to delivering high-quality projects on time. Our team is dedicated to excellence and professionalism in every aspect of our work.

What We Offer

• A dynamic and supportive work environment.
• Ongoing training and development opportunities.
• A competitive compensation package.

**Administrative Support Specialist**

We are seeking a highly organized and proactive professional to provide high-level administrative support to senior leadership. The ideal candidate will be a strategic thinker with excellent communication skills, the ability to multitask effectively, and a strong sense of confidentiality and discretion.

Key Responsibilities:

• Provide administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination
• Act as the point of contact between executives and internal/external stakeholders
• Prepare and edit correspondence, reports, presentations, and other documents
• Manage executive inboxes and ensure timely responses to important communications
• Coordinate internal meetings, take minutes, and follow up on action items
• Organize and maintain filing systems (physical and digital)
• Handle confidential information with integrity and discretion
• Assist in the planning and execution of corporate events and internal meetings

We are seeking a highly skilled and detail-oriented Administrative Assistant to join our organization.

• Provide essential support to ensure smooth daily operations
• Deliver exceptional client service and maintain positive relationships with clients and colleagues

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

• Opportunity to work in a dynamic and growing organization
• Competitive compensation package
• Professional development opportunities

A supportive and collaborative work environment, a comprehensive benefits package, and the opportunity to make a meaningful contribution to our organization's success.