132 8 Office Administrator jobs in the United Arab Emirates

Al Moosawi Trading LLC is seeking a highly organized and proactive Office Administrator to manage day-to-day administrative operations. The ideal candidate will play a key role in ensuring smooth office functioning, supporting various departments, and maintaining a productive work environment.

1. Manage and coordinate daily office activities to ensure efficient operations.
2. Handle incoming and outgoing communication, including calls, emails, and correspondence.
3. Maintain and organize office records, documents, and filing systems.
4. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
5. Assist in preparing reports, presentations, and other business documents.
6. Manage office supplies inventory and place orders when necessary.
7. Support HR processes, including onboarding new employees and maintaining attendance records.
8. Collaborate with departments to ensure administrative tasks align with company goals.
9. Ensure compliance with company policies and procedures.
10. Handle general office queries and provide support to staff and visitors.

1. Proven experience as an Office Administrator, Office Manager, or similar role.
2. Excellent communication and interpersonal skills.
3. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
4. Strong organizational and multitasking abilities.
5. Ability to prioritize tasks and work under minimal supervision.
6. High attention to detail and problem-solving skills.
7. Bachelor’s degree in Business Administration or related field is preferred.

Completes clerical and administrative tasks for the office. Main duties include welcoming and directing visitors, coordinating meetings and appointments, and performing clerical tasks such as answering phones and responding to emails.

• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Proficient in Microsoft Office, with an aptitude to learn new software and systems.
• Solid interpersonal skills.
• High school diploma or equivalent.

Job Description

• Greet and welcome guests as they arrive at the office, ensuring a warm and welcoming environment.
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Duties and Responsibilities:

• Receive visitors, direct them to the appropriate person or office, and ensure their smooth handling throughout their visit.
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Key Responsibilities:

• Answer and screen incoming phone calls, providing accurate information and directing them to the relevant parties.
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Reception Duties:

• Ensure the reception area is tidy, organized, and well-equipped with necessary stationery and materials.
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Communication Skills:

• Provide basic and accurate information in-person, via phone, or via email, responding promptly to inquiries and requests.
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Administrative Tasks:

• Receive, sort, and distribute daily mail and deliveries efficiently and accurately.
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Safety and Security:

• Maintain office security by following established safety procedures and controlling access to sensitive areas.
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Organizational Skills:

• Order front-office supplies, maintain inventory records, and update calendars and schedules accordingly.
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Other Responsibilities:

• Arrange travel and accommodations, prepare vouchers, and keep updated records of office expenses and costs.
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Requirements and Skills

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
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Essential Qualifications:

• Proficiency in Microsoft Office Suite.
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Additional Requirements:

• Hands-on experience with office equipment (e.g. fax machines and printers).
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Desirable Attributes:

• Professional attitude and appearance.
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Preferred Skills:

• Solid written and verbal communication skills.
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Desirable Personality Traits:

• Ability to be resourceful and proactive when issues arise.
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Ideal Candidate Profile:

• Excellent organizational skills.
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What We Are Looking For:

• Multitasking and time-management skills, with the ability to prioritize tasks effectively.
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Customer Service Attitude:

• High school degree; additional certification in Office Management is a plus.
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Job Description

We are seeking a skilled and experienced administrative professional to join our team as an Office Administrator.

• This is an immediate hire opportunity for the right candidate.
• Candidates with canceled Visa or Visit Visa would be preferred due to company policies.
• Qualified Female Candidates are encouraged to apply for this role.

• Ensure adherence to all relevant company procedures and policies at all times.
• Coordinate travel arrangements for senior managers as needed.
• Manage databases and records for financial information, personnel, and other data securely.
• Track and replace office supplies in a timely manner.
• Prepare reports and presentations as requested by senior management.
• Provide administrative support to colleagues whenever possible.
• Maintain office services by organizing office operations and procedures effectively.
• Assist in various administrative tasks as required.
• Organize and update company personnel records and documentation accurately.
• Coordinated schedules and calendar activities efficiently.
• Collaborate with the purchasing manager to run the purchasing department successfully.
• Perform research and selection of vendors to enhance profitability.
• Manage purchase orders and maintain purchase records correctly.
• Create reports for senior management on a regular basis.
• Welcomed visitors and directed them to the relevant personnel promptly.
• Carried out various clerical duties such as answering phone calls and responding to emails efficiently.
• Performed bookkeeping tasks such as invoicing and budget tracking accurately.

This position is responsible for providing comprehensive administrative assistance to the team, ensuring seamless communication and coordination of office procedures.

To be successful in this role, you will require exceptional organizational skills, a keen eye for detail, and excellent communication abilities.

1. Administrative Support: Provide high-quality administrative support to the team, including tasks such as scheduling meetings, managing calendars, and maintaining records.
2. Communication: Ensure clear and effective communication among team members, stakeholders, and external parties.
3. Coordination: Coordinate office procedures, including arranging travel, booking meeting rooms, and handling other logistical tasks.

In return for your hard work and dedication, you can expect a range of benefits, including a competitive salary, opportunities for professional development, and a supportive and collaborative work environment.

Administrative Support Specialist

This is a unique opportunity to serve as an administrative support specialist in a semi-government office.

The ideal candidate will possess excellent organizational skills and be able to effectively manage the office environment, coordinate with senior management for meetings and appointments, and oversee logistical arrangements such as hotel bookings, transportation, and travel.

The selected candidate will provide high-class administrative support to senior management, including confidential information, data, and correspondence. The role also requires reporting to the head of administration and handling assigned responsibilities.

For this position, we require a highly skilled professional who can communicate fluently in Arabic, English, and French. A minimum of 7 years experience as an executive assistant or personal assistant to senior management is necessary. Experience in VIP affairs and self-efficacy in a corporate environment is also preferred.

A recognized degree in business administration and/or management is required.

Key Responsibilities:

• Manage the office environment: Coordinate with senior management for meetings and appointments, and oversee logistical arrangements such as hotel bookings, transportation, and travel.
• Provide high-class administrative support: Include confidential information, data, and correspondence for senior management.
• Report to the Head of Administration: Handle assigned responsibilities and ensure seamless day-to-day operations.

Requirements:

• Language Proficiency: Fluency in Arabic, English, and French.
• Experience: Minimum 7 years as an Executive Assistant or Personal Assistant to senior management, preferably in the UAE.
• Skillset: Self-efficacy, organization, and independent judgment in a corporate environment.
• Education: Recognized degree in business administration and/or management.

This position involves providing exceptional support to clients by ensuring the smooth operation of daily office activities.

• Main Responsibilities:
• Greet visitors professionally and manage the reception area with precision
• Effectively answer phone calls, direct inquiries, and handle mail, emails, and packages efficiently
• Schedule appointments, meetings, and coordinate tasks with other departments for seamless office operations
• Assist employees with administrative tasks and provide general support as needed
• Maintain organized filing systems and document management protocols
• Expertly handle correspondence, including emails, phone calls, and mail
• Efficiently manage appointment scheduling and meeting coordination
• Familiarity with Microsoft Office Suite and office management software is preferred

To excel in this role, you will require strong organizational skills, attention to detail, and excellent communication abilities. If you are a motivated individual who thrives in fast-paced environments, we encourage you to apply.

As our Office Administrator and Social Media Handler, you will play a pivotal role in ensuring the smooth operation of our office while also enhancing our online presence. Your responsibilities will include:

1. Efficiently managing office tasks such as scheduling appointments, coordinating meetings, and handling incoming inquiries.
2. Organizing and maintaining records, documents, and other administrative tasks to keep the office running seamlessly.
3. Managing our company's social media accounts, creating engaging content, and interacting with our online community to build brand awareness.
4. Developing and implementing social media strategies to drive engagement, increase followers, and promote our products/services.
5. Monitoring social media trends, responding to comments and messages, and addressing customer feedback promptly and professionally.
6. Collaborating with the marketing team to align social media efforts with overall marketing campaigns and initiatives.

Qualifications: To excel in this role, you should possess the following qualifications:

1. Proven experience in office administration, with excellent organizational and multitasking abilities.
2. Strong understanding of various social media platforms and their best practices.
3. Exceptional written and verbal communication skills.
4. Creativity and a keen eye for design to create visually appealing and engaging social media content.
5. Ability to work independently, take initiative, and adapt to a dynamic work environment.
6. Familiarity with social media analytics tools to track and report on the effectiveness of campaigns.

We are seeking a highly organized and detail-oriented individual to join our team as an Office Administrator.

The successful candidate will be responsible for managing our filing system, maintaining accurate and timely access to documents, and recording information with high levels of accuracy and attention to detail.

They will also greet clients and visitors with a friendly and professional demeanor at all times, providing exceptional customer service.

This role involves updating paperwork, maintaining documents, and performing word processing tasks with ease.

The ideal candidate will have experience in organizing travel arrangements, including booking accommodation and making reservations as required.

Coordinating events will also be a key responsibility, requiring strong organizational skills and attention to detail.

Maintaining supply inventory and office equipment will be crucial to the success of this role.

Additionally, the successful candidate will aid with client reception, providing a warm welcome and ensuring a positive first impression.

Experience working as a virtual assistant is highly desirable, as is creating, maintaining, and entering information into databases with accuracy and efficiency.

• Experience in office administration and management

• Strong organizational and time management skills

• Excellent communication and interpersonal skills

• Ability to work independently and as part of a team

• Proficiency in Microsoft Office and other productivity software

• Opportunity to work in a dynamic and growing organization

• Competitive salary and benefits package

• Professional development and training opportunities

• Collaborative and supportive work environment

• We offer a flexible and remote-friendly work arrangement

• Opportunities for career growth and advancement

• A fun and rewarding work environment