598 Accounting Office Assistant jobs in the United Arab Emirates

We are seeking an experienced and highly organized Personal Assistant to support one of our top-performing Property Consultant. This role requires a proactive, detail-oriented individual with a strong background in real estate administration, exceptional communication skills, and the ability to manage a fast-paced workload with precision and professionalism.

Key Responsibilities:

• Manage and respond to calls and emails on behalf of the consultant, ensuring prompt and professional communication
• Prepare and maintain reports, presentations, and proposals using Excel and PowerPoint
• Coordination of client property viewings
• Regularly monitor and update property listings through online property search portals and Property Monitor, ensuring all information is accurate, up to date, and compliant with company standards.
• Coordinate daily schedules, meetings, and client appointments
• Prepare and organize sales/rental contracts, tenancy agreements, and supporting documents.
• Support in preparing listing presentations, client updates, and other sales-related material
• Act as a liaison between the consultant and clients, ensuring smooth communication and follow-up
• Coordinate with internal departments (finance, legal, admin) for smooth deal closures.
• Conduct cold calling to generate new leads and expand client database.

Requirements:

• Proven experience as a Personal Assistant within the real estate industry is a must
• Advanced proficiency in Microsoft Excel and PowerPoint
• Strong email communication skills with attention to tone, grammar, and clarity
• Excellent organizational and multitasking abilities
• Confident in analyzing and interpreting reports and performance metrics
• Knowledge in CRM, Property Search Portals and Property Monitor software usage
• Professional, proactive, and dependable with a positive attitude
• Ability to work under pressure and handle time-sensitive tasks effectively

• Competitive salary based on experience and qualifications
• Opportunity to work with one of Dubai’s leading real estate firms
• A dynamic and professional work environment with growth opportunities
• Hands-on experience in the real estate industry with a supportive team
• A week and a half of structured training will be provided to ensure a smooth transition and understanding of internal tools, processes, and expectations.

If you meet the requirements and are excited about this opportunity, apply now and become a part of the Driven Properties team!

The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality.
• High attention to detail and problem-solving skills.

Job Type: Full-time

The organisation was incorporated in 2011. Since then, we have developed into a dynamic boutique real estate company in the UAE specializing in developer sales of DAMAC, EMAAR, MERAAS, etc. Based in Dubai Investment Park, we are a rapidly expanding and evolving real estate solutions provider and are looking to expand our team.

Candidates should only apply if they can join immediately.

• Helping the sales head to maintain agents' daily meeting reports.
• Call and take feedback from our clients for the sales agent.
• Posting adverts on property platforms.
• Assisting agents in listing properties.
• Check agents' CRM lead updates.
• Act as a point of contact between the sales agent and his sales head.

• A minimum of 2 years of work experience as a sales admin.
• Basic knowledge of MS Excel and Word.
• Strong administrative and organizational skills.
• Exceptional customer service skills, over the phone and face to face.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

A. To Provide Prospective Parents with the Current Admissions Status by:

1. Maintaining and referring to current daily, weekly admissions statistics
2. Responding to incoming telephone calls, emails and visitor's requests for information regarding admissions

B. To manage the whole school Parent/ Guest tours:

1. Responding to incoming telephone and email requests
2. Providing accurate dates and times as per the Tour Timetable
3. Conferring with Heads of Schools and Senior Management Team for adhoc requests
4. Maintaining a Tour Tracker
5. Informing Security and Reception of all visitors to the School premises

C. To Positively Promote the School With a View to Achieving a Full Admission Status by:

1. Responding to telephone, email and visitor's enquiries in a positive, realistic and friendly manner
2. Sharing key information such as class sizes, calendar dates, academic and sport curriculums, creative arts, extra-curricular activities, facilities, dining and transport provision
3. Promoting the aims and ethos of the School, pupil welfare and links to Springdales School Dubai.

D. To Provide Personal Guidance to Overseas Prospective Parents during Admissions process by:

1. Explaining procedure for registration fee payments and method for receiving documentation
2. Highlighting attestation and translation requirements
3. Notifying prospective parents of the respective stages of the age appropriate assessments and giving respectful feedback where an applicant has been declined.
4. Advising of admission requirements including the provision of original School Reports and Transfer Certificates and ensuring these are aligned and comply with KHDA Guidelines.

E. To Manage Incoming Applications and Documentation by:

1. Following internal procedures for the confidential management of incoming applications and documentation
2. Inputting personal data on the ERP

F. To Invite Applicants for Assessments / Organise Online Assessments by:

1. Referring to invigilation availability through Assessment Tracker
2. Coordinating with academic team
3. Sending letters of invitation or email updates to prospective parents
4. Manage assessments with applicant's current school / Obtaining samples of work
5. Generating results for paper and online assessments
6. Discussing assessment outcome with Head of Sections/ Head of HR & Administration

G. To Compile and Send (by email) Standard Letters to Prospective Parents / Current Schools by:

1. Organizing applicant's files into relevant admissions status order
2. Referring to colour codes on applicant's file, extracting standard template and submitting relevant communication by email
3. Regularly extracting admissions status from the Engage system for applicants who have been offered, accepted or who are on the waiting list
4. Managing incoming Acceptance Forms and responding appropriately

H. To oversee the Events, other means of media used to advertise the school:

1. Manage the events right from inception and organization to finish which could provide you a potential platform to market the school
2. Manage the updates on the website and various other social media handles where various event and information of the school is highlighted
3. Manage the making of admission related advertising material being used on the website, and various other social media handles
4. Ensure that the details regarding admissions as well as events are updated on the website and all other social media handles
5. Arrange admission assistance on weekly basis for the visitor of school facilities

I. To Follow and Maintain Office Procedures by:

1. Ensuring that the Admissions office is welcoming and presentable to all visitors
2. Respecting the confidentiality of all applications
3. Responding to all incoming telephone calls and email communication
4. Ensuring that any data entered on to an applicant's file is accurate and where any revisions occur that these are clearly shown
5. Updating an applicant's status on Engage at each stage of the admissions process
6. Printing emails or making file notes which results in a significant change in the applicant's status
7. Filing all correspondence and maintaining a tidy desk

J. To Assist the Administration and Finance Department by:

1. Updating the Engage school management database
2. Maintaining clear applicant information and up to date documentation at the accepted stage
3. Ensuring that the files of accepted applicants are appropriately separated and that the incoming documentation is scanned in the relevant Grade groups.
4. Providing advance notice for the request of pupil identity cards
5. Presenting the Finance Department with a list of accepted applicants at the end of every calendar month
6. Notifying the Finance Department of pupil identity numbers
7. Informing prospective parents of the correct criteria for bank transfer payments
8. Supporting the Finance Office with queries over bank transfer information
9. Assisting the Administration and Finance Departments where necessary

K. To Prepare Daily/ Weekly Reports for the Administration/ Management by Extracting Data on:

1. The current number of prospective applications and their status
2. The number of applicants on the waiting lists for individual year groups
3. The number of applicants who have been offered places
4. The number of applicants who are yet to accept
5. The number of applicants who have rejected offers
6. Admissions closed on a daily, weekly, monthly, yearly schedule
7. Weekly strategies and prospects
8. Withdrawal analysis on a daily, weekly, monthly, yearly basis
9. Termly, yearly, monthly comparatives

4. Working Conditions

A. Physical demands: The Assistant Admission Officer will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain. The Officer may also have to keep moving within the school premises on regular basis.

B. Environmental Conditions: The Assistant Admission Officer has to manage a number of activities at one time, and may be interrupted frequently to meet the needs and requests of various departments and clients. The Officer may find the environment to be busy, noisy, hot, and humid and will need excellent organizational, time and stress management skills to complete the required tasks.

C. Sensory demands: Sensory demands include use of the computer which may cause eye strain, frequent movement in and out of the office and exposure to sunlight may cause occasional headaches. The School may be noisy and busy making it difficult for the Officer to concentrate.

D. Psychological demands: Significant stress is caused by dealing with young children and parents of different nationalities. The Assistant Admission Officer will have to manage a number of requests and situations at one time. Stress may be caused by the need to complete tasks within tight deadlines.

5. Knowledge

1. Sound knowledge on statutory requirements for KHDA, Dubai Health Authority.
2. Good understanding of service standards for all the sub-verticals in the school operation
3. Good knowledge on workplace safety
4. Requirements of newly established school in the U.A.E.

6. Skills

1. Supervisory skills
2. Analytical and problem solving skills
3. Effective verbal and listening communication skills
4. Effective written communication skills
5. Computer skills including the ability to operate ERP system at a highly proficient level.
6. Self-driven, results-oriented with a positive outlook, and a clear focus on high quality and business profit.
7. A natural forward planner who critically assesses own performance.
8. Mature, credible, and comfortable in dealing with senior big company executives.
9. Reliable, tolerant, and determined.
10. Empathic communicator, able to see things from the other person's point of view.
11. Well-presented and businesslike.
12. Sufficiently mobile and flexible.
13. Able to get on with others and be a team-player.

7. Educational Qualification & Experience:

• Educated to graduate degree level
• Minimum of two years' experience in administration field

We are a group of young committed team involved in the supply, delivery, installation, commissioning and training of technology products and solutions for electronic system design, maintenance and repair in the Middle East. Based in Dubai since 2012 and having the support of a family business active for the last 30 years in the region. For more information about our company you may visit

1. Manage data in spreadsheets and reports.
2. Keep records and reports up to date.
3. Organize and schedule meetings and events.
4. Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous, professional manner.
5. Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
6. Occasionally travel off-site to deliver reports or files to other departments.
7. Ensure the confidentiality and security of files and filing systems.
8. Coordinate schedules, arrange meetings, distribute memos and reports, and ensure that everyone is kept current of necessary company news and information.
9. Operate copy equipment, fax machines, printers, or other equipment necessary.
10. Keep contracts up-to-date.

1. Young & highly motivated person.
2. Effective communication both in writing and speaking in English.

Cinque Technologies is a leading enterprise software company in Dubai. With over 25 years of experience, Cinque Technologies has been a trusted partner to foreign exchanges and remittance operators across 25+ countries. The company offers streamlined solutions, including payment, AML, and VAT tax compliance, to meet the demands of the rapidly growing foreign exchange and remittance industry. Cinque Technologies' five core principles, (ICARE) Innovation, Commitment, Accomplishment, Reliability, and Experience guide them in delivering tailor-made solutions to meet the unique needs of their clients.

Role Description

This is a full-time on-site role for an Administrative Assistant in Dubai. The Administrative Assistant will be responsible for performing clerical tasks, answering and directing phone calls, assisting in executive administrative tasks, and communicating with clients and team members.

Qualifications

• Administrative Assistance and Clerical Skills
• Phone Etiquette and Communication skills
• Experience in Executive Administrative Assistance
• Proficient in Microsoft Office and other relevant software
• Organized and detail-oriented
• Excellent written and verbal communication skills in English; knowledge of other languages is a plus
• Bachelor's degree in Business Administration or related field is preferred
• Prior experience in the banking or finance industry is also a plus

Work Environment

• Our office is a dynamic and fast-paced environment where you will be working with our team to provide exceptional service to clients and colleagues.

Job Description:

The role of the Office Coordinator involves providing administrative support to our team, ensuring the smooth operation of the office and reception area. This includes greeting clients and visitors professionally, managing check-ins efficiently, and maintaining a clean and organized reception area.

Key Responsibilities:

• Greeting clients, visitors, and staff professionally and courteously, managing check-ins efficiently.
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
• Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped.
• Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups.
• Maintaining a clean and organized reception area.
• Assisting with administrative tasks such as filing, data entry, and preparing documents or reports.
• Monitoring and ordering office & pantry supplies in collaboration with facilities or procurement teams.
• Adhering to security protocols, managing visitor logs, issuing access badges, and monitoring building entry procedures.
• Coordinating building permits and supporting employees with building and parking access.
• Arranging business cards for new recruits.
• Assisting guests by coordinating with internal teams to arrange refreshments during meetings.
• Processing contract renewals for Admin services in Dubai and Kuwait.
• Preparing and processing invoices for approval, ensuring timely payments to vendors and service providers.
• Liaising with accounts for invoice processing.
• Supporting Brand teams with shipping of brand materials.
• Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics.
• Providing any ad hoc support as needed.

Function Responsibilities:

• Raising shopping carts / Purchase Orders
• Processing invoices
• Uploading contracts on MAP contract database

Qualifications:

• Compliance with local employment requirements & regulations.
• 0–2 years of experience in a similar administrative or receptionist role.
• Strong interpersonal and communication skills.
• Professional appearance and demeanor.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• High attention to detail and organizational skills.
• Eagerness to learn and grow in a dynamic, fast-paced environment.
• Ability to multitask and manage responsibilities professionally and efficiently.

Additional Information:

This organization values diversity, equity, and inclusion. We strive to create a workplace that reflects the diversity of our community and promotes opportunities for growth and development.