300 Administration jobs in Al Awir

Element8 is a dynamic and innovative company based in Dubai committed to delivering exceptional digital solutions. We are currently seeking a motivated Office Administration Intern to join our team and support our daily operations
Responsibilities:

• Assist with administrative tasks office operations and receptionist duties.
• Learn and use CRM software (e.g. Salesforce HubSpot) to help organize and maintain customer data.
• Support in coordinating schedules meetings and appointments.
• Handle incoming communications including phone calls and emails to ensure smooth team collaboration.
• Welcome and assist visitors providing a positive and professional reception experience.
• Help manage the front desk by answering phones directing inquiries and maintaining a tidy reception area.
• Assist team members with relevant administrative duties as needed.
• Provide support to the HR and Accounts departments.

Requirements:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with CRM tools (e.g. Salesforce HubSpot) is a bonus.

If youre interested please submit your resume along with a brief cover letter .

Required Experience:

Intern

JOB LOCATION: JUBA, SOUTH SUDAN

• Manage daily office administration, including facilities, supplies, and general services.
• Supervise support staff such as clerks, drivers, and office assistants.
• Develop and implement administrative policies and procedures to improve efficiency.
• Oversee company documentation, filing systems, and record management.
• Handle staff travel arrangements, visa processing, accommodation, and logistics support.
• Coordinate with government offices and regulatory bodies for company compliance requirements
• Ensure smooth communication between departments and act as a central point of contact for administrative matters.
• Support HR functions such as recruitment, onboarding, staff welfare, and disciplinary processes.
• Monitor company assets, vehicles, and equipment, ensuring proper maintenance and utilization.
• Assist management in planning and execution of operational activities.

Bachelor's degree in Business Administration, Management, or related field.
5–7 years of proven experience in administration, preferably in trading, construction, or related industries.
Strong leadership and people management skills.
Excellent organizational, communication, and negotiation abilities.
Proficiency in MS Office and administrative systems.

Job Type: Full-time

Pay: Up to AED5,500.00 per month

Job Role:

Coordinate and monitor administration activities to support Operations Control and Laboratory etc ensuring efficient workflow and timely reporting.

Key Responsibilities:

• Manage complete workflow from job registration to invoicing meeting KPIs and maintaining accurate records.
• Verify and approve invoices purchase orders and quotations for clients and suppliers.
• Prepare statistical reports and maintain databases on client/supplier rates and contracts.
• Provide technical support and training on inhouse software such as BOSS epromise and SOL.
• Monitor archiving of records for traceability and accessibility.
• Verify monthly revenue reports unbilled revenue and accruals for reporting to managers.
• Pursue late payments and manage relationships with clients to ensure timely payments.
• Ensure compliance with HSE policies procedures and SGS Code of Integrity.
• Work flexible hours as required and maintain a high level of confidentiality.
• Perform other duties as assigned by management.
• Work in smart and fast

Qualifications :

Minimum Graduation preferably with Commerce background.

Remote Work :

No

Employment Type :

Fulltime

About the Role

We are looking for a proactive and experienced Admin Manager to lead and coordinate all administrative operations across our offices. This role is vital in ensuring efficient daily workflows, supporting cross-functional departments, managing resources, and maintaining a compliant and professional work environment. The ideal candidate will possess strong leadership skills, attention to detail, and the ability to manage multi-site operations in a fast-paced setting.

Key Responsibilities

Oversee and manage the daily administrative operations of the office.

Ensure smooth functioning of office logistics, supplies, equipment, and facility maintenance.

Maintain effective document control and record-keeping systems.

Supervise and support a team of administrative staff including receptionists, clerks, and office assistants.

Monitor performance, delegate tasks, and provide training and mentoring as needed.

Act as a liaison between departments and senior management for administrative concerns.

Organize internal meetings, office events, and handle logistics and procurement tasks.

Assist HR in employee onboarding, attendance management, leave tracking, and maintaining employee records.

Ensure adherence to internal policies, SOPs, and compliance with health and safety standards.

Manage vendor contracts and relationships (e.g., cleaning, maintenance, IT support).

Prepare purchase requisitions and manage office expense and operational budgets.

Coordinate emergency procedures and support risk assessment and mitigation efforts.

Oversee staff accommodations including allocation, maintenance, and compliance.

Required Qualifications & Skills

Bachelors degree in Business Administration or a related field.

Minimum of 4 years of administrative experience, with at least 12 years in a supervisory or managerial role.

Strong leadership, organizational, and problem-solving abilities.

Excellent communication and interpersonal skills.

Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).

High level of discretion in handling confidential matters.

Ability to manage multi-location or project-based administrative operations is a plus.

Familiarity with office safety standards and emergency procedures.

Event management experience is an advantage.

Preferred Experience

Experience working in telecom or project-based organizations.

Hands-on experience with SAP or similar ERP systems for record keeping.

Oversight of 5 or more office locations or branches.

Procurement and vendor management expertise.

Organizing internal events and staff gatherings.

Managing staff accommodation logistics.

Application Questions

Please answer the following to help us evaluate your fit for this role :

Have you worked in the administration department of a telecom company?

Do you have experience using SAP for administrative record-keeping?

Have you managed operations across multiple branches or more than 5 offices?

Are you experienced in procurement and vendor relationship management?

Have you organized corporate events in your previous roles?

Do you manage staff accommodations, including allocation, maintenance, and policy compliance?

We are seeking an organized and efficient Administration Assistant to join our team in Dubai United Arab Emirates. The ideal candidate will provide vital support to our office operations ensuring smooth daytoday functioning and contributing to the overall success of our organization.

• Manage and maintain office filing systems both electronic and physical
• Handle incoming and outgoing correspondence including mail and emails
• Schedule and coordinate meetings appointments and travel arrangements
• Prepare and edit documents reports and presentations using Microsoft Office Suite
• Perform data entry tasks and maintain accurate records
• Assist with basic bookkeeping duties and expense reporting
• Greet visitors and handle initial inquiries with a professional demeanor
• Provide administrative support to various departments as needed
• Maintain office supplies inventory and place orders when necessary
• Assist in organizing company events and meetings

• High school diploma or equivalent required; Associates degree in Business Administration or related field preferred
• 13 years of administrative experience in a professional office environment
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent written and verbal communication skills
• Detailoriented with a high level of accuracy in work
• Ability to maintain confidentiality and handle sensitive information
• Strong customer service skills and a professional demeanor
• Basic bookkeeping knowledge
• Ability to work independently and as part of a team
• Familiarity with office equipment and procedures
• Adaptability to learn new software and systems as required

• Must have a valid UAE Family book

No

Fulltime

The Senior Administration Officer is responsible for ensuring the smooth and efficient operation of the office by managing administrative functions, coordinating office activities, and providing support to staff and management. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Requirements

Education and Experience:

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Minimum of 3-5 years of experience in office management or a similar administrative role.

Skills and Abilities:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Problem-solving mindset and ability to work independently.
• Strong interpersonal skills and ability to work collaboratively.

As a Reception Administrator, you will be the first point of contact for visitors and callers, providing exceptional customer service and administrative support. You will manage front desk operations efficiently, ensuring a positive experience for all guests and staff.

• Greet visitors, clients, and guests professionally and courteously.
• Manage incoming calls, direct them to the appropriate personnel, and handle inquiries from walk-ins and online customers.
• Maintain an organized and welcoming reception area.
• Assist with administrative tasks such as sorting mail, scheduling appointments, and managing office supplies.
• Support departments with clerical tasks and administrative assistance as needed.
• Facilitate smooth communication between internal departments and assist in organizing meetings or events.
• Uphold professional standards and represent the company positively.
• Respond promptly to email inquiries and relay messages effectively.

• High school diploma or equivalent; additional certification in office management or a related field is a plus.
• Proven experience as a receptionist or in a similar role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Customer service-oriented with a professional appearance.
• A positive, can-do attitude.