136 Administration jobs in the United Arab Emirates

We are Urgently Needed Assistant Administrator.

Males and Females both can Apply.

Asian Nationality can Apply.

Job type: Fulltime/ Permanent.

• To plan and arrange consumable store requirements.
• To plan and arrange project material/tools requirements.
• To prepare store yearly, quarterly, and monthly budget.
• To develop and implement efficient store management system for inventory tools, etc.
• To reconcile stores with Client staff and suppliers.
• To arrange repair of faulty equipment.

Salary: 2500 AED - 3500 AED (Monthly).

Experienced and Freshers Both can Apply.

The company provides Visa with all benefits according to UAE law, including Fixed Salary and Transportation Allowances. Freshers can also apply to send their CVs on WhatsApp.

We are seeking an organized and efficient Administration Assistant to join our team in Abu Dhabi, United Arab Emirates. The ideal candidate will provide vital support to our office operations, ensuring smooth day-to-day functioning and contributing to the overall efficiency of our organization.

• Manage and maintain office schedules, including appointments, meetings, and travel arrangements.
• Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members.
• Prepare and edit various documents, including reports, memos, and presentations.
• Organize and maintain filing systems, both physical and digital.
• Assist with basic bookkeeping tasks and expense reports.
• Coordinate office supplies inventory and place orders as needed.
• Greet and assist visitors, ensuring a professional and welcoming environment.
• Support team members with various administrative tasks and projects as required.
• Maintain a clean and organized office space.

• High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred.
• 13 years of administrative experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Demonstrated ability to manage time effectively and prioritize tasks.
• Basic bookkeeping knowledge and data entry skills.
• Customer service-oriented with a professional demeanor.
• Ability to work independently and as part of a team.
• Fluency in English required; knowledge of Arabic is a plus.

• Must have Family Book.

No

Full-time

• Oversee day-to-day office operations, including managing front desk activities and coordinating schedules.
• Maintain office supplies, equipment, and service contracts (e.g., printers, internet, utilities).
• Coordinate logistics for meetings, site visits, and internal/external events.
• Assist with documentation related to property sales agreements, and client records in coordination with the sales team.
• Manage filing systems (physical and digital) for operational and client-related documents.
• Support the administration department / Sales Department on a day to day basis
• Support recruitment for real estate agents, administrative staff, and marketing personnel, including posting jobs, screening candidates, and scheduling interviews.
• Prepare employment contracts, NDAs, and onboarding materials.
• Maintain and update employee records, attendance, and leave management systems.
• Coordinate training, compliance documentation, and professional development activities.
• Assist in employee engagement initiatives (team events, rewards programs, etc.).
• Handle payroll inputs, salary records, and HR documentation in collaboration with finance.
• Ensure HR compliance with industry regulations, real estate licensing boards, and labor laws.

Desired Candidate Profile

• Bachelor’s degree in Business Administration, Human Resources, or related field.
• 2+ years of experience in office or HR administration, preferably in real estate or related sectors.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Proficient in MS Office Suite; experience with CRM(Netsuite) software and property management systems is a plus.
• Discreet, trustworthy, and able to handle sensitive information.

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

Majid Developments is a renowned real estate developer based in Dubai, dedicated to creating exceptional residential communities. Driven by innovation, design excellence, and sustainability, Majid Developments is committed to shaping the future of luxury living in the region.

• Team Leadership & Development: Lead and mentor the Administration and Finance team, ensuring effective training, performance, and professional growth.
• Finance & Reporting: Oversee financial operations including budgeting, monthly commission settlements, and reporting; support the General Manager with planning and controlling activities.
• HR Management: Manage HR processes such as recruitment and onboarding, act as SAP HR Key User, and ensure alignment with organizational goals.
• Operations & Administration: Supervise daily operations across administration, sales support, purchasing, logistics, finance, and office facilities, ensuring seamless internal services.
• Process Optimization: Continuously improve business processes and systems, including risk management through relevant insurance implementations.
• Connection to the Headquarters: act as a connector between various Business Areas in our Austrian Headquarters and the local team.
  

• Minimum 3 years of experience working for a multinational company
• Proven leadership experience in managing cross-functional teams, ideally in administration, finance, or operations within a technical or B2B environment
• Degree in Business Administration or related field.
• Fluent in English, German is a plus.
• Familiarity with SAP and CRM software, SAP HR experience is a strong plus
• Excellent communication and interpersonal skills, with the ability to build relationships and effectively engage with stakeholders at all levels.
• Hands-on mentality and strong acumen for intercultural relationships
  

• Anton Paar in the UAE offers you a unique and rewarding position within an innovative and growing company.
• We offer competitive salary and an opportunity for professional growth within the Anton Paar organization.
• Open to international applicants; relocation assistance available for exceptional candidates.
• At Anton Paar UAE we believe an individual can only strive with the best conditions provided thus we highly focus on an intensive training and onboarding phase.
  

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Description

The Administration Executive is a pivotal role within any organization, ensuring the seamless operation of daily administrative tasks and the effective management of office functions. This role requires a dynamic individual who can juggle multiple priorities and demonstrate excellent organizational and communication skills. The Administration Executive will be responsible for supporting senior management, coordinating office activities, managing schedules, and performing a variety of administrative tasks. This role calls for someone who is resourceful, personable, and highly adaptable to change, capable of cultivating a productive work environment, and fostering strong professional relationships across departments. With a focus on efficiency and proactive problem-solving, the Administration Executive plays an integral part in maintaining the smooth functioning of the office and supporting the broader objectives of the company.

• Handle day-to-day administrative functions to ensure operational efficiency.
• Manage and coordinate schedules, meetings, and appointments for senior management.
• Serve as the primary point of contact for internal and external communications.
• Maintain and organize files, documents, and records both physically and digitally.
• Prepare reports, presentations, and data summaries as requested by management.
• Oversee office supplies inventory; order and distribute as necessary.
• Liaise with vendors and service providers to ensure timely delivery of services.
• Facilitate communication and coordination across various departments and teams.
• Assist in planning and executing company events and meetings.
• Maintain confidentiality of sensitive information and manage data security protocols.
• Monitor and respond to incoming communications, emails, and calls promptly.
• Support other administrative staff with a variety of projects and tasks, as required.

• Bachelor s degree in Business Administration, Office Management, or a related field.
• Proven experience in an administrative or executive assistant position required.
• Excellent organizational and multitasking skills with attention to detail.
• Strong communication skills, both verbal and written, are essential.
• Proficiency in MS Office Suite and familiarity with office management software.
• Ability to handle sensitive information with confidentiality and professionalism.
• Capability to work independently as well as part of a collaborative team.

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at

PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for an Administration Manager.

Administration Manager plans, organizes and coordinates various projects, monitors their progress, and reports outcomes. He / she communicates and collaborates with different teams, provides administrative and operational support to C-suits, resolves issues, and analyzes the market trend.

Main responsibilities :

• Coordination - organizing the various parts of an activity to enable collaboration and efficient communication.
• Advisory - giving information or advice or a recommendation about what should be done.
• Assistance - scheduling appointments and meetings, coordinating resources, and assembling appropriate reference and back-up material for all meetings – including meetings set by the Chairman; scheduling the Chairman meetings with high-level leaders of other organizations, with the appropriate combination of assertiveness.
• Provide executive-level support to the C-level employees with a high degree of initiative, judgement, and discretion;
• Develop and maintain a basic knowledge of all major initiatives of the Institute;
• Manage a complex schedule and handle frequent reprioritizations that will often require independent decision making. Duties under this include :
• Coordinate travel arrangements : develop itineraries, book flights and hotel

arrangements, reserve meeting facilities, and perform other necessary

• arrangements as needed – including travel schedules;
• Serve as a point of contact for the Chairman;
• Proactively identify and exercise independent analysis and judgement in prioritizing
• situations requiring attention;
• Track the managers project deadlines and needs, while also simultaneously meeting one’s own deliverables;
• Establish and maintain a strong working relationship with the Executive Personal Assistant who coordinates all communication and activities with C-suits.
• Other duties as assigned.

Required Qualifications :

• Master of Arts degree, Master of Science degree, or equivalent degree;
• 5+ years of experience in complex coordination of activities, management, or
• Excellent written and verbal communication skills;
• Ability to work independently as well as collaboratively with colleagues. This includes

overcoming geographic and other potential barriers to communicating with and making

• contributions to the team’s work;
• Exceptional organizational skills, including the ability to manage multiple tasks and
• projects simultaneously while meeting deadlines;
• Ability to thrive in a fast paced and challenging environment;
• Ability to edit and format documents;
• Mastery of Microsoft Office suite;
• Flexibility in working with new issues, topics, and approaches.

Physical and Mental Requirements :

• Lifting and Carrying : Ability to lift and carry up to 50 pounds.
• Mobility : Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication : Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking : Ability to maintain focus and multitask effectively.
• Safety Equipment : Must be able to wear safety equipment as required by the safety department for personal protection, if / where needed in manufacturing environments.
• Personal Mobility and Reflexes : Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.

About PIPECARE Group :

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

What we do :

In-Line Inspection Services

PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

Inspection Technologies

Magnetic Flux Leakage (MFL) : Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.

Transverse Field Inspection (TFI) : Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.

Ultrasound (UT) : Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.

Ultrasonic Crack Detection : Detects and sizes cracks and colonies of cracks.

Caliper (Geometry) : Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

Specialized Tools and Technologies

Combo Tools : Use multiple measurement systems in various combinations.

Specialized Tubing Technologies : Designed for Furnace and Downhole Operations.

Equal Opportunity Employer : We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Minimum Requirements:

• Must be proficient in English and Arabic (Mandatory)
• With 5 years UAE experience in a Construction, MEP or Contracting Company
• With UAE Drivers License
• Competitive salary compensation
• Company vehicle provision

Job Responsibilities:

• Oversee all administrative and operational aspects of the company, ensuring efficient processes and driving business growth
• Strong leadership and organizational skills
• Implement and maintain effective systems to achieve company goals and objectives
• Manage budgets and financial plans to ensure profitability and growth
• Analyze market trends and competitors to identify opportunities for expansion and improvement
• Expert in MS Office programs
• Extensive knowledge in handling commercial contracts

Job Type: Full-time

Application Question:

• Are you proficient in both Arabic and English Language?

• Incredibly organized, detail-oriented and able to prioritize multiple assignments
• Knowledgeable about organizing team events
• Documents meeting minutes for staff, manage action items
• Maintain Calendar(s) for multiple executives
• Leadership support
• Printing, collating, as needed by the team
• Answering phone calls and taking messages
• Welcoming all visitors and interacting with them
• Managing scheduling and appointments
• Arranging meetings and other events
• Managing mail/fax communications
• Managing traditional paper and/or electronic filing systems
• Performing basic bookkeeping/clerical duties

Overseeing daily office operations and providing support for general functions including preparing reports and assisting with HR related tasks. Responsibilities include handling assigned administrative duties, managing facility maintenance, overseeing office supplies, supervising subcontractors, and coordinating with third-party vendors. The role also involves contributing to departmental planning and policy development.

Duties and Responsibilities:

• Managing day-to-day functioning of offices and showrooms
• Overseeing the setup of new office and/or office relocations
• Negotiating and arranging the purchase of office supplies, office equipment, and furniture
• Participating in the preparation of the administration budget and monitoring financial performance against the budget
• Preparing and maintaining reports and MIS
• Supporting HR department with onboarding and offboarding including visa processing, attending to immigration and labor office issues, and insurance
• Staying informed on and updating management about new rules and regulations related to labor, immigration, free zones, etc. issued by local government authorities
• Managing building operations including security, maintenance & repairs at relevant locations
• Organizing & planning events and team-building activities
• Management of the travel desk (visa, ticketing, hotel booking)
• Developing and implementing policies and procedures for areas of responsibility
• Liaising with vendors and managing vendor agreements
• Providing ad-hoc support and assisting in special projects across departments as needed

Skills Required:

• Proven ability to multitask and prioritize effectively
• Proficient in MS Office Suite (Word, Excel, PPT, Outlook)
• Experience in using ERP
• Process mapping and optimization
• Ability and commitment to delivering to strict deadlines without compromising quality
• A natural aptitude for mathematics and statistics
• Ability to think analytically, critically, and logically
• Attention to detail and zero error

Key Skills:

Business, Clerical, Account Payable, Administrative Skills, Time Management, Data Entry, Office Supplies, Accounting, Project Management, Administration Office, Management Skills, Account Receivable, Administrative Operations, Problem Solving Skills, Statistics.