1 030 Administration jobs in the United Arab Emirates

with skills needed to provide company services information, she must be experianced to respond customer inquiries efficiently & excellent Marketing knowledge.

Responsibilities :

-Manage Call handling & email enquiries of Clients requirements.

-Generate leads by calls, email & online social media.

Requirements and skills :

-Familiarity with CRM systems & Ms-Office practical experience,

-Digital Marketing on Social Media & launch Email Marketing Campaign effectively

Job Type: Full-time

Pay: AED3, AED4,500.00 per month

Dynamic Advanced Training is seeking a
detail-oriented and service-driven Administrative Executive
to support the seamless delivery of world-class aviation safety training.

Company Description

Dynamic Advanced Training is the leading provider of aviation safety training in the Middle East, North Africa, and South Asia (MENASA) region. Our state-of-the-art facility offers comprehensive Safety & Emergency Procedures (SEP) training, using industry-leading simulators and equipment.

Qualifications

• Strong administrative skills with exceptional attention to detail
• Organizational and multitasking skills
• Strong communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  ; experience with CRM systems is an advantage
• Immaculate attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Professional, composed, and customer-focused in both high-pressure and routine situations
• Experience in aviation is a plus
• Experience in office management and administrative support is a plus

Responsibilities

• Accurately manage client bookings, inputting data into our scheduling system and confirming all pre-training logistics.
• Serve as the first point of contact for clients, guests, and suppliers—ensuring a welcoming, polished, and professional experience at all times.
• Maintain and update the booking and registration platform to ensure smooth training operations with no disruptions or errors.
• Respond to pre- and post-training inquiries with professionalism and urgency; escalate issues as needed and follow through until resolution.
• Collaborate with internal departments (e.g. Accounting) to ensure accurate invoicing and reporting.
• Stay informed about Dynamic's services and pricing to confidently address client inquiries.

• Enter, update, and maintain lead, account, and opportunity data (zero-error standard).
• Build segmented lists in the database for marketing and client communications.

• Create and send invoices and credit notes.
• Track receivables; chase unpaid invoices professionally and persistently.
• Reconcile basic payment confirmations; liaise with suppliers and internal team on discrepancies.

• Assist sending pre- and post-purchase communications to guests who've bought F1 tickets (email/WhatsApp/phone as appropriate).
• Assist contacting guests to collect guest names, passport details (where required), dietary needs, and other particulars.
• Respond to customer questions and queries in the lead-up to events and during race weekends, meeting agreed SLAs.

• Assist in issuing and sending digital tickets; verify delivery and access details.
• Prepare, package, and dispatch physical ticket packs (DHL), ensuring contents are accurate, tracked, and delivered on time.
• Maintain precise logs of what was sent to whom, when, and how (tracking numbers, signatures, etc.).

• Provide on-call support during race weekends (extended hours as needed).
• Coordinate last-minute guest list changes and reissues; escalate issues promptly.

• Handle guest data securely and confidentially in line with company policies and applicable regulations.
• Maintain clean audit trails for invoices, payments, communications, and ticket dispatches.

• 1–3 years' experience in admin/finance operations, sales operations, events, or hospitality.
• Solid working knowledge of Salesforce (or another major CRM) and MS Excel/Google Sheets .
• Comfortable with invoicing and accounts admin (Xero/QuickBooks or similar a plus).
• Excellent written & spoken English; confident, professional phone manner.
• Detail-obsessed, deadline-driven, and calm under pressure.
• Willing and able to work extended hours during event weekends.
• UAE work eligibility.

• Experience in sports hospitality, luxury events, ticketing, or travel.
• Familiarity with Outlook mail merges, marketing tools (e.g., Mailchimp), and WhatsApp Business.
• Basic reporting skills (pivot tables/lookups) and document formatting (Docs/Word).

Queen Crown Services invites you to join their great, growing team.

Our Specialties range from Auto Insurance, Home, Life, Health, Marine and many others.

We are looking to fill positions for:

Administration

Telesales

Data Entry

etc.

Preferably, as an applicant, you must be your own Visa holder.

Send your resume to us at:

Job Type: Full-time

Pay: From AED2,000.00 per month

INTRODUCTION

elseco is a high technology specialty insurance underwriting agency and Lloyd's Coverholder.

elseco underwrites on behalf of circa 50 insurance and reinsurance companies including Lloyd's syndicates. elseco is headquartered in the Dubai International Financial Centre (Dubai, UAE) and is regulated by the Dubai Financial Services Authority. The company employs around 100 professionals with regulated offices in London, Paris and Washington DC.

The company was founded over a decade ago launching Space insurance and has since diversified into Aviation, A&H and Energy insurance.

At the cornerstone of elseco's latest evolution is the insurtech platform development namely "ATOM". It sits at the very core of the company and is seen as business critical to the company's future success and growth plans.

JOB PURPOSE/MANDATE

The Office & Administration Supervisor will ensure smooth office operations by overseeing facilities, vendor coordination, and workplace services while maintaining a professional and welcoming environment for staff and visitors. The role will also provide comprehensive administrative support to senior leadership as needed (travel coordination, and follow-ups on key activities and events etc.).

In addition, the incumbent will support in managing the company's social media account and engagement initiatives, organisation of internal events, while taking on additional responsibilities as business needs evolve.

RESPONSIBILITIES

• Provide administration support across a wide range of office and admin tasks,
• Greet staff and visitors upon arrival to the office, ensuring a professional and welcoming environment.
• Maintain an organized and well-stocked office (elseco and ATOM), replenishing supplies (fruits, coffee, water, pantry supplies) for employees and visitors.
• Coordinate and support Leadership Team with visitor arrangements, ensuring meeting rooms are prepared and refreshments are provided.
• Prepare travel arrangements for Leadership Team.
• Coordinate with IT & Building Management (CPT & Gate Avenue) on office access for new joiners, leavers etc.
• Oversee office facilities including arranging pick up of office keys and access card, maintenance, cleaning, plant, fire contracts, and handle emergencies by engaging contractors.
• Conduct vendor comparisons, outreach, and negotiations for specific services including hotel bookings, corporate events etc.
• Arrange and coordinate for office permits for deliveries, parking access, coffee machine servicing, carpet cleaning, water supply, and other office-related needs (for elseco & ATOM).
• Ordering corporate merchandise including water bottles, business cards, ID Card holders, Office Access cards etc.
• Handle visa and non-sponsored card applications, renewals, and cancellations for employees and maintain DIFC Portal.
• Manage loyalty/reward programs (e.g., Business Skywards) for staff.
• Coordinate and assist on engagement activities, learning & development trainings, and company events.
• Update Learning Management System and elsehive in coordination with IT & HR.
• Manage company communications, including maintaining an active and professional social media presence and updated website.
• Ensure that the elseco Admin file is updated and well-maintained.
• Perform other ad-hoc administration, and communications tasks as required by the Head of HR or the Leadership Team.

KNOWLEDGE AND SKILLS

• University Degree required.
• Position Dubai based, so requirement to live in Dubai.
• 6-8 years of Office coordination experience and a proven track record of high professionalism, and ability to get jobs done efficiently.
• Excellent communication skills, written and verbal English, highly presentable and smart manners.
• Meticulous, hardworking ethic, attention to detail, positive can-do attitude, displaying strong mental agility.
• Professional approach, self-motivated and takes initiatives to find solutions.
• Develop and maintain excellent relationship with all elseco staff.
• Ability to learn and understand new technologies.
• Microsoft Office proficiency.

We are seeking an experienced administrative professional to fill the role of Office Manager. The ideal candidate will have a strong background in office management, with a proven track record of successfully managing multiple tasks and responsibilities.

The Office Manager will be responsible for providing administrative support to our team, including but not limited to:

• Attending board meetings and taking minutes as required;
• Coordinating with the Executive Committee and Board of Directors to ensure effective communication and collaboration;
• Coordinating with all General Managers of companies within the Group to ensure alignment and consistency.

In addition to these core responsibilities, the Office Manager will also be expected to:

• Assist with the preparation of reports and other documents as required;
• Translate between Arabic and English as needed;
• Provide exceptional customer service and support to internal and external stakeholders.

To be successful in this role, the ideal candidate will possess:

• A minimum of 10 years of experience in office management or a related field;
• Excellent communication and interpersonal skills, with the ability to effectively communicate with stakeholders at all levels;
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines;
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint;
• A high level of discretion and confidentiality when handling sensitive information;
• Fluency in both English and Arabic, with the ability to translate complex technical documents and correspondence;
• Knowledge of corporate governance principles and practices, with the ability to apply them in a real-world setting;
• Ability to work independently with minimal supervision, as well as collaboratively as part of a team.

We offer a comprehensive benefits package, including:

• Medical coverage;
• Annual flight allowance;
• Bonus structure tied to individual and company performance;
• Ongoing training and development opportunities to enhance your skills and career prospects.

This is an exciting opportunity for an experienced administrative professional to take on a challenging and rewarding role that offers a unique combination of responsibility, challenge, and growth. If you are a motivated and detail-oriented individual with a passion for administration and a desire to make a meaningful contribution, we encourage you to apply today!

Company Description

GOPA Tech is an integral part of GOPA, a trusted partner in international development for over 60 years. We offer a comprehensive range of services throughout the project lifecycle by integrating the specialized knowledge of former GOPA Intec and GOPA Infra. Our expertise spans energy and infrastructure consulting, providing standalone and multidisciplinary solutions. We adapt to the evolving needs of international clients and markets through high-standard engineering and meticulous consultation processes. With experience in 81 countries, our projects are financed by international organizations, government institutions, and development banks.

Role Description

This is a full-time, on-site role located in Dubai for an Administration Officer (UAE NATIONALITY ONLY). The Administration Officer will handle general administrative tasks, provide administrative assistance, manage customer service interactions, and maintain excellent organizational skills. Daily responsibilities include coordinating office activities, managing communication and correspondence, and supporting various administrative functions.

Qualifications

• Experience in General Administration and Administrative Assistance
• Strong Communication and Customer Service skills
• Excellent Organization Skills
• Proficient in MS Office and other relevant software
• Ability to work independently and manage multiple tasks
• Bachelor's degree in Business Administration or related field is a plus
• Previous experience

Job Title: Administrative Secretary

Job Summary:

The Administrative Secretary provides essential administrative and clerical support to ensure smooth and efficient office operations. This role involves managing schedules, coordinating meetings, handling correspondence, maintaining records, and assisting management and staff with day-to-day administrative tasks. The Administrative Secretary acts as a key point of contact within the organization, supporting communication, organization, and operational efficiency.

Key Responsibilities:

• Manage and organize schedules, appointments, and meetings for management and team members.
• Prepare, edit, and format documents, reports, correspondence, and presentations.
• Handle incoming and outgoing communications, including phone calls, emails, and letters.
• Maintain accurate records, files, and databases for easy retrieval and reference.
• Coordinate office activities, events, and logistics to ensure smooth operations.
• Assist with preparation of reports, proposals, and other administrative tasks as required.
• Support HR, finance, or other departments with administrative and clerical tasks as needed.
• Greet visitors, answer queries, and act as a liaison between management, staff, and external stakeholders.
• Ensure office supplies and resources are adequately stocked and managed.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Qualifications & Skills:

• Bachelor's degree or diploma in Office Administration, Business Administration, or related field.
• Proven experience as an administrative secretary, executive assistant, or similar role.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.
• Attention to detail and accuracy in documentation and correspondence.
• Professionalism, discretion, and strong interpersonal skills.
• Ability to work independently and as part of a team.

Job Type: Full-time

Pay: AED2, AED8,000.00 per month

Requirement:

Bachelors degree.

Must have Family book

Good communication skills

Fluent in English

Job Type: Full-time

Pay: AED10, AED12,000.00 per month

Application Question(s):

• Are you willing to work from 8 AM to 4 PM ?
• Are you willing to work for a salary of AED Nafis ?