381 Administration jobs in the United Arab Emirates

Job Summary

We are looking for a friendly, organized, and proactive Office Administration Assistant to manage front desk operations and ensure smooth day-to-day administrative support. This role is the face of our office and plays a vital role in creating a welcoming environment while maintaining office efficiency.

Key Responsibilities

Reception Duties:

• Greet and welcome visitors in a professional and friendly manner
• Answer and direct incoming phone calls and emails
• Manage meeting room bookings and ensure they are presentable
• Receive, sort, and distribute daily mail and deliveries
• Handle guest registration and visitor access procedures

Office Administration:

• Maintain and order office supplies, pantry stock, and stationery
• Coordinate with vendors, cleaners, and maintenance providers
• Assist with organizing company events and internal meetings
• Maintain office filing systems (digital and physical)
• Support other departments with ad hoc admin tasks as required
• Ensure the reception area and common office areas are tidy and organized

Requirements

• Proven work experience as an Office Administrator, Receptionist, or similar role
• Strong organizational and multitasking abilities
• Good communication and interpersonal skills
• Professional appearance and image
• Proficient in computer skill
• Fluency in English; additional languages are a plus
• High school diploma or equivalent; diploma/degree in Administration or a related field is an advantage

The Administration Manager oversees office operations, facilities management, and administrative support to ensure a well-organized workplace.

• Manage day-to-day office administration and facility operations.
• Oversee procurement, office supplies, and vendor management.
• Supervise admin staff and assign responsibilities efficiently.
• Ensure compliance with company policies and governmental regulations.
• Support HR in managing employee records and administrative tasks.
• Prepare reports, budgets, and other relevant documentation.

• Bachelor's degree in Business Administration or a related field.
• 5+ years of experience in administration management.
• Strong leadership, organizational, and problem-solving skills.
• Knowledge of UAE labor laws and administrative procedures.
• Excellent communication and negotiation skills.

PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for an Administration Manager.
Administration Manager plans, organizes and coordinates various projects, monitors their progress, and reports outcomes. He/she communicates and collaborates with different teams, provides administrative and operational support to C-suits, resolves issues, and analyzes the market trend.
Main Responsibilities

• Coordination - organizing the various parts of an activity to enable collaboration and efficient communication.
• Advisory - giving information or advice or a recommendation about what should be done.
• Assistance - scheduling appointments and meetings, coordinating resources, and assembling appropriate reference and back-up material for all meetings – including meetings set by the Chairman; scheduling the Chairman meetings with high-level leaders of other organizations, with the appropriate combination of assertiveness.
  

• Provide executive-level support to the C-level employees with a high degree of initiative, judgement, and discretion;
• Develop and maintain a basic knowledge of all major initiatives of the Institute;
• Manage a complex schedule and handle frequent reprioritizations that will often require independent decision making. Duties under this include:
• Coordinate travel arrangements: develop itineraries, book flights and hotel
  

• Serve as a point of contact for the Chairman;
• Proactively identify and exercise independent analysis and judgement in prioritizing
  

• Track the managers project deadlines and needs, while also simultaneously meeting one’s own deliverables;
• Establish and maintain a strong working relationship with the Executive Personal Assistant who coordinates all communication and activities with C-suits.
• Other duties as assigned.
  

• Master of Arts degree, Master of Science degree, or equivalent degree;
• 5+ years of experience in complex coordination of activities, management, or
  

• Excellent written and verbal communication skills;
• Ability to work independently as well as collaboratively with colleagues. This includes
  

• Exceptional organizational skills, including the ability to manage multiple tasks and
  

• Ability to thrive in a fast paced and challenging environment;
• Capacity to think strategically, critically, and respond analytically;
• Ability to edit and format documents;
• Mastery of Microsoft Office suite;
• Flexibility in working with new issues, topics, and approaches.
  

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.
  

• Seniority levelMid-Senior level

• Employment typeFull-time

• Job functionProject Management and Information Technology
• IndustriesOil and Gas

Referrals increase your chances of interviewing at LIN SCAN Advanced Pipelines & Tanks Services by 2x

Dubai, Dubai, United Arab Emirates 23 hours ago

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Join Our Team as an Administration Officer – Dubai HQ

Are you a detail-oriented professional with a strong background in both finance and administration? We’re looking for an Administration Officer to play a key role in supporting senior leadership and ensuring smooth daily operations at our Dubai headquarters.

This is your chance to be part of a fast-paced, professional environment where your expertise in office management and financial coordination will directly support executive decision-making and company growth.

We offer a dynamic work setting, the opportunity to work closely with top leadership, and the chance to manage a broad range of administrative and financial responsibilities—all while contributing to the strategic operations of a growing organization.

Your day-to-day responsibilities will include:

• Directly supporting the CEO and Managing Director
• Overseeing all office administration and handling confidential documentation
• Managing internal communication, meeting minutes, and project records
• Preparing offer letters for new hires across SITEC Quality Group
• Reviewing monthly payroll and tax invoices
• Managing PRO tasks including visa applications and cancellations
• Monitoring rental agreements, office expenses, inventory, and purchases
• Maintaining up-to-date records of company assets
• Tracking costs and budget compliance
• Managing receivables and payables, and entering data in QuickBooks
• Responding to finance queries and preparing monthly financial reports, including P&L statements, VAT filings, and budget control

What we’re looking for:

• Diploma or Bachelor’s Degree in Business Management
• Proven experience in both financial and administrative roles
• Proficiency in QuickBooks and strong organizational skills
• Ability to maintain discretion and handle sensitive information

If you’re a reliable, proactive individual with a knack for numbers and operations—and ready to take on a pivotal role in a growing company—we want to hear from you.

Overseeing daily office operations and providing support for general functions including preparing reports and assisting with HR related tasks. Responsibilities include handling assigned administrative duties, managing facility maintenance, overseeing office supplies, supervising subcontractors, and coordinating with third-party vendors. The role also involves contributing to departmental planning and policy development.

Duties and Responsibilities:

• Managing day-to-day functioning of offices and showrooms
• Overseeing the setup of new office and/or office relocations
• Negotiating and arranging the purchase of office supplies, office equipment, and furniture
• Participating in the preparation of the administration budget and monitoring financial performance against the budget
• Preparing and maintaining reports and MIS
• Supporting HR department with onboarding and offboarding including visa processing, attending to immigration and labor office issues, and insurance
• Staying informed on and updating management about new rules and regulations related to labor, immigration, free zones, etc. issued by local government authorities
• Managing building operations including security, maintenance & repairs at relevant locations
• Organizing & planning events and team-building activities
• Management of the travel desk (visa, ticketing, hotel booking)
• Developing and implementing policies and procedures for areas of responsibility
• Liaising with vendors and managing vendor agreements
• Providing ad-hoc support and assisting in special projects across departments as needed

Skills Required:

• Proven ability to multitask and prioritize effectively
• Proficient in MS Office Suite (Word, Excel, PPT, Outlook)
• Experience in using ERP
• Process mapping and optimization
• Ability and commitment to delivering to strict deadlines without compromising quality
• A natural aptitude for mathematics and statistics
• Ability to think analytically, critically, and logically
• Attention to detail and zero error

Key Skills:

Business, Clerical, Account Payable, Administrative Skills, Time Management, Data Entry, Office Supplies, Accounting, Project Management, Administration Office, Management Skills, Account Receivable, Administrative Operations, Problem Solving Skills, Statistics.

Job Role:

Coordinate and monitor administration activities to support Operations Control and Laboratory etc ensuring efficient workflow and timely reporting.

Key Responsibilities:

• Manage complete workflow from job registration to invoicing meeting KPIs and maintaining accurate records.
• Verify and approve invoices purchase orders and quotations for clients and suppliers.
• Prepare statistical reports and maintain databases on client/supplier rates and contracts.
• Provide technical support and training on inhouse software such as BOSS epromise and SOL.
• Monitor archiving of records for traceability and accessibility.
• Verify monthly revenue reports unbilled revenue and accruals for reporting to managers.
• Pursue late payments and manage relationships with clients to ensure timely payments.
• Ensure compliance with HSE policies procedures and SGS Code of Integrity.
• Work flexible hours as required and maintain a high level of confidentiality.
• Perform other duties as assigned by management.
• Work in smart and fast

Qualifications :

Minimum Graduation preferably with Commerce background.

Remote Work :

No

Employment Type :

Fulltime

Minimum Requirements:

• Must be proficient in English and Arabic (Mandatory)
• With 5 years UAE experience in a Construction, MEP or Contracting Company
• With UAE Drivers License
• Competitive salary compensation
• Company vehicle provision

Job Responsibilities:

• Oversee all administrative and operational aspects of the company, ensuring efficient processes and driving business growth
• Strong leadership and organizational skills
• Implement and maintain effective systems to achieve company goals and objectives
• Manage budgets and financial plans to ensure profitability and growth
• Analyze market trends and competitors to identify opportunities for expansion and improvement
• Expert in MS Office programs
• Extensive knowledge in handling commercial contracts

Job Type: Full-time

Application Question:

• Are you proficient in both Arabic and English Language?

• Incredibly organized, detail-oriented and able to prioritize multiple assignments
• Knowledgeable about organizing team events
• Documents meeting minutes for staff, manage action items
• Maintain Calendar(s) for multiple executives
• Leadership support
• Printing, collating, as needed by the team
• Answering phone calls and taking messages
• Welcoming all visitors and interacting with them
• Managing scheduling and appointments
• Arranging meetings and other events
• Managing mail/fax communications
• Managing traditional paper and/or electronic filing systems
• Performing basic bookkeeping/clerical duties

BlackStone eIT is seeking a friendly and professional Receptionist to be the first point of contact for our company. The Receptionist will provide excellent customer service and administrative support, ensuring that visitors and clients are welcomed and assisted in a timely manner.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner.
• Manage the reception area, ensuring it is tidy and presentable.
• Handle incoming phone calls, directing them to the appropriate personnel or taking messages when necessary.
• Assist with scheduling appointments and managing calendars for executives.
• Perform administrative tasks such as filing, data entry, and document preparation.
• Maintain office supplies inventory and place orders as needed.
• Distribute mail and packages received for the office.
• Assist with planning and organizing company events and meetings.

Requirements

• High school diploma or equivalent; additional qualifications as a receptionist or in related fields are a plus.
• Previous experience in a receptionist or customer service role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• A positive attitude and a willingness to help others.
• Ability to work independently and as part of a team.
• Private Health Insurance
• Paid Time Off
• Work From Home