214 Administration jobs in the United Arab Emirates

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

• Meeting preparation, organization, and set up for Team leads, personnel teams, and external customers.
• Interface with senior and high-level customer personnel on behalf of the Team leads.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserve Team lead's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain Team lead's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel and expense reports, set-up for customer meetings to include food and beverage ordering, and assemble meeting material packages.
• Assist with monthly reports and program deliverables.
• Oversee program onboarding of new personnel.
• Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintain customer confidence and protect operations by keeping information confidential.
• Work with office administration staff to ensure strong team office efficiency.

• Active Secret Clearance is required to be considered for this position.
• 8-10 years experience as Administrative Assistant.
• 5 years experience working with government customers.
• Excellent proficiency with Microsoft Office Products (Word, Excel, and PowerPoint) and must be Internet savvy.
• Willing to learn additional software products, i.e. Microsoft Visio, Microsoft Project, Adobe Photoshop.
• Strong attention to detail.
• Able to interface with senior management, employees, and customers in a highly professional manner.
• A self-starter, willing to take ownership of projects and processes.
• Able to handle multiple projects simultaneously, work within tight deadlines, and be willing to do what it takes to get the job done.

Direct message the job poster from InZone

At the Intersection of Talent and Technology | Talent Acquisition Specialist at InZone Corporate Services

As a Reception Administrator, you will be the first point of contact for visitors and callers, providing exceptional customer service and administrative support. You will manage front desk operations efficiently, ensuring a positive experience for all guests and staff.

• Greet visitors, clients, and guests professionally and courteously.
• Manage incoming calls, direct them to the appropriate personnel, and handle inquiries from walk-ins and online customers.
• Maintain an organized and welcoming reception area.
• Assist with administrative tasks such as sorting mail, scheduling appointments, and managing office supplies.
• Support departments with clerical tasks and administrative assistance as needed.
• Facilitate smooth communication between internal departments and assist in organizing meetings or events.
• Uphold professional standards and represent the company positively.
• Respond promptly to email inquiries and relay messages effectively.

• High school diploma or equivalent; additional certification in office management or a related field is a plus.
• Proven experience as a receptionist or in a similar role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Customer service-oriented with a professional appearance.

• Associate

• Full-time

• Customer Service

• Business Consulting and Services

Administration Manager role at Windmills Group.

Join to apply for the Administration Manager role at Windmills Group.

• Provide administrative support to all company departments, including document management, vendor management, vehicle management, and license management.
• Liaise with government authorities and regulatory bodies for documentation, renewals, and approvals (Valuer Cards, Company’s license, Vehicle License), including Dubai, Abu Dhabi and Ajman land department, economic department and transport department.
• Coordinate with Dubai Economic Department, Real Estate Regulatory Authority (RERA), and other government entities for renewals, permits, and any necessary documentation.
• Timely renewal of company licenses, permits, and other certifications as required.
• Draft, review, and maintain real estate contracts, agreements, and other legal documents in compliance with UAE laws.
• Act as a point of contact for company management, lawyers, and government agencies, handling inquiries and assisting in necessary documentation.
• Establish and maintain relationships with vendors, service providers, and suppliers.
• Oversee procurement of office supplies and equipment, ensuring quality and cost-efficiency.
• Review vendor contracts, negotiate terms, and ensure timely renewals of contracts.
• Manage the company’s fleet, including maintenance schedules and insurance renewals.
• Track vehicle usage and maintain detailed maintenance records for each vehicle.
• Coordinate with health insurance for renewal of employee’s health insurance.
• Organize company events, training, and any other indoor and outdoor activities.
• Oversee general office operations and manage office supplies on a weekly basis.

• Proven experience as Administration Manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Master Degree in business administration or relative field

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Project Management and Information Technology
• Industries: Business Consulting and Services

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We are seeking an organized and efficient Administration Assistant to join our team in Dubai United Arab Emirates. The ideal candidate will provide vital support to our office operations ensuring smooth daytoday functioning and contributing to the overall success of our organization.

• Manage and maintain office filing systems both electronic and physical
• Handle incoming and outgoing correspondence including mail and emails
• Schedule and coordinate meetings appointments and travel arrangements
• Prepare and edit documents reports and presentations using Microsoft Office Suite
• Perform data entry tasks and maintain accurate records
• Assist with basic bookkeeping duties and expense reporting
• Greet visitors and handle initial inquiries with a professional demeanor
• Provide administrative support to various departments as needed
• Maintain office supplies inventory and place orders when necessary
• Assist in organizing company events and meetings

• High school diploma or equivalent required; Associates degree in Business Administration or related field preferred
• 13 years of administrative experience in a professional office environment
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent written and verbal communication skills
• Detailoriented with a high level of accuracy in work
• Ability to maintain confidentiality and handle sensitive information
• Strong customer service skills and a professional demeanor
• Basic bookkeeping knowledge
• Ability to work independently and as part of a team
• Familiarity with office equipment and procedures
• Adaptability to learn new software and systems as required

• Must have a valid UAE Family book

No

Fulltime

1. Incredibly organized, detail-oriented and able to prioritize multiple assignments
2. Knowledgeable about organizing team events
3. Documents meeting minutes for staff, manage action items
4. Maintain Calendar(s) for multiple executives
5. Leadership support
6. Printing, collating, as needed by the team
7. Answering phone calls and taking messages
8. Welcoming all visitors and interacting with them
9. Managing scheduling and appointments
10. Arranging meetings and other events
11. Managing mail/fax communications
12. Managing traditional paper and/or electronic filing systems
13. Performing basic bookkeeping/clerical duties

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BlackStone eIT is looking for a dedicated and organized Administration Coordinator to join our team on a 6-month contract basis. In this role, you will be responsible for providing administrative support and ensuring that our office operations run smoothly during the contract period.

Responsibilities

• Assist in various administrative tasks to support daily operations and ensure effective workflow
• Coordinate office activities and events, handling logistics and scheduling as required
• Maintain accurate records and documentation related to administrative functions
• Assist with the onboarding process for new employees, including processing necessary documentation
• Support management with budget monitoring and expense tracking
• Communicate effectively with team members and clients to facilitate information sharing
• Handle correspondence, including emails and phone calls, ensuring timely responses
• Perform other duties as assigned to support the administrative team and overall business objectives
  
  

• High school diploma or equivalent; a degree in business administration is a plus
• Previous experience in an administrative role is preferred
• Strong organizational and multitasking skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• Detail-oriented and capable of working independently as well as in a team
• Flexibility and adaptability to work in a fast-paced environment
  
  

• Private Health Insurance
• Paid Time Off
• Work From Home

• Seniority level Mid-Senior level

• Employment type Contract

• Job function Information Technology
• Industries IT Services and IT Consulting

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Dubai, Dubai, United Arab Emirates 14 minutes ago

Dubai, Dubai, United Arab Emirates 47 minutes ago

Dubai, Dubai, United Arab Emirates 4 hours ago

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We are Urgently Needed Assistant Administrator.

Males and Females both can Apply.

Asian Nationality can Apply.

Job type: Fulltime/ Permanent.

1. To plan and arrange consumable store requirements.
2. To plan and arrange project material/tools requirements.
3. To prepare store yearly, quarterly, and monthly budget.
4. To develop and implement efficient store management system for inventory tools, etc.
5. To reconcile stores with Client staff and suppliers.
6. To arrange repair of faulty equipment.

Salary: 2500 AED - 3500 AED (Monthly).

Experienced and Freshers Both can Apply.

The company provides Visa with all benefits according to UAE law, including Fixed Salary and Transportation Allowances. Freshers can also apply to send their CVs on WhatsApp.

Job Title:

Deliver strategic administrative support to a dynamic project team in Abu Dhabi City.

Our team is seeking a highly skilled Administration Professional with extensive experience in oil and gas projects. The successful candidate will be responsible for providing comprehensive administrative support to ensure the smooth operation of our project office.

• Minimum 10 years of overall experience in oil and gas projects.
• Previous ADNOC projects and PMC experiences are essential.
• Experience within EPC & Detail Engineering projects.
• Onshore/Offshore Gas Processing Plants experience required.
• At least 5 years of experience working on Onshore and offshore projects.
• Bachelor's degree in engineering is necessary.

The ideal candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment. If you have a proven track record of delivering high-quality administrative support and possess the required skills and qualifications, please apply for this exciting opportunity.

Required Skills and Qualifications:

• Strategic thinking and problem-solving abilities.
• Excellent organizational and time management skills.
• Proven ability to maintain confidentiality and handle sensitive information.
• Strong communication and interpersonal skills.
• Ability to work effectively in a team environment.

Benefits:

This role offers an exciting opportunity to join a dynamic team and contribute to the success of our project. As a valued member of our team, you will have access to ongoing training and development opportunities to enhance your skills and knowledge.

Others:

We are an equal opportunities employer and welcome applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees. If you have any questions or would like more information about this opportunity, please do not hesitate to contact us.

JOB DESCRIPTION

Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.

As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.

RESPONSIBILITIES

• Perform full clerical, administrative, and general office duties involving transcription, typing, record and file maintenance, data entry, and telephone reception.
• Understand the content of the manager's job and methods of operation, as well as departmental operations and procedures.
• Organize and maintain files of the manager's correspondence, records, etc., and follow up on pending matters.
• Act as receptionist for the manager, screening correspondence and telephone calls.
• Schedule appointments and coordinate arrangements for meetings.
• Print, organize, and prepare information for meetings.
• Arrange travel, accommodation, and car hire; prepare routine letters and memoranda for the manager's review.
• Organize and expedite the flow of work through the office and initiate follow-up actions.
• Support in collecting information and data for reporting.
• Populate templates and create documents.
• Perform general office housekeeping activities as required.

QUALIFICATIONS

• Proficient in Microsoft Office.
• Excellent English verbal and written communication skills.
• Attention to detail.
• Ability to manage a high volume of work and prioritize effectively.
• Minimum 1 year of experience as an admin assistant.

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects, and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognizes the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment based on objective criteria and without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with relevant laws.