1 876 Administrative Assistants jobs in the United Arab Emirates

Administrative Support Assistant

We are seeking a highly organized and efficient Administrative Support Assistant to join our team. As an Administrative Support Assistant, you will provide exceptional support to our front desk operations, ensuring that all tasks are completed efficiently and effectively.

• Manage front desk duties, including answering phone calls, transferring calls as necessary, and greeting visitors with a positive demeanor
• Prepare quotations and other documents as required
• Receive, sort, distribute, and dispatch shipments in a timely manner
• Maintain the safety and hygiene standards of the reception area

• Bachelor's Degree or equivalent
• Previous experience in an office front-desk/secretary role in building materials is highly desirable
• Excellent communication and interpersonal skills
• Able to work independently with minimal supervision

• Fast learner with a strong willingness to learn and adapt
• Strong organizational and time management skills
• Excellent listening and problem-solving skills
• Able to operate office equipment with ease, including telephone systems, printers, and fax machines

As an Administrative Support Assistant, you will have the opportunity to work in a dynamic and supportive environment, with opportunities for growth and development.

We are seeking a highly organized and efficient individual to join our team as a part-time office assistant. This role is ideal for those looking for flexible working hours and the opportunity to work with a dynamic team.

Job Description:

The successful candidate will be responsible for providing general administrative support, answering phone calls and emails, scheduling appointments, maintaining calendars, creating and organizing filing systems, ordering office supplies, and assisting with basic accounting tasks such as invoicing and expense tracking.

Required Skills and Qualifications:

To be considered for this role, candidates must possess excellent communication skills in English, both written and verbal. They should also be proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and have the ability to multitask and prioritize tasks effectively.

Benefits:

This is a part-time position (20 hours per week) with flexible working hours. The successful candidate will be required to work from our office located in Abu Dhabi.

Additional Requirements:

Candidates must be Indian nationals fluent in English and have a proactive attitude with the ability to work independently or as part of a team.

As a strategic business partner, the Executive Administrator plays a pivotal role in supporting executive leadership by providing expert administrative assistance. This involves managing complex calendars, coordinating meetings, preparing vital documents, and ensuring seamless logistical arrangements.

The ideal candidate will possess exceptional organizational skills, discretion, and attention to detail, enabling them to effectively prioritize tasks in a fast-paced environment. Strong communication and interpersonal skills are also essential for building productive relationships with executives, teams, and stakeholders.

A key aspect of this role is handling sensitive and confidential information with integrity and maintaining the highest standards of confidentiality and organizational integrity.

To be successful, the Executive Administrator must anticipate the needs of executive team members and respond with timely and effective support, contributing to enhanced productivity, streamlined workflows, and strategic priorities.

Support Officer

We are seeking a detail-oriented and organized individual to provide administrative support to our team.

The successful candidate will be responsible for managing daily office needs and general administrative activities, including making travel and meeting arrangements, preparing reports, and maintaining filing systems.

• Provide administrative support to managers and employees
• Manage daily office operations and tasks
• Coordinate travel and meeting arrangements, prepare reports, and maintain filing systems

• Proven experience in administration or a related field
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint)
• Excellent time management skills, attention to detail, and problem-solving skills
• High School degree; additional qualification as an Administrative Assistant or Secretary will be beneficial

Personal Assistant to Chief Financial Officer

This role is an exciting opportunity for a highly organized and proactive individual to provide exceptional administrative support to the CFO and Corporate Development Team.

The ideal candidate will be responsible for:

• Managing the CFO's diary, organizing meetings and ensuring timely deadlines are met;
• Drafting correspondence, letters, emails and other documents as required;
• Handling corporate credit card transactions and reconciliation;
• Coordinating travel arrangements for the CFO and team, including European and international schedules;
• Providing holiday/sickness cover for other Executive PAs;
• Performing general admin duties, including PowerPoint presentations and tracking absence records;

The successful candidate will possess excellent interpersonal and communication skills, with the ability to interact with staff at all levels. They will also be highly organized, able to show initiative and prioritize tasks effectively.

Key qualifications include:

• Proven experience working as a Personal Assistant to board level executives;
• Highly organized and proactive approach;
• Excellent communication and interpersonal skills;
• Ability to work effectively in a team environment;
• High level of computer literacy, with proficiency in Microsoft Office applications.

We offer a competitive salary package and a dynamic working environment.

Apply now for this exciting opportunity!

Job Title: Executive Project Manager
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our leadership team. The ideal candidate will possess excellent communication skills, discretion, professionalism, and efficiency in handling administrative tasks.

Key Responsibilities:

• Manage and maintain executives' calendars, appointments, and travel arrangements.
• Coordinate and schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Serve as the point of contact between executives, internal teams, and external stakeholders.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential documents and information with utmost discretion.
• Assist with internal and external communications, including drafting emails and announcements.
• Track and manage tasks, deadlines, and priorities on behalf of executives.
• Support the planning and execution of executive-level meetings and corporate events.
• Conduct basic research and compile data as requested.
• Liaise with departments such as HR, Marketing, and Business Development to facilitate smooth operations.

Qualifications & Skills:

• Bachelor's degree in business administration or related field.
• Project Management Software fluency is a must.
• 3+ years of proven experience as an Executive Assistant or similar role.
• Fluency in Arabic and English (written and spoken) is mandatory.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• High level of discretion and confidentiality.
• Ability to multitask, prioritize effectively, and work under pressure.

Why Join?

• Work with a dynamic leadership team.
• Thrive in a culture that values innovation, integrity, and growth.
• Opportunities for development and career progression.

The Administrative Support Professional plays a pivotal role in supporting the organization's executive leadership, providing comprehensive high-level assistance.

This role is instrumental in ensuring the smooth operation of the executive office by managing various responsibilities with professionalism and attention to detail.

Working closely with executives and their teams, the Administrative Support Professional is responsible for:

• Calendar Management: Scheduling meetings and coordinating logistics
• Documentation and Logistics: Preparing documentation and handling arrangements efficiently

The role requires proactive planning, adaptability, and the ability to prioritize tasks in a fast-paced environment.

The Administrative Support Professional serves as the primary point of contact for internal and external stakeholders, fostering clear communication on behalf of the executive office.

Handling sensitive information with discretion and maintaining organizational integrity are critical aspects of this role.

By anticipating needs and providing timely support, the Administrative Support Professional enhances productivity, streamlines workflows, and enables leadership to focus on priorities.

Seeking an exceptional individual to provide high-level executive support to the Vice President of Administrative and Financial Affairs. The ideal candidate will possess outstanding organizational skills, strong discretion, and the ability to manage multiple priorities efficiently in a dynamic environment.

This role serves as the primary point of contact between the Vice President and internal/external stakeholders, ensuring seamless communication, effective time management, and smooth coordination of administrative and financial activities.

Key Responsibilities:

• Managing data collection and analysis to support strategic decision-making.
• Collaborating with academic and administrative units to enhance operational efficiency.
• Ensuring compliance with policies and procedures to manage fiscal resources effectively.

The successful candidate will play a vital role in advancing the institution's vision of fostering educational excellence and community engagement.

Required Skills and Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Adaptability to university software systems and administrative processes.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills in both English and Arabic (bilingual preferred).
• High level of discretion and professionalism when handling sensitive information.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team.
• Well-educated with a presentable personality, professional attitude, and classy demeanor.

Work Environment:

• The position is based on campus in Dubai International Academic City.
• Travel to conferences and workshops related to rankings and institutional effectiveness may be required.

The Lead Office Coordinator will oversee the day-to-day operations of the office, ensuring a smooth and efficient environment for all employees. This role involves managing multiple tasks, prioritizing responsibilities, and maintaining open communication with team members.

• Calendar Management:
• Organize, prioritize, and coordinate the CEO's daily schedule.
• Ensure there are no conflicts and rearrange commitments as necessary.
• Task Oversight:
• Monitor tasks assigned to all employees.
• Ensure deadlines are met and provide timely reminders.
• Office Management:
• Oversee office supplies.
• Manage mail and packages.
• Coordinate office maintenance.
• Meeting Participation:
• Attend high-level meetings.
• Take notes and provide summaries for the CEO.
• Project Support:
• Track the progress of all projects within the company.
• Liaise with team members to ensure milestones are met.
• Team Coordination:
• Coordinate team meetings.
• Track action and provide regular status updates to management.
• CRM Management:
• Oversee CRM systems.
• Ensure data accuracy.
• Manage sales pipelines.
• Strategic Support:
• Assist in strategic planning.
• Identify business priorities.

This role offers a dynamic and challenging work environment, with opportunities for growth and development. As a valued member of our team, you will receive a competitive salary and benefits package, including comprehensive training and support.

If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter, highlighting your relevant experience and qualifications.