90 Administrative Clerk jobs in the United Arab Emirates

1. Communication: Respond to inquiries by email, phone, or in person. Provide polite and professional communication.
2. Organization: Coordinate office procedures, manage staff appointments, and maintain employee holiday records.
3. Time management: Prioritize tasks and meet deadlines.
4. Clerical duties: Type, photocopy, print, scan, and bind documents. Produce and distribute correspondence.
5. Administrative systems: Develop and update administrative systems.
6. Problem solving: Resolve administrative problems.
7. Attention to detail: Ensure the office runs properly.
8. Confidentiality: Handle sensitive information in a confidential manner.
9. Office equipment: Coordinate repairs to office equipment.
10. Visitors: Greet and assist visitors to the office.
11. Reservations: Confirm restaurant reservations for senior staff.
12. Travel and meetings: Make travel and meeting arrangements.
13. Reports: Prepare reports.
14. Filing: Maintain appropriate filing systems.

Job Overview: We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic real estate team. The ideal candidate will provide essential support to agents and management, ensuring smooth daily operations and exceptional client service.

Key Responsibilities:

1. Administrative Support: Assist with daily administrative tasks, including managing schedules, organizing meetings, and handling correspondence.
2. Client Relations: Greet clients and visitors, respond to inquiries, and maintain positive relationships with clients, ensuring a welcoming environment.
3. Documentation Management: Prepare and maintain accurate records of property listings, client files, and transaction documents. Ensure all paperwork is completed in compliance with regulations.
4. Agreement Preparation: Prepare agreements for developers, ensuring all terms are accurately reflected and documents are properly executed.
5. Database Management: Maintain and update the agency’s database and CRM system, ensuring all information is current and accurate.
6. Financial Support: Assist with invoicing, tracking expenses, and preparing reports to help manage the agency’s budget.

Qualifications:

1. Proven experience as an administrative assistant or in a similar role, preferably in real estate.
2. Strong organizational skills and attention to detail.
3. Excellent communication and interpersonal skills.
4. Proficient in Microsoft Office Suite and familiar with real estate software.
5. Ability to multitask and prioritize in a fast-paced environment.

What We Offer:

1. A collaborative and supportive work environment.
2. Opportunities for professional development and growth within the agency.
3. Salary and benefits package.

Job Type: Full-time

Founded in 1998, Blue Ocean Corporation is an award-winning organization recognized for its excellence, quality, values, and innovative products and solutions. Headquartered in Dubai, UAE, the group has expanded widely over two decades, offering premium solutions to clients across diverse verticals – Training, Consulting Conferences, Internships & Recruitment.

The only 'Superbrands' and 'Great Place To Work' certified organization in the region's professional Training sector, Blue Ocean caters to a diversified client portfolio and has a 100,000+ worldwide alumni community in 12+ countries with a strong presence in different parts of the world.

With a mission to employ 500 employees by the end of 2025, Blue Ocean is currently looking for smart, energetic, and growth-centric individuals for various positions across our UAE and Saudi Arabia offices.

We're looking for a Admin Assistant to join our team.

We are recruiting an experienced admin to join our corporate wing.

Eligible candidates should preferably have proven experience working in a similar role in the training industry.

Job Description:

1. Answering calls, course enquiries, and receiving customers.
2. Handling/making courier requests and certificate collections.
3. Providing administrative support to the management.
4. Organizing and coordinating meetings.
5. Maintaining internal databases with great detail.
6. Liaising with internal and external units to carry out administrative tasks.
7. Maintaining a detailed filing system for data on customers.
8. Arranging training, meetings, and scheduling events.
9. Carrying out all administrative processes in adherence to company standards and policy.
10. Carrying out clerical tasks as and when required.
11. Monitoring and maintaining inventory levels of office supplies and equipment.
12. Assisting other departments or teams with administrative tasks, including document preparation, data analysis, and project coordination.
13. CEO's calendar management.

Requirements:

1. A Bachelor's degree in any relevant field.
2. A minimum of 2 years of experience in an administrative/secretarial role.
3. Should have a sound knowledge of the MS Office suite.
4. Ability to work in a fast-paced environment.

Adeka Al Otaiba is seeking a highly organised and motivated Admin Assistant to join our growing team in Abu Dhabi United Arab Emirates . This is a fulltime position offering an exciting opportunity to contribute to the efficient running of our dynamic and fastpaced environment. The Admin Assistant will provide comprehensive administrative support to various teams ensuring smooth daily operations and contributing to a positive and productive work environment.
Responsibilities :

*Provide general administrative support such as scheduling meetings managing correspondence and maintaining filing systems.
*Assist with travel arrangements including booking flights and accommodation.
* Prepare and distribute documents reports and presentations.
* Manage office supplies and equipment ensuring adequate stock levels.
* Handle incoming and outgoing mail and deliveries.
* Assist with other administrative tasks as required.
Qualifications :

*Proven experience as an administrative assistant or in a similar role.
*Excellent organisational and timemanagement skills.
* Strong communication and interpersonal skills.
* Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
* Ability to work independently and as part of a team.
* Ability to prioritise tasks and meet deadlines.
* Strong attention to detail and accuracy.

Job Title: Admin & HR Assistant
Department: Finance & Administration
Location: Sharjah
Reporting To: Head of Finance

Purpose of the Role:

We are seeking a highly organized and proactive Admin & HR Assistant to provide comprehensive administrative and HR support. This role plays a key part in ensuring smooth coordination across departments, effective communication with internal and external stakeholders, and maintaining high standards of office operations, hospitality, and HR practices.

Key Responsibilities:

Administrative Duties:

• Draft and type correspondence, reports, and documents as needed.
• Manage and maintain incoming/outgoing correspondence registers.
• Organize and maintain physical and digital filing systems.
• Coordinate travel bookings and calendar management for the Chairman and executive team.
• Draft minutes of meetings and follow up on assigned tasks.
• Act as liaison for internal departments, group companies, and external service providers.
• Maintain office equipment, inventory, and ensure smooth daily operations.
• Welcome visitors, manage calls, and provide front-office support.
• Support the upkeep and coordination of the Sharjah office and assist in private office tasks.

Basic HR Duties:

• Maintain employee records and manage staff leave schedules.
• Coordinate new employee onboarding and conduct initial orientation.
• Manage staff passport movement and HR document distribution.

Ideal Candidate Should Have:

• Minimum 5 years of experience in the similar field.
• Strong communication and interpersonal skills.
• High attention to detail and organisational abilities.
• Proficiency in MS Office and standard office equipment.
• Ability to multitask and maintain confidentiality.

Marriott International, Inc.is the world's largest hotel company based in Bethesda, Maryland, with more than 9,000 properties and 30 brands in 142 countries and territories. Marriott operates and franchises hotels and licenses branded residential properties.Marriott's Law Department services the Company's lodging and hospitality business and provides legal advice and counsel to Marriott's internal clients.The Europe, Middle East and Africa offices of the Law Department provide legal services to support the development and lodging operations of all Marriott-branded lodging products in Europe, Middle East and Africa.

The Legal Assistant is an integral role in the department and isresponsible for providing direct administrative support to attorneys within the EMEA team. It is essential that the role maintain confidentiality of proprietary materials and information and ensure that tasks are completed accurately. This position will be located in Dubai, United Arab Emirates and will report directly to a VP & Senior Counsel.

Responsibilities Summary

• Administrative support for attorneys, working for up to 5 attorneys in one of the EMEA areas of Development, Franchise, Operations and Asset Management, or from one of the other legal areas. The role might support additional positions as the team structure changes.
• Compose, type / merge, compare, format, proofread and transmit legal documents and correspondence.
• Provide excellent word processing and formatting support.
• Prepare, revise, edit and proofread extensive correspondence and legal documents.
• Prepare for transaction closings including preparation and editing of execution documents and powers of attorney.
• Prepare and edit lengthy legal documents, presentations, agendas, memos, letters, spreadsheets, and other business documents.
• Maintain confidentiality of proprietary materials and information. Protect the privacy and security of business parties, customers, and coworkers.
• Demonstrate organizational, prioritization, proactivity, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.
• Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Good teamwork ability.
• Track the status of projects (including MEA development deals) and any correspondence requiring responses and keep attorneys apprised of status.
• Handle execution of legal documents, including coordinating with signatories and collating agreements.
• Enter matters in various databases, such as iManage; update database information and documents, including revision and search of databases for corporate entities and report and record management.
• Create and maintain computer- and paper-based filing and organization systems for records, reports and documents. Create and maintain up-to-date desk files and permanent files. Assist attorneys / paralegals in data entry and maintenance of practice area's contract database and database reporting, as well as maintenance of all forms, agreements, disclosure documents and Sharepoint sites.
• Act as liaison between the attorneys and other Marriott employees and outside counsel.
• Organize and schedule meetings and conference calls and handle high-priority scheduling issues. Manage and coordinate calendars with team members and for Senior Leaders and other associates. Prepare for group and other general meetings, including scheduling conference rooms, preparing agenda items, prior distribution of materials, room set up, audio visual equipment set up, and food and beverage arrangements. Where necessary take minutes of the meetings.
• Handle all travel arrangements and coordinate logistics including transportation, reservations, visas and lodging arrangements. Efficiently prepare expense reports.
• Assist and work closely with the Executive Assistant / team leader with overflow as requested.
• Review all incoming mail (including original legal documents) and forward to the appropriate attorney. Send couriers containing original legal documents.
• Ensure necessary office supply inventory is available, and order as needed. Ensure all office equipment is in working order.
• Perform any other duties as necessary.
• Provide cover for Legal Assistants during vacation / sickness

Requirements for Position

• Minimum of three years of secretarial experience in a law firm or corporate department preferred but not essential .
• Strong skills with MS Office, e.g., Word, Outlook, and PowerPoint. Proficiency or capacity to learn to utilize Teams / Sharepoint and database programs such as iManage are essential.
• Strong attention to detail and ability to prioritize, completing tasks on time with a good ability to multitask and deal with a high volume and strong sense of urgency. Flexibility to adapt to continually changing workload priorities and work well under pressure in a fast-paced environment.
• Ability to proactively identify problems and issues and develop appropriate and innovative solutions. Ability to think outside the box and be resourceful.
• Good time management, organizational and interpersonal skills. Ability to work well in a team to achieve common goals and promote a positive work environment. Eagerness to pitch in to help others when needed. Collaborates well with a diverse group of attorneys and associates and is a good representative of the Law Department. High degree of professionalism, diplomacy and tact.
• Ability to demonstrate impeccable integrity in confidential matters and elsewhere.
• Fast, accurate typing. Strong word processing and spelling / grammar / proofreading skills.
• Diligence and strong work ethic.
• Ability to work independently on projects and as part of a team.
• Excellent English skills both written and verbal are essential.

Education : High School diploma or equivalent completed secondary education required.

Marriott International is an equal opportunity employer.We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture.We are committed to non-discrimination onanyprotectedbasis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work, begin your purpose, belong to an amazing globalteam, and become the best version of you.

Date: Jul 23, 2025

JOB PURPOSE:

To provide administrative and operational support to the Property Management team, ensuring the efficient handling of tenancy renewals, listings, leasing coordination, contract issuance, payment follow-ups, and database management as per the defined procedure and policy.

KEY ACCOUNTABILITIES:

• Coordinate and process lease renewals for all properties, including Sakany accommodations.
• Handle property listings across internal systems and external platforms.
• Ensure contracts are issued and signed in coordination with relevant departments.
• Handle Ejari registrations and renewals in DLD system. Update and maintain internal records and property management databases (MORE, Excel, etc.).
• Provide accurate and timely reports on leasing, renewals, and collections to management.
• Support payment collection coordination with tenants and finance teams.
• Answer the tenant's inquiries and calls, acting as the first point of contact for leasing-related matters.
• Liaise with internal departments (Legal, Finance, Maintenance) for issue resolution and contract support. Assist with filing, scanning, and archiving leasing documentation. Follow up on Sakany lease renewals and manage tenant communications.
• Diploma
• Preferred bachelor's degree in business administration or a related field

Knowledge & Technical Skills:

• Strong understanding of real estate operations and lease documentation
• Proficient in DLD and Ejari systems
• Knowledge of MORE, Microsoft Office (especially Excel)
• Familiarity with contract issuance processes and payment coordination
• Basic knowledge of IT support for system data entry and records management
• Excellent communication and coordination skills
• Integrity in handling sensitive tenants and contract data
• Ability to follow up and execute timely documentation
• Ability to collaborate across departments
• Ability to deliver Professionalism with the Client
• Accuracy and service excellence
• Attention to Detail
• Time Management and Prioritization
• Problem Solving
• Stakeholder Coordination
• Process Compliance
• Written and Verbal Communication
• PC Knowledge with MS Office
• Language Proficiency: English and Arabic
• 2–3 years of administrative experience in property management or real estate, with hands-on involvement in renewals, listings, and tenancy coordination.

Please submit your application only if you MEET the requirements. Interested candidates may submit their CV, passport and visa copy citing their notice period and salary expectations to

Pool Academy Aquatics is an international aquatics club based in the United Arab Emirates, South Africa, India, and the United Kingdom. We have over 7000+ swimmers passing through our doors each year.

Pool Academy Aquatics UAE is looking for a seasoned candidate with administration experience looking to further their career with the company. This candidate must be available to begin immediately.

Candidate must have the below characteristics:

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage agendas, travel arrangements, appointments, etc., for upper management.
• Manage phone calls and correspondence (e-mail, letters, packages, etc.).
• Support budgeting and bookkeeping procedures.
• Create and update records and databases with personnel, financial, and other data.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.
• Act as a customer happiness liaison with all clients.
• A sports management background will be extremely advantageous.

Job Requirements:

• Proven 3 years or more experience as an admin/operations executive.
• Outstanding communication and interpersonal abilities.
• Excellent ability to multitask.
• Outstanding ability to work under pressure.
• Must be able to achieve organisational KPIs and personal target benchmarks.
• Excellent organisational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of MS Office and office management software (ERP, etc.).
• Qualifications in management studies will be advantageous.

Kindly take note that the salary is non-negotiable and candidates must have their own freelance visa. Only candidates willing to accept this must apply for this job

Position: Admin Assistant

Company Overview: Star Services LLC is a leading human resource and outsourcing solutions provider based in Dubai, United Arab Emirates. We specialize in providing top-quality recruitment, staffing, and outsourcing services to various industries including IT, healthcare, engineering, and finance. With over 20 years of experience, we have established a strong reputation for delivering efficient and reliable solutions to our clients.

Job Overview: We are currently seeking a highly organized and detail-oriented Admin Assistant to join our team in Dubai, UAE. As an Admin Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to multitask and prioritize tasks effectively.

Key Responsibilities:

1. Greet and assist visitors and clients in a professional and friendly manner.
2. Answer and direct phone calls, take messages, and respond to inquiries.
3. Manage and maintain office supplies, equipment, and facilities.
4. Organize and schedule meetings, appointments, and travel arrangements for team members.
5. Prepare and distribute correspondence, memos, and reports.
6. Maintain and update company databases and records.
7. Assist in the preparation of presentations, proposals, and other documents.
8. Handle incoming and outgoing mail and deliveries.
9. Conduct research and compile data as needed.
10. Provide general administrative support to the team as needed.
11. Ensure compliance with company policies and procedures.

Qualifications:

1. High school diploma or equivalent; Bachelor's degree in Business Administration or a related field is preferred.
2. Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
3. Excellent communication and interpersonal skills.
4. Proficient in Microsoft Office and other relevant software.
5. Ability to multitask and prioritize tasks effectively.
6. Strong attention to detail and organizational skills.
7. Ability to work independently and in a team environment.
8. Knowledge of basic accounting principles is a plus.
9. Fluency in English is required; knowledge of Arabic is a plus.

Contract Details: This is a full-time position with a one-year contract. The working hours are from Sunday to Thursday, 9:00 AM to 6:00 PM. The salary will be commensurate with experience and qualifications. If you are a motivated and organized individual looking to join a dynamic team, we encourage you to apply for this position. We offer a competitive salary, a positive work environment, and opportunities for growth and development. Join us at Star Services LLC and be a part of our success story.