197 Administrative Coordinator jobs in the United Arab Emirates

We are seeking a highly skilled and organized Receptionist to join our dynamic team. The ideal candidate will be the first point of contact for our organization, providing a warm welcome to clients and visitors while managing front desk operations with efficiency.

The successful candidate will play a crucial role in making a positive first impression of our company, handling inquiries, and directing them to the appropriate departments. Our Receptionist will be responsible for maintaining a tidy and well-organized reception area, ensuring that the office runs smoothly and effectively.

This role requires excellent communication skills, a professional demeanor, and the ability to multitask in a fast-paced environment. If you are a proactive individual with a knack for customer service and administrative support, we would love to meet you.

• Greet all visitors and clients with a friendly attitude.
• Answer and direct phone calls to appropriate departments or individuals.
• Manage appointments and schedule meetings for office staff and management.
• Maintain security by following procedures and controlling access to office areas.
• Handle incoming and outgoing mail, packages, and deliveries promptly.
• Keep the reception area tidy and maintain office supplies inventory.
• Assist with administrative tasks such as filing, data entry, and record keeping.
• Coordinate with facility management and vendors for necessary repairs and maintenance.
• Deliver exceptional customer service and foster positive client relationships.
• Provide general information to visitors and resolve basic inquiries efficiently.
• Support office events and meetings coordination, including room bookings and set-up.

• High school diploma or equivalent is required for consideration.
• Previous experience as a receptionist or in a related field is preferred.
• Excellent verbal and written communication skills are essential.
• Proficiency in Microsoft Office Suite and basic computer skills required.
• Strong organizational skills and ability to multitask effectively.
• Professional appearance and a friendly, customer-focused demeanor.
• Ability to handle stressful situations with composure and professionalism.
• Basic knowledge of phone systems and office equipment such as printers.
• Flexibility to work various shifts, including some evenings and weekends.
• Demonstrated ability to maintain confidentiality and handle sensitive information.

We are seeking a skilled and organized individual to join our team in Dubai. The successful candidate will be responsible for providing administrative support, coordinating tasks, and maintaining a professional work environment.

Key responsibilities include:

• Administrative Support: Providing daily office operations support, including data entry, filing, and document management.
• Coordination: Scheduling meetings, appointments, and managing calendars for other team members.
• Office Maintenance: Ensuring the office environment is welcoming, tidy, organized, and well-stocked with supplies.
• Mail Handling: Receiving, sorting, and distributing incoming and outgoing mail and packages.
• Record Keeping: Maintaining accurate logs and records of office activities and expenses.
• Assistance to Staff: Supporting various departments as needed, including preparing documents and reports.
• Vendor Management: Liaising with vendors for office supplies, repairs, and maintenance services.
• Customer Interaction: Occasionally assisting in handling inquiries from visitors or clients at the office.
• Compliance: Ensuring that office operations adhere to company policies and procedures.

Required skills and qualifications include:

• Experience: 1-2 years in a similar role preferred.
• Education: High school diploma or equivalent; additional certifications in administration are advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.

Attributes required include:

• Punctual and dependable.
• Friendly and professional demeanor.
• Ability to handle confidential information with discretion.

We offer a dynamic and supportive work environment, where you can grow and develop your career. Your role as an Office Support will directly impact our efficiency and success.

Office Manager

We are seeking a highly skilled and organized individual to oversee the general operation of our office.

1. Ensure maximum productivity and efficiency in all aspects of office operations.
2. Provide exceptional customer service by greeting visitors and handling incoming phone calls with professionalism and courtesy.
3. Coordinate appointments and meetings, manage staff calendars and schedules, and ensure seamless communication among team members.
4. Supervise, mentor, train, and coach office staff, delegating tasks and responsibilities to optimize performance.

The ideal candidate will have excellent communication skills, be able to multitask effectively, and possess strong leadership qualities. If you are a motivated and organized individual looking for a challenging opportunity, we encourage you to apply.

We are seeking a highly organized and proactive Office Operations Specialist to manage daily office activities, provide administrative support to the COO, and coordinate cross-functional tasks. The ideal candidate will have a proven track record of delivering high-quality results in fast-paced environments.

1. Manage the COO's calendar, meetings, travel arrangements, and records in an accurate and efficient manner.
2. Develop and distribute reports, presentations, and documents with various departments, ensuring timely completion and meeting expectations.
3. Maintain organized files for correspondence, project documents, and financial information, guaranteeing easy access and compliance with regulatory requirements.
4. Serve as the primary point of contact for external stakeholders, including consultants, contractors, vendors, and authorities, providing exceptional customer service and support.
5. Monitor and organize project documents (tenders, contracts, schedules, etc.) to ensure they remain up-to-date and easily accessible.
6. Handle confidential information with discretion and maintain confidentiality at all times.

• At least 3 years of experience in Document Control, Executive Assistant, or Coordinator roles within construction or a related industry.
• Proficiency in Microsoft Office Suite and construction management software, with the ability to learn new systems quickly.
• Exceptional organizational, time-management, and communication skills, with a strong attention to detail and ability to work independently.
• Able to prioritize tasks effectively, meet deadlines, and adapt to changing circumstances.

• Bachelor's degree in Business Administration, Communications, or a related field.
• Experience working in a construction environment, with knowledge of industry-specific software and tools.
• Familiarity with project management principles and practices, with the ability to apply them in a fast-paced office setting.

JOB TITLE: Administrative Coordinator
LOCATION: Dubai
TYPE: Full-time
YRS OF EXP: 2 Years of experience in an administrative or coordination role

Package-5K-7K(AED)

POSITION SUMMARY
Our Client, a leading firm into Financial services islooking for a proactive and detail-focused Administrative Coordinator to assist their team in managing operations, overseeing activities, and optimizing administrative workflows. The successful candidate will serve as a key communication and organizational hub for the team, ensuring the seamless execution of daily tasks and strategic initiatives.

DUTIES AND RESPONSIBILITIES

• Administrative Support:
  • Manage calendars, schedule meetings, and coordinate events.
  • Draft and distribute internal and external correspondence, reports, and presentations.
  • Maintain organized records, files, and databases.
• Coordination and Communication:
  • Serve as a liaison between departments, clients, and vendors.
  • Facilitate communication to ensure alignment on goals and deadlines.
  • Organize onboarding processes for new team members and assist with training.
• Client Support & Follow-Up:
  • Provide ongoing support to clients, addressing inquiries and resolving any issues.
  • Follow up every 72 hours on all requests until the process is complete.
  • Emphasize the need to build and maintain strong relationships with clients to better understand needs and ensure ongoing satisfaction. This includes regular check-ins and providing tailored solutions.
• Operations Management:
  • Oversee procurement and inventory of office supplies and equipment.
  • Support the planning and execution of projects, ensuring timelines are met.
  • Monitor and report on the progress of key initiatives.
• Prepare and process expense reports, invoices, and budget updates.
• Assist with basic financial tracking and reconciliation.
• Network with bankers to expand the list of available options.
• Process Improvement:
  • Develop and implement new procedures to streamline operations.
  • Identify inefficiencies in administrative workflows and propose solutions.
• Industry Knowledge & Updates:
  • Stay updated on industry trends to provide informed guidance to clients and internal stakeholders.

KNOWLEDGE AND SKILLS

Education:

• Bachelors degree in business administration, management, or a related field preferred.

Experience:

• 2+ years of experience in an administrative or coordination role.

Skills and Competencies:

• Proactive and Organized: Ability to manage and coordinate various tasks and processes efficiently; Ability to work independently and collaboratively in a fast-paced environment.
• Communication: Excellent verbal and written communication to liaise with clients.
• Attention to Detail: Ensure all documents are properly renamed, filed, and reviewed before submission to avoid errors and rejections.
• Client Relationship Management: Provide excellent service to clients to ensure satisfaction and retention.
• Technical Skills: Basic knowledge of Zoho Books and CRM; Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Experience with scheduling tools (e.g., Google Calendar, Doodle) and project management software (e.g., Asana, Trello).
• Interpersonal Skills: Positive and professional demeanor; Proven ability to build relationships and foster teamwork.

Competitive Salary with standard Benefits

We are seeking a highly skilled and organized individual to join our team as an Office Clerk . This is a fantastic opportunity for someone who is detail-oriented, efficient, and possesses excellent communication skills.

We are seeking a highly organized and proactive individual to manage a range of administrative tasks, ensuring smooth day-to-day operations.

• Serve as the primary point of contact between senior executives and internal/external stakeholders.
• Manage information flow in a timely and accurate manner.
• Organize and maintain executive calendars, scheduling meetings and appointments.
• Arrange travel plans, accommodations, and itineraries.
• Track daily expenses and prepare financial reports.
• Draft and format internal and external communications.
• Take minutes during meetings and ensure follow-ups on action points.
• Screen and direct phone calls, emails, and correspondence.

• Bilingual proficiency in English & Arabic (verbal and written).
• Proven experience as an Executive Assistant or Personal Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with attention to detail.
• Familiarity with office equipment and digital tools.
• High level of professionalism, discretion, and confidentiality.

We are seeking a detail-oriented and proactive Admin Coordinator with proven experience in contract management, contract negotiation, and office administration. This role will support the administrative operations of the company while managing the contract lifecycle and ensuring compliance with company policies and legal requirements.

Key Responsibilities:

• Contract Management & Negotiation
  Draft, review, and manage various types of contracts including service agreements, vendor contracts, and internal documentation.
  Coordinate with internal stakeholders and external vendors to facilitate timely contract approvals and renewals.
  Assist in contract negotiations to ensure favorable terms and minimize risk.
  Maintain an organized contract repository and ensure all contracts are up-to-date and accessible.
• Office Administration
  Oversee day-to-day administrative functions including procurement of supplies, office equipment maintenance, and service coordination.
  Serve as a point of contact for internal and external office communication.
  Support HR and finance departments in administrative processes such as onboarding, record keeping, and invoice handling.
• Compliance & Documentation
  Ensure all administrative and contract-related activities comply with internal policies and local regulations.
  Maintain accurate records and documentation for audits and internal reviews.
• Coordination & Reporting
  Coordinate between departments to streamline administrative tasks and project support.
  Prepare reports, trackers, and summaries related to contracts and office operations for management review.

Desired Candidate Profile

• Bachelor's degree, providing a solid foundation for contract management.
• Minimum of 3 years of relevant experience in administrative coordination or contract management, demonstrating a proven track record.
• Strong analytical and problem-solving skills, enabling effective identification of contract issues and resolution strategies.
• Excellent organizational skills with attention to detail, ensuring accuracy in contract documentation and compliance tracking.
• Interpersonal skills to build and maintain relationships with stakeholders, fostering collaboration and trust.
• Adaptability and resilience in a fast-paced environment, with the ability to manage multiple priorities and deadlines.

Employment Type

Full Time

Company Industry

• Consumer Electronics

Department / Functional Area

• Administration

Keywords

• Administrative Work
• Contract Management
• Contract Negotiation
• Compliance Management
• Project Coordination

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Project Administrator

We are seeking a highly organized and detail-oriented Project Administrator to join our team. In this role, you will provide administrative support to our project teams, ensuring seamless execution of projects from initiation to closure.

The ideal candidate will have excellent communication skills, be able to multitask and prioritize tasks effectively, and possess a strong understanding of project management principles.