240 Administrative Director jobs in the United Arab Emirates

Element8 is a dynamic and innovative company based in Dubai committed to delivering exceptional digital solutions. We are currently seeking a motivated Office Administration Intern to join our team and support our daily operations
Responsibilities:

• Assist with administrative tasks office operations and receptionist duties.
• Learn and use CRM software (e.g. Salesforce HubSpot) to help organize and maintain customer data.
• Support in coordinating schedules meetings and appointments.
• Handle incoming communications including phone calls and emails to ensure smooth team collaboration.
• Welcome and assist visitors providing a positive and professional reception experience.
• Help manage the front desk by answering phones directing inquiries and maintaining a tidy reception area.
• Assist team members with relevant administrative duties as needed.
• Provide support to the HR and Accounts departments.

Requirements:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with CRM tools (e.g. Salesforce HubSpot) is a bonus.

If youre interested please submit your resume along with a brief cover letter .

Required Experience:

Intern

Administrative leadership role in a dynamic organization.

The successful candidate will be responsible for the procurement of office supplies, furniture and consumables. They will manage suppliers throughout the execution of operational and maintenance activities within the offices. Additionally, they will plan and manage the safe disposal of waste.

This role requires strong teamwork skills and the ability to carry out duties in accordance with business policies and procedures.

• Procure office supplies, furniture and consumables
• Manage suppliers and negotiate contracts
• Ensure timely delivery of goods and services
• Plan and manage safe disposal of waste

A minimum of 3 years of relevant experience in a similar role is required. A bachelor's degree in Business, Supply Chain Management, Procurement or a related field is also necessary. Additional qualifications such as certification in procurement or supply chain management are advantageous.

This role offers a competitive salary package and opportunities for professional growth and development.

This role is a full-time position and requires a commitment to excellence and customer satisfaction.

Job Description

We are looking for a highly organized and proactive Executive Assistant to support our Sales Director in all administrative and coordination tasks. The ideal candidate will play a crucial role in ensuring the smooth running of the Sales Director’s day-to-day activities and managing communication between teams and departments.

Key Responsibilities :

• Provide comprehensive administrative support to the Sales Director.
• Prepare, organize, and schedule meetings, appointments, and business trips.
• Act as the point of contact between the Sales Director and internal / external stakeholders.
• Ensure effective calendar management and timely reminders.
• Follow up on internal deadlines and ensure the Sales Director is updated on all relevant matters.
• Monitor the attendance of the Sales team and submit accurate monthly reports to the HR department.
• Assist in preparing presentations, reports, and other documentation as needed.
• Maintain confidentiality and handle sensitive information with professionalism.

Requirements

Benefits

Job Description

We are looking for a highly organized and proactive Executive Assistant to support our Sales Director in all administrative and coordination tasks. The ideal candidate will play a crucial role in ensuring the smooth running of the Sales Director's day-to-day activities and managing communication between teams and departments.

Key Responsibilities :

• Provide comprehensive administrative support to the Sales Director.
• Prepare, organize, and schedule meetings, appointments, and business trips.
• Act as the point of contact between the Sales Director and internal / external stakeholders.
• Ensure effective calendar management and timely reminders.
• Follow up on internal deadlines and ensure the Sales Director is updated on all relevant matters.
• Monitor the attendance of the Sales team and submit accurate monthly reports to the HR department.
• Assist in preparing presentations, reports, and other documentation as needed.
• Maintain confidentiality and handle sensitive information with professionalism.

Requirements

Benefits

Summary:

The Executive Assistant provides support to the CEO by performing a variety of administrative tasks. This includes managing the CEO’s schedule, handling their correspondence, and providing administrative assistance. The ideal candidate will have strong organizational and time management skills, excellent communication skills, and a high level of discretion.

Essential Duties and Responsibilities:

• Manage the CEO’s schedule
• Handle the CEO’s correspondence
• Provide administrative assistance
• Maintain the CEO’s office
• Order supplies
• Other duties as assigned

Qualifications:

• High school diploma or equivalent
• 2-3 years of experience in an administrative role
• Strong organizational and time management skills
• Excellent communication skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite

Preferred Qualifications:

• Bachelor’s degree in business administration or a related field
• Experience in a fast-paced, high-volume environment
• Experience with executive scheduling software
• Experience with social media management

Recognised for its global presence and high-performing culture, our client is a leading player in the financial services sector. The Abu Dhabi office is a key hub for the region, and this role offers the chance to contribute meaningfully to its operations while working closely with senior stakeholders and international teams.

1. Provide comprehensive administrative support to senior executives.
2. Coordinate complex international travel arrangements, including visa processing.
3. Manage executive calendars, meeting scheduling, and diary management.
4. Support events and fund-raising activities, from planning to execution.
5. Prepare expense reports, process invoices, and assist with professional presentations.
6. Liaise with global Executive Assistants across multiple time zones to ensure seamless coordination.
7. Oversee reception duties, pantry management, and general office upkeep.
8. Offer wider team support, acting as a key point of contact between departments.

1. Prior experience supporting leadership within the financial services sector is essential.
2. Proven background in event coordination and fund-raising is highly preferred.
3. Self-motivated, with a proactive, solutions-driven mindset.
4. Exceptional organisational and communication skills.
5. Fluency in English required; French language skills are a plus.

We are seeking a highly organized and proactive Executive Assistant for our Group CEO & Managing Partner . The ideal candidate will manage a range of administrative tasks, ensuring smooth day-to-day operations. This role requires exceptional time management skills, discretion, and the ability to work independently.

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Manage information flow in a timely and accurate manner.
• Organize and maintain the CEO’s calendar, scheduling meetings and appointments.
• Arrange travel plans, accommodations, and itineraries.
• Track daily expenses and prepare financial reports (weekly, monthly, quarterly).
• Draft and format internal and external communications, including memos, emails, presentations, and reports.
• Take minutes during meetings and ensure follow-ups on action points.
• Screen and direct phone calls, emails, and correspondence.
• Maintain an organized filing system for confidential documents.

• Bilingual proficiency in English & Arabic (verbal and written).
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with attention to detail.
• Familiarity with office equipment and digital tools (e.g., e-calendars, scanners, and cloud storage).
• High level of professionalism, discretion, and confidentiality.

We are seeking a dynamic, organized, and proactive Executive Assistant to support our executive team at Brecks Group. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have an enthusiastic attitude towards supporting our fast-paced and growing organization.

Key Responsibilities:

– Provide administrative support to the executive team, including managing calendars, coordinating travel arrangements, and handling correspondence.

– Collaborate with the HR department on tasks such as recruiting, onboarding, and employee engagement initiatives.

– Assist with the preparation and distribution of reports, presentations, and other documents as needed.

– Act as a liaison between the executive team and other departments, clients, and external partners.

– Conduct research and gather data to assist in decision making and project planning.

– Coordinate meetings, conference calls, and events, including logistics, agenda preparation, and follow-up.

– Manage confidential information with the highest level of professionalism and discretion.

Qualifications:

– Bachelor’s degree in Business Administration or related field preferred.

– 3 years of experience as an Executive Assistant or similar role in a corporate environment.

– Strong proficiency in MS Office Suite and experience with calendar and project management tools.

– Excellent written and verbal communication skills.

– High level of discretion and ability to maintain confidentiality.

– Strong attention to detail and organization skills.

– Ability to work effectively under pressure and meet deadlines.

– Experience in the real estate industry is a plus.

Why join Brecks Group:

– Opportunity to work with a highly reputable and successful real estate investment firm.

– Collaborative and diverse work environment.

– Competitive salary and benefits package.

– Career growth and development opportunities.

If you are a driven and dedicated individual with a passion for real estate and a desire to support a fast-growing organization, we would love to hear from you! Please submit your resume and a cover letter expressing why you are the perfect fit for this role at Brecks Group. We look forward to meeting you!

About nybl

We are developing an Ai ecosystem that enables businesses, in any industry, to be able to deploy artificially intelligent solutions using both our platform and applications. Our technology allows anyone to build Ai solutions without writing a line of code or needing a degree in Data Science. Our ecosystem is world changing: from healthcare to agriculture, education to industry, the applications of our technology are truly limitless.

Position Overview:

Nybl is seeking a dynamic and experienced Executive Assistant to provide high-level administrative support to our CEO. The successful candidate will play a crucial role in ensuring the smooth functioning of executive operations and contribute to the overall efficiency and success of Nybl.

Our teams are based across 11 different countries already with people operating on a hybrid or fully remote basis. We need someone who can help create an experience for our people when they visit the Dubai office. You will also work closely with international colleagues, to provide a consistent approach to each of our workspaces.

You are known for your organisation and planning skills and thrive in a fast-paced environment with lots of variety, you enjoy connecting with the people around you to create a warm, welcoming experience with each interaction our people have with you.

Key Responsibilities:

• Manage and coordinate the CEO's calendar, scheduling appointments, and ensuring timely and efficient use of their time.
• Act as a primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and discretion.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and attention to detail.
• Handle confidential information with the utmost discretion and maintain confidentiality in all interactions.
• Coordinate travel arrangements, itineraries, and logistics for the CEO's business engagements.
• Assist in the preparation and follow-up of meetings, including documenting action items and key decisions.
• Conduct research and compile information as needed for various projects and initiatives.
• Serve as a liaison between the CEO and internal teams, fostering effective communication and collaboration.

Requirements

• You are a talker, a doer, and an organiser whilst being the face of our workspace and owning your role.
• We need an energetic, efficient person to help us do the job!
• You are confident and will often be the first point of contact to important visitors
• You will need to be a brand ambassador, exhibiting initiative and excellent interpersonal and organisational skills in everything that you do.
• 3-5 Years’ experience in a similar role would be ideal
• Bilingual (English/Arabic) skills would be a major advantage
• A degree in any discipline or sufficient experience required. If you are great at what you do, then we want to hear from you!

Our Team

Everything we do is for the good of others. Our people innovate, develop, deploy, and support incredible technology and software. We employ the best so we can be the best. We have no room for complacency or anyone willing to settle. Our success is driven by our team’s unquenchable thirst for innovation, creativity, and customer happiness. We go above and beyond every single day.

Our Culture

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support our team with benefits programs and perks that allow every nybler to do the best work of their life. From unlimited leave to the freedom to choose your own hours, we know our people have lives outside of nybl so we give them the flexibility they deserve.