61 Administrative Executive jobs in the United Arab Emirates
Executive Administrative Assistant
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Dubai, United Arab Emirates | Posted on 10/05/2025
Trisun is a fast-growing Dubai-based technology company driving innovation across digital transformation, data solutions, and enterprise technology services. Our culture thrives on agility, collaboration, and forward-thinking ideas that empower businesses to perform at their best.
Key Responsibilities- Provide comprehensive administrative and operational support to senior executives.
- Manage complex calendars, schedule meetings, and coordinate international travel arrangements.
- Prepare correspondence, reports, presentations, and meeting materials with accuracy and professionalism.
- Serve as the primary point of contact between executives, internal teams, and external partners.
- Organize and support executive meetings, board sessions, and company events.
- Maintain confidentiality and handle sensitive information with discretion.
- Track key projects, deadlines, and deliverables to ensure timely completion.
- Assist with expense reporting, budgeting, and other administrative processes.
- Identify opportunities to streamline operations and enhance executive efficiency.
- Education: Bachelor’s degree preferred (Business Administration, Communications, or related field).
- Experience: 2+ years of experience providing executive-level administrative support, ideally within the tech or professional services sector.
- Skills & Attributes: Exceptional organizational and multitasking abilities.
- Skills & Attributes: Strong written and verbal communication skills (English required; Arabic is a plus).
- Skills & Attributes: Proficiency in Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Notion, Asana).
- Skills & Attributes: Professional demeanour, discretion, and strong attention to detail.
- Skills & Attributes: Ability to thrive in a fast-paced, international business environment.
- Competitive salary and benefits package.
- A modern, collaborative, and innovation-driven work culture.
- Opportunities for growth and professional development.
- Dynamic work environment at the heart of Dubai’s tech ecosystem.
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Executive Administrative Partner
Posted 8 days ago
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Meta is seeking an experienced Executive Administrative Partner to support up to 3 directors in the Meta leadership team. The person in this role will need to be a problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, you will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
**Required Skills:**
Executive Administrative Partner Responsibilities:
1. Coordinate internal and external meetings
2. Manage complex calendar set-up and movement
3. Prepare expense reports and purchase requisitions
4. Coordinate both domestic and international travel arrangements
5. Organize space planning, strategic offsite events and team all-hands meetings
6. Build cross-functional relationships between departments
7. Partner closely with organization lead admins
8. Communicate key organization and company updates to admins and cross functional partners
9. General office duties as needed
**Minimum Qualifications:**
Minimum Qualifications:
10. 4+ years of relevant experience providing administrative support to one or more executives
11. 4+ years of relevant experience coordinating travel logistics on behalf of one or more executives
12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives
13. Experience prioritizing multiple projects
14. Experience with Microsoft Office and Google Suite
**Preferred Qualifications:**
Preferred Qualifications:
15. BA or BSc or equivalent experience
16. Arabic language proficiency will be considered an asset
17. Experience driving strategic projects and events at a strategic level
18. Experience maintaining confidentiality and discretion in all partnerships
19. Experience supporting tech functions at a large scale tech company
20. Experience working with experienced leaders, both within and outside of the company
21. Experience managing complex calendars with international travel schedules
22. Experience working with business-leads or chiefs-of-staff to run business operations
23. Experience of prioritizing your workload effectively, successfully managing your time and stakeholders, to achieve your goals
24. Demonstrated project management and change management experience
25. Consulting, coaching and facilitation skills
**Industry:** Internet
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Executive Administrative Partner Dubai, United Arab Emirates • Global Operations +1 more • Oper[...]
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Meta is seeking an experienced Executive Administrative Partner to support up to 3 directors in the Meta leadership team. The person in this role will need to be a problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, you will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
Executive Administrative Partner Responsibilities
Coordinate internal and external meetings
Manage complex calendar set-up and movement
Prepare expense reports and purchase requisitions
Coordinate both domestic and international travel arrangements
Organize space planning, strategic offsite events and team all-hands meetings
Partner closely with organization lead admins
Communicate key organization and company updates to admins and cross functional partners
General office duties as needed
Minimum Qualifications
4+ years of relevant experience providing administrative support to one or more executives
4+ years of relevant experience coordinating travel logistics on behalf of one or more executives
4+ years of relevant calendar management and expense report management experience for 1 or more executives
Experience prioritizing multiple projects
Experience with Microsoft Office and Google Suite
Preferred Qualifications
BA or BSc or equivalent experience
Arabic language proficiency will be considered an asset
Experience driving strategic projects and events at a strategic level
Experience maintaining confidentiality and discretion in all partnerships
Experience supporting tech functions at a large scale tech company
Experience working with experienced leaders, both within and outside of the company
Experience managing complex calendars with international travel schedules
Experience working with business-leads or chiefs-of-staff to run business operations
Experience of prioritizing your workload effectively, successfully managing your time and stakeholders, to achieve your goals
Demonstrated project management and change management experience
Consulting, coaching and facilitation skills
About Meta
Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.
Meta is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here .
Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, fill out the Accommodations request form .
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Take the first step toward a rewarding career at Meta.
Explore jobs that match your skills and experience. Search by technology, team or location to find an opening that’s right for you.
Meta is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here .
Meta is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need assistance or an accommodation due to a disability, fill out the Accommodations request form .
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Executive Assistant
Posted 8 days ago
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25WD89912
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
**Responsibilities**
**Executive Support:**
+ Manage calendars, schedule meetings, and coordinate travel arrangements.
+ Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
+ Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
+ Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
+ Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
+ Create presentations, region-wide communications, and maintain organization charts
+ Act as a gatekeeper and point of contact in the Dubai office
+ Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
+ Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
+ Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.
**Contingent Workforce Management:**
+ Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.
+ Raise purchase orders, verify invoices, and process payments for CW costs and expenses.
+ Track approved costs, manage compensation updates, and liaise with hiring agencies.
+ Serve as the primary point of contact between Autodesk and hiring agencies.
**Procurement:**
+ Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.
+ May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.
+ Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.
**Finance:**
+ Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
+ Work with FBP to track opex, assess and secure future budgets, and submit payments on time.
+ Support the tax team to obtain the signed finance reports and submit them as needed.
**Minimum Qualifications**
+ Bachelor's degree in business administration, HR, or related fields
+ 6+ years' experience supporting senior executives in a fast-paced, multinational environment
+ Exceptional time management, organizational, and multitasking skills.
+ Willing to adapt to a rapidly changing environment and new processes and responsibilities
+ Proven ability to work under pressure, communicate effectively, and meet deadlines
+ Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
+ Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
+ Able and willing to travel to events or internal meetings, locally and internationally as required
+ Due to our globally distributed team, you may occasionally work outside of normal business hours
+ Discreet and experienced in handling sensitive and confidential information.
**The Ideal Candidate**
+ Takes initiative and is a self-starter who thrives with minimal supervision
+ Excels at managing complex projects and delivering results both independently and collaboratively
+ Enjoys building positive working relationships across all levels and geographies
+ Highly organized, detail-driven, and capable of juggling multiple responsibilities
+ Embraces change, learns quickly, and adapts well to dynamic environments
**Learn More**
**About Autodesk**
Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
**Salary transparency**
Salary is one part of Autodesk's competitive compensation package. Offers are based on the candidate's experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
**Diversity & Belonging**
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: you an existing contractor or consultant with Autodesk?**
Please search for open jobs and apply internally (not on this external site).
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Executive Assistant
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At Al Haktur IT Solutions , we believe that strong organization and professional support drive business success. We are currently seeking a highly organized and proactive Executive Assistant to join our dynamic team in Dubai . The ideal candidate will provide administrative and executive support to senior management, ensuring smooth day-to-day operations and effective coordination across departments.
Key Responsibilities- Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare reports, presentations, and confidential documents with accuracy and professionalism.
- Coordinate travel arrangements, hotel bookings, and itinerary management for executives.
- Act as a point of contact between executives, staff, and external partners.
- Maintain organized records, files, and confidential information.
- Assist in preparing meeting agendas, recording minutes, and following up on action items.
- Manage office supplies, vendor communication, and general administrative duties.
- Support project coordination, event planning, and internal communications.
- Handle sensitive information with discretion and professionalism.
- Bachelor’s degree in Business Administration or related field.
- 2–4 years of experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to prioritize tasks and maintain confidentiality.
- Professional demeanor and a high level of attention to detail.
At Al Haktur IT Solutions , we value efficiency, dedication, and trust. Joining our Dubai office as an Executive Assistant means becoming part of a team that thrives on collaboration, precision, and excellence in supporting organizational success.
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Executive Assistant
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Abu Dhabi, United Arab Emirates | Posted on 10/03/2024
We are seeking an experienced Executive Assistant to support the senior management team of an investment firm in Abu Dhabi. The ideal candidate will have exceptional communication and presentation skills, along with excellent knowledge of Microsoft Office (especially PowerPoint and Excel) and AI tools to streamline processes and enhance productivity. This role requires professionalism, confidentiality, and a proactive attitude, ensuring that the executive team’s time and energy are focused on high-level strategic decisions.
Key Responsibilities:
- Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
- Prepare, review, and edit documents, presentations, and reports using Microsoft Office (PowerPoint, Excel, Word) and AI tools for internal and external use, ensuring a high standard of accuracy and professionalism.
- Act as the point of contact between the executive team and internal/external stakeholders, ensuring smooth communication and follow-ups on action items.
- Manage confidential information with integrity and discretion.
- Assist in organizing events, conferences, and meetings, ensuring all logistical arrangements are handled efficiently.
- Conduct research, prepare briefings, and provide timely updates to executives on relevant business and market information.
- Liaise with other departments to support the executive team in decision-making processes.
Qualifications & Skills:
- Bachelor’s degree in Business Administration or a related field.
- 5+ years of experience as an Executive Assistant, preferably in the investment or financial services sector.
- Excellent verbal and written communication skills in English (Arabic is a plus).
- Strong organizational skills with the ability to prioritize and manage multiple tasks.
- Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), with advanced knowledge of AI tools being critical for creating high-quality presentations and optimizing workflows.
- Demonstrated ability to work under pressure and meet deadlines.
- Professional appearance and demeanor, with excellent interpersonal skills.
- Attention to detail and ability to maintain confidentiality.
- Competitive salary and performance-based bonuses.
- Health insurance and other benefits as per UAE labor law.
- Opportunities for career development within a dynamic investment environment.
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Executive Assistant
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Dubai, United Arab Emirates | Posted on 09/15/2025
We are seeking a bright, capable, and self-drivenExecutive Assistant to work directly with the Managing Director of adynamic, growing company. This is a high-responsibility role suited for someonewho thrives in a professional environment, learns quickly, and takes pride inworking independently while keeping operations running smoothly.
Key Responsibilities
- Provideexecutive-level support and act as a trusted right hand to the ManagingDirector
- Managecalendars, scheduling, and confidential correspondence with precision
- Prepareand process invoices, packing lists, delivery advice, transfer ofownership, and shipping documentation
- Maintainaccurate financial records using QuickBooks and assist with basicaccounting tasks in coordination with an external accounting agency
- Coordinate logistics for deliveries, meetings, and travel arrangements
- Liaisewith clients, vendors, and business partners professionally andefficiently
- Assistwith videography and content tasks when needed (preferred but notmandatory)
Qualifications & Skills
- Minimum3 years’ experience in a similar executive or personal assistant role
- Intelligent,fast learner with a proven ability to work independently and handlemultiple priorities
- Experiencewith QuickBooks and strong understanding of business documentationworkflows for international shipping
- Backgroundin logistics or accounting is a strong advantage
- Highlevel of discretion and ability to work closely with senior leadership
- Videography/editingskills are a plus but not essential
What We Offer
- Aprofessional, respectful, and empowering work environment
- Directexposure to senior-level decision-making and business operations
- Opportunityto grow with a boutique, fast-moving company where your contributionsmatter
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Executive Assistant
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Executive Assistant
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Wanna join the adventure?
We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.
You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.
If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.
About this Role:- Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
- Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
- Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
- Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
- Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
- Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
- Handle sensitive information with the highest level of confidentiality and professionalism
- Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times
- Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills in English. Arabic is a plus
- High level of discretion, integrity, and trustworthiness
- Strong problem-solving ability and resourcefulness in high-pressure situations
- Comfortable managing both professional and personal tasks in a blended role
- Proficiency in Microsoft Office, Google Workspace, and scheduling tools
Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.
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Executive Assistant
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