1138 Administrative jobs in Al Nahda

Overview

InZone Corporate Services Provider | Full time

Legal Administrative Assistant — Dubai, United Arab Emirates | Posted on 09/12/2025

• Provide comprehensive administrative support to the legal team, including drafting, formatting, and proofreading legal documents (e.g., contracts, Wills, Power of Attorney, resolutions, and correspondence).
• Manage filing systems, both digital and physical, ensuring easy access to legal records and compliance with company standards.
• Schedule meetings, hearings, and appointments while coordinating with clients, courts, and external parties.
• Assist in preparing documents for notarization, attestation, or legalization with relevant authorities.
• Conduct basic legal research and gather necessary information to support case preparation or client requests.
• Handle incoming calls, emails, and correspondence, ensuring timely responses and professional communication.
• Track deadlines, maintain calendars, and monitor case progress to ensure timely completion of tasks.
• Collaborate with internal departments and external vendors/service providers to ensure smooth workflow.
• Maintain confidentiality and safeguard sensitive legal and client information.

• Bachelor’s degree in any related field; MBA preferred.
• Minimum of 2+ years of experience in a legal administrative or legal assistant role.
• Previous experience in a law firm, corporate legal department, or professional services environment is preferred.

• Strong knowledge of legal documentation, processes, and office administration.
• Proficiency in MS Office Suite and legal documentation software/tools.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.

• Detail-oriented and highly organized.
• Professional and discreet with sensitive information.
• Strong interpersonal skills with a client-focused approach.
• Ability to work under pressure and meet deadlines.

• Proven experience as Administrative Assistant.
• Solid understanding of documentation and administrative processes.
• High level of discretion and confidentiality.
• Strong multitasking and time management abilities.

Overview

Discover a boundless path at Meliá, where opportunities for growth and development are endless. Immerse yourself in a journey that will take you to work in various countries and to be part of our extensive global family.

• My MeliáRewards: Participate in our exclusive loyalty program, enjoying unique benefits and advantages.
• My MeliáBenefits: Take advantage of flexible compensation and exclusive discounts on a wide variety of products and services, promoting an active and healthy lifestyle.

Located in the iconic Opus by Omniyat, ME Dubai is the first ME by Meliá hotel in the Middle East — and the only hotel in the world designed inside and out by the late Dame Zaha Hadid. Nestled in the heart of the Burj Khalifa district, ME Dubai features 93 rooms and suites, with Central Cosmo Tapas and Bar as its signature F&B outlet.

The role supports the Front Office Supervisor in overseeing Front Office operations, ensuring efficiency, profitability, and adherence to quality standards to maximize guest satisfaction. It involves delivering exceptional service at check-in and check-out, handling billing and payment processes accurately, maintaining knowledge of hotel procedures and facilities, and coordinating effectively with other departments. The position requires proactive planning, strong communication skills, and strict adherence to hotel policies related to safety, security, and customer service. It also includes managing guest feedback, promoting service excellence, and supporting colleagues across functions to ensure smooth operations. Additionally, the role demands leadership in upholding brand standards, fostering strong internal and external relationships, and continually identifying opportunities for operational improvement and team development. This position includes working night shifts on a rotational basis to ensure 24/7 front desk coverage.

At Meliá we are all VIP. Great professionals who make everyday life easier and exceptional. From the junior to the most senior, all of them have unique and important qualities that make working at Meliá an opportunity for constant growth and a passport to create your future wherever you want. Our warmth, proximity and passion for what we do make working at Meliá an unforgettable experience, full of emotional moments and always with the feeling that you belong to a big family where we have people like you, VIP People.

We are committed to equal opportunities between women and men in the workplace, with the commitment of management and the principles contained in Human Resources policies. We also prioritize disseminating throughout the entire staff a corporate culture committed to effective equality, and raising awareness about the need to act jointly and globally. We promote our commitment to equality and diversity, avoiding any kind of discrimination, especially related to disability, race, religion, gender, or age. We believe that diversity and inclusion among our employees are essential for our success as a global company. Additionally, we support the sustainable growth of our industry through a socially responsible team. In this sense, our motto is "Towards a sustainable future, from a responsible present". Thanks to all our collaborators, we make it possible.

To protect yourself and avoid fraud in selection processes, we invite you to consult our recommendations on the "Protect Your Application" page.

If you want to be “Very Inspiring People”, follow us on:

If you're a young, ambitious lady eager to enhance your travel and networking opportunities while gaining diverse and interesting job experience — you're a perfect candidate for us! Interested? Hurry up to check the details below!

1. Maintain schedule of calls and meetings
2. Execute organizational tasks to ensure smooth daily operations
3. Manage living arrangements and coordinate accordingly
4. Contribute to overall efficiency in various tasks
5. Be a good communicator

• Job experience in service, management, or hospitality
• English B2+
• Being not attached to the place (the job requires a lot of travelling)
• Broad-minded, open to changes, critical thinking

We provide

• Accommodation and mostly cover daily needs
• Visa processing for work trips
• Salary according to the market

Apply now to become a part of our team!

Responsibilities –
I. Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

II. Plans, coordinates and ensures the CEO’s schedule is followed.

III. Communicates directly, and on behalf of the CEO, with senior management members, donors, Foundation staff, and others, on matters related to CEO’s programmatic initiatives.

IV. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

V. Provides a bridge for smooth communication between the CEOs office and internal departments;
demonstrating leadership to maintain credibility, trust and support with senior management staff.

VI. Works closely and effectively with the CEO to keep him well informed of upcoming commitments and
responsibilities, following up appropriately.

VII. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.

VIII. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.

IX. Participates as an adjunct member of the senior management Team including assisting in scheduling meetings and attending all meetings

X. Assists in coordinating the agenda of senior management team meetings and off-sites, and all meetings.

Required Skills and Qualifications –
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience Requirements –
I. Bachelor’s degree in Engineering, Economics, Business Management is required.
II. Strong work tenure: 5 to 10 years of experience supporting C-Level Executives, preferably in a
Chemical, Industrial Gas Companies, Engineering Companies.
III. Experience and interest in internal and external communications, partnership development, and fundraising.
IV. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

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The Administrative Assistant provides administrative support and assistance to ensure efficient operation of an office or department. They perform a variety of clerical and administrative tasks, such as managing correspondence, scheduling appointments, organizing files, and coordinating meetings. The Administrative Assistant plays a crucial role in facilitating smooth workflow and maintaining effective communication within the organization.

• High school diploma or equivalent (additional relevant certifications or training may be preferred).
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency inMicrosoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong interpersonal skills and the ability to work effectively in a team.
• Professionalism and confidentiality in handling sensitive information.
• Adaptability and willingness to learn and take on new responsibilities.

ADMINISTRATIVE ASSISTANT OR RECEPTIONIST

United Al Saqer Group (UASG)

We are seeking U.A.E. Nationals for the role of Administrative Assistant cum Receptionist to assist our operations team. In this role, you will be directing communications between colleagues and customers, verifying customer information, supporting the operations team, organizing schedules and events, entering data, bookkeeping, maintaining office equipment, and completing monthly reports.

Your Profile

To ensure success, you must have good communication and administrative skills, be a team player, and be proficient at using computers.

Rewards

Your hard work will be rewarded with the opportunity to join one of the leading companies in the U.A.E., the chance to work with people from different backgrounds, along with ongoing training and career development.

Work Location: Dubai

Qualifications

• Education: Minimum of High School Diploma or equivalent
• Communication Skills: Excellent oral communication skills to effectively communicate customers’ interests, needs, and requests to management and sales personnel; as well as written communication skills for email and documentation.
• Language Skills: Ability to read and comprehend instructions and information in English and Arabic.
• Computer Skills: Basic knowledge of computer programs (e.g., CRM software, MS Office) and telephone systems.
• Time Management: Must be punctual, with the ability to manage assigned tasks within the time schedule; as well as provide customer support in a timely manner.
• Analytical Skills: A significant part of your job involves gathering and analyzing data to help understand your customer base and suggesting improvements for the existing strategy.

Requisition Number: 23844BR

Description:

Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.

Key Accountabilities and Responsibilities include, but are not limited to:

• Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records.

• Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.

• Organize complex regional and international travel, including visa support when required.

• Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.

• Conduct research for vendor sourcing and manage office supplies and pantry inventory.

• Assist with onboarding new staff and support office events.

• Provide support for project and bid submissions.

• Deliver administrative support such as document typing, editing, and translation processing.

• Collaborate effectively with team members locally and remotely to complete tasks and projects.

• Maintain open and professional relationships with colleagues and management.

• Offer flexibility and coverage for other administrative staff when needed.

• Ensure tasks are completed in line with provided training and guidelines.

• Follow safe work practices and adhere to company policies for planning and executing tasks.

• Uphold Stantec’s Core Values and ensure work aligns with the company’s Quality Systems and Project Quality Procedures.

Qualifications:

Person Specifications and Qualifications:

• Degree or Diploma/ Certificate from a recognized institute.

• Fluent English and Arabic, spoken and written is essential

• Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint

• Valid Driving License preferred

• A flexible approach to working hours

• Be of the highest caliber: punctual a flexible approach to working hours, with occasional weekend work if required.

• Professional presentation of self, courteous and helpful, always acting as an ambassador on behalf of Stantec

• Punctual, reliable and flexible approach

• Ability to work independently and well as part of a team

• Self-motivated and ability to take responsibility

• Able to demonstrate proficiency in the responsibilities of the role

• The ability to manage workload, work autonomously, reviewing own work on a regular basis, with consistent attention to detail, while consistently meet objectives.

• Maintain a high degree of responsibility, discretion and confidentiality.

#LI-MiddleEast

About Stantec:

We’re active members of the communities we serve. That’s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.

The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!

Work Location(s):United Arab Emirates-Dubai

Employment Type: Full-Time

Job Type: Regular

Job Category: Admin Support, Reception

Job Description - Executive Assistant I (EXE )

EXE

ABOUT THE COMPANY

AZADEA Group is a premier lifestyle retail company that owns and operates more than 40 leading international franchise concepts in fashion and accessories, food and beverage, home furnishings, sporting goods, multimedia and beauty and cosmetics across the Middle East and Africa spread across 13 countries overseeing more than 700 stores.

JOB PURPOSE

The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.

RESPONSIBILITIES

1. Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
2. Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
3. Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
4. Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
5. Maintain an organized filing system, ensuring accurate and accessible documentation.
6. Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
7. Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
8. Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
9. Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
10. Specific to Executive Assistant to the Country Manager: Maintain and update the country’s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
11. Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals’ visits, ensuring smooth execution of schedules.
12. Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
13. Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
14. Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with the talent development team.

LANGUAGE & TECHNICAL SKILLS

• Fluency in English and Arabic.
• Fluency in French is a plus.

Technical Skills

• Proficiency in MS Office.

EDUCATION

Bachelor’s degree in a related field.

EXPERIENCE

Two to four years of experience in a similar role.

BEHAVIORAL COMPETENCIES

1. Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
2. Manages Complexity: Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
3. Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals.
4. Customer Focus: Builds strong customer relationships and delivers customer-centric solutions.
5. Situational Adaptability: Adapts approach and demeanor in real time to match the shifting demands of different situations.

Azadea Group is an Equal Employment Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.

United Arab Emirates-UAE, Dubai, Deira City Center

This opportunity is with a well-established organisation in the property sector. The company is a large organisation known for its strategic approach to delivering excellence in its operations and services. It fosters a professional environment with a focus on achieving operational efficiency.

• Manage the daily operations of the office, ensuring efficiency and compliance with company standards.
• Oversee the secretarial and business support functions to meet organisational objectives.
• Develop and implement office management strategies to enhance productivity.
• Coordinate with internal departments to streamline administrative processes.
• Monitor office budgets and optimise resource allocation.
• Ensure effective communication between stakeholders and support teams.
• Supervise and mentor administrative staff to achieve professional growth.
• Maintain high standards in documentation, reporting, and office procedures.

• Proven experience in office management within the property/ real-estate sector.
• Strong leadership and organisational skills to oversee multiple functions.
• A background in managing business support and secretarial operations.
• Excellent communication and coordination abilities.
• Proficiency in budget management and resource allocation.
• A results-driven approach with attention to detail.