53 Administrative jobs in Al Nahda

The Role
• Perform general administrative tasks such as data entry, filing, photocopying, and scanning. • Prepare and format documents, reports, and correspondence with high accuracy and attention to detail. • Maintain and organize digital and physical records. • Handle incoming phone calls, emails, and other communications in a professional manner. • Schedule meetings, appointments, and manage calendars for team members or management. • Assist in preparing presentations, spreadsheets, and other business documents. • Maintain office supplies inventory and place orders as needed. • Provide support to other departments as directed by supervisors or managers.

Requirements
• Bachelor’s degree in business administration, Office Management, or a related field. • Proven experience in an administrative or office assistant role. • Prior experience working in the UAE is preferred. • Excellent typing skills (speed and accuracy required). • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software. • Familiarity with basic office equipment (printers, scanners, fax machines). • Strong organizational and multitasking abilities. • Good communication and interpersonal skills. • Ability to maintain confidentiality and handle sensitive information. Preferred Skills: • Experience with cloud-based tools (e.g., Google Workspace, Microsoft Teams, SharePoint). • Basic knowledge of database or records management systems. • Ability to learn and adapt to new software quickly. Why Join Us: At Moore JFC, we offer a dynamic and collaborative work environment where you will have the opportunity to work with a diverse range of clients and industries. We value innovation, integrity, and continuous learning, and we are committed to supporting our employees' professional development and career growth. Join us and be part of a team that is dedicated to making a positive impact on our clients' success. Moore JFC is an equal opportunity employer and values diversity in the workplace.

About the company
Moore JFC Group, headquartered in Dubai, has been providing the highest quality of Auditing, Consulting and Business Advisory Services for more than 45 years by working closely with clients from a wide range of sectors. Moore Global is ranked as the world's 11th largest international network of professional firms JFC Group is an independent member firm of Moore Global worlds 11th largest international network of professional firms Dealing with Moore JFC Group means dealing with the whole world at one place, for seamless services are provided through worldwide offices of the member firms around the Globe. The Company has over four decades of operations has experience in vast & varied industries and businesses as well as knowledge, skills and resources to deliver great solutions that add real, tangible value to every stage of your business.

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In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

Dubai, UAE

Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.

What You'll Be Doing:

Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.

Scans documents for electronic storage.

Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.

May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.

Assists junior document control staff to ensure effective implementation of project-specific procedures.

Performs other duties commensurate with functional level and responsibilities.

Contributes as a team player who is deadline driven and works well with others.

Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

Diploma/ degree or High school diploma

Fresh graduates are also welcome to apply.

Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.

Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

Only UAE nationals will be considered for this role

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

Administrative Assistant (UAE National)

Dubai, UAE

Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.

What You'll Be Doing:

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.

• Scans documents for electronic storage.

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.

• May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.

• Assists junior document control staff to ensure effective implementation of project-specific procedures.

• Performs other duties commensurate with functional level and responsibilities.

• Contributes as a team player who is deadline driven and works well with others.

• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

• Diploma/ degree or High school diploma

• Fresh graduates are also welcome to apply.

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.

• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

• Only UAE nationals will be considered for this role

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .

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The Role
AIG Development FZ LLC is looking for a Receptionist & Administrative Assistant to join our team in Dubai. The role is ideal for a fresh graduate or experienced professional who is well-organized, professional, and customer-focused. You will be the first point of contact for visitors and clients while also providing essential administrative support to ensure smooth daily operations. Key Responsibilities • Welcome and assist visitors, ensuring a professional front-desk experience. • Manage incoming calls, emails, and correspondence. • Support the management team with administrative tasks such as filing, data entry, and document handling. • Coordinate meeting schedules, appointments, and travel arrangements. • Maintain office supplies and liaise with service providers when required. • Ensure reception and office areas remain presentable and organized.

Requirements
• Freshers or experienced candidates are welcome to apply. • Excellent communication skills in English (spoken and written). • Knowledge of Russian and Arabic languages is a strong plus. • Proficiency in MS Office (Word, Excel, Outlook). • Professional appearance, good interpersonal skills, and ability to multitask. • Female candidates are preferred. Salary & Benefits • Employment visa, medical insurance, and annual leave as per UAE labor law. • Growth opportunities within a professional and supportive environment.

About the company
Welcome to AIG Development, where our mission is to redefine real estate by creating inspiring spaces and thriving communities. With a vision rooted in excellence, innovation, and sustainability, we focus on enhancing lifestyles while delivering exceptional investment opportunities. Ras Al Khaimah, with its strategic location, robust infrastructure, and investor-friendly policies, offers immense potential for growth and stability. At AIG Development, we align our projects with the emirates vision, offering high returns, long-term growth, and a superior quality of life. Join us in shaping a future where aspirations meet reality and investments flourish.

Key Job Responsibilities
Sales Support
- Assists with update of information in CRM
- Gathers media content and collateral for proposals.
- Assigns opportunities in CRM to Sales Managers.
- Books travel for employees and as needed employees
- Provides Sales Managers with leads submitted through request portal
- Completes job costing reports on a monthly basis
Billing
- Routinely checks orders for accuracy so they are ready to invoice.
- Prepares billing reports daily and submits them for reconciliation.
- Handles billing disputes and discrepancies and communicates resolution to all parties.
Administrative
- Sorts and distributes incoming mail and handle outgoing packaging and shipping.
- Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
- Sends and collects deposit invoices on behalf of Sales Managers
- Maintains Rental and Out of Office calendars
- Finalises and submits invoices to clients and Encore accounting
- Collects and submits documentation to set up interpreters and outside vendors
- Orders and maintains office supplies
Disclaimer:
The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

**Requisition Number:** 23844BR
**Description:**
Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.
Key Accountabilities and Responsibilities include, but are not limited to:
- Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records.
- Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.
- Organize complex regional and international travel, including visa support when required.
- Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.
- Conduct research for vendor sourcing and manage office supplies and pantry inventory.
- Assist with onboarding new staff and support office events.
- Provide support for project and bid submissions.
- Deliver administrative support such as document typing, editing, and translation processing.
- Collaborate effectively with team members locally and remotely to complete tasks and projects.
- Maintain open and professional relationships with colleagues and management.
- Offer flexibility and coverage for other administrative staff when needed.
- Ensure tasks are completed in line with provided training and guidelines.
- Follow safe work practices and adhere to company policies for planning and executing tasks.
- Uphold Stantec's Core Values and ensure work aligns with the company's Quality Systems and Project Quality Procedures.
**Qualifications:**
Person Specifications and Qualifications:
- Degree or Diploma/ Certificate from a recognized institute.
- Fluent English and Arabic, spoken and written is essential
- Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint
- Valid Driving License preferred
- A flexible approach to working hours
- Be of the highest caliber: punctual a flexible approach to working hours, with occasional weekend work if required.
- Professional presentation of self, courteous and helpful, always acting as an ambassador on behalf of Stantec
- Punctual, reliable and flexible approach
- Ability to work independently and well as part of a team
- Self-motivated and ability to take responsibility
- Able to demonstrate proficiency in the responsibilities of the role
- The ability to manage workload, work autonomously, reviewing own work on a regular basis, with consistent attention to detail, while consistently meet objectives.
- Maintain a high degree of responsibility, discretion and confidentiality.
#LI-MiddleEast
**About Stantec:**
We're active members of the communities we serve. That's why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
**Work Location(s):United Arab Emirates-Dubai**
**Employment Type:** **Full-Time**
**Job Type:** **Regular**
**Job Category:** **Admin Support, Reception**

**Summary:**
Meta is seeking an experienced Executive Administrative Partner to support up to 3 directors in the Meta leadership team. The person in this role will need to be a problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, you will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
**Required Skills:**
Executive Administrative Partner Responsibilities:
1. Coordinate internal and external meetings
2. Manage complex calendar set-up and movement
3. Prepare expense reports and purchase requisitions
4. Coordinate both domestic and international travel arrangements
5. Organize space planning, strategic offsite events and team all-hands meetings
6. Build cross-functional relationships between departments
7. Partner closely with organization lead admins
8. Communicate key organization and company updates to admins and cross functional partners
9. General office duties as needed
**Minimum Qualifications:**
Minimum Qualifications:
10. 4+ years of relevant experience providing administrative support to one or more executives
11. 4+ years of relevant experience coordinating travel logistics on behalf of one or more executives
12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives
13. Experience prioritizing multiple projects
14. Experience with Microsoft Office and Google Suite
**Preferred Qualifications:**
Preferred Qualifications:
15. BA or BSc or equivalent experience
16. Arabic language proficiency will be considered an asset
17. Experience driving strategic projects and events at a strategic level
18. Experience maintaining confidentiality and discretion in all partnerships
19. Experience supporting tech functions at a large scale tech company
20. Experience working with experienced leaders, both within and outside of the company
21. Experience managing complex calendars with international travel schedules
22. Experience working with business-leads or chiefs-of-staff to run business operations
23. Experience of prioritizing your workload effectively, successfully managing your time and stakeholders, to achieve your goals
24. Demonstrated project management and change management experience
25. Consulting, coaching and facilitation skills
**Industry:** Internet

• Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.
• Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.
• Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
• Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.
• Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.
• Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.
• Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.
• Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.
• Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.

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The Role
Position Summary: This position entails a reliable and responsible office girl to support the daily office operations and maintain cleanliness and hospitality standards within the NIP Office premises. The ideal candidate will ensure that the office environment is clean, organized, and welcoming for employees and VIP clients, guests and other visitors. Key Responsibilities: • Attend any queries or requests from the VIP guests, visitors and employees. • Prepare and serve water, tea or coffee maintaining the hygiene with utmost care. • Maintain the kitchen / pantry and ensure to keep it very clean and tidy at all times. • Maintain the cleanliness of the office premises by vacuuming the carpeted floor and keeping the workplace neat and tidy. • Maintain the stock of necessary refreshment material and properly store under custody and inform the front desk for any replenishment of items. • Greeting guests and visitors coming to the office and directing the visitors, guests to the correct employee. • Assists the employees in errands to get the afternoon meals from the building basement. • Assist the front desk to procure necessary items from the supermarkets around the office. • Distribute couriers or parcels among employees.

Requirements
• Minimum 2-3 years of experience in a similar role, preferably with a Property / Real Estate company or in a corporate setting as well. • High school qualification required. • Should be able to communicate well in English language. • Should be very presentable, well mannered, responsible, punctual and trustworthy. • Must have the ability to work independently and as part of the team. • Should be able to use the printing machine for photocopy, scanning and assist the employees with the prints.

About the company
Novel Insight Property (NIP Realty) is a Dubai-based real estate brokerage firm committed to redefining excellence in property investment and lifestyle living. We specialize in curating high-value real estate opportunities across Dubais most sought-after destinations, with a focus on luxury, sustainability, and long-term investment growth.

**Job Requisition ID #**
25WD89912
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
**Responsibilities**
**Executive Support:**
+ Manage calendars, schedule meetings, and coordinate travel arrangements.
+ Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
+ Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
+ Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
+ Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
+ Create presentations, region-wide communications, and maintain organization charts
+ Act as a gatekeeper and point of contact in the Dubai office
+ Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
+ Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
+ Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.
**Contingent Workforce Management:**
+ Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.
+ Raise purchase orders, verify invoices, and process payments for CW costs and expenses.
+ Track approved costs, manage compensation updates, and liaise with hiring agencies.
+ Serve as the primary point of contact between Autodesk and hiring agencies.
**Procurement:**
+ Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.
+ May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.
+ Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.
**Finance:**
+ Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
+ Work with FBP to track opex, assess and secure future budgets, and submit payments on time.
+ Support the tax team to obtain the signed finance reports and submit them as needed.
**Minimum Qualifications**
+ Bachelor's degree in business administration, HR, or related fields
+ 6+ years' experience supporting senior executives in a fast-paced, multinational environment
+ Exceptional time management, organizational, and multitasking skills.
+ Willing to adapt to a rapidly changing environment and new processes and responsibilities
+ Proven ability to work under pressure, communicate effectively, and meet deadlines
+ Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
+ Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
+ Able and willing to travel to events or internal meetings, locally and internationally as required
+ Due to our globally distributed team, you may occasionally work outside of normal business hours
+ Discreet and experienced in handling sensitive and confidential information.
**The Ideal Candidate**
+ Takes initiative and is a self-starter who thrives with minimal supervision
+ Excels at managing complex projects and delivering results both independently and collaboratively
+ Enjoys building positive working relationships across all levels and geographies
+ Highly organized, detail-driven, and capable of juggling multiple responsibilities
+ Embraces change, learns quickly, and adapts well to dynamic environments
**Learn More**
**About Autodesk**
Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
**Salary transparency**
Salary is one part of Autodesk's competitive compensation package. Offers are based on the candidate's experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
**Diversity & Belonging**
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: you an existing contractor or consultant with Autodesk?**
Please search for open jobs and apply internally (not on this external site).