60 Administrative Management jobs in the United Arab Emirates

**Job Requisition ID #**
25WD89912
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, acting as the liaison and handling details of a confidential and important nature. This role goes beyond traditional executive support and includes responsibilities across HR administration, finance coordination, contingent workforce support, invoices and payments, office trade license and other legal documentation. You will have knowledge of standard company operations, systems, and policies. Support the EMEA-E Sales team managers and ensure efficient team operations.
**Responsibilities**
**Executive Support:**
+ Manage calendars, schedule meetings, and coordinate travel arrangements.
+ Collaborate with the Sales and the extended teams as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
+ Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
+ Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
+ Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events.
+ Create presentations, region-wide communications, and maintain organization charts
+ Act as a gatekeeper and point of contact in the Dubai office
+ Utilize the AXS portal to generate salary and employment letters, submit audited financial statements, renew the establishment card and trade license, and track submission statuses and follow up on approvals or issues.
+ Administer regional subscriptions like MEED and the Economist for the team, including maintaining users lists, payments, and renewals.
+ Coordinate Saudi Arabia related requirements: issue visa invitation letters, liaise with finance, tax, and facilities teams regarding zakat, municipality, and other certificates.
**Contingent Workforce Management:**
+ Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance.
+ Raise purchase orders, verify invoices, and process payments for CW costs and expenses.
+ Track approved costs, manage compensation updates, and liaise with hiring agencies.
+ Serve as the primary point of contact between Autodesk and hiring agencies.
**Procurement:**
+ Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices.
+ May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management.
+ Work closely with Du Telecommunication, Tangoe Team, and Mobile team to renew contracts, order mobile phones according to the company policy, process payments, and keep track of devices and users.
**Finance:**
+ Work with the Finance Business Partner (FBP) and Accounts Payable to ensure department bills are paid in a timely manner
+ Work with FBP to track opex, assess and secure future budgets, and submit payments on time.
+ Support the tax team to obtain the signed finance reports and submit them as needed.
**Minimum Qualifications**
+ Bachelor's degree in business administration, HR, or related fields
+ 6+ years' experience supporting senior executives in a fast-paced, multinational environment
+ Exceptional time management, organizational, and multitasking skills.
+ Willing to adapt to a rapidly changing environment and new processes and responsibilities
+ Proven ability to work under pressure, communicate effectively, and meet deadlines
+ Proficient in Microsoft Office Suite, and related business applications such as Zoom, Microsoft Teams, Microsoft SharePoint
+ Strong interpersonal and written/verbal communication skills in English; Arabic is a plus
+ Able and willing to travel to events or internal meetings, locally and internationally as required
+ Due to our globally distributed team, you may occasionally work outside of normal business hours
+ Discreet and experienced in handling sensitive and confidential information.
**The Ideal Candidate**
+ Takes initiative and is a self-starter who thrives with minimal supervision
+ Excels at managing complex projects and delivering results both independently and collaboratively
+ Enjoys building positive working relationships across all levels and geographies
+ Highly organized, detail-driven, and capable of juggling multiple responsibilities
+ Embraces change, learns quickly, and adapts well to dynamic environments
**Learn More**
**About Autodesk**
Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
**Salary transparency**
Salary is one part of Autodesk's competitive compensation package. Offers are based on the candidate's experience and geographic location. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
**Diversity & Belonging**
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: you an existing contractor or consultant with Autodesk?**
Please search for open jobs and apply internally (not on this external site).

At Al Haktur IT Solutions , we believe that strong organization and professional support drive business success. We are currently seeking a highly organized and proactive Executive Assistant to join our dynamic team in Dubai . The ideal candidate will provide administrative and executive support to senior management, ensuring smooth day-to-day operations and effective coordination across departments.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare reports, presentations, and confidential documents with accuracy and professionalism.
• Coordinate travel arrangements, hotel bookings, and itinerary management for executives.
• Act as a point of contact between executives, staff, and external partners.
• Maintain organized records, files, and confidential information.
• Assist in preparing meeting agendas, recording minutes, and following up on action items.
• Manage office supplies, vendor communication, and general administrative duties.
• Support project coordination, event planning, and internal communications.
• Handle sensitive information with discretion and professionalism.

Requirements

• Bachelor’s degree in Business Administration or related field.
• 2–4 years of experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and maintain confidentiality.
• Professional demeanor and a high level of attention to detail.

At Al Haktur IT Solutions , we value efficiency, dedication, and trust. Joining our Dubai office as an Executive Assistant means becoming part of a team that thrives on collaboration, precision, and excellence in supporting organizational success.

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Abu Dhabi, United Arab Emirates | Posted on 10/03/2024

We are seeking an experienced Executive Assistant to support the senior management team of an investment firm in Abu Dhabi. The ideal candidate will have exceptional communication and presentation skills, along with excellent knowledge of Microsoft Office (especially PowerPoint and Excel) and AI tools to streamline processes and enhance productivity. This role requires professionalism, confidentiality, and a proactive attitude, ensuring that the executive team’s time and energy are focused on high-level strategic decisions.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
  
• Prepare, review, and edit documents, presentations, and reports using Microsoft Office (PowerPoint, Excel, Word) and AI tools for internal and external use, ensuring a high standard of accuracy and professionalism.
  
• Act as the point of contact between the executive team and internal/external stakeholders, ensuring smooth communication and follow-ups on action items.
  
• Manage confidential information with integrity and discretion.
  
• Assist in organizing events, conferences, and meetings, ensuring all logistical arrangements are handled efficiently.
  
• Conduct research, prepare briefings, and provide timely updates to executives on relevant business and market information.
  
• Liaise with other departments to support the executive team in decision-making processes.
  

Requirements

Qualifications & Skills:

• Bachelor’s degree in Business Administration or a related field.
  
• 5+ years of experience as an Executive Assistant, preferably in the investment or financial services sector.
  
• Excellent verbal and written communication skills in English (Arabic is a plus).
  
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
  
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), with advanced knowledge of AI tools being critical for creating high-quality presentations and optimizing workflows.
  
• Demonstrated ability to work under pressure and meet deadlines.
  
• Professional appearance and demeanor, with excellent interpersonal skills.
  
• Attention to detail and ability to maintain confidentiality.
  
• Competitive salary and performance-based bonuses.
  
• Health insurance and other benefits as per UAE labor law.
  
• Opportunities for career development within a dynamic investment environment.
  

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Dubai, United Arab Emirates | Posted on 09/15/2025

We are seeking a bright, capable, and self-drivenExecutive Assistant to work directly with the Managing Director of adynamic, growing company. This is a high-responsibility role suited for someonewho thrives in a professional environment, learns quickly, and takes pride inworking independently while keeping operations running smoothly.

Key Responsibilities

• Provideexecutive-level support and act as a trusted right hand to the ManagingDirector
  
• Managecalendars, scheduling, and confidential correspondence with precision
  
• Prepareand process invoices, packing lists, delivery advice, transfer ofownership, and shipping documentation
  
• Maintainaccurate financial records using QuickBooks and assist with basicaccounting tasks in coordination with an external accounting agency
  
• Coordinate logistics for deliveries, meetings, and travel arrangements
  
• Liaisewith clients, vendors, and business partners professionally andefficiently
  
• Assistwith videography and content tasks when needed (preferred but notmandatory)
  

Requirements

Qualifications & Skills

• Minimum3 years’ experience in a similar executive or personal assistant role
  
• Intelligent,fast learner with a proven ability to work independently and handlemultiple priorities
  
• Experiencewith QuickBooks and strong understanding of business documentationworkflows for international shipping
  
• Backgroundin logistics or accounting is a strong advantage
  
• Highlevel of discretion and ability to work closely with senior leadership
  
• Videography/editingskills are a plus but not essential
  

What We Offer

• Aprofessional, respectful, and empowering work environment
  
• Directexposure to senior-level decision-making and business operations
  
• Opportunityto grow with a boutique, fast-moving company where your contributionsmatter
  

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Executive Assistant page is loaded# Executive Assistantlocations: Dubaitime type: Full timeposted on: Posted 3 Days Agojob requisition id: R **Heidrick & Struggles (Nasdaq: HSII) is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at***Job Description:**Responsibilities:The Executive Assistant (EA) provides project and business administration support to the search team in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews and meetings, accounts receivable and accounts payable, expense reporting, correspondence and file management. An integral part of an EA’s role is problem-solving within the search execution and administrative process.Specific Responsibilities:* Responsible for the administration of the search process for all team search assignments* Formatting, editing, proofreading, preparing and transmitting client deliverables* Maintaining consultant calendar* Preparing travel itineraries for the consultant, client or candidate in any part of the search process* Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports* Creating and maintaining an efficient file management and follow-up system for all search processes* Maintaining client and candidate communications through scheduling and prioritizing telephone and email communication* Verifying degrees of candidates* Consistently building strong relationships and good rapport with candidates and clients* Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database* Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading* Maintaining client, candidate and companywide confidentiality* Contributing to the team and office by providing reception relief and back-up assistance to other EAs* May assist with database research and coding of records in collaboration with Associate or Research Associate practice resourcesQualifications:* High school education required; college degree desired* At least five years of administrative experience in roles requiring strong project coordination* Demonstrate a business acumen and financial awareness* Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus* Excellent communication skills—verbal, written and listening* Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications* Professional services experience, a plusBehavioral Competencies:External and internal awareness:* Maintains personal contacts across the internal organization and appropriately shares information.* Addresses business process issues proactively with other areas, as necessaryAnalytical Thinking:* Develops frameworks to assure that “pros” and “cons” are evaluated, key issues are identified and detailed analysis is synthesizedCreative Thinking:* Sets a personal example of seeking out new and better ways of doing things* Stays open to new ideas and approaches* Generates new ideasClient orientation:* Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues* Self-confidence and determination* Manages most situations in a calm, steady, “can-do” manner* Demonstrates self-confidence; resilient* Demonstrates a focus on results over time; resourceful, tenaciousRelationship building:* Takes the time to maintain relationships and create new onesDriving results:* Manages projects, activities and resources according to search and team strategy effectively* Sets priorities and reviews progress against goals regularly* Multitasks effectively and efficientlyBest practice perspective:* Seeks to adopt best practices to increase effectiveness and organization competitiveness* Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships* Possesses strong personal commitment to quality standards and meeting quality expectations* Gives constructive feedback and recommends suggestions for improvement, where appropriateOrganizational buy-in:* Generates enthusiasm for Company strategies and key initiatives* Energizes others with whom he/she is in regular contactPersonal Characteristics:* Available to work Monday through Friday during normal office hours* Demonstrates strong business ethics (honesty, integrity, confidentiality, discretion) in all situations* Strong team player* Maintains composure in fast-paced, rapidly changing environment* Displays appropriate sense of humor in the workplace* Flexible to work overtime, when neededHeidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional. #J-18808-Ljbffr

Wanna join the adventure?

We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.

You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.

If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.

About this Role:

• Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
• Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
• Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
• Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
• Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
• Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
• Handle sensitive information with the highest level of confidentiality and professionalism
• Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times

Must Haves:

• Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills in English. Arabic is a plus
• High level of discretion, integrity, and trustworthiness
• Strong problem-solving ability and resourcefulness in high-pressure situations
• Comfortable managing both professional and personal tasks in a blended role
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.

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Executive Assistant page is loaded# Executive Assistantlocations: Dubaïtime type: Full timeposted on: Posted Todayjob requisition id: JOBREQ **Your role @ Chanel**We are looking for an experienced executive assistant to provide broad and comprehensive support working alongside the Managing Director Middle-East.You will be at the heart of Chanel’s operations in a vibrant and multicultural region. You will be able to anticipate needs, manage sensitive information, and represent the Managing Director with professionalism. You will enable the Managing Director to focus on strategic priorities, ensuring that every interaction and engagement reflects the values and excellence of the House of Chanel.**The Impact You Can Create at Chanel**Provide administrative support to the Managing Director while being the primary point of contact for internal and external stakeholders on all matters pertaining to the office, including those of a highly confidential or critical nature.*Calendar & Priorities Management** Full ownership of the MD’s Outlook calendar (internal, external, regional & global)* Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion* Ensure proactive time optimization and clear communication flow*Travel & Logistics (T&E)** Organize complex and evolving travel arrangements: flights, hotels, visas, transport, etc.* Coordinate itineraries for internal visitors and ensure smooth execution* Track budgets and negotiate with vendors for travel, gifts, and internal events* Encourage sustainable travel practices where relevant*Administrative & Confidential Support** Draft and edit emails, presentations, and internal/external communications* Handle confidential documents and sensitive information with the utmost discretion* Maintain and update internal databases and reporting tools*Stakeholder & Office Coordination** Act as the central liaison between the MD and all departments (HR, Finance, etc.)* Coordinate external meetings and follow-ups with clients and partners* Oversee the selection and distribution of corporate gifts and thank-you items*VIP Visits & Event Management** Coordinate high-level visits: agenda, transport, catering, reservations, dietary needs* Organize internal events and seminars, liaising with venues, suppliers, and guests* Ensure alignment with CHANEL’s sustainability commitments (local vendors, low-impact practices, waste reduction)*Expense Management** Manage Concur claims and related expense processes with accuracy and timeliness*Anticipation & Agility** Anticipate needs, flag issues early, and bring solutions before problems arise* Maintain calm and composure in high-pressure situations and act as a stabilizing force**You Are Energized By**Creating calm and clarity amidst complexity, turning fast-paced days into well-orchestrated outcomes.Building strong relationships across diverse teams and cultures, acting as a trusted partner and stabilizing force.The opportunity to represent the House in every interaction, embodying Chanel’s values of discretion, care, and excellence.Navigating new challenges and ensuring that every event and visit is executed flawlessly.Working with autonomy while being part of a collaborative team.Completing a high volume of tasks and projectsUsing your judgement and getting the job done**What You Will Bring**Minimum 6 years of experience as an Executive Assistant in a multicultural environment, ideally within the luxury or hospitality sectorStrong sense of discretion, ethics, and professionalism Fluent in English and French (spoken and written); Arabic is a plusMastery of Microsoft Office, Outlook, SharePoint, and ConcurExcellent interpersonal and communication skills, with a collaborative mindsetHigh level of organisation, proactivity, and attention to detailStrong adaptability, resilience, and composed under pressureEmotionally intelligent and culturally aware, with a strong team spirit**What Chanel can offer you*** Satisfy your authentic interest in all people-related matters* Give you exposure to various business context* Develop long lasting and meaningful relationships with a wide range of internal and external interlocutors* Learn continuously*At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.*Exceptional creation and client experience #J-18808-Ljbffr

We are seeking a proactive and highly organized Executive Assistant to support senior management with day-to-day operations, scheduling, communication, and administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities efficiently.

Responsibilities and Duties

• Manage and optimize the CEO’s daily schedule, including proactive calendar management, meeting coordination, and prioritization of urgent tasks.
• Prepare high-quality reports, presentations, meeting agendas, minutes, and follow-up communications.
• Act as a strategic gatekeeper and liaison between the CEO, internal teams, clients, external stakeholders, and partners.
• Maintain strict confidentiality and manage sensitive information with the utmost discretion.
• Support project management workflows, ensuring deadlines are met and critical tasks are followed through.
• Draft professional communications and correspondence on behalf of the CEO.
• Organize complex travel arrangements, visas, itineraries, and accommodation.
• Assist with operational initiatives across YAZ Media’s business growth, marketing, production, and new client acquisition activities.
• Coordinate with suppliers, service providers, and key business contacts.
• Monitor and manage follow-ups with legal matters, financial collections, contracts, and vendor relations.
• Personal Assistance.
• Manage the CEO’s personal schedule, appointments, and errands to ensure seamless integration between personal and professional commitments.
• Handle personal travel bookings, reservations, and logistics.
• Assist with family-related coordination, including events, schedules, and administrative support.
• Oversee personal purchases, household arrangements, and ad-hoc requests.
• Provide discreet and reliable support to ensure the CEO remains focused on high-impact priorities.
• Proactively anticipate the CEO’s needs and prepare materials, briefings, and insights in advance.
• Help build and maintain internal playbooks, processes, and systems for better delegation and workflow optimization.
• Assist in tracking key metrics, team performance, and project progress.
• Provide light-touch research and preparation for meetings, negotiations, and strategic discussions.
• Support the onboarding of new hires, partners, and service providers.

Preferred Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role, ideally supporting a CEO, founder, or executive team.
• Strong organizational and multitasking abilities with an anticipatory mindset.
• Excellent written and verbal communication skills (English required; Arabic is a strong advantage).
• Tech-savvy: proficient in Google Workspace, productivity tools, calendar management platforms, and project management software.
• Absolute discretion and ability to handle sensitive information with professionalism.
• Proactive, solutions-oriented thinker with sharp attention to detail.
• Ability to thrive in a fast-paced, high-growth environment and manage shifting priorities.
• Based in Dubai, with flexibility for occasional travel and extended hours, as needed.
• Professional presentation and strong interpersonal skills.

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We are seeking a highly organized and proactive Executive Assistant to support our executive team in Abu Dhabi. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and work effectively in a fast-paced environment.

Tasks

1. Provide comprehensive administrative support to the executive team, including managing schedules, appointments, and travel arrangements.
2. Prepare and edit correspondence, reports, presentations, and other documents as needed.
3. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
4. Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
5. Handle confidential information with the utmost discretion and professionalism.
6. Assist with special projects and events, ensuring all logistics are handled efficiently.
7. Maintain and update filing systems, databases, and records, both electronic and physical.
8. Liaise with internal and external stakeholders, building and maintaining positive relationships.
9. Perform other administrative duties as assigned to support the executive team.

Requirements

1. Bachelor’s degree or equivalent experience in business administration or a related field.
2. Proven experience as an executive assistant or in a similar administrative role.
3. Excellent written and verbal communication skills in English (Arabic or German is a plus).
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Ability to work independently and as part of a team, demonstrating initiative and reliability.
7. High level of professionalism, discretion, and confidentiality.
8. Flexibility and adaptability to changing priorities and demands.

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