557 Administrative Management jobs in the United Arab Emirates

We are seeking a highly motivated and organized individual to join our team in an Administrative Assistant role. This position is ideal for an Egyptian national looking for their first job opportunity or seeking a change in their career path.

Key Responsibilities:

• Provide general administrative support to the team including managing calendars, scheduling meetings, and handling correspondence.
• Maintain and organize office supplies, equipment, and files.
• Assist with preparing documents, reports, and presentations.
• Coordinate travel arrangements for team members.
• Manage incoming and outgoing mail and packages.
• Answer phone calls and direct inquiries to the appropriate person.
• Greet visitors and ensure they are directed to the correct person for assistance.

Requirements:

• Egyptian national currently residing in Abu Dhabi, UAE.
• Fluent in English with excellent verbal and written communication skills. Knowledge of Arabic is a plus.
• Ability to work independently with minimal supervision.
• Strong organizational skills with attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Benefits of this role include:

• Ongoing training and development opportunities.
• A supportive and collaborative work environment.
• The chance to work on a variety of projects and tasks.
• A competitive salary package.

We are seeking a detail-oriented and efficient timekeeper to join our organization in Dubai, United Arab Emirates. The ideal candidate will be responsible for accurately tracking and managing employee work hours ensuring compliance with labor laws and supporting payroll processes.

• Maintain accurate and up-to-date records of employee work hours overtime and leave
• Utilize time tracking software to monitor and record employee attendance
• Review and verify time cards resolving any discrepancies or errors
• Prepare and distribute regular reports on employee time and attendance
• Assist in the preparation of payroll by providing accurate time data
• Ensure compliance with company policies labor laws and regulations related to timekeeping
• Collaborate with HR and Payroll departments to address time-related issues and inquiries
• Maintain confidentiality of sensitive employee information
• Provide support in implementing and improving timekeeping processes and systems

Education :

• High school diploma or equivalent required; Associates degree in Business Administration or related field preferred

Work Experience :

• 2-3 years of experience in timekeeping or related administrative role

Technical Skills :

• Proficiency in time tracking software and Microsoft Office Suite especially Excel

Personal Skills :

• Strong data entry and management skills
• Basic understanding of accounting principles and payroll processes
• Excellent mathematical and analytical skills
• Knowledge of labor laws and regulations related to timekeeping
• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Ability to maintain confidentiality and handle sensitive information
• Effective communication skills both verbal and written
• Ability to work independently and as part of a team

Remote Work :

No

Employment Type :

Full-time

We are seeking a meticulous and detail-driven Data Entry Specialist to join our team. The primary responsibility will be to input and maintain accurate data into our systems and databases.

Job Role:

1. This role involves maintaining a professional and courteous demeanor, demonstrating independence and maturity.
2. Respond to queries in person or via digital communication channels.
3. Screen documents, schedule meetings, and coordinate conference calls.
4. Manage daily, weekly, and monthly agendas; arrange new appointments and meetings.
5. Exhibit boldness and an open-minded attitude.
6. Demonstrate excellent written and verbal communication skills.
7. Possess a strong command of the English language and expertise in preparing email correspondence.
8. Logistics experience is highly valued.
9. Be proficient in documentation.

Additional Information:

Visa and health insurance are provided as part of our benefits package.

Please note that only female candidates will be considered.

Maintaining accurate records and facilitating smooth documentation workflow are key responsibilities of this role. As a Document Controller, you will be responsible for ensuring that all project documents are properly registered, tracked, and distributed to the relevant stakeholders.

• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager.
• Registering all incoming and outgoing correspondences, Drawings & technical submittal.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions etc.
• Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• Opening new files in accordance with PQP for each new project.
• Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room.
• Chasing up each individual for return of files.
• Keeping all files in a tidy condition.
• Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
• Update drawings in accordance with Drawing Register.
• Electronic-transmission of documents.
• Assist Site office administration.
• Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
• Successful closeout and handover of documentation as required by line manager.
• Regular periodic backup (electronic copy) of project documents.
• Other duties as requested from time to time.

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in MS Office, especially Word and Excel.
• Knowledge of document control procedures and protocols.
• Ability to work independently and as part of a team.

This role offers a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

We provide a dynamic and supportive work environment, where employees can thrive and reach their full potential.

Accounts Receivable Specialist

As a highly organized and detail-oriented professional, you will be responsible for ensuring timely collection of accounts receivable from customers.

1. Manage accounts receivable for assigned accounts, ensuring timely and accurate processing of payments and collections.

2. Maintain accurate records of payments received, investigating and resolving any discrepancies or issues.

3. Take action and escalate on due payments.

4. Secure proper insurance on credits.

5. Coordinate with insurance company in case of due payment claim.

6. Communicate with customers via phone and email to collect outstanding balances, and provide excellent customer service.

7. Collaborate with other departments, including accounts payable, to ensure accuracy in financial reporting.

8. Prepare and deliver reports to department heads on a regular basis.

9. Actively investigate and resolve any irregularities in both incoming and outgoing payments.

• Bachelor's degree in Accounting, Finance or Business Administration preferred.

• Knowledge of basic accounting principles and practices.

• Strong attention to detail and accuracy.

• Excellent written and oral communication skills in English.

• Proficiency with Microsoft Office, particularly Excel and Outlook.

• Ability to maintain confidentiality and handle sensitive information.

A competitive salary AED 6,000 - AED 8,000 plus other benefits.

Candidates must be able to commute or relocate as needed. If you are a motivated individual who thrives in a fast-paced environment, we encourage you to apply.

We are seeking a skilled Event Permit Licensing professional to join our team. As an Event Permit Licensing professional, you will be responsible for undertaking events applications for all events, exhibitions, and weddings.

Key Responsibilities:

• Process event applications in accordance with regulations and guidelines.
• Coordinate with internal stakeholders to ensure smooth event execution.
• Provide exceptional customer service to external clients.

Requirements:

• High school degree or equivalent qualification.
• At least 3 years of relevant experience in event management or a related field.
• Excellent communication and organizational skills.

Benefits:

• Opportunity to work on high-profile events and exhibitions.
• Chance to develop your career in a dynamic and growing industry.
• Competitive salary and benefits package.

Working Conditions:

The ideal candidate will be able to work 6 days a week in an office-based environment. They will also need to be comfortable working longer hours on a computer and attending external meetings as required.

• Fluent in English and Arabic (reading, writing, and speaking).
• Proficient in Microsoft Office package.
• EBMS and DTCM Portal trained.

• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Flexibility and adaptability in a fast-paced environment.

• Opportunity to work on a variety of events and exhibitions.
• Chance to develop your skills and expertise in event management.
• Collaborative and dynamic work environment.

Job Summary:

• Implement and maintain document management processes to ensure timely issuance, archiving, and version control.
• Process incoming documentation, including registration, internal distribution, follow-up, and archiving.
• Distribute controlled copies of approved documents internally and externally to relevant stakeholders.
• Carry out general document management activities, such as photocopying, scanning, numbering, and quality control.
• Assist in report preparation, collation, and issue as required.

• Monitor technical document reviews and approvals according to the agreed schedule.
• Track revisions, updates, approvals, and document lifecycle from creation to disposal.
• Ensure standardized forms and templates usage.

• Maintain confidentiality of work-related information, documents, and correspondence.
• Store and retrieve sensitive and confidential documents securely.
• Receive and process invoices from suppliers, liaise with Planning and Finance, and follow up on payment.
• Comply with all applicable legislation and regulations.

We are a contracting company based in UAE established in 1998. Since then we have been tendering for Government Projects and have successfully completed the projects.

Our team is currently looking for a candidate who can join immediately:-

Document Controller / Secretary (Site):-

Key responsibilities include:

• Working on Aconex
• Minimum of 5 years UAE experience in Contracting companies
• Drafting letters and mails
• Proficiency in Word and Excel
• Normal Document Control Jobs

This is an excellent opportunity to leverage your skills and experience in document control and secretarial roles.