4 Administrative Manager jobs in the United Arab Emirates
Guest Relations Specialist & Office Administration (UAE National)
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Job Description
Help AG is looking for a talented and enthusiastic Office Administration & Guest Relations Specialist (UAE National) who will
be supporting office operations team with diligent and efficient administrative contribution with a focus on customer visits, meetings & conferences. With a positive and friendly personality, the role brings up own ideas and takes proactive ownership. The role is key for maintaining an enjoyable, presentable, and professional workplace. The role will ensure a great visitor experience in high-profile customer visits including VIP guests. The position will also support various other departments within different duties and administrative aspects.
Responsibilities
Office AdministrationMaintain a clean and presentable office environment.
Keep control of supplies, stationery and equipment for office and replenish in time.
Coordinate improvements and repair as required by coordinating internal and external teams.
Order and arrange refreshments and catering for visits and meetings.
Always ensure fully functional equipment by completing preventive maintenance requirements; calling for repairs; coordinating with internal teams.
Oversee corporate contracts with service providers including maintenance, catering, etc. review / negotiation / renewal.
Take ownership on customer visits from A-Z and ensure a smooth experience from arrival till departure; coordinate with internal and external parties as required.
Greeting and guidance of visitors to our office.
Ensure presentability of office, facilities, and team.
Personally receive and guide visitors providing a positive and memorable experience.
Remain available and attentive throughout the entire visit.
Document processing and coordination for document completion, signature, filing as per the processes.
Ensure compliance of documents and communication with the highest standards in appearance and content.
Follow up, update and report on corporate / operations projects.
Update electronic internet and intranet systems with news and information.
Research information as required and draft correspondence; create reports.
Arrange for employee office supplies, business cards, mobile phones as required.
Manage employee enrollment in corporate (group) systems for access.
Coordinate trainings with vendors / customers internally and in projects.
Verify completeness and close projects in our internal systems based on agreed criteria.
Conduct project / customer satisfaction surveys via email and telephone.
Arrange for planned technical appointments with customers.
Analyze internal data and create reports as required.
Qualifications & Skills
UAE National candidates with family book will be preferred for this role.
Experience in personal customer service with business clients.
Open-minded, friendly, welcoming, and helpful attitude.
Very good and clear English &Arabic.
Solid skills in Microsoft Office.
Good communication skills for business requirements.
Loves dealing with people.
Reliability and strict Confidentiality.
Flexible work approach, based on the job requirements.
Well-organized work style, highest accuracy.
Problem-solving focus.
Team player with high level of dedication.
Taking ownership.
Benefits
Health insurance with one of the leading global providers for medical insurance
Career progression and growth through challenging projects and work
Employee engagement and wellness campaigns activities throughout the year
Excellent learning and development opportunities
Inclusive and diverse working environment
Flexible/Hybrid working environment
Open door policy
About Us
Help AG is the cybersecurity arm of e& enterprise (formerly Etisalat Digital) and provides leading enterprise businesses across the Middle East with strategic consultancy combined with tailored information security solutions and services that address their diverse requirements, enabling them to evolve securely with a competitive edge.
Present in the Middle East since 2004, Help AG was strategically acquired by e& (formerly Etisalat Group) in 2020, hence creating a cybersecurity and digital transformation powerhouse in the region.
Help AG has firmly established itself as the region's trusted IT security advisor by remaining vendor-agnostic, trustworthy, independent, and maintaining its focus on all aspects of cybersecurity.
With best of breed technologies from industry-leading vendor partners, expertly qualified service delivery teams and a state-of-the-art consulting practice, Help AG delivers unmatched value to its customers by strengthening their cyber defenses and safeguarding their business.
#J-18808-LjbffrAssistant Vice President - Office Management
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Job Description
Job Purpose:
The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.
This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.
As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.
Roles and Responsibilities:
• Lead the strategic direction for office management in alignment with company goals and growth.
• Oversee daily office operations, including space planning, facilities, security, and admin support.
• Drive modernization through smart office systems and workflow automation.
• Ensure prompt resolution of office-related requests and maintain high service standards.
• Foster a professional, efficient, and welcoming office environment.
• Manage and mentor a diverse team to promote accountability and continuous development.
• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.
• Develop and manage office service budgets, ensuring cost-effective delivery.
• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.
• Represent the Office Management team in leadership meetings and cross-functional initiatives.
Related Years of Experience:
Min of 8+ years of experience in office management within a leading regional organization
Field of Experience:
• Experience in office/facility management or corporate operations
• Proven experience managing large, multi-location office environments and cross-functional teams
Technical and Interpersonal Skills:
• Executive-level communication and presentation skills
• Strong vendor and partnership negotiation skills
• Attention to detail with the ability to deliver under pressure
• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity
Qualifications:
• Bachelor’s degree in business administration or equivalent is required
• Preferred certifications (optional): Facilities Management
#J-18808-LjbffrFront Desk Receptionist United Arab Emirates Office Management
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Job Description
The Front Desk Receptionist is responsible for greeting visitors, managing incoming calls, handling inquiries, and providing administrative support to various departments. This role is essential for creating a welcoming atmosphere and ensuring that all front desk operations are handled professionally and efficiently.
United Arab Emirates Office Management Full Time
Front Desk Receptionist
Key Responsibilities:
- Greeting and Welcoming:
- Welcome visitors and clients with a friendly and professional demeanor.
- Ensure all guests sign in and direct them to the appropriate person or department.
- Provide information about the company and answer any questions visitors may have.
- Telephone Management:
- Answer and manage incoming phone calls promptly and courteously.
- Redirect calls to appropriate personnel or take messages as needed.
- Handle inquiries and provide basic information over the phone.
- Administrative Support:
- Assist with scheduling appointments and meetings.
- Maintain the reception area, ensuring it is clean, organized, and stocked with necessary supplies.
- Manage incoming and outgoing mail, courier services, and deliveries.
- Assist with basic administrative tasks such as data entry, filing, and document preparation.
- Visitor Management:
- Coordinate with security to manage visitor access and ensure compliance with safety procedures.
- Maintain visitor logs and issue visitor badges when required.
- Customer Service:
- Provide excellent customer service to all clients, visitors, and staff.
- Handle any complaints or concerns professionally and escalate issues as necessary.
- Coordination:
- Liaise with various departments to coordinate front desk activities and facilitate smooth operations.
- Assist with event planning and coordination when needed.
- Qualifications:
- Education: : High school diploma or equivalent. An associate degree or certification in office administration is a plus.
- Experience: 1-2 years of experience in a receptionist, customer service, or administrative role.
- Driver’s License: A valid UAE driver’s license
- Skills:
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Ability to handle a busy front desk environment and manage multiple tasks efficiently.
#J-18808-Ljbffr
Project Management Office - Lead (PMO Lead)
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Job Description
We are seeking an experienced PMO Lead to oversee the Project Management Office (PMO) for our operations in UG UAE. The role is responsible for ensuring cost-effective project delivery that meets client requirements, on time and within budget, while leading and developing the project management team.
Key Responsibilities- Project Delivery & Governance – Oversee the initiation and execution of all projects, ensuring adherence to scope, schedule, budget, and quality requirements.
- Project Delivery & Governance – Act as Senior Project Manager on select projects while guiding and supporting other Project Managers.
- Project Delivery & Governance – Review and approve project schedules, budgets, execution plans, and progress reports.
- Project Delivery & Governance – Monitor project issues and risks, ensuring timely resolution and effective mitigation measures.
- Project Delivery & Governance – Ensure effective project monitoring, control, and compliance with company processes and standards.
- Project Delivery & Governance – Promote a culture of change management and continuous improvement across all project activities.
- Project Delivery & Governance – Ensure timely and accurate preparation of project and financial reports.
- Leadership & Team Development – Lead, mentor, and develop the Project Management Team to achieve high performance and operational excellence.
- Leadership & Team Development – Set clear performance objectives, conduct quarterly reviews, and resolve non-performance issues promptly.
- Leadership & Team Development – Assess training and career development needs, ensuring alignment with organizational goals.
- Leadership & Team Development – Monitor workloads across the team to ensure schedules and deliverables are not impacted.
- Stakeholder Communication – Ensure Project Managers maintain effective communication with internal teams and external clients.
- Stakeholder Communication – Prepare and deliver clear progress and activity reports for senior management and clients.
- Stakeholder Communication – Consult and collaborate with stakeholders to align project specifications and expectations.
- Compliance, Ethics & Safety – Uphold company policies, procedures, and regulatory requirements in line with the Unique Hydra Quality & Safety Manual.
- Compliance, Ethics & Safety – Lead by example in maintaining high ethical standards, corporate governance, and professional conduct.
- Compliance, Ethics & Safety – Ensure compliance with QSHE, ISO standards, and foster a ZERO HARM safety culture.
- Compliance, Ethics & Safety – Exercise authority to stop work if unsafe conditions are observed and report to HSE or management.
Academic Qualification: Relevant tertiary qualification in Engineering and Project Management.
Experience:
- Minimum 10 years of proven experience in Project Management, including at least 5 years in a Lead or Senior PM capacity.
- Demonstrated experience managing complex, multi-disciplinary projects within budget and schedule constraints.
- Strong track record of leading project teams and ensuring successful delivery of client specifications.
Core Skills & Competencies
- People Management – Ability to lead, mentor, and develop project management teams.
- Project Engineering & Project Management Expertise – Skilled in planning, execution, and monitoring of projects across multiple disciplines.
- Leadership & Delegation – Capable of driving performance, assigning responsibilities effectively, and building a high-performing culture.
- Communication & Interpersonal Skills – Outstanding ability to engage with internal and external stakeholders, present proposals, and influence decisions.
- Problem-Solving & Analytical Thinking – Strong ability to resolve complex project issues and make data-driven decisions.
- Collaboration & Team Development – Promotes teamwork, empathy, and a collaborative work environment.
- Organizational Skills – Adept at managing multiple priorities, maintaining focus under pressure, and ensuring timely project delivery.
- Integrity & Professionalism – Demonstrates high ethical standards and commitment to quality and safety.
Join Unique Group and Shape the Future of Engineering & Technology. Unique Group, a global leader in subsea technology and engineering, is driven by innovation and a commitment to excellence. Guided by our core values—Curious, Conscious, Committed—we encourage our team to break new ground in the subsea industry. Whether you’re leading projects or driving innovation, your contributions will have a global impact. Join us and make your mark at Unique Group. Apply today!
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