962 Administrative Officer jobs in the United Arab Emirates

• Responsible for maintaining day to day work as per department policy & procedures.
• Assist senior staff in various department projects and participate as assigned.
• Generate, compile and process department reports & statistics as per specialty.
• Maintain electronic tracking system of day to day work
• Ensure proper data entry to GIR or any other computerized system.
• Perform general Administrative tasks: coordination, follow up, feedback…etc to ensure daily work is performed completely & in a timely manner.
• Provide on-the-job training for daily tasks to new employees or as needed.
• Communicate department's procedures & guidelines as per needed to all related departments.
• Perform other related duties as assigned.

Qualifications

Diploma, no experience required.

Position: Administrative Officer

Industry: Marketing & Advertising

Experience Required: Minimum 2 years in a similar administrative role

Job Summary:

Mystic Advertising is seeking a highly organized, proactive, and detail-oriented Administrative Officer to support our administrative and operational functions.

Key Responsibilities:

Documentation & Compliance:

• Manage all administrative documentation, including filing, scanning, and maintaining records (both digital and physical).
• Handle license renewals, registrations, and other compliance-related paperwork.
• Ensure proper organization and easy retrieval of important documents.

Accounts Coordination & Recovery:

• Coordinate with the accounts team for voucher generation and reporting.
• Collect cheques from clients and ensure timely submission to accounts.
• Conduct recovery calls with clients for outstanding payments.

HR Support:

• Assist HR in onboarding of new employees, ensuring proper documentation and smooth integration.
• Support in maintaining employee records and day-to-day HR administrative tasks.

Executive Assistance:

• Provide direct support to the CEO, including managing his calendar, scheduling meetings, and giving timely reminders.
• Ensure the CEO's schedule is well-organized and effectively managed.
• Relay urgent matters and correspondence promptly.

General Administrative Support:

• Manage office supplies, coordination, and other day-to-day administrative needs.
• Draft and manage official correspondence (emails, letters, notices) with stakeholders.
• Respond to queries and routine administrative matters accurately and efficiently.

Required Skills & Qualifications:

• Minimum 2 years of experience in an administrative role.
• Strong organizational skills with the ability to manage documentation and multitask.
• Good written and verbal communication skills (English).
• Tech-savvy – proficient in MS Office, Google Workspace, and digital filing systems.
• Proactive, detail-oriented, and able to work independently.
• Ability to handle urgent situations with professionalism.
• Ability to manage sensitive information with confidentiality and discretion.

Job Type: Full-time

Pay: AED2, AED3,000.00 per month

Application Question(s):

• Are you able to commute to Business Bay?
• How soon you can join us?
• What is your visa status?
• Please state your current monthly gross salary.
• Please state your expected monthly gross salary.

• Oversee daily office operations to ensure a seamless workflow, addressing any issues that arise with prompt decision-making.
• Manage scheduling and coordination of meetings, ensuring all participants are well-informed and prepared to contribute effectively.
• Maintain comprehensive filing systems, both digital and physical, to ensure easy access to important documents and information.
• Assist in budget preparation and financial tracking, providing regular updates and reports to management on expenditures and forecasts.

• Bachelor's degree in Business Administration, Office Management, or a related field is preferred to demonstrate foundational knowledge.
• At least 3 years of relevant experience in administrative roles, showcasing the ability to handle diverse responsibilities.
• Proficiency in office software such as Microsoft Office Suite and Google Workspace, ensuring efficient task execution.
• Excellent written and verbal communication skills in English, with additional languages considered an asset for diverse environments.

Job Title: Office Administrator (Outdoor Work)

Driving License- must needed

Location: Dubai

Department: Administration

Job Summary:

We are seeking a responsible and organized Office Administrator with a focus on outdoor administrative work related to PRO, visa processing, and government documentation. The ideal candidate will handle official tasks outside the office, such as visiting government departments and service centers, to ensure timely processing of documents, applications, and renewals.

relevant government bodies.

Assist in attestation of documents from notary public, embassies, or consulates.

Coordinate with the Public Relations Officer (PRO) and HR team to ensure all legal documents are prepared and submitted on time.

Visit banks, post offices, or courier services when required for official tasks.

Maintain updated records of all documents submitted and received.

Ensure confidentiality and safekeeping of all original documents.

Salary Aed

Job Type: Full-time

Pay: AED4, AED5,000.00 per month

Job Description :

We are looking for an experienced
Administrative Officer
to support day-to-day office operations and provide direct assistance to colleagues and executives by efficiently handling a wide range of administrative and clerical tasks.

Key Responsibilities:

• Perform a wide range of administrative tasks, including reception duties, distribution of mail and couriers, office registration, printing, binding, filing documents, and ordering stationery and office supplies.
• Welcome and assist visitors in a friendly and professional manner, offering refreshments when needed.
• Answer and screen incoming calls and emails promptly and professionally, providing accurate information or forwarding messages as appropriate.
• Monitor and manage office supplies, including groceries, cleaning items, coffee, water, stationery, business cards, etc.
• Book and prepare meeting rooms, ensuring they are ready for use.
• Maintain organized physical and digital filing systems.
• Provide administrative support to team members and senior executives.
• Schedule appointments and help manage executives' calendars when necessary.
• Handle trade license renewals and visa applications (new and renewal).
• Arrange business travel and coordinate meeting schedules as needed.
• Keep track of contracts with external service providers and coordinate their schedules.
• Support the planning and organization of company events and activities.
• Perform basic office tasks such as data entry, photocopying, and handling mail.
• Prepare highly confidential correspondence, including letters, memos, proposals, and presentations.
• Ensuring the office is tidy and presentable at all times
• Other ad-hoc administrative support as required

Requirements:

• Positive attitude with excellent interpersonal skills
• Bachelor's degree holder
• Minimum 2 years of UAE work experience in a similar role, preferably within a related industry
• Experience in executive-level secretarial support is an advantage
• Ability to work independently with minimal supervision
• Proficient in Microsoft Office Suite (Word, Excel, etc.)
• Fluent in English, both written and verbal
• Strong organizational and time management skills

Position Overview

We are seeking a detail-oriented and proactive Admin Officer with HR experience to support the smooth functioning of both administrative and human resources operations. The role combines general office administration with hands-on HR tasks, ensuring compliance with company policies and UAE labour laws, while contributing to a positive employee experience.

Key ResponsibilitiesAdministrative Duties

• Manage day-to-day office operations including facilities, supplies, maintenance, and vendor coordination.
• Handle correspondence, filing, and documentation to maintain organized and accessible records.
• Support management in scheduling meetings, travel arrangements, and logistics.
• Prepare reports, letters, memos, and other business documents as required.
• Coordinate with external suppliers and service providers to ensure timely delivery of services.
• Assist in event planning (internal events, trainings, recognition programs, etc.).

HR Support Duties

• Assist in the end-to-end recruitment process: posting job ads, screening resumes, scheduling interviews, and onboarding new hires.
• Maintain and update employee records (contracts, personal files, visa and insurance documents, etc.).
• Support payroll processing through the collection of attendance, leave, and overtime data.
• Facilitate employee benefits administration (health insurance, life insurance, allowances, permits, etc.).
• Coordinate training and development programs, attendance tracking, and feedback collection.
• Provide guidance to employees on HR policies, leave entitlements, and general inquiries.
• Assist in compliance with UAE Labour Law, free zone regulations, and company HR policies.
• Support performance appraisal and employee engagement initiatives.

Job Type: Full-time

Join Our Team as an Administrative Officer

Are you a detail-oriented professional with strong organizational and administrative skills? Do you excel at supporting operations, coordinating tasks, and ensuring smooth day-to-day functions in a fast-paced environment? If so, we want you on our team

About us

Since 1976, Al Nabooda Automobiles has been committed to delivering excellence by offering our customers a diverse range of products and services that meet the high standards of the prestigious brands we represent. Our ongoing investment in premium service equipment and our team of dedicated and skilled professionals have cultivated a growing base of satisfied customers.

Al Nabooda Automobiles LLC is the exclusive authorized distributor for Audi, Porsche, and Volkswagen in Dubai and the Northern Emirates.

With twelve state-of-the-art showrooms and service centers across Dubai, Sharjah, and Fujairah, our expert workforce is focused on maintaining exceptional service and quality standards.

What You'll Do:

Handling Calls

1. Efficient and courteous handling of telephone calls, provide necessary information / guidance to caller and transfer the call to the relevant person, take careful and legible messages where required.
2. Log all incoming calls and ensure that any requests for call backs are actioned.

Supporting Department Staff

1. Provide general administrative support to members of the showroom team as required.
2. Input customer details following invoicing by the sales consultant to keep an accurate database.
3. Input customer details following invoicing by the sales consultant to keep an accurate database, check driving licence prior to test drive.

Greeting Visitors

1. Greet visitors with courtesy, directing them to the relevant person.
2. Ensure that at all times the appropriate corporate image is represented.
3. Take details of visitors as they come into the showroom, accurately completing a showroom log, allowing sales consultant to understand the conversion ratio of visitors to sales.

Personal Development

1. Identify any personal training and development requirements relevant to the current role and attend appropriate training.
2. Arrange an annual appraisal with your line manager in accordance with the company's appraisal process.
3. Attend regular staff meetings, using them as a basis for the communication of any ideas for improvement in processes or cost savings.

Why Join Us?

• Competitive salary with performance-based bonuses.
• Comprehensive benefits package including health insurance and more.
• Opportunities for professional development and career advancement.
• A vibrant company culture that values teamwork and innovation.

What you will need

• UAE/Middle East Administrative experience.
• Experience in working in a team.
• Experience in Advance Excel

We are seeking a proactive and detail-oriented Administrative Officer to join our dynamic real estate team. The ideal candidate will be responsible for supporting daily office operations, maintaining property listings, handling documentation, and ensuring smooth coordination between clients, agents, and internal teams.

Key Responsibilities:

• Manage property listings on platforms such as Bayut, Dubizzle, and Property Finder, ensuring accurate and timely updates.
• Prepare and maintain real estate documentation, including Form A, Form B, tenancy contracts, and other client agreements.
• Ensure accurate record-keeping using Google Sheets and other internal tracking tools.
• Handle client KYC verification, AML documentation, and compliance checks.
• Maintain digital calendars for appointments, cheque reminders, contract renewals, and client follow-ups.
• Organize and archive documents such as NOCs, developer agreements, and contracts both digitally and physically.
• Assist in internal recruitment processes, including coordinating candidate calls and maintaining interview records.
• Monitor and manage petty cash expenses and related reporting.
• Follow up with clients and prospects regarding specific property developments as assigned.
• Oversee cleanliness and upkeep of the office premises in coordination with support staff.

Job Type: Full-time

Pay: AED2, AED5,000.00 per month

Application Question(s):

• Are you available to join immediately?

With over 30 years of experience under trusted British management, Lionheart Real Estate is seeking a motivated and detail-oriented Administrative Officer to become a valued member of our dynamic team.

Key Responsibilities

• Keeping property listings, databases, and CRM systems well-organized and up to date.
• Handling important documents such as Form A, B, F, I, and U, as well as sales agreements and MOUs.
• Helping with Trakheesi applications and making sure all RERA rules are followed.
• Organizing property viewings, meetings, and appointments for the sales team.
• Communicating with clients, agents, and suppliers by phone and email.
• Gathering property details and market information to support the team.
• Keeping office records tidy and tracking the progress of property deals.
• Supporting basic marketing activities—updating listings, posting on social media, etc.
• Booking inspections, appraisals, and other appointments as needed.
• Ensuring all paperwork and processes follow legal and company standards.
• Lending a hand with various office admin tasks—form submissions, follow-ups, and general assistance.

Qualifications

• Minimum 1 year of experience in an admin role within the Dubai real estate sector.
• Confident working with real estate forms (Form A, B, F, I, and U) and related documents.
• Solid knowledge of Trakheesi, RERA procedures, and Dubai real estate regulations.
• Organized, punctual, and good at managing multiple tasks without missing deadlines.
• Strong communication skills—clear, courteous, and professional.
• Comfortable using Microsoft Office, Google Workspace, and CRM platforms.
• Able to work independently and pay close attention to detail in all documentation.

What We Offer

• A supportive and professional work environment.
• Ongoing training and mentorship to help you grow your real estate knowledge.
• Competitive salary based on experience.
• Opportunities to advance within the company.

Job Types: Full-time, Permanent

Pay: AED4, AED6,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Real Estate Admin in Dubai: 1 year (Required)