573 Administrative Operations jobs in the United Arab Emirates

Key Responsibilities:

• Oversee daily office operations to ensure efficient functioning
• Manage administrative tasks, such as scheduling appointments and organizing meetings
• Coordinate with various departments for smooth workflow
• Maintain inventory of office supplies and order new supplies when necessary
• Manage maintenance and repairs of office equipment
• Assist in budget management for office expenses
• Handle employee onboarding and offboarding processes

Job Title: Administrative Operations Coordinator

Key responsibilities of this role include communication facilitation, data management, and general office administration support.

• Establish and maintain clear lines of communication between colleagues and customers.
• Verify customer information and provide operational support to the team.
• Organize schedules and events, manage data entry, and ensure office equipment functionality.
• Compile monthly reports and assist with financial record-keeping.

To excel in this position, strong communication and organizational skills are required. The ideal candidate should be a collaborative team player with proficiency in computer applications.

This role offers the chance to work with a dynamic organization, collaborate with diverse colleagues, and access ongoing training and professional development opportunities.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support, coordinating logistics, and managing supplies.

• Administrative tasks: timesheets, onboarding, leave management, personnel accommodation.

• Driver coordination: daily organization according to site needs.

• Logistics document management: handover forms, gate pass requests (personnel, vehicles, materials).

• Reporting: transmission of the daily manpower report to our partner.

• Supply chain management: purchasing and stock follow-up (office supplies, PPE, etc.).

• IT equipment management: distribution, inventory follow-up, coordination with the IT team.

• Cleaning personnel supervision.

• General administrative support: assistance to personnel and office management.

• Bachelor's degree equivalent in administrative management, human resources, or a related field.

• Strong organizational skills and attention to detail.

• Proficiency in office software (Word, Excel, Outlook).

• Good command of English, both spoken and written.

• Opportunity to work in a collaborative team focused on future career development.
• Possibility to participate in exciting projects outside regular scope.
• Commitment to employee experience.
• Eligibility for annual bonuses and yearly salary increases.
• Transportation allowance.
• Life insurance coverage.

We are seeking an experienced office support specialist to oversee daily administrative operations and ensure efficiency within the office environment.

1. Manage office supplies inventory, including ordering as needed.
2. Coordinate meetings, appointments, and travel arrangements for staff.
3. Handle incoming and outgoing correspondence, emails, phone calls, and mail.
4. Maintain and organize physical and electronic filing systems.
5. Assist with human resources duties, such as onboarding new employees and maintaining employee records.
6. Oversee office facilities and equipment, troubleshooting issues and coordinating repairs.
7. Prepare and distribute internal communications, memos, and reports as needed.
8. Provide administrative support to other departments as required.

1. Proven experience as an office administrator or similar role.
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
3. Excellent organizational and time management skills.
4. Strong communication and interpersonal abilities.
5. Attention to detail and problem-solving skills.
6. Ability to multitask and prioritize tasks in a fast-paced environment.

Competitive salary and health insurance provided. Applicants should be self-sponsored visa holders with no objection certificate to work.

Please submit your resume and cover letter detailing your qualifications and experience for this position. We look forward to reviewing your application.

At Zahrawi Group, we value efficiency and productivity in our operations. To support this vision, we have an exciting opportunity for a highly skilled LPO Coordinator . The role is pivotal in empowering sales representatives to maximize their performance by handling administrative tasks effectively.

• Ensure strict adherence to all company policies and procedures at all times.
• Send LPOs and contracts via email to relevant sales personnel promptly.
• Forward emails to department coordinators for timely updates on product delivery schedules.
• Oversee databases of LPOs, contract copies, and documentation files meticulously.
• Coordinate with sales staff and coordinators seamlessly to manage LPO tasks efficiently.
• Provide support to fellow team members as needed to achieve the organization's goals.
• Communicate information clearly and respond to colleague inquiries promptly.
• Identify and address problems with team leaders effectively.
• Respond to departmental inquiries and prepare sales order checklists accurately.

• Verify that FOC sales orders are approved by sales supervisors or division managers before processing.

As a successful LPO Coordinator, you will be responsible for managing various administrative tasks, ensuring seamless communication among teams, and maintaining the highest standards of document management. If you're passionate about working in a dynamic environment and want to make a meaningful contribution to our team, apply today!

Job Title:

Operational Support Specialist

The Operational Support Specialist plays a crucial role in ensuring seamless day-to-day operations by providing administrative support and coordinating various tasks.

1. Assist in managing daily operational activities to maintain efficiency and productivity.
2. Perform administrative duties such as making travel arrangements, answering phone calls, scheduling meetings, and maintaining office supplies.
3. Coordinate the onboarding of new employees, including paperwork and necessary training.
4. Support project management by creating assignments, tracking progress, and resolving issues.
5. Build and maintain relationships with internal and external stakeholders through effective communication.
6. Prepare and present financial reports to senior management, highlighting key performance indicators.
7. Organize conferences, events, staff training, and employee engagement activities to promote a positive work environment.
8. Maintain accurate and up-to-date operations documents and reports.

1. Bachelor's degree in a relevant field or equivalent experience.
2. Experience in office management or an administrative role with a strong understanding of organizational processes.
3. Excellent communication, people management, and problem-solving skills.
4. Strong organizational and time management skills, with the ability to multitask and prioritize.
5. Proficiency in Microsoft Office and other productivity software.
6. Self-motivated and able to work independently with a proactive approach to achieving goals.

• Minimum 2 years of experience as an Operations Coordinator.

The key objective of this position is to effectively oversee operational activities and personnel.

Key responsibilities include:

• Training and supervising staff members
• Developing strategies to reduce operational costs
• Maintaining compliance with operational policies
• Managing administrative tasks

Effective communication, problem-solving skills and attention to detail are essential for success in this role.

We are currently seeking a versatile professional to fulfill administrative duties and ensure seamless personnel operations in our Dubai headquarters.

This role offers the opportunity to work with a friendly team in an exceptional business environment within Private Aviation.

Key responsibilities include:

1. Executing company requirements in administrative matters and maintaining compliance.
2. Updating databases and managing employee records.
3. Participating in the process of obtaining visas, renewing contracts, and other employee procedures.
4. Leading corporate wellness initiatives.
5. Assisting the Quality Management System.

Essential Skills & Qualifications:

1. Outstanding organizational skills.
2. Bilingual or multilingual capabilities are highly valued.
3. Familiarity with the aviation industry is a significant advantage.

Benefits Package:

1. Ongoing professional development opportunities.
2. A dynamic international business environment.
3. A supportive team with a superior working atmosphere.
4. Comprehensive health insurance coverage.

Job Type: Full-time

Relocation Requirements:

• Dubai: Reliable commute or planned relocation before commencement.