354 Administrative Operations jobs in the United Arab Emirates

Job Role:

A detail-oriented and organized professional is required to manage our office operations.

1. Answer and direct incoming calls, ensuring timely and professional communication.
2. Receive, relay and record messages for prompt follow-up.
3. Greet, assist and direct visitors and clients with exceptional customer service skills.
4. Prepare meetings, conferences and calls for seamless execution.
5. Provide administrative support including data entry and filing tasks as needed.
6. Offer general information about the firm's functions and respond to routine inquiries, demonstrating expertise and professionalism.

Essential Skills and Qualifications:

• At least 2 years of experience in a similar role or customer-facing position with excellent results.
• Prior experience dealing with the public and handling individuals efficiently.
• Proficiency in Windows-operated computers and ability to learn new software quickly.

About the Opportunity:

This is an exciting chance to join our dynamic team and contribute to our success.

We are seeking a skilled and detail-oriented Senior Administrative Assistant to provide effective administrative support and customer service functions for our organization.

• Provide high-level administrative support and customer service functions.
• Communicate effectively with internal and external stakeholders, including customers and crew members.
• Maintain accurate records and systems to minimize service delays.
• Collaborate with other departments to ensure data and billing accuracy.

The ideal candidate will possess excellent communication skills, attention to detail, and experience in customer service or a related field. The ability to work effectively in a team environment is also essential.

This role plays a critical part in ensuring the smooth operation of our Transport Control Centre. As a Senior Administrative Assistant, you will have the opportunity to make a significant impact on our organization's success.

Job Summary

• The ideal candidate will oversee office operations, ensuring the office runs efficiently and manage vendor relationships.

About the Role

• This pivotal position requires someone to manage administrative operations, serve as the go-to person for the office and support senior leadership with travel and event coordination.

Key Responsibilities

1. Oversee all aspects of office operations, including supplies, equipment, and facility maintenance.
2. Coordinate office repairs, service contracts, and liaise with vendors as needed.
3. Support the Managing Director and wider team with travel bookings, calendar management, and logistics.
4. Take ownership of office documentation, license renewals, and government-related admin (liaising with PRO where needed).
5. Plan and execute internal events, meetings, and corporate functions.
6. Act as the main point of contact for both internal and external stakeholders.
7. Ensure compliance with internal policies and assist with on-boarding of new joiners.
8. Maintain a high standard of professionalism in a fast-paced, multicultural environment.

Requirements

• 5-8 years of experience in an administrative or office management role.
• Prior experience working in a multinational environment is preferred.
• Strong organisational and multitasking abilities.
• Proactive and solutions-driven with the ability to work independently.
• Polished communication skills and a high level of discretion.
• Must already be based in Dubai and familiar with the local landscape.
• Proficiency in MS Office and general office software.
• Arabic language skills are a plus.

What's On Offer

• Competitive salary and performance-based bonuses.
• Health insurance and other benefits.
• Opportunities for professional development and growth.

Our client is seeking a highly proactive and well-organized Administrative Operations Manager to oversee the administrative operations and ensure the smooth day-to-day running of the head office.

• Coordinate all office operations to maintain organisational efficiency.
• Supervise administrative staff and delegate tasks for seamless daily operations.
• Manage inventory of office supplies and oversee procurement procedures.
• Handle incoming calls, correspondence, and guest reception.
• Oversee use and maintenance of office equipment.
• Organise internal and external meetings, bookings, and staff scheduling.
• Maintain filing systems and documentation.
• Liaise with internal departments and external stakeholders as needed.
• Support onboarding of new employees and assist with basic HR administration.
• Identify and implement process improvements to enhance office productivity.

• Bachelors degree in Business Administration or related field.
• Minimum 3 to 5 years of experience in an Office Manager or Administrative Assistant role.
• Proficient in Microsoft Excel, Outlook, and general office software.
• Hands-on experience with office equipment.
• Strong verbal and written English communication skills.
• Exceptional time management, organisational, and multi-tasking abilities.
• Creative problem-solving skills and attention to detail.

• Competitive salary.
• Dynamic and fast-paced international work environment.
• Opportunity to work in a key leadership role.

We are seeking a highly organized and detail-oriented Operations Team Manager to oversee the administrative aspects of freight operations.

The ideal candidate will have 2-3 years of experience in Freight/Admin Operations, providing exceptional support to our operations team with admin tasks, coordinating freight files and documents, maintaining effective communication with customers and partners, and ensuring compliance and reporting requirements are met.

Key Responsibilities:

• Provide administrative support to the operations team.
• Coordinate the handling of freight files and documents.
• Maintain open communication channels with customers and partners.
• Ensure compliance and reporting requirements are met.

Qualifications:

• Proven experience in freight forwarding administration.
• Strong MS Office and organizational skills.
• Ability to multitask in a fast-paced environment.

Why This Role is Attractive:

• Growth opportunities within logistics.

We are seeking a highly skilled and organized professional to fill the role of Administrative Operations Manager . This key position plays a vital part in ensuring the smooth functioning of our office and supports various departments across the organization.

The ideal candidate will possess excellent leadership skills, strong attention to detail, and proficiency with office productivity software. Some key responsibilities include:

• Office Management : Oversee daily operations, manage administrative staff, and coordinate workflow to ensure efficiency.
• Procurement Support : Review purchasing requests, analyze vendor proposals, and negotiate favorable terms.
• Human Resources Coordination : Assist with recruitment processes, onboarding procedures, and performance management.
• Workplace Management : Ensure workplace safety compliance, maintain a comfortable work environment, and identify opportunities for improvement.

To be successful in this role, you will need:

• A Bachelor's degree in Business Administration or a related field.
• No less than 5 years of experience in office management or administrative leadership.
• Excellent organizational and multitasking abilities.
• Strong communication skills in English (Arabic proficiency is an asset).
• Knowledge of UAE labor laws and business regulations.

Job Title: Office Operations Manager

We are seeking a highly organized and detail-oriented professional to provide administrative support and ensure the smooth operation of our office.

• Assist with various administrative tasks to support daily operations and maintain an effective workflow, ensuring seamless communication among team members and clients.
• Coordinate office activities and events, handling logistics and scheduling as required, utilizing strong organizational skills.
• Maintain accurate records and documentation related to administrative functions, adhering to company policies and procedures.
• Support the onboarding process for new employees, including processing necessary documentation, promoting a positive and productive work environment.
• Collaborate with management to monitor progress and track expenses, providing valuable insights and recommendations for improvement.
• Communicate effectively with team members and clients to facilitate information sharing, resolving issues promptly and professionally.
• Handle correspondence, including emails and phone calls, ensuring timely responses and maintaining a high level of customer satisfaction.

• A high school diploma or equivalent; a degree in business administration is a plus, demonstrating a strong foundation in administrative principles and practices.
• Previous experience in an administrative role is preferred, showcasing expertise in office management and operations.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), utilizing software applications to streamline workflows and enhance productivity.
• Excellent verbal and written communication skills, with the ability to articulate complex ideas and concepts clearly and concisely.
• Ability to maintain confidentiality and handle sensitive information, upholding the highest standards of professionalism and integrity.
• Detail-oriented and capable of working independently as well as in a team, demonstrating flexibility and adaptability in a fast-paced environment.

This is a fantastic opportunity for a motivated and results-driven individual to join our team and contribute to our success. If you are a skilled administrator with a passion for delivering exceptional results, we encourage you to apply for this exciting role.

We are seeking an Administrative Operations Manager to join our team. The successful candidate will be responsible for overseeing the day-to-day administrative tasks and ensuring seamless execution of operations.

• About the Job

  The Administrative Operations Manager role involves providing exceptional support to our clients, managing calendars, scheduling meetings, and coordinating events. You will also be responsible for drafting and distributing internal and external correspondence, reports, and presentations.

• Key Responsibilities:
  • Administrative Support: Manage calendars, schedule meetings, and coordinate events
  • Coordination and Communication: Serve as a liaison between departments, clients, and vendors; Facilitate communication to ensure alignment on goals and deadlines
  • Client Support & Follow-Up: Provide ongoing support to clients, addressing inquiries and resolving any issues; Follow up every 72 hours on all requests until the process is complete
  • Operations Management: Oversee procurement and inventory of office supplies and equipment; Support the planning and execution of projects, ensuring timelines are met
• Requirements:
  • Bachelor's Degree: In business administration, management, or a related field
  • Experience: 2+ years of experience in an administrative or coordination role
  • Skills and Competencies: Proactive and Organized; Excellent verbal and written communication skills; Attention to Detail; Client Relationship Management; Technical Skills: Basic knowledge of Zoho Books and CRM; Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Experience with scheduling tools (e.g., Google Calendar, Doodle) and project management software (e.g., Asana, Trello)
• What We Offer:

  We offer a competitive salary with standard benefits package.

A career with us offers numerous opportunities for growth and development. If you have what it takes to excel in this challenging yet rewarding role, please apply today!

ClearGrid is revolutionizing the debt resolution industry by leveraging AI, automation, and real-time data to rethink debt collection. This mission-driven organization offers a dynamic environment where teams are motivated to make a real difference.

• Manage all aspects of administrative operations to ensure smooth day-to-day functioning.
• Source vendors, negotiate contracts, and maintain relationships end-to-end.
• Oversee office permits, maintenance requests, and office supplies ensuring timely management.
• Coordinate employee health insurance registration, renewals, and related documentation.
• Support visa applications, residency processes, and government-related requirements to ensure compliance with UAE labor law and regulations.
• Plan and execute office and team events contributing to a positive workplace culture.
• Partner with operational teams on administrative support including expense reporting, time tracking, and onboarding logistics.
• Act as the go-to person for employees' administrative needs resolving issues quickly and effectively.

• 3-4 years experience in office management, administration, or operations ideally in a high-growth startup or tech environment.
• Proactive and resourceful individual who can work independently to solve challenges.
• Outstanding organizational skills, attention to detail, and ability to prioritize quickly.
• Excellent verbal and written communication skills; fluency in English required, Arabic an advantage.
• Strong interpersonal skills passionate about building a positive workplace.
• Comfort with basic office software Google Workspace familiarity with HR, accounting, or project management tools is a plus.

• Central to our mission: You'll influence the team's productivity, happiness, and company culture from day one.
• Opportunity to build: Shape administrative operations not just maintain them your systems will be the foundation as we scale.
• High-growth, high-impact environment: Join a company where almost everything is still to be built and your ideas move the needle.
• Supportive, driven team: Work with motivated colleagues focused on making a real difference.

Role Level: Mid-Level
Work Type: Full-Time
Country: United Arab Emirates
City: Dubai