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"I joined as a server on the catering staff. Thanks to Hyatt's training and support, I now oversee a brilliant team that helps bring events to life."

Location: AE - Dubai

Department: Administrative

Employment Type: Hourly/Entry Level Employee, Full-time

Global Opportunity: Worldwide

You will be responsible for providing an excellent and consistent level of administrative support to your customers. The Administrative Assistant is responsible for delivering strong and efficient administrative support.

Well-developed computer skills, particularly in MS Office and email. Minimum of 2 years' experience as a secretary or Senior Clerk in a hotel or large corporation.

Our family is always growing. Want to be in the know?

The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality.
• High attention to detail and problem-solving skills.

Job Type: Full-time

Job description:

Job Title: Assistant Admin -Holiday Homes Rental

Location: Dubai

Job Type: Full time

Job Summary:

We are seeking a highly organized and proactive Assistant Admin to support the smooth operation of our holiday home business. This role involves administrative support, managing property listings, coordinating bookings, and providing excellent customer service. The ideal candidate will have strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

1. Property Management Support:

o Assist in managing property listings on multiple platforms (website, booking sites, social media).

o Coordinate with cleaning team to ensure properties are well-maintained and ready for guests.

o Update availability calendars and manage booking schedules.

1. Customer Service & Communication:

o Respond to inquiries from potential buyers, sellers, and holiday home guests via phone, email, and online platforms.

o Provide assistance with booking, check-ins, and check-outs for holiday home guests.

o Address guest requests or issues promptly and professionally.

1. Administrative Tasks:

o Prepare and maintain lease agreements, booking contracts, and invoices.

o Organize and update property documentation, ensuring accuracy and compliance with local regulations.

o Maintain detailed records of bookings, client interactions, and property status.

o Manage property reviews and feedback from guests or clients, ensuring timely responses.

1. Team Coordination:

o Work closely with the cleaning team to ensure that all operations run smoothly.

o Assist in organizing property inspections, cleaning schedules, and maintenance requests.

o Handle the administrative aspects of seasonal property bookings, ensuring accurate reporting.

Required Qualifications:

• Previous experience in real estate, property management, or hospitality is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and familiarity with property management software (e.g., Airbnb, , etc.).
• Ability to work independently and as part of a team.
• Customer-focused with excellent interpersonal skills.
• Detail-oriented and able to prioritize tasks effectively.
• Knowledge of the local holiday home industry is a plus.
• Female candidate only.

Job Type: Full-time

Experience:

• administrative assistant: 1 year (Required)

Job Type: Full-time

Pay: AED2, AED3,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• administrative: 1 year (Required)

Administrative Assistant / Secretary

Purpose:

The Administrative Assistant / Secretary will be tasked with overseeing and managing all administrative activities required within the Dynagraph organization in Dubai Office.

Duties, Functions and Responsibilities:

Essential duties and functions are included. Other duties may be assigned.

• Manage all the Quotations requested by all the sales department on a timely manner.
• Responsible for all correspondence and documentation relevant to Dynagraph offices & clearing agent(s).
• Manage all consignment logistics and allied services within the Dynagraph Group as required.
• Arrange and dispatch courier and track the consignment.
• Process delivery notes & invoices to customers.
• Manage all existing and future customer contact (CRM).
• Coordinate and support the Accounting, Purchasing and Billing departments.
• Manage all office requirements re stationery, servicing of photocopier and as requested.
• Manage the collection of receivables in coordination with local sales.
• Responsible to process, liaise and action all legal documents and requirements with the local UAE authorities.
• Meet, Greet and lead the company visitors to the concerned persons.
• Arrange the visas, air ticket booking, hotel accommodation, exhibitions, etc. as needed.
• Ensure all email and faxes were disseminating to the right persons.
• Create correspondence / cover letter for sales quotations / sales agreement.

Desired Skills and Experience

• 3 years' experience in a related position is a distinct advantage.
• Proficient in Windows, Microsoft Office (Word, Excel, Power Point & Access).
• Fluent spoken and written English.
• Bachelors Degree in Business Administration or relevant fields.
• Knowledge in Supply Chain.
• Conversant interpreting Letter of Credit's (LC) and its documentations.
• Knowledge in UAE government portals such as Chamber of Commerce, Dubai Ports, Ministry of Foreign Affairs, Ministry of Economics, etc.

Job Summary:

The Administrative Assistant will support the day-to-day operations of the business center, ensuring the office functions efficiently. This role will involve a variety of administrative tasks such as managing office supplies, scheduling meetings, assisting clients, handling correspondence, and maintaining a welcoming environment for tenants and visitors.

Key Responsibilities:

Front Desk and Reception:

• Greet clients, visitors, and tenants, providing excellent customer service.
• Manage the reception area, ensuring it is tidy and professional at all times.
• Handle incoming calls, emails, and inquiries, directing them to the appropriate parties.
• Assist with scheduling and coordinating appointments and meetings.

Administrative Support:

• Provide general administrative support, including filing, document preparation, and maintaining office systems.
• Prepare and process business-related documentation, including contracts, reports, and memos.

Meeting and Event Coordination:

• Schedule, organize, and assist with meetings, conferences, and events within the business center.
• Ensure meeting rooms are properly set up, equipped with necessary materials, and cleaned afterward.

Tenant Relations and Support:

• Act as a liaison between business center tenants and management, addressing their needs and concerns.
• Assist tenants with various administrative requests, including mail handling and office setup.
• Provide support during tenant onboarding, ensuring all necessary documentation and procedures are completed.

Data Entry and Reporting:

• Manage and maintain accurate records and databases related to tenants, meetings, and office resources.
• Prepare and maintain regular reports for management as required.

Office Maintenance and Operations:

• Monitor office equipment, ensuring functionality and coordinating repairs or replacements when necessary.
• Coordinate facility maintenance and janitorial services.

Other Duties:

Assist with special projects and other duties as assigned by the Business Center Manager.

Job Type: Full-time

Pay: AED2, AED3,500.00 per month

Application Deadline: 16/12/2024

Company Overview
CB&I
is the world's leading designer and builder of storage facilities, tanks and terminals. With more than 60,000 structures completed throughout our 135+ year history, we have the global expertise and strategically-located operations to provide customers world-class storage solutions for even the most complex energy infrastructure projects.

Overview
CB&I is the most experienced and the only worldwide builder and designer of industrial storage products and facilities. Headquartered in the Houston, Texas, CB&I has the global expertise and strategically located operations to provide engineering, procurement and construction solutions for our customers' most complex energy projects.

The Administration Assistant is responsible for coordinating day to day administrative activities in a specific region or function.

Responsibilities

• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one (1) or more individuals.
• Set up and maintain manual and electronic filing systems.
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person.
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan documents as required.
• Assure of effective mail and package distribution.
• Assist employees and managers with general administrative requests.

Qualifications

• Work location - Project Site office in Ruwais, UAE
• Candidate should be UAE national as a part of our local talent development initiative
• Project Based Assignment
• Good Communication - Written and Oral
• Adaptability and agility to learn and contribute to varying and complex environments
• Proficient Computer Skills - Outlook, MS Office
• Proficient Organizational Skills -
• Preferred minimum 1 year experience however recent pass out can be considered

Skills and Behaviors

• Business presence and polish
• Knowledge of CB&I products and markets
• Proactively identifies and solves the complex problems
• Strong analytical and problem-solving skills
• Mentally agile and ability to multi-task and manage tight deadlines
• Proven negotiating ability with high emotional intelligence and interpersonal skills
• Adaptability and agility to learn and contribute in varying and complex environments
• A mature business and technical acumen coupled with a drive to achieve results
• Exceptional communication and presentation skill, both written and verbal
• Ability to work and build credibility across the business, up to and including senior management level
• Proactively embraces and promotes the company's values and culture, including diversity & inclusion and a healthy and safe work environment

Our company is looking for enthusiastic female applicants who worked on the same field, with or without experience in UAE. Knowledgeable on Microsoft word, excel, and outlook is a must.

This is an office-based designation and the successful applicant will be required to join at the earliest.

Roles and Responsibilities

1. Helpdesk function: receive general queries, client concerns, and resolve problems

2. Follow-up calls and e-mails to ensure client satisfaction

3. Obtaining gate pass or site access on VIP premises

4. Maintaining updated client records and essential documents

5. Maintaining updated records of the company and legal documents

6. Prepare quotations or tender submittals when needed

7. Proper record keeping of sales invoices and payment follow-up.

8. Prepare daily pest control schedule.

9. Perform other works which are deemed vital to the success of the business processes.

Job Types: Full-time, Permanent

Experience:

• administrative assistant: 1 year (Preferred)

Job Title: Administrative Cum Secretary

Location: Abu Dhabi

Employment Type: Full-time

Job Overview

We are seeking a highly organized and detail-oriented administrative secretary with a minimum of 4 to 5 years of proven experience in administrative support. The ideal candidate will provide executive-level assistance, ensure smooth day-to-day operations, and handle confidential information with professionalism and discretion. A strong knowledge and ability to use AI-powered productivity tools for scheduling, drafting, and data management is required.

Key Responsibilities

• Manage schedules, appointments, and meetings for executives and staff.
• Draft, review, and manage correspondence, reports, and documents.
• Maintain organized filing systems (electronic and physical).
• Answer and direct phone calls, emails, and inquiries in a professional manner.
• Prepare meeting agendas, take minutes, and distribute follow-ups.
• Coordinate travel arrangements, accommodations, and itineraries.
• Assist in preparing presentations, reports, and spreadsheets.
• Handle office supplies inventory and liaise with vendors.
• Leverage AI tools to draft documents, summarize meetings, manage data, and improve workflow efficiency.
• Maintain confidentiality of sensitive information at all times.
• Support the management team with any additional administrative tasks as required.

Qualifications & Requirements

• 4–5 years minimum experience as an administrative assistant, secretary, or in a similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
• Experience using AI tools (e.g., ChatGPT, Notion AI, Otter, or similar platforms) for productivity, communication, and task management.
• Ability to work independently and manage time effectively.
• Strong interpersonal skills and a professional demeanor.
• Discretion in handling confidential matters.

Preferred Attributes

• Experience in supporting executives or senior management.
• Ability to adapt in a fast-paced environment.
• Problem-solving mindset with a proactive approach.

Job Type: Full-time

Pay: AED2, AED3,000.00 per month

Expected Start Date: 15/09/2025

Full job description

We are seeking a highly organized and proactive Administrative Assistant with mandatory expertise in Basic Accounting and Bookkeeping and Project Management. The ideal candidate must bring at least 2-3 years of experience in addition to strong general administrative skills to support our day-to-day business operations.

Key Responsibilities:

• Should Have Basic Accounting and Bookkeeping Knowledge and Experience
• Should Have Good Business Communication Skill, People Management Skill.
• Ensure smooth integration and workflow management.
• Generate, analyze, and maintain accurate business reports and dashboards.

Administrative Duties:

• Support day-to-day administrative functions including scheduling, correspondence, and document management.
• Prepare reports, presentations, and professional documentation for management.
• Act as first point of contact for internal and external communications.
• Organize meetings, maintain office records, and coordinate with different teams.
• Ensure confidentiality of company information and adherence to policies.
• Provide additional administrative support to management as required.

Qualifications

• Previous experience as an Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle multiple tasks and work independently in a fast-paced environment.

Job Type: Full-time

Job Types: Full-time, Permanent

Pay: AED1, AED2,000.00 per month