What Jobs are available for Administrative Role in the United Arab Emirates?

Overview

The Elite Job is a premier company known for its dedication to excellence and innovation in the field of IT Sector. With a strong commitment to delivering top-notch solutions, we have established ourselves as a leader in the industry. Our team thrives on collaboration, creativity, and a relentless pursuit of perfection. Join us at The Elite Job and be a part of an environment that values growth, professionalism, and making a meaningful impact.

Position: Administrative Assistant

As an Administrative Assistant at The Elite Job, you will play a pivotal role in supporting the company's daily operations and ensuring smooth functioning across various departments. You will be the backbone of our organization, providing vital administrative and clerical support to our team.

• Perform a wide range of administrative tasks, including managing emails, scheduling appointments, and coordinating meetings.
• Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming calls and correspondence, redirecting them as necessary and taking accurate messages when required.
• Maintain and update company records, databases, and filing systems efficiently.
• Assist in organizing company events, workshops, and conferences, managing logistics and ensuring seamless execution.
• Collaborate with cross-functional teams to facilitate effective communication and information flow.
• Welcome visitors and clients with a warm and professional demeanor, ensuring a positive first impression of the company.
• Manage travel arrangements and accommodations for company executives when needed.
• Contribute to the overall improvement of administrative processes by suggesting and implementing innovative solutions.

• Proven experience as an Administrative Assistant or in a similar role.
• Exceptional written and verbal communication skills.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Professionalism and a proactive approach to handling tasks and challenges.
• Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.
• Discretion and confidentiality when dealing with sensitive information.

At The Elite Job, we believe in recognizing and rewarding excellence. We offer a competitive salary package along with opportunities for professional growth and development. You'll be part of a dynamic team that encourages creativity, values diversity, and fosters a supportive work culture. Join us to contribute your skills and ideas to our exciting projects and make a significant impact in the IT sector.

If you're ready to embark on a rewarding journey with The Elite Job, please submit your updated resume and a cover letter detailing your relevant experience and explaining why you're the ideal candidate for the Administrative Assistant position. We look forward to reviewing your application and potentially welcoming you to our dedicated team.

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The Administrative Assistant provides administrative support and assistance to ensure efficient operation of an office or department. They perform a variety of clerical and administrative tasks, such as managing correspondence, scheduling appointments, organizing files, and coordinating meetings. The Administrative Assistant plays a crucial role in facilitating smooth workflow and maintaining effective communication within the organization.

• High school diploma or equivalent (additional relevant certifications or training may be preferred).
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency inMicrosoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong interpersonal skills and the ability to work effectively in a team.
• Professionalism and confidentiality in handling sensitive information.
• Adaptability and willingness to learn and take on new responsibilities.

The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality.
• High attention to detail and problem-solving skills.

Job Type: Full-time

• Provide administrative support to ensure efficient operation of the office, including handling phone calls, emails, and mail, organizing files and scheduling appointments.
• Manage and maintain office equipment, including copiers, printers, and scanners, and troubleshoot any issues.
• Assist in the preparation of regularly scheduled reports, presentations, and data entry tasks, as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for the team.
• Perform basic bookkeeping tasks, such as creating invoices, processing payments, and reconciling accounts.
• Create and maintain effective filing systems, ensuring that all documentation is accurately labeled and stored securely.
• Monitor office expenses and inventory and place orders as necessary.
• Support HR with onboarding new hires and organizing employee records.
• Perform other related duties or assignments as directed.

• Bachelor's degree or equivalent; Associate’s degree or certification in office administration, public relations or related field preferred.
• Strong computer skills, including proficiency in Microsoft Office Suite and Google Suite.
• Excellent organizational, time-management, and multitasking skills, with the ability to prioritize tasks.
• Strong attention to detail and accuracy.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently with minimal supervision as well as in a team environment.
• Positive attitude, with a willingness to learn and adapt.

• Initiative and proactive problem-solving.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Positive attitude and willingness to learn and adapt.
• Strong work ethic and ability to take ownership of tasks.

Company Description

Veolia Energy & Process Systems (VEPS) is a part of the Veolia Group. VEPS has been serving the Energy Sector as a leading provider of process solutions for over 40 years, supplying water, gas and oil treatment technologies to our clients around the world - delivering best in class project execution models as well as field services and aftermarket support.

As part of its Growth Initiatives, VEPS is refocusing on Energy Transition related business, in particular on Carbon Capture, CO2 conditioning and H2 conditioning.

VEPS has delivery centers in UAE, Australia, India and Singapore, and operates across the larger Water Tech Division and with the global Veolia Group, developing transversal initiatives and incorporating technologies and products from other divisions to its offer for the Energy Sector.

Responsibilities:

• Conduct comprehensive market research and benchmarking studies for employee benefits (internal/external)
• Analyze current benefits structure and develop strategic improvement proposals
• Prepare detailed cost analysis reports for benefits programs
• Coordinate effectively with insurance providers and benefits vendors
• Maintain comprehensive benefits documentation and employee communications
• Support seamless implementation of harmonized HR policies
• Assist in preparing employment contracts and offer letters with precision
• Maintain accurate employee records and HR database management
• Generate comprehensive HR reports and analytics as required
• Support recruitment and onboarding processes
• Handle employee queries regarding benefits and policies professionally
• Assist in HR policy implementation and communication strategies
• Oversee complete visa transition process from Abu Dhabi to Jebel Ali
• Track and maintain real-time visa status updates
• Coordinate effectively with EMEC for visa processing
• Maintain comprehensive employee documentation for visa purposes
• Coordinate with PRO for timely document submissions
• Follow up proactively on pending applications
• Maintain professional relationships with government offices

• Bachelor's degree in Human Resources, Business Administration, or related field
• Minimum 3+ years of experience in HR administration, preferably with benefits focus
• Strong knowledge of UAE labor laws and benefits practices
• Proven experience in benefits benchmarking and analysis
• Fluent in English and Arabic (written and spoken)
• Proficient in MS Excel and HR management systems
• Strong analytical and research abilities
• Excellence in data analysis and report preparation
• Detail-oriented with exceptional documentation skills
• Excellent communication and interpersonal abilities
• Project management capabilities
• Ability to handle confidential information with discretion
• Strong time management and organizational skills

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Overview

Dubai, United Arab Emirates | Posted on 06/26/2025

Job Objective Taking responsibility for the front office, you will represent this organization as the first point of contact for all calls, emails and visitors. You will be professionally presented and have a welcoming demeanor, with the ability to interact well with peers, seniors and high net worth clients. This is a busy role that will require high attention to detail and the ability to manage multiple deadlines.

• Greet and welcome guests as soon as they arrive at the office.
• Determine the nature and purpose of visitors arriving; direct or escort visitors to the appropriate person and office.
• Operate a multi-line telephone system to answer, screen, and forward calls; provide information and take messages.
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms, and brochures).
• Provide basic and accurate information in person and via phone/email regarding business setup and business center industries.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Book meeting rooms within the business center, and ensure rooms are tidy and stocked with updated stationery after each meeting.
• Provide administrative support to the management.
• Perform other clerical receptionist duties such as filing, photocopying, and recording minutes of meetings (MOM).

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Excellent oral and written communication skills.
• Basic computer skills – Microsoft Office, internet navigation.
• Excellent and courteous follow-up, with empathy for clients and staff.
• Hands-on experience with office equipment (e.g., printers).
• Professional attitude and presentable appearance.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Experience working in a fast-paced environment.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., fax machines and printers).

Company Description

Veolia Energy & Process Systems (VEPS) is a part of the Veolia Group. VEPS has been serving the Energy Sector as a leading provider of process solutions for over 40 years, supplying water, gas and oil treatment technologies to our clients around the world - delivering best in class project execution models as well as field services and aftermarket support.

As part of its Growth Initiatives, VEPS is refocusing on Energy Transition related business, in particular on Carbon Capture, CO2 conditioning and H2 conditioning.

VEPS has delivery centers in UAE, Australia, India and Singapore, and operates across the larger Water Tech Division and with the global Veolia Group, developing transversal initiatives and incorporating technologies and products from other divisions to its offer for the Energy Sector.

• Conduct comprehensive market research and benchmarking studies for employee benefits (internal/external)
• Analyze current benefits structure and develop strategic improvement proposals
• Prepare detailed cost analysis reports for benefits programs
• Coordinate effectively with insurance providers and benefits vendors
• Maintain comprehensive benefits documentation and employee communications
• Support seamless implementation of harmonized HR policies
• Assist in preparing employment contracts and offer letters with precision
• Maintain accurate employee records and HR database management
• Generate comprehensive HR reports and analytics as required
• Support recruitment and onboarding processes
• Handle employee queries regarding benefits and policies professionally
• Assist in HR policy implementation and communication strategies
• Oversee complete visa transition process from Abu Dhabi to Jebel Ali
• Track and maintain real-time visa status updates
• Coordinate effectively with EMEC for visa processing
• Maintain comprehensive employee documentation for visa purposes
• Coordinate with PRO for timely document submissions
• Follow up proactively on pending applications
• Maintain professional relationships with government offices

• Bachelor's degree in Human Resources, Business Administration, or related field
• Minimum 3+ years of experience in HR administration, preferably with benefits focus
• Strong knowledge of UAE labor laws and benefits practices
• Proven experience in benefits benchmarking and analysis
• Fluent in English and Arabic (written and spoken)
• Proficient in MS Excel and HR management systems
• Strong analytical and research abilities
• Excellence in data analysis and report preparation
• Detail-oriented with exceptional documentation skills
• Excellent communication and interpersonal abilities
• Project management capabilities
• Ability to handle confidential information with discretion
• Strong time management and organizational skills

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Overview

Dubai, United Arab Emirates | Posted on 10/05/2025

Trisun is a fast-growing Dubai-based technology company driving innovation across digital transformation, data solutions, and enterprise technology services. Our culture thrives on agility, collaboration, and forward-thinking ideas that empower businesses to perform at their best.

• Provide comprehensive administrative and operational support to senior executives.
• Manage complex calendars, schedule meetings, and coordinate international travel arrangements.
• Prepare correspondence, reports, presentations, and meeting materials with accuracy and professionalism.
• Serve as the primary point of contact between executives, internal teams, and external partners.
• Organize and support executive meetings, board sessions, and company events.
• Maintain confidentiality and handle sensitive information with discretion.
• Track key projects, deadlines, and deliverables to ensure timely completion.
• Assist with expense reporting, budgeting, and other administrative processes.
• Identify opportunities to streamline operations and enhance executive efficiency.

• Education: Bachelor’s degree preferred (Business Administration, Communications, or related field).
• Experience: 2+ years of experience providing executive-level administrative support, ideally within the tech or professional services sector.
• Skills & Attributes: Exceptional organizational and multitasking abilities.
• Skills & Attributes: Strong written and verbal communication skills (English required; Arabic is a plus).
• Skills & Attributes: Proficiency in Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Notion, Asana).
• Skills & Attributes: Professional demeanour, discretion, and strong attention to detail.
• Skills & Attributes: Ability to thrive in a fast-paced, international business environment.

• Competitive salary and benefits package.
• A modern, collaborative, and innovation-driven work culture.
• Opportunities for growth and professional development.
• Dynamic work environment at the heart of Dubai’s tech ecosystem.