1 913 Administrative Role jobs in the United Arab Emirates

The Administrative Assistant provides administrative support and assistance to ensure efficient operation of an office or department. They perform a variety of clerical and administrative tasks, such as managing correspondence, scheduling appointments, organizing files, and coordinating meetings. The Administrative Assistant plays a crucial role in facilitating smooth workflow and maintaining effective communication within the organization.

• High school diploma or equivalent (additional relevant certifications or training may be preferred).
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency inMicrosoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong interpersonal skills and the ability to work effectively in a team.
• Professionalism and confidentiality in handling sensitive information.
• Adaptability and willingness to learn and take on new responsibilities.

Overview

The Elite Job is a premier company known for its dedication to excellence and innovation in the field of IT Sector. With a strong commitment to delivering top-notch solutions, we have established ourselves as a leader in the industry. Our team thrives on collaboration, creativity, and a relentless pursuit of perfection. Join us at The Elite Job and be a part of an environment that values growth, professionalism, and making a meaningful impact.

Position: Administrative Assistant

As an Administrative Assistant at The Elite Job, you will play a pivotal role in supporting the company's daily operations and ensuring smooth functioning across various departments. You will be the backbone of our organization, providing vital administrative and clerical support to our team.

• Perform a wide range of administrative tasks, including managing emails, scheduling appointments, and coordinating meetings.
• Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming calls and correspondence, redirecting them as necessary and taking accurate messages when required.
• Maintain and update company records, databases, and filing systems efficiently.
• Assist in organizing company events, workshops, and conferences, managing logistics and ensuring seamless execution.
• Collaborate with cross-functional teams to facilitate effective communication and information flow.
• Welcome visitors and clients with a warm and professional demeanor, ensuring a positive first impression of the company.
• Manage travel arrangements and accommodations for company executives when needed.
• Contribute to the overall improvement of administrative processes by suggesting and implementing innovative solutions.

• Proven experience as an Administrative Assistant or in a similar role.
• Exceptional written and verbal communication skills.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Professionalism and a proactive approach to handling tasks and challenges.
• Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.
• Discretion and confidentiality when dealing with sensitive information.

At The Elite Job, we believe in recognizing and rewarding excellence. We offer a competitive salary package along with opportunities for professional growth and development. You'll be part of a dynamic team that encourages creativity, values diversity, and fosters a supportive work culture. Join us to contribute your skills and ideas to our exciting projects and make a significant impact in the IT sector.

If you're ready to embark on a rewarding journey with The Elite Job, please submit your updated resume and a cover letter detailing your relevant experience and explaining why you're the ideal candidate for the Administrative Assistant position. We look forward to reviewing your application and potentially welcoming you to our dedicated team.

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The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality.
• High attention to detail and problem-solving skills.

Job Type: Full-time

We are seeking a proactive and highly organized Administrative Assistant to join a dynamic real estate office in Dubai. As one of the first points of contact, you will play a key role in ensuring smooth daily operations and providing vital support to both management and agents. This role is ideal for someone with excellent organizational skills, attention to detail, and a positive, can-do attitude.

Key Responsibilities:

·       Manage daily office operations under the direction of management.

·       Set up and maintain office records, files, and data entry into internal systems.

·       Oversee office supplies and coordinate with vendors for procurement.

·       Support accounting functions: maintain accurate records and liaise with outsourced accountants.

·       Prepare monthly billing and office reports.

·       Assist with contracts, leases, and maintenance agreements.

·       Conduct agent orientations and maintain personnel files.

·       Prepare schedules, track attendance, and monitor floor plans.

·       Coordinate with the head office on training, newsletters, and communication.

·       Support agents in managing their property listings on company systems.

·       Handle reception duties, welcome visitors, and ensure a professional office environment.

·       Organize office activities and maintain a positive workplace culture.

What We're Looking For:

·       Strong organizational and multitasking skills.

·       Excellent communication skills and a professional attitude.

·       Experience in office administration; knowledge of real estate operations is a plus.

·       Proficiency in Microsoft Office Suite and basic accounting procedures.

·       Ability to manage responsibilities independently and as part of a team.

What We Offer:

·       A chance to be part of a fast-growing real estate office in Dubai.

·       Exposure to a dynamic, multicultural environment.

·       Clear growth opportunities, with potential to move into an Office Administrator as the office expands.

If you are detail-oriented, reliable, and ready to contribute to a professional real estate environment, apply now to join us as our next Administrative Assistant in Dubai.

Location: Dubai

Salary: AED 4,500 - 5,500 per month

A new requirement has been received from Kezad Port for an Administrative Assistant (Office Administrator) position based in Abu Dhabi. The ideal candidate should have experience in drafting contracts, handling procurement processes, and managing incoming calls as well as general office coordination tasks.

Position Overview

• Title:
  Administrative Assistant / Office Administrator
• Location:
  Abu Dhabi

Key Responsibilities:

• Drafting and preparing contracts for internal and external stakeholders.
• Overseeing procurement procedures, including liaising with vendors and managing purchase orders.
• Handling all incoming calls and performing front-desk duties as required.
• Coordinating daily office operations, supporting general administration, and assisting various departments.

Preferred Candidate Profile

• Previous experience in contract drafting and/or office management.
• Familiarity with procurement processes, supplier communications, and record-keeping.
• Proficient communication skills and experience handling multi-line phone systems.
• Strong organizational skills with the ability to multi-task in a dynamic environment.

Key Responsibilities

• Manage the CSO's calendar, travel arrangements, and meeting logistics
• Prepare presentations, reports, and sales documentation using Microsoft Office Suite
• Coordinate internal communications and follow-ups across the sales team
• Assist in monitoring sales targets, and pipeline updates
• Handle confidential information with professionalism and discretion
• Support the preparation of client proposals, business reviews, and sales decks
• Organize and maintain digital filing systems for contracts, reports, and correspondence
• Liaise with cross-functional teams (Marketing, Finance, Operations) on behalf of the CSO
• Process expense reports, purchase requisitions, and vendor documentation

Job Type: Temporary

Contract length: 4 months

Pay: AED4, AED5,000.00 per month

Application Question(s):

• with own visa or under Spouse / family visa

**Job Description: Administrative Assistant (UAE Resident Only)**

**Company:** Confidential (A leading organization in the UAE)

**Location:** Dubai, UAE

**Job Type:** Full-Time

**Nationality:** Open to all nationalities, but **Brazilian nationals are highly preferred.**

**Residency Requirement:** **Must be a current resident of the UAE** with a valid transferable visa.

**About Us:**

We are a dynamic and growing organization based in the heart of Dubai, known for our excellence and commitment to our clients. Our team is our greatest asset, and we are looking for a proactive and highly organized Administrative Assistant to ensure our office operations run smoothly and efficiently.

**Job Purpose:**

To provide comprehensive administrative and clerical support to our management and team. The ideal candidate will be the backbone of our office operations, handling a variety of tasks to ensure deadlines are met and the office operates at peak efficiency.

**Key Responsibilities:**

* Serve as the first point of contact for the company, answering phone calls, directing inquiries, and greeting guests professionally.

* Prepare, edit, and format documents, including letters, reports, memos, and emails.

* Manage calendars, schedule appointments, meetings, and conference calls. Coordinate travel arrangements.

* Ensure the office is well-maintained, clean, and stocked with necessary supplies.

* Prepare meeting agendas, take minutes, and distribute them to relevant parties.

* Accurately update and maintain databases, spreadsheets, and CRM systems.

* Handle simple bank and government-related errands as required.

* Handle sensitive information with the highest degree of integrity and confidentiality.

**Mandatory Requirements & Qualifications:**

* **MUST be a current resident of the UAE** with a valid transferable visa.

* Minimum of **2-3 years** of proven experience as an Administrative Assistant or similar role.

* **Proficiency in English** is essential. **Portuguese fluency is a significant advantage.**

* Excellent computer skills with high proficiency in **Microsoft Office Suite**.

* Strong organizational and time management skills.

* Professional presentation and excellent communication skills.

* Proactive and able to work independently.

**What We Offer:**

* A competitive, tax-free salary.

* Employment visa and medical insurance.

* A positive and collaborative work environment.

* Opportunities for professional development.

**How to Apply:**

**This position is exclusively open to candidates currently residing in the UAE.**

Interested candidates can apply by:

1. **WhatsApp:** Send your CV to HR at: ** **

2. **Google Form:** Complete the application here: ***

*Please ensure your CV states your nationality, current location, visa status, and notice period.*

**Only shortlisted candidates will be contacted.**

**Descrição da Vaga: Assistente Administrativo (Residente nos EAU é Obrigatório)**

**Empresa:** Confidencial (Uma líder organização nos EAU)

**Localização:** Dubai, EAU

**Tipo de Vaga:** Tempo Integral

**Nacionalidade:** Aberta a todas, mas **damos forte preferência a candidatos brasileiros.**

**Requisito de Residência:** **Deve ser residente atual dos EAU** com visto transferível válido.

**Sobre Nós:**

Somos uma organização dinâmica e em crescimento, localizada no coração de Dubai, conhecida por nossa excelência e compromisso com nossos clientes. Nossa equipe é nosso maior patrimônio, e estamos procurando um Assistente Administrativo proativo e organizado para garantir que nossas operações funcionem de maneira suave e eficiente.

**Objetivo do Cargo:**

Prestar suporte administrativo e clerical abrangente para nossa gerência e equipe. A pessoa ideal será o alicerce de nossas operações, lidando com uma variedade de tarefas para garantir que os prazos sejam cumpridos e que o escritório opere com máxima eficiência.

**Principais Responsabilidades:**

* Ser o primeiro ponto de contato da empresa, atendendo telefones, direcionando inquiries e recebendo visitantes profissionalmente.

* Preparar, editar e formatar documentos, incluindo cartas, relatórios, memorandos e e-mails.

* Gerenciar agendas, marcar compromissos, reuniões e conferências. Coordenar itinerários de viagem.

* Garantir que o escritório esteja bem conservado, limpo e abastecido com os suprimentos necessários.

* Preparar pautas de reunião, tomar minutas e distribuí-las para as partes relevantes.

* Atualizar e manter com precisão bancos de dados, planilhas e sistemas CRM.

* Lidar com tarefas simples relacionadas a bancos e órgãos governamentais, quando necessário.

* Lidar com informações sensíveis com o mais alto grau de integridade e confidencialidade.

**Requisitos e Qualificações Obrigatórios:**

* **DEVE ser residente atual dos EAU** com visto transferível válido.

* Mínimo de **2-3 anos** de experiência comprovada como Assistente Administrativo ou em função similar.

* **Proficiência em Inglês** é essencial. **Fluência em Português é uma grande vantagem.**

* Excelentes habilidades informáticas com alta proficência no **Pacote Microsoft Office**.

* Fortes habilidades organizacionais e de gestão do tempo.

* Apresentação profissional e excelentes habilidades de comunicação.

* Proativo e capaz de trabalhar independentemente.

**O que Oferecemos:**

* Salário competitivo e livre de impostos.

* Visto de trabalho e seguro médico.

* Um ambiente de trabalho positivo e colaborativo.

* Oportunidades de desenvolvimento profissional.

**Como se Candidatar:**

**Esta vaga é exclusiva para candidatos que já residem nos EAU.**

Candidatos interessados podem se inscrever por:

1. **WhatsApp:** Envie seu CV para o RH no: ** **

2. **Formulário Google:** Preencha a inscrição aqui: ***

*Seu CV deve conter claramente: nacionalidade, localização atual (Emirado), status do visto e período de rescisão (notice period).*

**Apenas candidatos pré-selecionados serão contactados.**

Company Description

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Role Description

This is a full-time on-site role for an Administrative Assistant located in Abu Dhabi. The Administrative Assistant will be responsible for performing a variety of administrative and clerical tasks. Responsibilities include managing phone calls, scheduling meetings, organizing and maintaining files, and providing support to executives and employees. The role also requires preparing reports, managing office supplies, and ensuring the smooth running of the office.

Qualifications

• Administrative Assistance and Clerical Skills
• Executive Administrative Assistance skills
• Excellent Phone Etiquette and Communication skills
• Strong organizational skills and attention to detail
• Ability to work independently and manage multiple tasks
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• High school diploma; additional qualifications as an administrative assistant or secretary will be a plus

About the Role:

We are seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our team. The ideal candidate will be highly organized, adaptable, and capable of managing multiple priorities in a fast-paced environment. Provide day-to-day administrative support to the office and management team.

Key Responsibilities:

• Manage schedules, appointments, and meetings, including coordination and follow-up.
• Handle correspondence, draft documents, and prepare reports as required.
• Maintain accurate filing systems (electronic and physical) and ensure easy retrieval of records.
• Assist with travel arrangements, expense reports, and procurement of office supplies.
• Support HR and finance functions with documentation, data entry, and record keeping.
• Act as a point of contact for internal and external stakeholders.
• Perform other administrative duties as assigned to support smooth business operations

Job Type: Full-time

Pay: AED2, AED3,000.00 per month

Language:

• english (Preferred)