648 Administrative Specialist jobs in the United Arab Emirates

A Sales Coordinator is required to handle administrative tasks in a fast-paced sales environment.

• Maintain organized filing systems to ensure easy data access and prevent loss.
• Prepare and type sales team offer letters, update the sales database system, and verify accuracy before submission.
• Compose correspondence on behalf of executives, including letters, memos, faxes, and other mail.
• Implement a prompt and accurate follow-up and trace system for all correspondences.
• Handle incoming calls and guest inquiries, channeling concerns to relevant parties when necessary.
• Ensure timely completion and submission of sales month-end reports.
• Guarantee all correspondence and offers related to the sales team are dispatched within 24 hours.
• Communicate effectively across all levels, adapting to the demands of a pressurized working environment.

The ideal candidate will possess a college diploma and relevant work experience. Proficiency in English is essential; additional language skills are an asset.

• Courtesy and professionalism
• Ability to work with minimal supervision
• Discretion and confidentiality
• Self-motivation and positive attitude
• Lateral thinking and initiative
• Approachable and charismatic character
• Team player with a focus on quality
• Adaptability and customer focus
• Drive for results

• Associate

• Full-time

• Hospitality

Job Overview:

We are seeking a highly skilled professional to fill the role of PRO & HR Assistant. As a key member of our staff, you will be responsible for providing administrative support towards employees and dependants, liaising with local UAE government ministries.

About the Role:

• To administer various services towards employees and dependants
• To liaise with local UAE government ministries

About You:

• Bachelor's degree in Business Administration or related field
• 2+ years of experience in human resources or administration
• Strong communication and interpersonal skills

What We Offer:

• A competitive salary package
• Opportunities for growth and development
• A dynamic and supportive work environment

Role Summary:

We are seeking a highly skilled and organized Finance Coordinator to join our team. The ideal candidate will have a strong background in accounting and finance, with excellent communication and interpersonal skills.

The Finance Coordinator will be responsible for maintaining accurate financial records, preparing budgets and monitoring expenditures, and preparing financial reports and statements.

Key Responsibilities:

• Financial Record Keeping
• Maintain accurate financial records, including invoices, receipts, and payroll.
• Ensure timely and accurate preparation of financial statements and reports.

• Budget Management
• Assist in preparing budgets and monitoring expenditures to ensure compliance with financial goals.

• Reporting
• Prepare financial reports and statements (monthly, quarterly, and annual) for management review.

• Accounts Payable/Receivable
• Process invoices, manage accounts payable and receivable, and follow up on outstanding payments.

• Reconciliation
• Perform bank reconciliations and assist with month-end closing activities.

• Audit Support
• Prepare documentation for internal and external audits as needed.

Additional Responsibilities:

• Recruitment Support: Assist in the recruitment process by posting job vacancies, screening resumes, and scheduling interviews.
• Employee Onboarding: Facilitate the onboarding process for new hires, ensuring they receive the necessary training and paperwork.
• Personnel Records Management: Maintain employee records, ensuring confidentiality and compliance with regulations.
• Policy Implementation: Assist in the development and implementation of HR policies and procedures.
• Performance Management: Support performance evaluation processes and help administer employee feedback systems.
• Training Coordination: Organize training sessions and professional development opportunities for staff.

Requirements:

• Qualifications
• Proficiency in accounting software (e.g., ZohoBooks, Excel) and HR management systems (e.g., Zoho People).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Attention to detail and commitment to maintaining confidentiality.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• Collaborative and dynamic work environment.

Application Instructions:

Applicants should submit their resume and cover letter to us via email.

We are seeking a highly skilled and experienced professional to join our team as an HR Assistant. This is a challenging role that requires exceptional organizational, communication, and interpersonal skills.

• Perform administrative duties for the Human Resources Department, ensuring compliance with labor regulations, visa requirements, and other related matters.
• Develop and implement effective recruitment strategies, manage payroll processes, design and deliver training programs, and oversee performance management initiatives.
• Coordinate special projects, providing support and guidance to ensure successful outcomes.
• Demonstrate expertise in HR and administration, with a strong background in UAE or home country experience.

• Annual leave and annual ticket to home country.
• Medical insurance coverage.
• Visa sponsorship for eligible candidates.
• Ongoing professional development opportunities.

Candidates who can start immediately are preferred.

The Junior HR Assistant plays a pivotal role in supporting the Human Resources department by providing assistance in various HR functions and administrative tasks.

This position involves collaborating with HR professionals to facilitate recruitment, onboarding, employee records management, and other HR processes.

Key responsibilities include:

• Recruitment Support:
  • Assist in coordinating recruitment processes, including posting job openings, scheduling interviews, and communicating with candidates.
  • Maintain applicant tracking system and ensure accurate and up-to-date candidate information.
  • Support the preparation of offer letters and new hire documentation.
• Onboarding:
  • Facilitate the onboarding process for new employees, including orientation sessions and the completion of required paperwork.
  • Coordinate with various departments to ensure a smooth onboarding experience for new hires.
• Employee Records:
  • Maintain and update employee records, ensuring accuracy and compliance with relevant regulations.
  • Assist in preparing HR reports and analytics as needed.
• Benefits Administration:
  • Support the administration of employee benefits programs.
  • Assist employees with benefits-related inquiries and facilitate communication between employees and benefit providers.
• Administrative Support:
  • Provide general administrative support to the HR department, including managing schedules, answering phone calls, and handling correspondence.
  • Assist in organizing HR-related events and training sessions.
• Compliance and Policies:
  • Assist in ensuring compliance with HR policies and procedures.
  • Stay informed about changes in employment laws and regulations.
• Employee Relations:
  • Act as a point of contact for employees, addressing inquiries and forwarding issues to the appropriate HR personnel.
  • Contribute to maintaining a positive work environment.
• Training and Development:
  • Coordinate training sessions and workshops for employees.
  • Assist in developing and implementing employee development programs.
• HR Projects:
  • Participate in HR-related projects as assigned.

Required skills and qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Previous experience in HR or administrative roles is advantageous.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in MS Office applications.
• Knowledge of HRIS (Human Resources Information System) is a plus.

Candidates with Spouse/Family/Own Visa are welcome to apply.

We are seeking an experienced Human Resources Assistant to provide administrative support and undertake various HR duties. This role requires a highly organized individual with excellent communication skills.

The ideal candidate will have strong organizational and communication skills, with the ability to work effectively in a team environment.

• Assist with daily operations of HR functions and duties.
• Provide clerical and administrative support to HR executives.
• Compile and maintain accurate employee records.

• Proven experience as a Human Resources Assistant or similar role.
• Proficient computer typing skills, particularly in MS Office.

This role plays a crucial part in supporting the HR team and ensuring the smooth operation of our business. If you are a motivated and detail-oriented individual, we encourage you to apply for this exciting opportunity.

Job Title: Executive Secretary- Business Support

We are seeking a highly skilled and organized Executive Secretary to provide administrative support to our team. The successful candidate will have excellent communication skills, be able to work independently and as part of a team, and possess strong organizational and time management skills.

To be considered for this role, you should have a minimum of one to two years of experience as an executive assistant in a similar field, preferably within a large organization or multinational company. A degree in Business Administration, Marketing, Communication, or a related field is also preferred.

1. Provide high-level support to our team, including diary management, travel arrangements, and expense claims.
2. Screen emails, respond to queries, and take action as required.
3. Prepare documents, presentations, reports, agendas, and papers as needed.
4. Coordinate client events, both internal and external, as required.

• Diary Management: Manage the diaries of senior executives, ensuring they are up-to-date and accurate.
• Travel Arrangements: Book travel and accommodation for senior executives, making sure all arrangements are made in advance.
• Email Management: Screen and respond to emails on behalf of senior executives, taking action as required.
• Document Preparation: Prepare documents, presentations, reports, agendas, and papers as needed.
• Event Coordination: Coordinate client events, both internal and external, as required.

• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Attention to detail and ability to manage multiple tasks efficiently.
• Organizational and time-management skills.
• Customer-oriented approach to ensure client satisfaction.
• Teamwork and ability to work collaboratively in a team environment.

We offer a competitive salary and benefits package, including:

• Continuous learning opportunities.
• Success defined by you: we'll provide the tools and flexibility for you to make a meaningful impact.
• Transformative leadership: we'll give you the insights, coaching, and confidence to be the leader the world needs.
• Diverse and inclusive culture: you'll be embraced for who you are and empowered to use your voice to help others find theirs.

This role is based in Abu Dhabi, United Arab Emirates.

If you're a motivated and organized individual with excellent communication skills, please contact us to discuss this opportunity further.

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our leadership team.

• Key Responsibilities:

• Schedule appointments, prioritize tasks, and ensure seamless execution of meetings and deadlines.
• Coordinate travel arrangements, prepare itineraries, and maintain accurate records.
• Manage both electronic and paper filing systems, ensuring efficient retrieval and storage of corporate documents.

Requirements:

• Proficient in Microsoft Office software, including email, spreadsheets, and databases.
• Excellent communication skills, with the ability to compose correspondence, proofread, and disseminate information effectively.
• Able to provide administrative and clerical support to department members, receive and screen incoming calls, greet visitors, and handle inquiries.
• Familiarity with HR-related matters, such as attendance, visa processes, and medical insurance.

Benefits:

• The opportunity to work in a dynamic and fast-paced environment.
• A chance to develop your administrative skills and contribute to the success of our organization.
• A competitive salary and benefits package.

What We Offer:

• A supportive and collaborative team environment.

The primary objective of this position is to provide administrative support to the team, ensuring seamless operations and maintaining high standards of professionalism.

• Key Responsibilities:

• Coordinate visa applications, renewals, and cancellations for employees
• Draft and issue HR-related letters (e.g. salary certificates, NOCs, visa letters)
• Manage employee records and maintain up-to-date HR databases
• Offer general administrative support to the team as required
• Assist with onboarding/off-boarding processes and documentation for employees

• High School or Diploma or Bachelor's degree in a related field such as HR, Business Administration
• Relevant experience in administration
• Experience with visa processing and HR documentation
• Strong organisational and time management skills
• Excellent communication skills (written and verbal)
• Proficiency in Microsoft Office and HR systems
• High attention to detail and ability to handle confidential information
• Knowledge of UAE labor law is preferred
• UAE Family book

This role demands a high level of organisation, attention to detail, and confidentiality. The ideal candidate should possess excellent communication skills and be able to work effectively in a team.