946 Administrative Specialist jobs in the United Arab Emirates

Job Purpose:

The Administrative Officer- Tagalog speaker is responsible for ensuring a smooth, professional, and efficient onboarding experience for new employees. This role manages offer issuance, documentation, government processes, and employee support while liaising with multiple internal and external stakeholders to guarantee compliance and a positive new hire journey.

Key Responsibilities:

Offer & Documentation

• Prepare and issue employment offer letters in line with company policies.
• Coordinate with the Public Relations Officer (PRO) for visa processing, Emirates ID registration, medical tests, and other government documentation.
• Review and verify onboarding documents to ensure accuracy and timely submission.
• Maintain and update confidential HR data records for new joiners.

Onboarding & Induction

• Organize and conduct onboarding orientations and HR inductions for new employees.
• Communicate company policies, benefits, and expectations to new employees effectively.
• Collaborate with Finance, IT, and Administration teams to ensure all pre-joining and day-one arrangements are in place.

Employee Support & Logistics

• Liaise with Finance to arrange flight bookings and airport pickup for international hires.
• Coordinate accommodation or company housing for new employees and address housing-related concerns with the maintenance team.
• Schedule HR driver services for onboarding-related logistics.
• Provide guidance on local transportation, housing, and relocation queries.

General HR Support

• Ensure onboarding processes are aligned with company standards and UAE labor regulations.
• Deliver excellent customer service while working in a fast-paced, multicultural environment.
• Suggest improvements to enhance the onboarding journey and employee experience.

Qualifications & Skills:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2–4 years of HR coordination/onboarding experience in the UAE (preferred).
• Native tagalog speaker
• Strong knowledge of UAE labor laws, visa processes, and government portals.
• Excellent communication and interpersonal skills.
• High attention to detail with ability to handle confidential information.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office and HRIS systems.

Key Competencies:

• Customer-service oriented approach.
• Cross-cultural sensitivity and adaptability.
• Strong coordination and problem-solving skills.
• Ability to manage multiple priorities under tight deadlines.

Job Description:

City University Ajman is seeking a professional and detail-oriented Administrative Specialist to assist the Director in managing day-to-day operations and ensuring the smooth coordination of administrative, communication, and enrollment-related functions. The successful candidate will play a vital role in supporting the Director, maintaining efficient office systems, and fostering effective communication across departments, staff, and external stakeholders.

Responsibilities:

Administrative Support:

• Manage the Directors schedule, appointments, and meetings.
• Handle correspondence, emails, and calls, ensuring timely responses and follow-ups.
• Prepare reports, presentations, and other documentation as requested.

Office Coordination:

• Maintain organized records and filing systems, including student and enrollment data.
• Monitor office supplies and coordinate procurement as needed.
• Ensure the smooth operation of office equipment and liaise with IT or maintenance teams for support.

Communication:

• Serve as the first point of contact for inquiries directed to the Director.
• Facilitate communication between the Director and other departments, staff, and external stakeholders.
• Assist in drafting announcements, memos, and internal updates.

Event and Meeting Support:

• Organize and coordinate enrollment-related events, workshops, and meetings.
• Take detailed meeting minutes and track action items for follow-up.
• Assist in logistical arrangements for conferences and presentations.

Data Management and Reporting:

• Assist in collecting, organizing, and analyzing enrollment data for reporting purposes.
• Maintain accurate and up-to-date student records in collaboration with the enrollment team.

Special Projects:

• Support the Director in managing special initiatives and projects related to enrollment and internationalization.
• Conduct research and provide recommendations on process improvements.
• Perform other related duties as required.

Qualifications:

• Bachelors degree in Business Administration, Management, or a related field.
• Proven experience in administrative or office coordination roles, preferably in an academic or enrollment environment.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in MS Office Suite and data management systems.
• Ability to manage multiple tasks with accuracy and attention to detail.
• Professionalism, discretion, and commitment to supporting institutional goals.

About City University Ajman:

City University Ajman is a prestigious institution dedicated to academic excellence, research innovation, and community engagement. We offer a diverse range of programs and opportunities for students to excel in their chosen fields. Join us in shaping the future of education and higher learning.

Why should you join City University Ajman?

Step into a rewarding career at City University Ajman, an Equal Opportunity Employer dedicated to fostering an environment where you can excel professionally while maintaining a healthy work-life balance. Experience an amalgamation of positive workplace culture, medical support, dietary guidance, and health check-up campaigns. Enjoy generous annual leave for rejuvenation and quality time with loved ones, all within a collaborative and inclusive team. Engage in continuous learning through our training and development programs, and celebrate achievements at various employee events. As a token of gratitude, we offer an annual airfare allowance and a robust rewards and recognition program for your dedication. Join us at City University Ajman, where your career is not just a job but a fulfilling journey in a supportive and enriching work environment that promotes equal opportunities for all.

To apply for the Administrative Support Officer position at City University Ajman, upload your curriculum vitae (CV) to submit your application.

Company Description

At Danat Travels, we are committed to creating unforgettable travel memories through exceptional service and innovative solutions. With a passion for exploration, we redefine the travel experience, offering tailored itineraries and seamless execution from start to finish. Our global partnerships ensure unique and valuable travel experiences, while our customer-centric approach guarantees unparalleled satisfaction. Based on our core values of innovation, passion, and respect, Danat Travels stands out as a leader in the travel industry, offering personalized service and exceptional value.

Role Description

The Administrative Specialist will be responsible for a variety of tasks to support daily operations at Danat Travels. This part-time hybrid role, based in Sharjah, involves a mix of on-site and work-from-home duties. Key responsibilities include providing administrative assistance, maintaining records, assisting with customer service, handling finance-related tasks, and ensuring smooth office operations. The candidate will work closely with different departments, facilitating communication and ensuring business efficiency.

Qualifications

• Strong Communication and Customer Service skills
• Excellent Administrative Assistance and Organizational skills
• Proficient in Analytical Skills and Finance-related tasks
• Ability to multitask and prioritize effectively
• Proficiency in office software and tools
• High level of attention to detail and accuracy
• Relevant experience in a similar role is a plus
• Fluency in English; knowledge of additional languages is beneficial

Company Description

House Finder Real Estate LLC is a premium brokerage firm based in Dubai. With extensive experience since 2007, House Finder excels in buying, renting, and selling properties through an in-depth understanding of the market. We specialize in commercial, residential, and off-plan properties, offering a wide range of villas, apartments, townhouses, offices, and retail spaces. Combining local knowledge, professionalism, and passion with the latest technology, we provide unmatched service to help our clients achieve their real estate goals.

Role Description

This is a full-time on-site role for an Administrative Specialist located in Dubai, United Arab Emirates. The Administrative Specialist will handle a variety of day-to-day tasks including managing office operations, providing administrative support, coordinating schedules, handling customer inquiries, and ensuring smooth communication flow within the office. The role also involves data entry, document management, and assisting with financial tasks as needed.

Qualifications

• Strong Communication and Customer Service skills
• Excellent Administrative Assistance and organizational skills
• Proficient Analytical and Finance skills
• Ability to work independently and manage multiple tasks efficiently
• Proficiency in office software and technology
• Previous experience in the real estate industry is a plus
• Bachelor's degree in Business Administration, Management, or related field

whats app your CV

We are a dynamic and innovative company at the forefront of the entertainment industry, seeking a highly skilled and professional Administrative Specialist (Chinese speaker) to join our growing team in Dubai. This role is a fantastic opportunity for a detail-oriented and proactive individual to gain hands-on experience in project management within a fast-paced and exciting environment.

You will play a key support role in ensuring our projects—from video production to live streaming events—are executed flawlessly and delivered on time. The ideal candidate is a great communicator, highly organized, and thrives on supporting a team to achieve collective success.

Role:
Administrative Specialist
(Chinese Speaker)

Key Responsibilities:

• Provide comprehensive support to the Broadcast Director  throughout the entire project lifecycle, including planning, execution, monitoring, and closure.
• Participate in the development of detailed project plans and diligently track progress against milestones, ensuring timely delivery of all project phases.
• Support the preparation, organization, and timely updating of all essential project documentation, reports, and schedules.

Qualifications and Requirements:

• A responsible and reliable nature, with a proven ability to handle multiple tasks and see them through to completion.
• Exceptional team player with the ability to effectively support colleagues and ensure smooth project execution.
• Fluent proficiency in Chinese (Mandarin) is essential.
• Previous work experience in a video production studio, live stream environment, or the gaming industry is a plus.

What We Offer:

• A competitive salary package
• Opportunities for professional growth and development.

You Baby Studio is a Dubai-based photography studio specializing in maternity, newborn, baby, and family shoots. We work fast, pay attention to detail, and care about both the final result and the experience. As we continue to grow, we are looking for a detail-oriented and highly organized Administrative Specialist with experience in procurement. You will be responsible for a range of administrative, procurement, and coordination duties to support business operations.

Responsibilities:

• Upload, organize, and manage customer data (e.g., CD cards)
• Conduct research and coordinate studio locations
• Order and track delivery of props, stationery, and other supplies
• Handle procurement: vendor sourcing, getting quotations, preparing purchase orders
• Prepare and manage letters, memos, and internal documentation
• Coordinate with internal departments and vendors to ensure timely delivery of services and materials

Requirements:

• Very strong attention to detail
• Fast learner and quick thinker
• Ability to prioritize and manage multiple tasks independently
• Strong problem-solving skills
• High level of organization and time management
• Commitment to long-term professional growth

What we offer:

• Competitive salary based on experience
• Visa and medical insurance
• Stable, long-term role with clear responsibilities
• A collaborative and supportive team

Job Type: Full-time

Location:

• Dubai (Preferred)

We are seeking a highly skilled Office Manager to join our team in the Middle East. As an Office Manager, you will be responsible for providing administrative support and ensuring the smooth operation of office activities.

Job Overview:

• We are seeking a highly organized and detail-oriented Administrative Specialist to join our team. As an integral member of our HR department, you will play a crucial role in maintaining comprehensive employee records and databases while ensuring data integrity and confidentiality.

About the Role:

• This position involves managing effective data collection, storage, and analysis processes, as well as developing informative dashboards and reports for decision-making.
• You will also be responsible for implementing document control systems and procedures for compliance with regulatory and organizational standards.
• Furthermore, this role requires excellent time management skills, strong communication abilities, both written and verbal, and a high level of confidentiality and integrity.

Responsibilities:

• Maintain accurate and up-to-date employee records and databases.
• Organize and manage HR documentation and files to ensure accuracy and confidentiality.
• Implement document control systems and procedures for compliance.
• Develop and maintain informative dashboards and reports using Microsoft Excel and PowerPoint.
• Provide administrative support to the HR team, including coordination with other departments.

Requirements:

• Proven experience in administrative or back-office roles preferably in HR.
• Excellent organizational skills with attention to detail.
• Strong time management skills and ability to prioritize tasks effectively.
• Proficiency in Microsoft Excel including basic formulas and data analysis.
• Basic skills in Microsoft PowerPoint to create presentations.
• Strong communication skills both written and verbal.
• Ability to work independently as well as in a team environment.

We Offer:

• A dynamic and supportive work environment.
• Ongoing training and professional development opportunities.
• A competitive salary and benefits package.

Job Opportunity: Administrative Specialist (Filipino) - Construction Industry Dubai

Location: Internet City Dubai

Industry: Construction

Position: Administrative Specialist

Salary: AED 8,000

We are looking for a talented Filipino professional currently in Dubai to join a dynamic team.

• Filipino national currently based in Dubai
• 3 to 5 years of experience in an administrative role within a construction company
• Advanced skills in Microsoft Excel
• Proven experience in camp administration management
• Strong organizational and communication skills

Grow your career with a reputable construction company and be part of a supportive and professional team

Send your updated CV to careers@ or contact us via Telegram.