297 Administrative Specialist jobs in the United Arab Emirates

Job Opportunity: Administrative Specialist (Filipino) | Construction Industry | Dubai

Location: Internet City, Dubai
Industry: Construction
Position: Administrative Specialist
Salary: AED8000/-

Areyou an experienced Administrative Specialist with a strong backgroundin the construction industry? We are looking for a talented Filipinoprofessional currently in Dubai to join a dynamic team.

Key Requirements:
- Filipino national currently based in Dubai
- 3 to5 years of experience in an administrative role within a construction company
- Advanced skills in Microsoft Excel
- Proven experience in camp administration management
- Strong organizational and communication skills

Grow your career with a reputable construction company and be part of a supportive and professional team

Interested?
Send your updated CV to
Or Telegram +971 543 102 926

This position is responsible for managing various administrative tasks, ensuring compliance with local regulations, and providing support to senior HR personnel.

• Manage company documents and applications with proficiency in reading, writing, and typing.
• Process visa applications and labour-related tasks online, including cancellations and renewals.
• Independently handle Emirati staff pension payment queries through the General Pension portal.
• Hold a valid UAE driving license.
• Minimum 5 years of experience as a PRO handling MOHRE, Pension, trade licenses, etc.
• Proficient in using computers for accessing staff documents and skilled in data entry.
• Support CHRO in Emiratization efforts.

The ideal candidate will be a highly organised individual with exceptional administrative skills. A thorough understanding of UAE employment laws and regulations is necessary. Proficiency in computer software and excellent communication skills are essential for this role.

We offer a dynamic work environment where you can deliver high-quality services and contribute to the growth of our organisation. If you have a passion for administration and a keen eye for detail, we encourage you to apply for this challenging role.

We are seeking a highly organized and proactive Office Coordinator to provide comprehensive administrative support. The ideal candidate will be detail-oriented, a strong communicator, and capable of handling confidential information with discretion.

This role requires excellent multitasking abilities and a proactive approach to problem-solving in a fast-paced environment.

• Administrative Support: Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Communication Management: Act as a point of contact between the executive and internal/external stakeholders. Screen and prioritize emails, calls, and other correspondence.
• Meeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion.
• Project Assistance: Support special projects, research tasks, and report preparation as needed.
• Confidentiality & Discretion: Handle sensitive information with utmost confidentiality.
• Office Coordination: Maintain an organized filing system and ensure smooth office operations.
• Task Prioritization: Assist in managing workloads, setting priorities, and ensuring deadlines are met.
• Event Planning: Organize company events, off-site meetings, and team-building activities.
• Liaison Role: Communicate with senior management, board members, and external partners on behalf of the executive.

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and take initiative.
• Discretion and ability to handle confidential information.
• Strong problem-solving and decision-making abilities.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

Employment Type: Full-time

Seniority Level: Entry level

Industry: Food and Beverage Services, Retail, Food and Beverage Manufacturing

**Job Role Summary:**

An HR and Administrative Professional is accountable for the efficient management of human resources and administrative duties. This includes ensuring compliance with labor laws, managing personnel records, and providing exceptional customer service.

Key Responsibilities:

• Maintain accurate and up-to-date digital personnel records, including employment contracts and PTO requests.
• Compose professional correspondence, such as letters and forms, ensuring clarity in all written communication.
• Prepare agendas and schedules for meetings, guaranteeing timely coordination of events.
• Record and distribute minutes from meetings, capturing essential information effectively.

Essential Skills and Abilities:

• Demonstrated knowledge in sales coordination, with a proven ability to collaborate with various teams.
• Ability to perform under pressure, meeting deadlines and managing multiple tasks simultaneously.
• Strong understanding of labor legislation and its implications.
• Excellent verbal and written communication skills, articulating complex ideas clearly.
• Strong interpersonal and customer service skills, focusing on building positive relationships with colleagues and external stakeholders.
• Proficiency in Microsoft Office Suite or related software, with the ability to adapt quickly to new tools and technologies.

We are seeking a highly skilled professional to fill the role of Project Coordinator within our organization.

The ideal candidate will possess strong administrative skills and experience working on project management tasks.

Responsibilities will include coordinating project activities, maintaining accurate records, and communicating effectively with team members.

The selected candidate will be expected to work in a fast-paced environment, demonstrate flexibility, and adapt to changing priorities.

To succeed in this role, applicants must have a minimum of 10 years of experience in electrical engineering, specifically in upstream, FEED, and detailed engineering & EPC projects.

Around-the-clock support is provided, including an all-inclusive salary package, overtime hours paid as per UAE labor law, yearly round-trip economy ticket to home country, demobilization tickets, leave entitlement as per UAE Labor Law, UAE Residence visa and Work Permit, single sponsorship/status, and international premium medical and repatriation insurance.

Applicants who meet the requirements should submit their applications for consideration.

As an Administrative Officer, you will be responsible for providing exceptional support to the IT department and delivering outstanding services to students, staff, and faculty. This role requires a highly organized individual with excellent communication skills and attention to detail.

• Manage the Director's schedule and diary efficiently.
• Develop and maintain databases or spreadsheets to track divisional information and train other administrative staff.
• Coordinate IT purchasing and transactions with vendors and Finance departments.
• Organize training courses for IT staff and coordinate in-house technical training programs.

• Bachelor's degree from an accredited institution and 2 years' experience in an administrative role, preferably in a senior management or IT position.
• Extensive experience with Microsoft Office, databases, and researching through the Internet.
• Excellent bilingual (English/Arabic) language skills are essential.

The University offers a competitive salary, tax-free in the UAE, housing, furniture allowance, annual vacation airline tickets, educational subsidies for children, and healthcare for employees and their sponsored family members.

Enhance Your Career as an Office Support Specialist

We are seeking a highly organized and skilled individual to provide exceptional administrative support.

• Offer top-notch administrative assistance, including phone support and response management.
• Collaborate with the team in drafting and designing documents using specialized software, driving innovative solutions.
• Manage and organize documents, files, and records with precision and attention to detail.
• Guarantee data accuracy through diligent data entry and database maintenance.
• Provide proactive support to colleagues as needed, fostering a collaborative environment.
• Maintain office equipment to ensure optimal performance and efficiency.

• High school diploma or equivalent.
• Excellent communication and interpersonal skills, enabling effective collaboration.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with basic office equipment, including printers, scanners, and fax machines.

Job Description:

We are seeking a highly skilled Administrative Support Specialist to join our team in Abu Dhabi. As an administrative professional, you will provide support to our office by performing a variety of administrative tasks.

Duties and Responsibilities:

• Provide administrative support for the Abu Dhabi office
• Liaise with ADGM & DIFC, manage portals & coordinate with local suppliers
• Manage office maintenance & upkeep
• Support Client Solutions with various requirements
• Coordinate local PG team & client events
• Process expense reports using Concur & internal systems
• Prepare presentations, documentation & handouts for meetings & business trips
• Answer phones, screen calls & route callers, handle enquiries & provide backup for other Assistants/Team members
• Work closely with IT/HR/Finance on office matters

Requirements:

• 5+ years of administrative experience working in a similar environment for a medium-large corporate entity
• Proficient in MS Office Suite, ability to quickly learn new software & systems
• Proactive, multitasking, solutions driven & problem solving skills
• Organized, calm & quick thinking with high attention to detail
• Professional, mature & team player
• Fluent English both written & oral
• Living in Abu Dhabi

Benefits:

• Professional, international working environment
• Challenging, rewarding career within a growing company
• Collaborative environment with training & mentorship opportunities
• Competitive compensation package & performance based incentives
• Fun office & team events, volunteer opportunities
• Sabbatical after 5 years of service

About Us:

We are a global financial institution with a flat structure, humble, inclusive & transparent working environment. Our goal is to attract, develop & retain top talent while offering a workplace where results are recognized & rewarded.