36 Office Administration jobs in the United Arab Emirates

Guest Relations Specialist & Office Administration (UAE National)

Dubai, Dubai Help AG

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Job Description

Help AG is looking for a talented and enthusiastic Office Administration & Guest Relations Specialist (UAE National) who will

be supporting office operations team with diligent and efficient administrative contribution with a focus on customer visits, meetings & conferences. With a positive and friendly personality, the role brings up own ideas and takes proactive ownership. The role is key for maintaining an enjoyable, presentable, and professional workplace. The role will ensure a great visitor experience in high-profile customer visits including VIP guests. The position will also support various other departments within different duties and administrative aspects.

Responsibilities

Office Administration
  • Maintain a clean and presentable office environment.

  • Keep control of supplies, stationery and equipment for office and replenish in time.

  • Coordinate improvements and repair as required by coordinating internal and external teams.

  • Order and arrange refreshments and catering for visits and meetings.

  • Always ensure fully functional equipment by completing preventive maintenance requirements; calling for repairs; coordinating with internal teams.

  • Oversee corporate contracts with service providers including maintenance, catering, etc. review / negotiation / renewal.

Visitor Management
  • Take ownership on customer visits from A-Z and ensure a smooth experience from arrival till departure; coordinate with internal and external parties as required.

  • Greeting and guidance of visitors to our office.

  • Ensure presentability of office, facilities, and team.

  • Personally receive and guide visitors providing a positive and memorable experience.

  • Remain available and attentive throughout the entire visit.

Administrative Support
  • Document processing and coordination for document completion, signature, filing as per the processes.

  • Ensure compliance of documents and communication with the highest standards in appearance and content.

  • Follow up, update and report on corporate / operations projects.

  • Update electronic internet and intranet systems with news and information.

  • Research information as required and draft correspondence; create reports.

  • Arrange for employee office supplies, business cards, mobile phones as required.

  • Manage employee enrollment in corporate (group) systems for access.

Operations Team Support
  • Coordinate trainings with vendors / customers internally and in projects.

  • Verify completeness and close projects in our internal systems based on agreed criteria.

  • Conduct project / customer satisfaction surveys via email and telephone.

  • Arrange for planned technical appointments with customers.

  • Analyze internal data and create reports as required.

Qualifications & Skills

  • UAE National candidates with family book will be preferred for this role.

  • Experience in personal customer service with business clients.

  • Open-minded, friendly, welcoming, and helpful attitude.

  • Very good and clear English &Arabic.

  • Solid skills in Microsoft Office.

  • Good communication skills for business requirements.

  • Loves dealing with people.

  • Reliability and strict Confidentiality.

  • Flexible work approach, based on the job requirements.

  • Well-organized work style, highest accuracy.

  • Problem-solving focus.

  • Team player with high level of dedication.

  • Taking ownership.

Benefits

  • Health insurance with one of the leading global providers for medical insurance

  • Career progression and growth through challenging projects and work

  • Employee engagement and wellness campaigns activities throughout the year

  • Excellent learning and development opportunities

  • Inclusive and diverse working environment

  • Flexible/Hybrid working environment

  • Open door policy

About Us

Help AG is the cybersecurity arm of e& enterprise (formerly Etisalat Digital) and provides leading enterprise businesses across the Middle East with strategic consultancy combined with tailored information security solutions and services that address their diverse requirements, enabling them to evolve securely with a competitive edge.

Present in the Middle East since 2004, Help AG was strategically acquired by e& (formerly Etisalat Group) in 2020, hence creating a cybersecurity and digital transformation powerhouse in the region.

Help AG has firmly established itself as the region's trusted IT security advisor by remaining vendor-agnostic, trustworthy, independent, and maintaining its focus on all aspects of cybersecurity.

With best of breed technologies from industry-leading vendor partners, expertly qualified service delivery teams and a state-of-the-art consulting practice, Help AG delivers unmatched value to its customers by strengthening their cyber defenses and safeguarding their business.

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OFFICE SUPPORT- Dubai- UAE

Dubai, Dubai Ngworldgroup

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Job Description

leading consultancy aimed in providing investment solutions is seeking an experienced Office Support for its Dubai branch.

Responsibilities:

  • Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
  • Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
  • Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
  • Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.
  • Establishes, maintains, processes, and/or updates files, records, and/or other documents.
  • May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
  • May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
  • May order, stock, and distribute office supplies.
  • May run various routine errands, as required, for the unit/department.
  • Performs miscellaneous job-related duties as assigned.

Requirements:

  • Bachelor’s Degree in relevant field is required.
  • Minimum 2 years of experience as a Office Support.
  • Ability to maintain calendars and schedule appointments.
  • Ability to understand and follow specific instructions and procedures.
  • Ability to prepare and print routine correspondence, labels, and/or other basic written material.
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Assistant Vice President - Office Management

Abu Dhabi, Abu Dhabi Aldar Group

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Job Description

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

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Front Desk Receptionist United Arab Emirates Office Management

Milkor Group

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Job Description

The Front Desk Receptionist is responsible for greeting visitors, managing incoming calls, handling inquiries, and providing administrative support to various departments. This role is essential for creating a welcoming atmosphere and ensuring that all front desk operations are handled professionally and efficiently.

United Arab Emirates Office Management Full Time

Front Desk Receptionist

Key Responsibilities:

  • Greeting and Welcoming:
    • Welcome visitors and clients with a friendly and professional demeanor.
    • Ensure all guests sign in and direct them to the appropriate person or department.
    • Provide information about the company and answer any questions visitors may have.
  • Telephone Management:
    • Answer and manage incoming phone calls promptly and courteously.
    • Redirect calls to appropriate personnel or take messages as needed.
    • Handle inquiries and provide basic information over the phone.
  • Administrative Support:
    • Assist with scheduling appointments and meetings.
    • Maintain the reception area, ensuring it is clean, organized, and stocked with necessary supplies.
    • Manage incoming and outgoing mail, courier services, and deliveries.
    • Assist with basic administrative tasks such as data entry, filing, and document preparation.
  • Visitor Management:
    • Coordinate with security to manage visitor access and ensure compliance with safety procedures.
    • Maintain visitor logs and issue visitor badges when required.
  • Customer Service:
    • Provide excellent customer service to all clients, visitors, and staff.
    • Handle any complaints or concerns professionally and escalate issues as necessary.
  • Coordination:
    • Liaise with various departments to coordinate front desk activities and facilitate smooth operations.
    • Assist with event planning and coordination when needed.
  • Qualifications:
    • Education: : High school diploma or equivalent. An associate degree or certification in office administration is a plus.
    • Experience: 1-2 years of experience in a receptionist, customer service, or administrative role.
    • Driver’s License: A valid UAE driver’s license
    • Skills:
      • Excellent communication and interpersonal skills.
      • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
      • Strong organizational and multitasking abilities.
      • Ability to handle a busy front desk environment and manage multiple tasks efficiently.
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General Support Specialist - Front Office

Dubai, Dubai Marriott

Posted 2 days ago

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Job Description

**Additional Information**
**Job Number**
**Job Category** Rooms & Guest Services Operations
**Location** JW Marriott Marquis Hotel Dubai, Sheikh Zayed Road, Business Bay, Dubai, United Arab Emirates, United Arab Emirates, VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Our jobs aren't just about moving items from one place to another. Instead, we want to build an experience that is memorable and unique - and each position contributes to making that possible for our guests. At our hotels, Runners work across departments to ensure that guests and associates have what they need at the point in time when they need it. Whether delivering items directly to guests in their room or providing support to housekeeping, engineering, banquets, restaurants, the front office, or other areas that need assistance, our Runners move about their space to get the job done. They are critical to ensure smooth operations throughout the entire hotel.
No matter what position you are in, there are a few things that are critical to success - ensuring a safe work place, following company policies and procedures, maintaining confidentiality, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Runners will be on their feet and moving around (stand, sit, or walk for an extended time; move through narrow, confined, or elevated spaces as well as up and down stairs and/or service ramps), ensure they have what they need to do their work (read and visually verify information in a variety of formats, including small print; visually inspect tools, equipment, or machines), and taking a hands-on approach to work (move, lift, carry, push, pull, and place objects weighing less than or equal to 55 pounds without assistance; reach overhead and below the knees, including bending, twisting, pulling, and stooping). Doing all of these things well, and other reasonable job duties as requested, is critical for Runners - to get it right for our guests and our business each and every time.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
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Administrative Assistant

Dubai, Dubai Iiqaf

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Job Description

The IIQAF Group of Companies is a global leader in providing services in the hospitality, information technology, tourism, insurance, and health care industries. Established in 1986, the company has grown to become a major player in the international market, with operations in the United Kingdom, Canada, Singapore, and the United Arab Emirates.

Description

We are looking for a detail-oriented Administrative Assistant to join IIQAF in Dubai. As an Administrative Assistant, you will play a crucial role in ensuring the smooth running of daily operations. Your responsibilities will include providing administrative support, managing schedules, and assisting with various projects. This position is vital to maintaining efficiency and organization within the company.

As an Administrative Assistant at IIQAF, you will have the opportunity to work on a variety of projects that contribute to the overall success of the organization. Your role will involve handling confidential information, coordinating meetings, and communicating effectively with team members. This position is perfect for someone who thrives in a fast-paced environment and enjoys multitasking.

Responsibilities:
  • Manage and maintain executives’ schedules.
  • Organize and schedule meetings, appointments, and travel arrangements.
  • Prepare and distribute correspondence, memos, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Order office supplies and research new deals and suppliers.
  • Maintain contact lists.
Requirements:
  • Excellent time management and organizational skills.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Strong communication and interpersonal abilities.
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and problem-solving skills.
  • Ability to maintain confidentiality of sensitive information.
  • Previous experience in an administrative role is a plus.
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Administrative Assistant

Mashreq Bank

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Job Description

Overview

The Elite Job is a premier company known for its dedication to excellence and innovation in the field of IT Sector. With a strong commitment to delivering top-notch solutions, we have established ourselves as a leader in the industry. Our team thrives on collaboration, creativity, and a relentless pursuit of perfection. Join us at The Elite Job and be a part of an environment that values growth, professionalism, and making a meaningful impact.

Position: Administrative Assistant

Job Overview

As an Administrative Assistant at The Elite Job, you will play a pivotal role in supporting the company's daily operations and ensuring smooth functioning across various departments. You will be the backbone of our organization, providing vital administrative and clerical support to our team.

Responsibilities
  • Perform a wide range of administrative tasks, including managing emails, scheduling appointments, and coordinating meetings.
  • Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
  • Handle incoming calls and correspondence, redirecting them as necessary and taking accurate messages when required.
  • Maintain and update company records, databases, and filing systems efficiently.
  • Assist in organizing company events, workshops, and conferences, managing logistics and ensuring seamless execution.
  • Collaborate with cross-functional teams to facilitate effective communication and information flow.
  • Welcome visitors and clients with a warm and professional demeanor, ensuring a positive first impression of the company.
  • Manage travel arrangements and accommodations for company executives when needed.
  • Contribute to the overall improvement of administrative processes by suggesting and implementing innovative solutions.
Required Skills
  • Proven experience as an Administrative Assistant or in a similar role.
  • Exceptional written and verbal communication skills.
  • Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking abilities.
  • Attention to detail and a high level of accuracy.
  • Excellent time management skills with the ability to prioritize tasks effectively.
  • Professionalism and a proactive approach to handling tasks and challenges.
  • Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.
  • Discretion and confidentiality when dealing with sensitive information.
Why Choose The Elite Job

At The Elite Job, we believe in recognizing and rewarding excellence. We offer a competitive salary package along with opportunities for professional growth and development. You'll be part of a dynamic team that encourages creativity, values diversity, and fosters a supportive work culture. Join us to contribute your skills and ideas to our exciting projects and make a significant impact in the IT sector.

Application Instructions

If you're ready to embark on a rewarding journey with The Elite Job, please submit your updated resume and a cover letter detailing your relevant experience and explaining why you're the ideal candidate for the Administrative Assistant position. We look forward to reviewing your application and potentially welcoming you to our dedicated team.

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Administrative Assistant

Dubai, Dubai Snag Property Inspection Services LLC

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Job Description

The Administrative Assistant provides administrative support and assistance to ensure efficient operation of an office or department. They perform a variety of clerical and administrative tasks, such as managing correspondence, scheduling appointments, organizing files, and coordinating meetings. The Administrative Assistant plays a crucial role in facilitating smooth workflow and maintaining effective communication within the organization.

The ideal candidate should have the following qualifications:
  • High school diploma or equivalent (additional relevant certifications or training may be preferred).
  • Proven experience as an administrative assistant or in a similar role.
  • Strong organizational and time management skills.
  • Proficiency inMicrosoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in work.
  • Ability to prioritize tasks and manage multiple deadlines.
  • Strong interpersonal skills and the ability to work effectively in a team.
  • Professionalism and confidentiality in handling sensitive information.
  • Adaptability and willingness to learn and take on new responsibilities.
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Administrative Assistant

Dubai, Dubai Nayeducation

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Job Description

The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

  • High school diploma or equivalent required.
  • Proven experience as an administrative assistant or in another relevant role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
  • Strong organizational and time-management skills.
  • Excellent communication skills, both verbal and written.
  • Ability to handle sensitive information with confidentiality.
  • High attention to detail and problem-solving skills.

Job Type: Full-time

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Administrative Assistant

Dubai, Dubai Talent Higher

Posted 10 days ago

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Job Description

The Role
Our client, a reputable organization in the UAE, is seeking a Personal Assistant & Project Manager to provide high-level administrative and operational support to senior leadership while overseeing key strategic initiatives. This hybrid role blends executive assistance with project coordination, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently. Key Responsibilities - Manage calendars, schedules, travel arrangements, meetings, and correspondence for senior executives. - Prepare reports, presentations, briefing materials, and other key documentation. - Handle sensitive and confidential information with the utmost professionalism and discretion. - Assist in planning, execution, and monitoring of strategic and operational projects. - Track project timelines, deliverables, and budgets using appropriate project management tools. - Coordinate communication between internal teams, stakeholders, and external partners. - Prepare project documentation, progress reports, and status updates for management review. - Organize executive offsites, workshops, and corporate events. - Support procurement activities, vendor onboarding, and contract management. - Streamline operational processes to ensure efficiency and timely delivery of outcomes.

Requirements
- Bachelor’s degree in Business Administration or a related field. - Minimum of 5 years of UAE experience in executive support and project coordination. - Strong organizational, analytical, and multitasking skills. - Excellent command of Microsoft Outlook, Word, Excel, and PowerPoint. - Outstanding communication, problem-solving, and time management abilities. - Fluent in English (spoken and written).

About the company
Talent Higher is a leading recruitment agency, specialising in providing strategic solutions for organisations and highly skilled candidates in the UAE. For employers, we provide access to a large talent pool, time and resource efficiency, recruitment expertise, market insights, and confidentiality. Candidates benefit from exclusive access to job opportunities, personalized career guidance, streamlined recruitment matchmaking and negotiation support for a variety of careers across the UAE.
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