36 Office Administration jobs in the United Arab Emirates

leading consultancy aimed in providing investment solutions is seeking an experienced Office Support for its Dubai branch.

Responsibilities:

• Answers telephones, routes calls, takes messages, and provides general information; greets and directs visitors; answers routine inquiries; maintains log of inquiries as required.
• Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty.
• Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.
• Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.
• Establishes, maintains, processes, and/or updates files, records, and/or other documents.
• May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• May order, stock, and distribute office supplies.
• May run various routine errands, as required, for the unit/department.
• Performs miscellaneous job-related duties as assigned.

Requirements:

• Bachelor’s Degree in relevant field is required.
• Minimum 2 years of experience as a Office Support.
• Ability to maintain calendars and schedule appointments.
• Ability to understand and follow specific instructions and procedures.
• Ability to prepare and print routine correspondence, labels, and/or other basic written material.

Job Purpose:

The AVP – Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.

This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.

As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.

Roles and Responsibilities:

• Lead the strategic direction for office management in alignment with company goals and growth.

• Oversee daily office operations, including space planning, facilities, security, and admin support.

• Drive modernization through smart office systems and workflow automation.

• Ensure prompt resolution of office-related requests and maintain high service standards.

• Foster a professional, efficient, and welcoming office environment.

• Manage and mentor a diverse team to promote accountability and continuous development.

• Coordinate with internal departments and vendors to maintain safety, compliance, and service quality.

• Develop and manage office service budgets, ensuring cost-effective delivery.

• Monitor key performance metrics such as service turnaround, space usage, and satisfaction.

• Represent the Office Management team in leadership meetings and cross-functional initiatives.

Related Years of Experience:

Min of 8+ years of experience in office management within a leading regional organization

Field of Experience:

• Experience in office/facility management or corporate operations

• Proven experience managing large, multi-location office environments and cross-functional teams

Technical and Interpersonal Skills:

• Executive-level communication and presentation skills

• Strong vendor and partnership negotiation skills

• Attention to detail with the ability to deliver under pressure

• Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivity

Qualifications:

• Bachelor’s degree in business administration or equivalent is required

• Preferred certifications (optional): Facilities Management

The Front Desk Receptionist is responsible for greeting visitors, managing incoming calls, handling inquiries, and providing administrative support to various departments. This role is essential for creating a welcoming atmosphere and ensuring that all front desk operations are handled professionally and efficiently.

United Arab Emirates Office Management Full Time

Front Desk Receptionist

Key Responsibilities:

• Greeting and Welcoming:
  • Welcome visitors and clients with a friendly and professional demeanor.
  • Ensure all guests sign in and direct them to the appropriate person or department.
  • Provide information about the company and answer any questions visitors may have.
• Telephone Management:
  • Answer and manage incoming phone calls promptly and courteously.
  • Redirect calls to appropriate personnel or take messages as needed.
  • Handle inquiries and provide basic information over the phone.
• Administrative Support:
  • Assist with scheduling appointments and meetings.
  • Maintain the reception area, ensuring it is clean, organized, and stocked with necessary supplies.
  • Manage incoming and outgoing mail, courier services, and deliveries.
  • Assist with basic administrative tasks such as data entry, filing, and document preparation.
• Visitor Management:
  • Coordinate with security to manage visitor access and ensure compliance with safety procedures.
  • Maintain visitor logs and issue visitor badges when required.
• Customer Service:
  • Provide excellent customer service to all clients, visitors, and staff.
  • Handle any complaints or concerns professionally and escalate issues as necessary.
• Coordination:
  • Liaise with various departments to coordinate front desk activities and facilitate smooth operations.
  • Assist with event planning and coordination when needed.
• Qualifications:
  • Education: : High school diploma or equivalent. An associate degree or certification in office administration is a plus.
  • Experience: 1-2 years of experience in a receptionist, customer service, or administrative role.
  • Driver’s License: A valid UAE driver’s license
  • Skills:
    • Excellent communication and interpersonal skills.
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
    • Strong organizational and multitasking abilities.
    • Ability to handle a busy front desk environment and manage multiple tasks efficiently.
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The IIQAF Group of Companies is a global leader in providing services in the hospitality, information technology, tourism, insurance, and health care industries. Established in 1986, the company has grown to become a major player in the international market, with operations in the United Kingdom, Canada, Singapore, and the United Arab Emirates.

We are looking for a detail-oriented Administrative Assistant to join IIQAF in Dubai. As an Administrative Assistant, you will play a crucial role in ensuring the smooth running of daily operations. Your responsibilities will include providing administrative support, managing schedules, and assisting with various projects. This position is vital to maintaining efficiency and organization within the company.

As an Administrative Assistant at IIQAF, you will have the opportunity to work on a variety of projects that contribute to the overall success of the organization. Your role will involve handling confidential information, coordinating meetings, and communicating effectively with team members. This position is perfect for someone who thrives in a fast-paced environment and enjoys multitasking.

• Manage and maintain executives’ schedules.
• Organize and schedule meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, memos, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.

• Excellent time management and organizational skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality of sensitive information.
• Previous experience in an administrative role is a plus.

Overview

The Elite Job is a premier company known for its dedication to excellence and innovation in the field of IT Sector. With a strong commitment to delivering top-notch solutions, we have established ourselves as a leader in the industry. Our team thrives on collaboration, creativity, and a relentless pursuit of perfection. Join us at The Elite Job and be a part of an environment that values growth, professionalism, and making a meaningful impact.

Position: Administrative Assistant

As an Administrative Assistant at The Elite Job, you will play a pivotal role in supporting the company's daily operations and ensuring smooth functioning across various departments. You will be the backbone of our organization, providing vital administrative and clerical support to our team.

• Perform a wide range of administrative tasks, including managing emails, scheduling appointments, and coordinating meetings.
• Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming calls and correspondence, redirecting them as necessary and taking accurate messages when required.
• Maintain and update company records, databases, and filing systems efficiently.
• Assist in organizing company events, workshops, and conferences, managing logistics and ensuring seamless execution.
• Collaborate with cross-functional teams to facilitate effective communication and information flow.
• Welcome visitors and clients with a warm and professional demeanor, ensuring a positive first impression of the company.
• Manage travel arrangements and accommodations for company executives when needed.
• Contribute to the overall improvement of administrative processes by suggesting and implementing innovative solutions.

• Proven experience as an Administrative Assistant or in a similar role.
• Exceptional written and verbal communication skills.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Professionalism and a proactive approach to handling tasks and challenges.
• Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.
• Discretion and confidentiality when dealing with sensitive information.

At The Elite Job, we believe in recognizing and rewarding excellence. We offer a competitive salary package along with opportunities for professional growth and development. You'll be part of a dynamic team that encourages creativity, values diversity, and fosters a supportive work culture. Join us to contribute your skills and ideas to our exciting projects and make a significant impact in the IT sector.

If you're ready to embark on a rewarding journey with The Elite Job, please submit your updated resume and a cover letter detailing your relevant experience and explaining why you're the ideal candidate for the Administrative Assistant position. We look forward to reviewing your application and potentially welcoming you to our dedicated team.

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The Administrative Assistant provides administrative support and assistance to ensure efficient operation of an office or department. They perform a variety of clerical and administrative tasks, such as managing correspondence, scheduling appointments, organizing files, and coordinating meetings. The Administrative Assistant plays a crucial role in facilitating smooth workflow and maintaining effective communication within the organization.

• High school diploma or equivalent (additional relevant certifications or training may be preferred).
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency inMicrosoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong interpersonal skills and the ability to work effectively in a team.
• Professionalism and confidentiality in handling sensitive information.
• Adaptability and willingness to learn and take on new responsibilities.

The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality.
• High attention to detail and problem-solving skills.

Job Type: Full-time