1 126 Office Administration jobs in the United Arab Emirates

with skills needed to provide company services information, she must be experianced to respond customer inquiries efficiently & excellent Marketing knowledge.

Responsibilities :

-Manage Call handling & email enquiries of Clients requirements.

-Generate leads by calls, email & online social media.

Requirements and skills :

-Familiarity with CRM systems & Ms-Office practical experience,

-Digital Marketing on Social Media & launch Email Marketing Campaign effectively

Job Type: Full-time

Pay: AED3, AED4,500.00 per month

INTRODUCTION

elseco is a high technology specialty insurance underwriting agency and Lloyd's Coverholder.

elseco underwrites on behalf of circa 50 insurance and reinsurance companies including Lloyd's syndicates. elseco is headquartered in the Dubai International Financial Centre (Dubai, UAE) and is regulated by the Dubai Financial Services Authority. The company employs around 100 professionals with regulated offices in London, Paris and Washington DC.

The company was founded over a decade ago launching Space insurance and has since diversified into Aviation, A&H and Energy insurance.

At the cornerstone of elseco's latest evolution is the insurtech platform development namely "ATOM". It sits at the very core of the company and is seen as business critical to the company's future success and growth plans.

JOB PURPOSE/MANDATE

The Office & Administration Supervisor will ensure smooth office operations by overseeing facilities, vendor coordination, and workplace services while maintaining a professional and welcoming environment for staff and visitors. The role will also provide comprehensive administrative support to senior leadership as needed (travel coordination, and follow-ups on key activities and events etc.).

In addition, the incumbent will support in managing the company's social media account and engagement initiatives, organisation of internal events, while taking on additional responsibilities as business needs evolve.

RESPONSIBILITIES

• Provide administration support across a wide range of office and admin tasks,
• Greet staff and visitors upon arrival to the office, ensuring a professional and welcoming environment.
• Maintain an organized and well-stocked office (elseco and ATOM), replenishing supplies (fruits, coffee, water, pantry supplies) for employees and visitors.
• Coordinate and support Leadership Team with visitor arrangements, ensuring meeting rooms are prepared and refreshments are provided.
• Prepare travel arrangements for Leadership Team.
• Coordinate with IT & Building Management (CPT & Gate Avenue) on office access for new joiners, leavers etc.
• Oversee office facilities including arranging pick up of office keys and access card, maintenance, cleaning, plant, fire contracts, and handle emergencies by engaging contractors.
• Conduct vendor comparisons, outreach, and negotiations for specific services including hotel bookings, corporate events etc.
• Arrange and coordinate for office permits for deliveries, parking access, coffee machine servicing, carpet cleaning, water supply, and other office-related needs (for elseco & ATOM).
• Ordering corporate merchandise including water bottles, business cards, ID Card holders, Office Access cards etc.
• Handle visa and non-sponsored card applications, renewals, and cancellations for employees and maintain DIFC Portal.
• Manage loyalty/reward programs (e.g., Business Skywards) for staff.
• Coordinate and assist on engagement activities, learning & development trainings, and company events.
• Update Learning Management System and elsehive in coordination with IT & HR.
• Manage company communications, including maintaining an active and professional social media presence and updated website.
• Ensure that the elseco Admin file is updated and well-maintained.
• Perform other ad-hoc administration, and communications tasks as required by the Head of HR or the Leadership Team.

KNOWLEDGE AND SKILLS

• University Degree required.
• Position Dubai based, so requirement to live in Dubai.
• 6-8 years of Office coordination experience and a proven track record of high professionalism, and ability to get jobs done efficiently.
• Excellent communication skills, written and verbal English, highly presentable and smart manners.
• Meticulous, hardworking ethic, attention to detail, positive can-do attitude, displaying strong mental agility.
• Professional approach, self-motivated and takes initiatives to find solutions.
• Develop and maintain excellent relationship with all elseco staff.
• Ability to learn and understand new technologies.
• Microsoft Office proficiency.

We are seeking an experienced administrative professional to fill the role of Office Manager. The ideal candidate will have a strong background in office management, with a proven track record of successfully managing multiple tasks and responsibilities.

The Office Manager will be responsible for providing administrative support to our team, including but not limited to:

• Attending board meetings and taking minutes as required;
• Coordinating with the Executive Committee and Board of Directors to ensure effective communication and collaboration;
• Coordinating with all General Managers of companies within the Group to ensure alignment and consistency.

In addition to these core responsibilities, the Office Manager will also be expected to:

• Assist with the preparation of reports and other documents as required;
• Translate between Arabic and English as needed;
• Provide exceptional customer service and support to internal and external stakeholders.

To be successful in this role, the ideal candidate will possess:

• A minimum of 10 years of experience in office management or a related field;
• Excellent communication and interpersonal skills, with the ability to effectively communicate with stakeholders at all levels;
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines;
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint;
• A high level of discretion and confidentiality when handling sensitive information;
• Fluency in both English and Arabic, with the ability to translate complex technical documents and correspondence;
• Knowledge of corporate governance principles and practices, with the ability to apply them in a real-world setting;
• Ability to work independently with minimal supervision, as well as collaboratively as part of a team.

We offer a comprehensive benefits package, including:

• Medical coverage;
• Annual flight allowance;
• Bonus structure tied to individual and company performance;
• Ongoing training and development opportunities to enhance your skills and career prospects.

This is an exciting opportunity for an experienced administrative professional to take on a challenging and rewarding role that offers a unique combination of responsibility, challenge, and growth. If you are a motivated and detail-oriented individual with a passion for administration and a desire to make a meaningful contribution, we encourage you to apply today!

Core Functional Accountabilities:

• Coordinate and oversee daily office administration tasks to ensure efficient operations.
• Arrange hospitality services for internal and external meetings, workshops, and events.
• Manage office supplies inventory and coordinate procurement requests to maintain adequate stock.
• Support the scheduling and coordination of meetings, events, and official delegations.
• Act as a point of contact for employees and visitors regarding office services and hospitality arrangements.
• Maintain records of office expenses and hospitality services in compliance with KHDA financial policies.
• Coordinate with external vendors and service providers to ensure timely delivery of hospitality and office services.
• Provide administrative assistance to departments, including preparation of correspondence, documentation, and reports.
• Ensure meeting rooms, reception areas, and common facilities are well maintained and aligned with KHDA service standards.
• Support logistical arrangements for official delegations, visitors, and VIP guests.
• Respond to routine inquiries from staff and stakeholders related to office services.
• Contribute to the improvement of office administration processes and hospitality protocols.

General Accountabilities:

• Ensure compliance with KHDA's office administration and hospitality policies.
• Maintain confidentiality and professionalism when dealing with staff, visitors, and external service providers.
• Collaborate with colleagues across departments to provide efficient office support services.
• Uphold KHDA's values of service excellence, hospitality, and customer happiness.

Qualifications

• High School Certificate or equivalent (minimum requirement).
• Diploma in Business Administration, Office Management, or Hospitality Management is preferred.

• Coordinate and oversee daily office administration tasks to ensure efficient operations.
• Arrange hospitality services for internal and external meetings, workshops, and events.
• Manage office supplies inventory and coordinate procurement requests to maintain adequate stock.
• Support the scheduling and coordination of meetings, events, and official delegations.
• Act as a point of contact for employees and visitors regarding office services and hospitality arrangements.
• Maintain records of office expenses and hospitality services in compliance with KHDA financial policies.
• Coordinate with external vendors and service providers to ensure timely delivery of hospitality and office services.
• Provide administrative assistance to departments, including preparation of correspondence, documentation, and reports.
• Ensure meeting rooms, reception areas, and common facilities are well maintained and aligned with KHDA service standards.
• Support logistical arrangements for official delegations, visitors, and VIP guests.
• Respond to routine inquiries from staff and stakeholders related to office services.
• Contribute to the improvement of office administration processes and hospitality protocols.

• Ensure compliance with KHDA's office administration and hospitality policies.
• Maintain confidentiality and professionalism when dealing with staff, visitors, and external service providers.
• Collaborate with colleagues across departments to provide efficient office support services.
• Uphold KHDA's values of service excellence, hospitality, and customer happiness.

• High School Certificate or equivalent (minimum requirement).
• Diploma in Business Administration, Office Management, or Hospitality Management is preferred.

• Job Category: Administration
• Advertiser: Knowledge and Human Development Authority
• Educational-level: Secondary School
• Required Nationality: UAE Only
• Monthly Salary:
• Schedule-Time: Full time

Posting date: 18/09/2025

Unposting date: 19/10/2025

Explorer Publishing is seeking a highly organized and proactive Administrative Support (Arabic Speaker) to join our team. The ideal candidate will provide day-to-day administrative assistance, ensure smooth office operations, and support internal and external communication in both English and Arabic.

Key Responsibilities

• Provide general administrative and clerical support (drafting correspondence, filing, scanning, data entry)
• Handle incoming calls, emails, and correspondence in Arabic and English, ensuring clear and professional communication
• Translate documents, reports, and communications between Arabic and English when required
• Maintain and update records, databases, and office systems
• Support scheduling of meetings, preparing agendas, and taking minutes
• Assist with travel arrangements, visas, hotel bookings, and other logistics
• Coordinate with internal departments and external stakeholders to ensure efficient workflow
• Prepare reports, presentations, and other administrative documents
• Assist with HR and office management tasks as needed (onboarding, leave tracking, inventory)
• Perform other duties as assigned by management

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, or related field (preferred)
• Proven experience in an administrative or office support role
• Fluency in Arabic and English (written and spoken) is mandatory
• Strong organizational skills with attention to detail and accuracy
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive information with discretion and confidentiality
• Flexible, proactive, and able to work independently as well as part of a team

Preferred Attributes

• Previous experience in a multicultural work environment
• Knowledge of office management systems and procedures
• Customer service orientation and problem-solving skills

Job Type: Full-time

Explorer Publishing is seeking a highly organized and proactive Administrative Support to join our team. The ideal candidate will provide day-to-day administrative assistance, ensure smooth office operations, and support internal and external communication in both English and Arabic.

Key Responsibilities

• Provide general administrative and clerical support (drafting correspondence, filing, scanning, data entry)
• Handle incoming calls, emails, and correspondence in Arabic and English, ensuring clear and professional communication
• Maintain and update records, databases, and office systems
• Assist with travel arrangements, visas, hotel bookings, and other logistics
• Coordinate with internal departments and external stakeholders to ensure efficient workflow
• Prepare reports, presentations, and other administrative documents
• Assist with HR and office management tasks as needed (onboarding, leave tracking, inventory)
• Perform other duties as assigned by management

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, or related field (preferred)
• Proven experience in an administrative or office support role
• Strong organizational skills with attention to detail and accuracy
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive information with discretion and confidentiality
• Flexible, proactive, and able to work independently as well as part of a team

Preferred Attributes

• Previous experience in a multicultural work environment
• Knowledge of office management systems and procedures
• Customer service orientation and problem-solving skills

Job Type: Full-time

Job Purpose

To provide efficient administrative and clerical support to the loss adjusters, ensuring smooth day-to-day operations of the office, accurate handling of claims documentation, and effective communication with clients, insurers, and other stakeholders.

Key Responsibilities

Administrative Support

• Manage incoming and outgoing correspondence (emails, letters, reports).
• Maintain organised filing systems for claims and case files.
• Prepare standard documents, letters, and templates for adjusters.
• Handle data entry into claims management systems and ensure accuracy.
• Assist with diary management, scheduling meetings, and coordinating site visits for loss adjusters.

Client & Stakeholder Liaison

• Answer and redirect phone calls and enquiries in a professional manner.
• Act as the first point of contact for clients, insurers, and contractors.
• Follow up on outstanding documents or information required for claims.

Claims & Reporting Support

• Collate information and documentation required by loss adjusters.
• Assist in the preparation of reports, schedules, and presentations.
• Update case notes and ensure timely uploading of adjusters' findings.
• Track claim progress and flag pending actions for follow-up.

Office Administration

• Support general office operations such as ordering supplies, coordinating couriers, and maintaining office equipment.
• Assist with expense claims and invoice processing.
• Provide ad-hoc support to the wider team as needed.

Skills & Competencies

• Strong organisational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to manage sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience using claims management or case management software (advantageous).

Qualifications & Experience

• Previous experience in an administrative or office support role (insurance, legal, or claims environment preferred).
• Familiarity with insurance claims, loss adjusting, or legal processes (desirable but not essential).
• High school diploma required; additional business/administration training or degree preferred.

Personal Attributes

• Professional, approachable, and client-focused.
• Proactive and adaptable with the ability to multitask.
• Works well both independently and within a team.
• Calm under pressure with problem-solving abilities.

We are a dynamic organization seeking an organized and efficient individual to provide administrative support in our daily operations. This part-time position offers flexible working hours, making it ideal for someone looking for a work-life balance.

Responsibilities include:

1. Rendering administrative assistance to the team
2. Handling phone calls and emails
3. Coordinating schedules and appointments
4. Organizing meetings
5. Maintaining records and files
6. Performing basic accounting tasks

Requirements:

• Excellent communication skills in English
• Strong organizational abilities
• Prior experience in an office environment (preferred)
• Knowledge of basic accounting principles (a plus)

This role offers potential for growth and is open to Pakistani nationals fluent in English with relevant experience. It presents an excellent opportunity to gain experience in a dynamic environment and contribute to our success.

If you have a passion for organization and administrative support, please submit your application along with your updated CV.