547 Administrative Staff jobs in Al Awir

Administrative Support Specialist

This is a unique opportunity to serve as an administrative support specialist in a semi-government office.

The ideal candidate will possess excellent organizational skills and be able to effectively manage the office environment, coordinate with senior management for meetings and appointments, and oversee logistical arrangements such as hotel bookings, transportation, and travel.

The selected candidate will provide high-class administrative support to senior management, including confidential information, data, and correspondence. The role also requires reporting to the head of administration and handling assigned responsibilities.

For this position, we require a highly skilled professional who can communicate fluently in Arabic, English, and French. A minimum of 7 years experience as an executive assistant or personal assistant to senior management is necessary. Experience in VIP affairs and self-efficacy in a corporate environment is also preferred.

A recognized degree in business administration and/or management is required.

Key Responsibilities:

• Manage the office environment: Coordinate with senior management for meetings and appointments, and oversee logistical arrangements such as hotel bookings, transportation, and travel.
• Provide high-class administrative support: Include confidential information, data, and correspondence for senior management.
• Report to the Head of Administration: Handle assigned responsibilities and ensure seamless day-to-day operations.

Requirements:

• Language Proficiency: Fluency in Arabic, English, and French.
• Experience: Minimum 7 years as an Executive Assistant or Personal Assistant to senior management, preferably in the UAE.
• Skillset: Self-efficacy, organization, and independent judgment in a corporate environment.
• Education: Recognized degree in business administration and/or management.

Office Administrator (Part-Time & Full-Time)
Location: Dubai, UAE
Salary: Dependent on experience

As an Office Administrator, you will ensure the smooth and efficient functioning of office operations. Your responsibilities will include:

Coordinating office activities and operations to ensure efficiency and compliance with company policies

Supervising administrative staff and allocating responsibilities to ensure optimal performance

Managing agendas, travel arrangements, and appointments for senior management

Handling phone calls and correspondence (e-mails, letters, packages, etc.)

Supporting budgeting and bookkeeping procedures

Creating and maintaining records and databases for personnel, financial, and other data

Managing office supplies, tracking stock, and placing orders as needed

Submitting timely reports and preparing presentations/proposals as assigned

Assisting colleagues with administrative support when required

Managing and updating the company's social media accounts as per management guidelines

Regularly updating the company website as directed by management

Organizing and conducting seminars to promote the company's services, primarily in the UAE, with occasional travel to the UK and Pakistan

Completing tasks from home when required in an efficient and timely manner

Performing other duties as assigned by management

Proven experience as an Office Administrator in a fast-paced environment

Outstanding communication and interpersonal abilities in English

Strong organizational and leadership skills

Familiarity with office management procedures

Proficient in MS Office and office management software (e.g., ERP)

Experience in an Immigration Consultancy firm is an advantage

Degree holder (Bachelor's or Master's)

Ability to work both independently and collaboratively as a team player

Competitive salary package

Continuing Professional Development (CPD) program

Paid annual holidays as per local law

Opportunity to gain international experience with our global offices and partner companies

Only shortlisted candidates will be contacted.

This is a role that requires exceptional interpersonal skills to provide excellent customer service to visitors and callers. You will be the first point of contact for the firm and office, handling inquiries and administrative tasks with professionalism.

• Greet visitors, arrange passes, and ensure timely, courteous, and accurate interactions with callers and visitors.
• Maintain visitor and caller logs, coordinate mailroom services, and refer queries to relevant personnel.
• Perform general maintenance of the reception area and coordinate with Security as needed.
• Support events planning and organization and act in accordance with regulations.

• A minimum of 3 years' experience in customer-facing roles such as front desk or receptionist positions.
• Strong organizational skills, excellent communication, and telephone manner.
• Demonstrated ability to work under pressure, independently, and as part of a team.
• Basic PC skills on Excel and Word, basic keyboard skills, and proficiency in English.

This role offers the opportunity to develop high-quality internal service provision and build cross-functional relationships within the business. It also provides a chance to work towards being a key resource and liaison to other functional areas.

Title: Office Administrator (Commodity Trading) - Russian Speaking

Location: Dubai

Imperium Commodity Search is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Russian speaking Office Administrator who will also manage data entry and documentation tasks.

The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.

You will be carrying out the following:

Office Administration:

• Oversee general office operations and ensure the office environment is well-organized.
• Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
• Schedule meetings, manage calendars, and support internal communication among departments.
• Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
• Assist senior management with administrative tasks.

Data Entry & MIS Management:

• Enter and update data accurately in the Management Information System (MIS) and other company databases.
• Maintain and update records for transactions, customer data, and documentation statuses.
• Generate reports as required for various teams, ensuring data accuracy and completeness.
• Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.

Documentation & Record Keeping:

• Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
• Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
• Track the status of documents, ensure proper archiving, and adhere to document retention policies.

Communication & Coordination:

• Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
• Communicate with internal teams to align on documentation requirements and deadlines.

Other Duties:

• Assist with basic tasks, such as invoice management and expense tracking.
• Support ad-hoc projects and tasks assigned by management to enhance office operations.

We would love to speak to you if you have:

• Proven experience in an administrative role, preferably with data entry and documentation experience.
• Strong attention to detail, organizational, and multitasking skills.
• Familiarity with Microsoft Office Suite and data management software.
• Experience of Commodity Trading Operations
• Good communication skills and the ability to work independently.
• Fluency in English and Russian
• Exceptionally professional and polished appearance.
• Valid driver's license – preferred but not required.

Due to the expected volume of applications we will only be replying to those that meet the criteria above. If you have not had a reply within 5 days of your application we thank you for your interest, however, please consider yourself unsuccessful at this time.

Female Office Administrator – Dubai, UAE
Function Recap:The Office Administrator will give administrative support to our workplace employees. She will function very closely with different groups taking care of clerical duties, coordinating calendars, as well as arranging conferences.Place: Dubai, UAESector: Real EstateArrange: Monday-- Saturday/ 9:30-- 6:30Key Tasks and also Responsibilities:Welcome as well as welcome site visitors as well as direct them to the appropriate office/personnelCarry out clerical duties such as addressing telephone call, responding to e-mails, and preparing files, consisting of workplace document, memos, resumes, as well as discussionsSchedule and also go to conferences, create schedules as well as takes minsCoordinate as well as handle visits, meetings, and also the boardroom timetable in order to avoid duplicate bookingsKeep basic workplace files, including job data, vendor data, as well as various other documents associated with the business's proceduresOrder, shop and disperse workplace supplies, devices, and furnishingsLook after the maintenance of workplace centers, and devicesAccountable of Letter generation/ HR memorandaManage Traveling arrangements for team such as booking flights, cars and trucks, and also resort or restaurant bookingsCopy as well as print different documents, often on part of various other colleaguesArrange and also keep documentation, documents and also computer-based infoSupport business leadership and monitor management department tasks for personnelArrange both inner and also outside occasionsPreserve the business social media sites accountsProvide audit assistance with some information entry when neededGive administrative support to Building Experts and Senior AdministrationPerform administrative functions of the personnels departmentAid in producing as well as preserving staff member documents (personal data, organizational structure) and also employee manualCollaborate with the human resources team and also help in jobs associated with new hires as well as on-boarding.Skills and Credentials:Diploma in a pertinent fieldMinimum 3 years of experience in a similar roleExperience in Property is an and alsoFluent in talked as well as composed English Arabic is an and alsoStrong interpersonal and time management abilitiesOrganized as well as self-motivatedEfficient in working under pressureString knowledge in Microsoft Office (Windows, Excel, Workplace, PowerPoint), ideally Workplace 365.Job Kind: Full Time

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WAREHOUSE WORKE | CZECH REPUBLIC | Without work experience | for all foreign citizens

Warehouse - Logistics - Customs

Food warehousesWe DON'Thave a sponsorship program, DON'T havefree services.City of PragueDescription of work collection of orders by invoices, packaging and sticking of goods in warm and cold warehouses.Requirementsgood physical form;re.

PACKAGING OF SWEETS | POLAND | Without work experience | for all foreign citizens

Warehouse - Logistics - Customs

1500 $

Poland

PACKAGING OF SWEETS. LINE OPERATORWe DON'Thave a sponsorship program, DON'T havefree services.The company is a world leader in the production of sweets. These products are manufactured by our employees.Address and city of work: Skarbimierz.Po.

All works available in princess cruise ship company food accommodation is provided by the company we have more benefits that will be provided by the company for more information message the hiring manager or drop your WhatsApp number right away

We are seeking a skilled and professional Receptionist to support our operations.

The ideal candidate will be responsible for providing exceptional customer service, managing administrative tasks, and maintaining a welcoming environment for clients and visitors.

1. Greet and welcome visitors and clients in a friendly manner.
2. Answer, screen, and forward incoming phone calls.
3. Maintain a tidy and organized reception area.
4. Handle incoming and outgoing mail and deliveries.
5. Assist with scheduling appointments and managing calendars.
6. Provide basic information to clients and visitors.
7. Perform clerical duties such as filing, photocopying, and data entry.

• Minimum of 1 year experience working in a similar role.
• High school diploma or equivalent.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Professional appearance and attitude.
• Customer service-oriented with a friendly and positive demeanor.

A dynamic and growing organization that values its employees and provides opportunities for growth and development.

WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO. provided pay range

This range is provided by WADI ALSAHAB FOR MANAGEMENT CONSULTANCIES CO. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Primary job title (standardized): Office Administrator

A professional services firm operating in the Management Consulting sector, delivering advisory, operational, and administrative support to corporate clients across the UAE. We provide structured business services that require reliable, client-focused operational delivery and strong office systems to ensure smooth daily operations in a fast-paced, on-site environment.

• Run day-to-day office operations: manage reception, maintain office supplies, coordinate facilities, and ensure a professional front-of-house experience for clients and visitors.
• Manage calendars, schedule meetings, and coordinate travel and accommodation arrangements for consultants and leadership to optimize time and cost.
• Own document control and records management: prepare, file, scan, and distribute client and internal documents while ensuring confidentiality and accessibility.
• Process vendor requests and basic procurement: obtain quotes, raise purchase orders, follow up on deliveries, and maintain vendor relationships.
• Support finance and HR admin tasks: assist with invoice capture, expense tracking, payroll liaising, onboarding logistics, and maintaining personnel records in compliance with UAE regulations.
• Provide excellent internal customer service and act as a communication hub: manage incoming calls, email enquiries, and coordinate interdepartmental requests to resolution.

Must-Have

• Diploma or Bachelor's degree in Business Administration, Office Management or related field; 2+ years of hands-on office administration experience (preferably in professional services or consulting).
• Proficient in MS Office (Excel, Word, Outlook) with strong email and calendar management skills.
• Strong written and verbal communication in English; Arabic language ability preferred for UAE-based client interactions.
• Proven organizational skills, attention to detail, and the ability to prioritise multiple tasks in an on-site workplace.

Preferred

• Exposure to basic bookkeeping or accounting workflows (invoice processing, petty cash, vendor reconciliation) and use of accounting/ERP systems.
• Familiarity with UAE labour and workplace regulations, and prior experience supporting HR or payroll admin.
• Customer-service mindset with previous front-desk or reception experience in a corporate environment.

• Competitive UAE salary package with on-site team environment and structured working hours.
• Opportunity to grow within a management consulting practice—exposure to client-facing operations and cross-functional support roles.
• Supportive culture that values clear communication, professional development, and operational excellence.

This role is on-site in the United Arab Emirates and is ideal for an organized, proactive Office Administrator who thrives in a client-focused professional services environment. If you bring strong administrative fundamentals, excellent communication, and a solution-oriented approach, you will drive smoother operations and make a direct impact on service delivery.

• Entry level

• Full-time

• Administrative
• Human Resources Services

1 year (renewable and extendable)

Outsourced through ManpowerGroup Middle East

We are seeking a detail-oriented and proactive Office Administrator to provide high-level administrative support and project coordination across our client's operations team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and can manage multiple priorities with professionalism and discretion.

• Provide administrative support for departmental projects and senior managers, ensuring smooth execution and coordination.
• Compile and analyze data, conduct research, and prepare confidential reports and presentations.
• Draft and manage internal communications, correspondence, and documentation.
• Maintain and update departmental manuals, logs, and filing systems.
• Support senior managers with calendar management, meeting arrangements, travel bookings, expense reporting, and handling confidential information.
• Ensure compliance with company policies and procedures.
• Manage invoice and PO processing as well as the inventory and procurement of pantry and office stationery supplies/needs.
• Liaise effectively with internal teams, external clients, and suppliers.
• Utilize various software applications and databases for reporting and tracking (e.g. Ariba).
• Assist with financial reporting and budget tracking.
• Administer DHL, DU, and Amex card processes.
• Coordinate visa applications and renewals for employees and new joiners.

• Proven experience in administrative or operations support roles.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills in English and Arabic.
• Proficiency in Microsoft Office Suite and database management.
• Ability to handle sensitive information with discretion.
• Knowledge of financial processes and reporting is a plus.

We are seeking a highly skilled Office Administrator to manage the day-to-day operations of our company in Dubai.

As an Indian national, you will be responsible for overseeing administrative tasks, coordinating with various departments, and ensuring smooth functioning of the office.

You should have excellent organizational and communication skills, and be able to prioritize tasks effectively.

Proficiency in English and previous experience in a similar role is preferred.

This is an entry-level position that requires a motivated individual with a strong work ethic and attention to detail.

The ideal candidate will have strong analytical and problem-solving skills, as well as the ability to work independently and as part of a team.

We offer a dynamic and supportive work environment, opportunities for growth and development, and a competitive salary.

Our office is located in Dubai, and we are looking for someone who is willing to relocate or already resides in the area.

If you are a driven and results-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.