What Jobs are available for Administrative Staff in Deira?

The IIQAF Group of Companies is a global leader in providing services in the hospitality, information technology, tourism, insurance, and health care industries. Established in 1986, the company has grown to become a major player in the international market, with operations in the United Kingdom, Canada, Singapore, and the United Arab Emirates.

We are looking for a detail-oriented Administrative Assistant to join IIQAF in Dubai. As an Administrative Assistant, you will play a crucial role in ensuring the smooth running of daily operations. Your responsibilities will include providing administrative support, managing schedules, and assisting with various projects. This position is vital to maintaining efficiency and organization within the company.

As an Administrative Assistant at IIQAF, you will have the opportunity to work on a variety of projects that contribute to the overall success of the organization. Your role will involve handling confidential information, coordinating meetings, and communicating effectively with team members. This position is perfect for someone who thrives in a fast-paced environment and enjoys multitasking.

• Manage and maintain executives’ schedules.
• Organize and schedule meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, memos, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.

• Excellent time management and organizational skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality of sensitive information.
• Previous experience in an administrative role is a plus.

The Administrative Assistant provides administrative support and assistance to ensure efficient operation of an office or department. They perform a variety of clerical and administrative tasks, such as managing correspondence, scheduling appointments, organizing files, and coordinating meetings. The Administrative Assistant plays a crucial role in facilitating smooth workflow and maintaining effective communication within the organization.

• High school diploma or equivalent (additional relevant certifications or training may be preferred).
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency inMicrosoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong interpersonal skills and the ability to work effectively in a team.
• Professionalism and confidentiality in handling sensitive information.
• Adaptability and willingness to learn and take on new responsibilities.

The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality.
• High attention to detail and problem-solving skills.

Job Type: Full-time

Overview

Dubai, United Arab Emirates | Posted on 10/05/2025

Trisun is a fast-growing Dubai-based technology company driving innovation across digital transformation, data solutions, and enterprise technology services. Our culture thrives on agility, collaboration, and forward-thinking ideas that empower businesses to perform at their best.

• Provide comprehensive administrative and operational support to senior executives.
• Manage complex calendars, schedule meetings, and coordinate international travel arrangements.
• Prepare correspondence, reports, presentations, and meeting materials with accuracy and professionalism.
• Serve as the primary point of contact between executives, internal teams, and external partners.
• Organize and support executive meetings, board sessions, and company events.
• Maintain confidentiality and handle sensitive information with discretion.
• Track key projects, deadlines, and deliverables to ensure timely completion.
• Assist with expense reporting, budgeting, and other administrative processes.
• Identify opportunities to streamline operations and enhance executive efficiency.

• Education: Bachelor’s degree preferred (Business Administration, Communications, or related field).
• Experience: 2+ years of experience providing executive-level administrative support, ideally within the tech or professional services sector.
• Skills & Attributes: Exceptional organizational and multitasking abilities.
• Skills & Attributes: Strong written and verbal communication skills (English required; Arabic is a plus).
• Skills & Attributes: Proficiency in Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Notion, Asana).
• Skills & Attributes: Professional demeanour, discretion, and strong attention to detail.
• Skills & Attributes: Ability to thrive in a fast-paced, international business environment.

• Competitive salary and benefits package.
• A modern, collaborative, and innovation-driven work culture.
• Opportunities for growth and professional development.
• Dynamic work environment at the heart of Dubai’s tech ecosystem.

Overview

InZone Corporate Services Provider | Full time

Legal Administrative Assistant — Dubai, United Arab Emirates | Posted on 09/12/2025

• Provide comprehensive administrative support to the legal team, including drafting, formatting, and proofreading legal documents (e.g., contracts, Wills, Power of Attorney, resolutions, and correspondence).
• Manage filing systems, both digital and physical, ensuring easy access to legal records and compliance with company standards.
• Schedule meetings, hearings, and appointments while coordinating with clients, courts, and external parties.
• Assist in preparing documents for notarization, attestation, or legalization with relevant authorities.
• Conduct basic legal research and gather necessary information to support case preparation or client requests.
• Handle incoming calls, emails, and correspondence, ensuring timely responses and professional communication.
• Track deadlines, maintain calendars, and monitor case progress to ensure timely completion of tasks.
• Collaborate with internal departments and external vendors/service providers to ensure smooth workflow.
• Maintain confidentiality and safeguard sensitive legal and client information.

• Bachelor’s degree in any related field; MBA preferred.
• Minimum of 2+ years of experience in a legal administrative or legal assistant role.
• Previous experience in a law firm, corporate legal department, or professional services environment is preferred.

• Strong knowledge of legal documentation, processes, and office administration.
• Proficiency in MS Office Suite and legal documentation software/tools.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.

• Detail-oriented and highly organized.
• Professional and discreet with sensitive information.
• Strong interpersonal skills with a client-focused approach.
• Ability to work under pressure and meet deadlines.

• Proven experience as Administrative Assistant.
• Solid understanding of documentation and administrative processes.
• High level of discretion and confidentiality.
• Strong multitasking and time management abilities.

The International Center for Biosaline Agriculture (ICBA) is an international, non-profit agricultural research center established in 1999 through the visionary leadership of the Islamic Development Bank (IsDB), the Organization of the Petroleum Exporting Countries (OPEC) Fund, the Arab Fund for Economic and Social Development (AFESD), and the Government of the United Arab Emirates (UAE). ICBA is a unique applied agricultural research center focused on marginal areas where an estimated 1.7 billion people live. It identifies, tests, and introduces resource-efficient, climate-smart crops and technologies that are best suited to different regions affected by salinity, water scarcity, and drought. Through its work, ICBA helps to improve food security and livelihoods for some of the poorest rural communities around the world. ICBA is an equal opportunity employer and appoints qualified staff regardless of race, creed, color, age, gender, religion, or national origin. We demonstrate our commitment to each member of our team through a competitive benefits package designed to assist our employees in covering their needs and the needs of their immediate family members.

The Senior Administrative Assistant supports the Chief Scientist and the DP staff in managing daily operations. This role ensures effective coordination and smooth execution of administrative tasks, travel arrangements, and events management, contributing to the overall efficiency of the department.

• Provide comprehensive administrative support to the Chief Scientist by managing the calendar, organizing internal/external meetings, and coordinating speaking engagements and conferences.
• Prepare background materials, including briefing notes, talking points, and other relevant documents.
• Take minutes at meetings including memos, action plans agreed, and follow-up on them.
• Maintain and update division databases and filing systems.
• Manage administrative functions, including processing purchase requests, expense reports, etc., for the department and CAC office.
• Assist scientists in HQ & CAC office in recruiting consultants and support staff by preparing Terms of Reference (TOR), obtaining budget approvals, and preparing documentation for advertising opportunities. Assist in managing payment requests based on deliverables.
• Contribute to the preparation of key knowledge products such as annual/bi-annual stakeholder reports, publication lists, project briefs, and presentations.
• Arrange for translation if required.
• Serve as the Travel Coordinator for the Directorate of Programs, managing all aspects of travel logistics.
• Coordinate events both locally and internationally, handling arrangements such as flights, visas, accommodation, and transportation.
• Collaborate with HR and Finance to ensure all travel and logistical needs are met for seamless event and mission execution (visa applications, allowances, etc.).
• Support in providing necessary translations.
• Fill in for Director General’s secretary, as necessary.
• Other projects assigned by Chief Scientist.

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3 to 5 years of experience in a senior administrative or executive assistant role, preferably within a research or non-profit organization.
• Experience in supporting senior management in a fast-paced environment.
• Strong organizational abilities, including attention to detail, multitasking, and time management, ensuring smooth day-to-day operations.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.
• Fluency in Arabic and/or Russian is an advantage.

9 November 2024

Open

Full-time

Dubai, UAE

Chief Scientist

ICBA-DP-

Indicates required field