1115 Administrative Staff jobs in Deira

Completes clerical and administrative tasks for the office. Main duties include welcoming and directing visitors, coordinating meetings and appointments, and performing clerical tasks such as answering phones and responding to emails.

• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Proficient in Microsoft Office, with an aptitude to learn new software and systems.
• Solid interpersonal skills.
• High school diploma or equivalent.

Al Moosawi Trading LLC is seeking a highly organized and proactive Office Administrator to manage day-to-day administrative operations. The ideal candidate will play a key role in ensuring smooth office functioning, supporting various departments, and maintaining a productive work environment.

1. Manage and coordinate daily office activities to ensure efficient operations.
2. Handle incoming and outgoing communication, including calls, emails, and correspondence.
3. Maintain and organize office records, documents, and filing systems.
4. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
5. Assist in preparing reports, presentations, and other business documents.
6. Manage office supplies inventory and place orders when necessary.
7. Support HR processes, including onboarding new employees and maintaining attendance records.
8. Collaborate with departments to ensure administrative tasks align with company goals.
9. Ensure compliance with company policies and procedures.
10. Handle general office queries and provide support to staff and visitors.

1. Proven experience as an Office Administrator, Office Manager, or similar role.
2. Excellent communication and interpersonal skills.
3. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
4. Strong organizational and multitasking abilities.
5. Ability to prioritize tasks and work under minimal supervision.
6. High attention to detail and problem-solving skills.
7. Bachelor’s degree in Business Administration or related field is preferred.

Assume a key role in maintaining a welcoming and organized front desk area. This involves greeting visitors, clients, and guests professionally and courteously. Additionally, manage incoming calls by directing them to the appropriate personnel and handle inquiries from walk-ins and online customers.

Maintain an organized workspace by sorting mail, scheduling appointments, and managing office supplies efficiently. Provide administrative support to departments as needed, ensuring seamless communication between internal teams.

Effective time management and organizational skills are crucial in this position. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to work well under pressure.

Key Responsibilities:

• Manage front desk operations, including receiving and directing visitors, handling phone calls, and responding to emails.
• Ensure accurate and efficient data entry, record-keeping, and filing systems.
• Coordinate travel arrangements, meeting schedules, and other administrative tasks as required.
• Develop and maintain positive relationships with colleagues, supervisors, and external contacts.
• Stay up-to-date with company policies, procedures, and industry developments to provide informed support.

Requirements:

• High school diploma or equivalent; additional certification in office administration or a related field is advantageous.
• Proven experience in a front desk or administrative role, with excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
• Strong organizational and multitasking abilities, with attention to detail and a customer-focused mindset.

Benefits:

• A competitive salary and benefits package.
• Opportunities for career growth and professional development.
• A dynamic and supportive work environment.

How to Apply:

To be considered for this exciting opportunity, please submit your application, including a cover letter and resume, to the designated contact. We look forward to hearing from you.

Position: Administrative Assistant
Location: Dubai UAE
Industry: Real Estate
Salary: Up to AED 1000 per month
Experience: 1 - 3 years (UAE experience preferred)
Employment Type: Full-time

Language: Tagalog

Job Description:
A real estate company based in Dubai seeking a proactive and detail-oriented Administrative Assistant to join their team.
Key Responsibilities:
Provide administrative support to the office and sales team
Maintain organized filing systems (both digital and physical)
Handle phone calls emails and general correspondence
Prepare and manage documents reports and contracts
Assist with listing properties on portals (Bayut Dubizzle Property Finder etc.)
Manage office supplies inventory and coordinate maintenance needs
Schedule meetings and coordinate with clients when required
Ensure compliance with company policies and procedures
Support HR and recruitment tasks if needed
Requirements:
1 to 3 years of administrative experience in the UAE (real estate experience preferred)
Strong organizational and multitasking skills
Proficiency in MS Office (Word Excel Outlook)
Excellent verbal and written communication in English (Arabic is a plus)
Ability to work independently and as part of a team
Knowledge of real estate portals and UAE documentation processes is an advantage
Immediate joiners will be given preference
What We Offer:
Positive and supportive work environment
Career growth opportunities in the real estate sector

We are seeking an exceptional Executive Secretary to join our close-knit team.

The ideal candidate will be highly organized, have excellent communication skills, and possess a keen eye for detail.

As the right-hand person to our MD, you will play a vital role in keeping our team efficient and focused on delivering high-quality results.

1. Calendar Management
• Manage schedules, appointments, meetings, travel arrangements, and reminders with precision.
• Anticipate needs and ensure smooth scheduling for the entire team.
• Maintain accurate records and communicate updates effectively.
2. Organization & Administration
• Maintain an organized and efficient office environment.
• Prepare presentations and reports as needed.
• Manage office teams, timings, and expense reports.

1. 5 or more years of experience.
2. Excellent organizational and time management skills.
3. Strong understanding of the construction/Fit-out industry.
4. Strong communication skills (written and verbal).
5. Proficiency in Microsoft Office Suite and other relevant software.
6. A positive and proactive attitude.

1. Close collaboration with a talented and passionate team.
2. Opportunity to make a real impact and contribute to the success of a growing company.
3. Positive and supportive work culture.

1. Coordinate, integrate, and represent all facets of patient services
2. Meet and greet patients and make them feel welcomed and relaxed
3. Answer the telephone
4. Schedule appointments
5. Communicate with patients regarding scheduling options
6. Maintain patient records and coordinate patient flow
7. Manage and control the daily, weekly, and monthly schedule to meet the practice production and collection goals
8. Compile data and operate office equipment to maintain business records and reports
9. Review patient records for each day's schedule, noting any outstanding treatment needs
10. Schedule all appointments and detail procedure and time needed
11. Stabilize production by scheduling according to practice guidelines
12. Maximize time efficiency in scheduling by utilizing procedure codes to doctor time, assistant time, anesthesia, etc.
13. Check that lab cases have been received the day before treatment
14. Check messages before the morning huddle and update staff as to any changes
15. Greet patients by name and update addresses, telephone numbers

The role of an administrative support professional involves providing a range of services to ensure the smooth operation of an organization. Key responsibilities include greeting and welcoming visitors in a professional manner, answering and directing phone calls, managing incoming and outgoing mail and correspondence, scheduling and coordinating appointments, maintaining office supplies and equipment, and assisting with various administrative tasks such as filing, copying, and scanning.

To be successful in this role, candidates should possess a high school diploma or equivalent, excellent English language skills, strong organizational and time management abilities, excellent communication and interpersonal skills, and proficiency in Microsoft Office Suite.

This is a full-time position requiring on-site work. Remote work arrangements are not available for this role.

We are seeking a skilled Administrative Support Specialist to join our team. In this role, you will be responsible for managing office operations, providing administrative support, and ensuring the smooth day-to-day functioning of our office.

• Office Management : Manage office supplies inventory, place orders as necessary, and coordinate maintenance of office equipment and facilities.
• Communication : Answer and direct phone calls, emails, and other correspondence in a professional and timely manner.
• Meetings and Travel : Organize and schedule meetings, appointments, and travel arrangements.
• Filing and Reporting : Maintain office filing systems, both electronic and physical, and assist in preparing reports, presentations, and correspondence.
• Administrative Tasks : Handle office administrative tasks such as data entry, copying, and scanning.
• Support Services : Provide support to HR with onboarding and offboarding processes and plan and coordinate office events and activities.

To be successful in this role, you will need:

• Education : High school diploma or equivalent.
• Experience : Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
• Skills : Excellent organizational and multitasking abilities, strong written and verbal communication skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and ability to handle confidential information with discretion.
• Personality Traits : Strong problem-solving skills, attention to detail, proactive, flexible, and able to adapt to changing priorities and deadlines.

This role offers a dynamic and fast-paced environment where you will have the opportunity to work with a talented team to support the day-to-day operations of our office. You will be responsible for managing office supplies, coordinating maintenance, answering phone calls and emails, and providing administrative support to our team members.

Fahad Cables Industry FZE is a leading cable manufacturing company seeking an organized administrator to oversee and streamline our company's administrative functions.