42 Administrative Supervisor jobs in the United Arab Emirates

At Zahr Freighters , we are committed to delivering reliable logistics and freight management solutions backed by strong organizational efficiency. We are seeking a skilled and proactive Office Manager to join our team in Dubai . The ideal candidate will oversee administrative operations, manage office resources, and support smooth coordination across departments to ensure a productive work environment.

Key Responsibilities

• Oversee daily office operations and ensure efficient workflow across all departments.
• Supervise administrative staff and assign tasks to maintain operational excellence.
• Manage office supplies, procurement, and vendor relationships.
• Coordinate meetings, schedules, and communication between internal teams and external partners.
• Prepare and maintain company records, reports, and documentation.
• Assist in budgeting, expense tracking, and financial reporting.
• Ensure compliance with company policies and local regulations.
• Support HR and recruitment processes, including onboarding and employee engagement activities.
• Handle correspondence, filing systems, and confidential documents securely.
• Promote a positive and organized office culture.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–5 years of experience as an Office Manager or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and leadership abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with professionalism.
• Experience in the logistics or shipping industry is an advantage.

At Zahr Freighters , we believe that efficiency and teamwork are the foundation of success. Joining our Dubai office as an Office Manager offers an excellent opportunity to contribute to a dynamic organization that values precision, accountability, and operational excellence.

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We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office and ensure a smooth, efficient, and professional working environment. The ideal candidate will be responsible for administrative coordination, team support, and maintaining internal processes and office resources. Key Responsibilities:
• Manage daily office operations and ensure smooth functioning of administrative activities
• Supervise administrative staff and support team coordination
• Handle scheduling, meetings, and correspondence for senior management
• Maintain office supplies inventory and vendor relationships
• Ensure compliance with company policies and support HR-related processes
• Assist in onboarding new staff and coordinate internal communication
• Oversee office budget, petty cash, and expense reporting
• Liaise with IT, maintenance, and external service providers as needed
• Organize company events, meetings, and logistics
• Ensure the office is clean, safe, and well-maintained

Company : AHMED ALMAHMOOD GROUP

Workplace Type : Onsite

Employment Type : Full Time

Employee Skills Needed : Communication, Customer care, Communication, Team work, Strong Problem Solving, Ability to Work Alone, Professional Appearance, listening skills, Customer relationship management, Closing skills, Leading

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Founded in 2006 by a group of experienced engineers and architects, AEC has established itself as a leading provider for Engineering and Architectural Services throughout the region.From its humble beginnings with a small team, AEC has grown exponentially and now boasts a workforce of over a hundred professionals, including Engineers, Architects, Analysts, Lawyers, and various other business professionals. This diverse and talented team enables us to deliver comprehensive and integrated so.Read more

Skills

microsoft Office 365

Description

The Office Manager at Aqleh Engineering Consultant plays a pivotal role in overseeing administrative operations and ensuring efficient workflow across multiple departments. This position serves as a crucial link between procurement, human resources, health & safety, and management. The ideal candidate will be a detail-oriented professional who excels at process management, quality control, and cross-departmental coordination. This position reports directly to management and supervises administrative staff.

Job Responsibilities

Administrative Operations

• Oversee daily office operations and administrative processes
• Supervise administrative staff and coordinate workflow
• Develop and implement efficient administrative procedures
• Manage office supplies, equipment, and service contracts
• Serve as a liaison between staff, management, and external vendors
• Prepare reports and presentations for management

Procurement Support

• Review purchasing requests and ensure compliance with company policies
• Analyze vendor proposals and negotiate favorable terms
• Oversee insurance renewals and service contract management
• Monitor inventory levels and optimize resource allocation
• Implement cost-saving initiatives while maintaining quality standards

Human Resources Coordination

• Support recruitment processes and participate in candidate selection
• Assist with onboarding procedures and employee documentation
• Contribute to performance management and professional development
• Help maintain employee records and ensure compliance with labor regulations
• Support company culture initiatives and employee engagement activities

Workplace Management

• Ensure workplace safety compliance and maintain a comfortable work environment
• Coordinate facility maintenance and necessary repairs
• Assist with emergency preparedness and safety protocol implementation
• Monitor adherence to company policies and procedures
• Identify opportunities for workplace improvements
• Assist with budget planning and expense monitoring
• Manage contract renewals and service agreements
• Monitor and optimize operational costs
• Ensure all administrative processes adhere to financial policies

Qualifications:

• Bachelor's degree in business administration, Management, or related field
• 5+ years of experience in office management or administrative leadership
• Excellent organizational and multitasking abilities
• Strong attention to detail and problem-solving skills
• Proficient with office productivity software and management systems
• Strong communication skills in English (Arabic proficiency is a plus)
• Knowledge of UAE labor laws and business regulations

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We are seeking a highly proactive, dynamic, and reliable Office Manager to provide full executive support to the Chairwoman of one of the regions leading retail groups. The ideal candidate thrives in a fast-paced environment, demonstrates absolute discretion, and can anticipate needs before they arise.

Key Responsibilities:

• Act as the primary point of contact for the Chairwoman, managing daily schedules, high-level meetings, and travel plans.
• Ensure seamless office operations, handling sensitive information with utmost confidentiality and professionalism.
• Anticipate requirements and proactively resolve challengesalways staying one step ahead.
• Coordinate across multiple departments, stores, and country offices to ensure smooth communication and timely execution of directives.
• Prepare reports, presentations, and business updates as required by the Chairwoman.
• Maintain round-the-clock availability to support urgent requirements and dynamic schedules.
• Represent the Chairwomans office with integrity, professionalism, and discretion at all times.

Desired Profile:

• Minimum 5 to 7 years of experience supporting top-level executives, ideally within large corporate or retail environments
• Ability to thrive under pressure while maintaining a positive, composed demeanor.
• Fluency in Afrikaans is mandatory , alongside excellent English communication skills.
• Based in Dubai, with strong regional cultural awareness and professional etiquette.

**Additional Information**
**Job Number**
**Job Category** Rooms & Guest Services Operations
**Location** Le Royal Méridien Abu Dhabi, 113 Khalifa Street, Abu Dhabi, United Arab Emirates, United Arab Emirates,VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**JOB SUMMARY**
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department.
**CANDIDATE PROFILE**
**Education and Experience**
- High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area.
OR
- 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.
**CORE WORK ACTIVITIES**
**Maintaining Guest Services and Front Desk Goals**
- Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
- Supervises staffing levels to ensure that guest service, operational needs and financial objectives are met.
- Ensures that regular on-going communication is happening with employees to create awareness of business objectives and communicate expectations, recognizes performance, and produces desired results.
- Understands the impact of department's operations on the overall property financial goals and objectives and manages to achieve or exceed goals.
**Supporting Management of Front Desk Team**
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Encourages and building mutual trust, respect, and cooperation among team members.
- Serving as a role model to demonstrate appropriate behaviors.
- Supervises and manages employees. Manages all day-to-day operations. Understands employee positions well enough to perform duties in employees' absence.
- Establishes and maintains open, collaborative relationships with employees and ensures employees do the same within the team.
- Supervises all areas of the Front Office in the absence of the Front Office or Assistant Front Office Manager.
**Ensuring Exceptional Customer Service**
- Provides services that are above and beyond for customer satisfaction and retention.
- Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
- Responds to and handles guest problems and complaints.
- Sets a positive example for guest relations.
- Empowers employees to provide excellent customer service.
- Observes service behaviors of employees and provides feedback to individuals.
- Interacts with customers to obtain feedback on quality of product, service levels and overall satisfaction.
- Ensures employees understand customer service expectations and parameters.
- Interacts with guests to obtain feedback on product quality and service levels.
- Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
**Managing Projects and Policies**
- Implements the customer recognition/service program, communicating and ensuring the process.
- Trains staff and monitors adherence to all credit policies and procedures to reduce bad debts and rebates.
- Supervises same day selling procedures to maximize room revenue and control property occupancy.
- Supervises daily Front Desk shift operations and ensures compliance with all policies, standards and procedures.
- Ensures property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process.
**Supporting Human Resource Activities**
- Supports the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.
- Solicits employee feedback, utilizes an "open door" policy and reviews employee satisfaction results to identify and address employee problems or concerns.
- Brings issues concerning employee satisfaction to the attention of the department manager and Human Resources.
- Assists as needed in the interviewing and hiring of employee team members with the appropriate skills.
- Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.
- Participates in employee progressive discipline procedures.
**Additional Responsibilities**
- Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Performs all duties at the Front Desk as necessary.
- Runs Front Desk shifts whenever necessary.
- Participates in departmental meetings and continually communicates a clear and consistent message regarding the Front Desk goals to produce desired results.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
At Le Méridien, we are inspired by the era of glamorous travel, celebrating each culture through the distinctly European spirit of savouring the good life. Our guests are curious and creative, cosmopolitan culture seekers that appreciate moments of connection and slowing down to savour the destination. We provide authentic, chic and memorable service along with experiences that inspire guests to savour the good life. We're looking for curious and creative people to join our team. If you appreciate connecting with like-minded guests and have a deep desire to create memorable experiences, we invite you to explore career opportunities with Le Méridien. In joining Le Méridien, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

This opportunity is with a well-established organisation in the property sector. The company is a large organisation known for its strategic approach to delivering excellence in its operations and services. It fosters a professional environment with a focus on achieving operational efficiency.

• Manage the daily operations of the office, ensuring efficiency and compliance with company standards.
• Oversee the secretarial and business support functions to meet organisational objectives.
• Develop and implement office management strategies to enhance productivity.
• Coordinate with internal departments to streamline administrative processes.
• Monitor office budgets and optimise resource allocation.
• Ensure effective communication between stakeholders and support teams.
• Supervise and mentor administrative staff to achieve professional growth.
• Maintain high standards in documentation, reporting, and office procedures.

• Proven experience in office management within the property/ real-estate sector.
• Strong leadership and organisational skills to oversee multiple functions.
• A background in managing business support and secretarial operations.
• Excellent communication and coordination abilities.
• Proficiency in budget management and resource allocation.
• A results-driven approach with attention to detail.

#J-18808-Ljbffr

This opportunity is with a well-established organisation in the property sector. The company is a large organisation known for its strategic approach to delivering excellence in its operations and services. It fosters a professional environment with a focus on achieving operational efficiency.

• Manage the daily operations of the office, ensuring efficiency and compliance with company standards.
• Oversee the secretarial and business support functions to meet organisational objectives.
• Develop and implement office management strategies to enhance productivity.
• Coordinate with internal departments to streamline administrative processes.
• Monitor office budgets and optimise resource allocation.
• Ensure effective communication between stakeholders and support teams.
• Supervise and mentor administrative staff to achieve professional growth.
• Maintain high standards in documentation, reporting, and office procedures.

• Proven experience in office management within the property/ real-estate sector.
• Strong leadership and organisational skills to oversee multiple functions.
• A background in managing business support and secretarial operations.
• Excellent communication and coordination abilities.
• Proficiency in budget management and resource allocation.
• A results-driven approach with attention to detail.

#J-18808-Ljbffr

The Role
Position Title: Office Manager Employment Type: Full Time Salary: up to 12K AED all-inclusive depending on experience and qualifications Benefits: as per UAE labor law Job Location: Dubai, UAE About the Client: One of the leading freight shipment brokerage firms for luxury cars, based in Dubai Job Description: -Provide administrative support to the Office Manager and HR Manager in overseeing the daily operations of the office – visitors, meetings, staff schedules, etc. - Organize and maintain physical and electronic files, records, and documents. Ensure confidentiality and accuracy of sensitive information. - Assist in making travel arrangements for staff and executives, including booking flights, hotels, transportation, and managing travel itineraries, group activities such as team building, office celebrations, etc. - Greet visitors, clients, and guests and ensure they are directed to the appropriate person or meeting room. Maintain a professional and welcoming reception area.

Requirements
- Female, 38 years old and below - At least 3 years experience in admin role, preferably in an office environment or corporate with excellent communication skills - Experience working in a multinational company with excellent English communication skill and a strong personality.

About the company
RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa.

The Role
The Senior Office Manager role requires expertise in overseeing and optimising office operations within a leading organisation. Based in Abu Dhabi, this position demands strong organisational and leadership skills to ensure seamless business support and secretarial functions. Client Details This opportunity is with a well-established organisation in the property sector. The company is a large organisation known for its strategic approach to delivering excellence in its operations and services. It fosters a professional environment with a focus on achieving operational efficiency. Description * Manage the daily operations of the office, ensuring efficiency and compliance with company standards. * Oversee the secretarial and business support functions to meet organisational objectives. * Develop and implement office management strategies to enhance productivity. * Coordinate with internal departments to streamline administrative processes. * Monitor office budgets and optimise resource allocation. * Ensure effective communication between stakeholders and support teams. * Supervise and mentor administrative staff to achieve professional growth. * Maintain high standards in documentation, reporting, and office procedures. Job Offer * Comprehensive medical insurance coverage. * Performance-based bonus structure. * Educational support for dependants. * A permanent role with opportunities for career progression. * A professional and collaborative working environment in Abu Dhabi. If you are ready to take the next step in your career within the property industry, we encourage you to apply.

Requirements
* Proven experience in office management within the property/ real-estate sector. * Strong leadership and organisational skills to oversee multiple functions. * A background in managing business support and secretarial operations. * Excellent communication and coordination abilities. * Proficiency in budget management and resource allocation. * A results-driven approach with attention to detail.

About the company
Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world. The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of: Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.