465 Administrative Support jobs in Abu Dhabi

We are seeking a highly skilled Administrative Support Specialist to join our team in Abu Dhabi. This prestigious position offers a unique opportunity to work in a fast-paced environment and contribute to the smooth operation of administrative functions.

• Manage correspondence, scheduling appointments, and organizing meetings
• Maintain accurate records and ensure confidentiality
• Interact with high-profile individuals and provide exceptional customer service

This role requires excellent organizational skills, multitasking abilities, and a strong commitment to providing outstanding support.

• Bachelor's degree in Business Administration or a related field
• Previous experience in administrative roles, particularly in formal or high-profile settings
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Exceptional organizational and multitasking abilities
• Discretion and professionalism when handling sensitive information

A competitive salary, sharing accommodation, food, and other benefits as per UAE Labor Law.

We offer a dynamic and challenging work environment that will allow you to grow professionally and personally.

We are seeking a skilled and organized professional to join our team as an office coordinator.

Duties:

• Provide comprehensive support to executives, including calendar management, meeting scheduling, and travel coordination.
• Act as primary contact for clients, demonstrating professionalism and excellent communication skills.
• Prepare and edit documents, presentations, and reports with high accuracy and attention to detail.
• Assist with project management tasks, such as tracking deadlines, organizing documents, and facilitating team communication.
• Manage office supplies, equipment, and facilities to ensure a productive work environment.
• Handle confidential information with discretion and maintain confidentiality at all times.
• Procure goods and services, communicating with suppliers and managing logistics.

Requirements:

• Bachelor's degree or equivalent experience in business administration, office management, or a related field.
• Proven experience as an administrative assistant, personal assistant, or similar role, preferably in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills, with keen attention to detail.
• Ability to work independently with minimal supervision and collaborate effectively as part of a team.
• Flexibility to adapt to changing priorities and willingness to take on new challenges.
• Discretion and professionalism when handling sensitive information and confidential matters.

Job Role:

This position involves providing comprehensive administrative support to ensure seamless day-to-day operations.

• Provide clerical and secretarial services as required.
• Maintain office files and records in a systematic and organized manner.
• Receive and screen incoming calls, messages, and correspondence.
• Prepare and edit reports, documents, and presentations as needed.
• Manage calendars, coordinate meetings, and arrange travel arrangements.
• Assist with data entry, record-keeping, and filing systems.
• Perform other administrative tasks as assigned by the supervisor.

• Bachelor's degree in any field from a recognized institution.
• Minimum 3-5 years of experience in a similar role.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications, including Excel, PowerPoint, and Word.
• Typing speed exceeding 50 words per minute.

• Opportunity to work in a dynamic and fast-paced environment.
• Professional growth and development opportunities.
• A supportive team-oriented culture.

• The successful candidate will possess excellent organizational skills, attention to detail, and ability to multitask.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Familiarity with business English and Arabic language is an asset.

We are seeking a highly organized and detail-oriented Operations Coordinator to join our team. The successful candidate will be responsible for managing the day-to-day operations of our office, providing administrative support to the staff, and ensuring smooth workflow.

• Manage the daily operations of the office, including filing, organizing documents, and maintaining accurate records.
• Coordinate with other departments to ensure seamless workflow.
• Handle customer inquiries and provide timely responses.
• Evaluate and maintain adequate office supplies.
• Arrange travel accommodations for staff members as needed.
• Offer administrative assistance to the team when required.

• Bachelor's degree in business administration or related field preferred.
• A minimum of 3 years' experience in an administrative capacity.
• Excellent organizational skills with keen attention to detail.
• Able to multitask efficiently and prioritize tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

We are seeking a dedicated administrative professional to join our team in Abu Dhabi, UAE.

• Provide comprehensive support services to staff and management.
• Manage schedules, coordinate appointments, and organize meetings.
• Prepare reports, maintain files, and develop presentations and correspondence.
• Respond to inquiries, answer phones, and perform general office duties.

Minimum high school diploma or equivalent, with 1-2 years of administrative experience. Proficiency in Microsoft Office is essential. We welcome applicants with the right qualifications and experience, including immigrants. Excellent written and verbal communication skills are required.

Office Assistant Job Description

We are seeking a highly organized and skilled Office Assistant to provide administrative support in our office environment.

• Key Responsibilities:
  • Provide administrative assistance to ensure smooth day-to-day operations.
  • Manage inquiries, schedule meetings, and maintain calendars.
  • Prepare reports, maintain documents, order office supplies, and handle routine tasks.
  • Support staff with general tasks as needed.

Requirements

• At least 3 years of relevant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good communication skills in English.
• Positive attitude and ability to work independently or in a team.

What We Offer

• A competitive salary package.
• Health insurance.
• Paid vacation time.
• Other benefits as applicable.

We are seeking an experienced and skilled Legal Assistant to join our team in a remote work setup. This role will involve providing administrative support to our law firm, ensuring the efficient operation of daily tasks, and maintaining strong client relationships.

We are seeking a highly skilled and experienced Personal Assistant/Group Manager to support senior supervisors with their day-to-day management needs.

• Update databases and spreadsheets
• Organize visits and prepare travel schedules
• Create new documents on the system
• Manage billings
• Process expenses
• Maintain filing systems both manual and computer-based
• Perform administrative tasks
• Attend meetings and take minutes
• Provide assistance to teams and secretaries when required

• Bachelor or college degree holder
• A minimum of 5 years of extensive experience in providing high-level secretarial/management assistance to senior management
• Strong fluency in English; proficiency in additional languages is a plus
• Excellent background and familiarity with using complex performance in Microsoft applications
• Willingness to be based in Abu Dhabi

Please note that Black Pearl never asks for money or any form of payment to process or consider applications. If you encounter such a request, please contact our office or visit our website

• Microsoft Applications
• English Language Proficiency
• Secretarial/Management Assistance
• Time Management
• Problem Solving

We are seeking a highly organized and detail-oriented professional to support our team.

1. Coordinate schedules, deadlines, and project timelines for project managers and engineers.
2. Maintain records of contracts, invoices, purchase orders, and other important documents related to projects.
3. Handle phone calls, emails, and communication with clients, subcontractors, and suppliers.
4. Coordinate meetings, appointments, and site visits.
5. Order office supplies, tools, and materials needed for projects.
6. Assist with preparing invoices, tracking payments, and maintaining financial records.
7. Support client interactions to maintain positive relationships.
8. Manage contracts with clients, suppliers, and subcontractors.
9. Ensure adherence to safety regulations and maintain safety records.

The successful candidate will have excellent organizational skills, attention to detail, and strong communication abilities.