123 Administrative Support jobs in Dubai

Job Overview

We are seeking a highly skilled Administrative Professional to provide exceptional support and services to our clients.

Key Responsibilities

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• Deliver exceptional client service by providing timely, accurate, and professional assistance.
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• Manage quotations, invoices, and documentation with attention to detail and precision.
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• Keep client records updated and accurate, ensuring seamless communication and coordination.
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• Build strong relationships with clients through proactive and responsive communication.
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• Utilize MS Office, CRM platforms, and communication tools to optimize productivity and efficiency.
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Qualifications

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• Bachelor's degree in Business Administration or related field.
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• At least 3 years of experience in administrative and client-facing roles in the UAE.
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• Fluent English language skills, with Arabic language proficiency being an asset.
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• Strong interpersonal skills, with a proven track record of effective client handling.
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• Proactive and detail-oriented, with the ability to work independently in fast-paced environments.
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Are you an organized and detail-oriented professional looking to support the success of a dynamic team? As an Administrative Assistant , you will be responsible for providing exceptional administrative support to various departments.

• Manage front desk operations, greet visitors professionally, and maintain a positive image of the company.
• Handle correspondence, emails, and phone calls in a timely and efficient manner.
• Organize meetings, schedules, and travel arrangements with precision.
• Maintain filing systems and databases, ensuring data accuracy and integrity.
• Assist with document preparation and presentations, applying attention to detail.
• Coordinate office supplies and equipment maintenance, ensuring seamless operations.
• Support HR with onboarding new employees, fostering a collaborative environment.

• Education: High school diploma (Bachelor's degree preferred) in a relevant field.
• Experience: 2+ years in administrative roles, demonstrating exceptional skills and adaptability.
• Technical Skills:
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Familiarity with Google Workspace
• Soft Skills:
  • Excellent communication and interpersonal skills
  • Strong time management and multitasking abilities
  • High level of discretion and confidentiality

• Competitive salary package
• Visa sponsorship + medical insurance
• Professional development opportunities
• Modern office in prime location
• Friendly and supportive work environment
• Opportunity to grow within the organization

Job Title: Personal Assistant

We are seeking a highly organized and proactive support professional to assist our senior executives in their daily tasks.

Key Responsibilities:

• Manage executive calendars and coordinate meetings.
• Organize materials for presentations, meetings, and events.
• Assist with travel arrangements and prepare itineraries.
• Handle correspondence, including emails, phone calls, and mail.
• Conduct research to assist in decision-making processes.
• Maintain organized filing systems for easy document retrieval.
• Prepare and edit reports, correspondence, and other documents.
• Manage expense reports and reconcile executive expenses.
• Liaise with internal and external stakeholders on behalf of executives.
• Support special projects and events.

Requirements:

• Proven experience working as an administrative assistant or in a similar role.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in office productivity software.
• Ability to maintain discretion and handle sensitive information.
• Strong problem-solving abilities.
• Possess a high level of attention to detail.

Benefits:

• Opportunity to work closely with senior executives.
• Chance to develop skills and expertise in administration.
• Collaborative and dynamic work environment.
• Professional growth and development opportunities.

Job Summary

We are seeking a highly organized and detail-oriented Associate to join our team in Dubai. This role will provide administrative support to PwC employees, focusing on using various tools and software to manage tasks efficiently.

Key Responsibilities:

• Providing administrative support to employees
• Managing tasks and projects using various tools and software
• Maintaining accurate records and reports
• Ensuring seamless communication within the team

Requirements:

• Bachelor's degree in Business Administration or related field
• Minimum 1 year of experience in administration or secretarial services
• Excellent communication and organizational skills
• Ability to work in a fast-paced environment

Benefits:

• Competitive salary package
• Ongoing training and development opportunities
• A supportive and dynamic work environment
• The chance to work with a reputable organization

Additional Information:

• This role is open to UAE Nationals only
• We are an equal opportunities employer
• Please note that we do not accept applications from recruitment agencies

We are seeking a highly skilled and organized individual to support our operations team in Dubai. In this role, you will be responsible for directing communications between colleagues and customers, verifying customer information, supporting the operations team, organizing schedules and events, entering data, maintaining office equipment, and completing monthly reports.

• Manage communication flow between teams
• Verify customer information and maintain accurate records
• Support the operations team with administrative tasks
• Organize schedules and events
• Enter data into databases and spreadsheets
• Maintain office equipment and supplies
• Prepare and submit monthly reports

To succeed in this role, you must possess excellent communication and organizational skills, be able to work effectively as part of a team, and have proficient computer skills. You should also be detail-oriented, able to manage multiple tasks simultaneously, and meet deadlines.

• Fluent in English and Arabic languages
• Basic knowledge of CRM software, MS Office, and telephone systems
• Ability to gather and analyze data to improve strategies

This role offers a competitive salary, ongoing training and career development opportunities, and the chance to work with a diverse and dynamic team.

Our office is located in Dubai, providing a great opportunity to live and work in one of the world's most exciting cities.

We are seeking a highly motivated and organized professional to support our sales team by coordinating administrative tasks, managing documents, organizing internal meetings, and ensuring timely payment verification.

The ideal candidate will have a Bachelor's degree, 2-3 years of experience in sales coordination, preferably in the HVAC industry, and be self-motivated, a team player, result-oriented, with effective communication skills.

Key Responsibilities include:

• Invoicing and submission to customers
• Raising and following up on non-standard requirements using the Carrier Approval Matrix Tool
• Preparing reports and forecasting documents (FC)
• Following up on PO tracker and BL updates in coordination with the supply chain
• Payment verification
• Creating customer system IDs

Additional Responsibilities include:

• Organizing internal and external meetings for senior management
• Managing and organizing documents required for management signatures

Requirements:

• Bachelor's degree
• 2-3 years of experience in sales coordination, preferably in the HVAC industry
• Self-motivated, team player, result-oriented, with effective communication skills
• Emirati nationality

What We Offer:

• International working environment
• Competitive salary
• Professional development opportunities to advance your career
• Employee Assistance Programme to support your personal goals

Carrier Corporation is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other protected class.