179 Administrative Tasks jobs in the United Arab Emirates

We are seeking a highly organized and motivated individual to fill this full-time administrative support specialist position in Abu Dhabi. This exciting opportunity allows the successful candidate to contribute to the efficient running of our dynamic environment.

• Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining filing systems.
• Assist with travel arrangements, including booking flights and accommodation.
• Prepare and distribute documents, reports, and presentations.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Handle incoming and outgoing mail and deliveries.
• Assist with other administrative tasks as required.

• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.

This is an excellent opportunity for a motivated and organized individual to excel in their career.

We are seeking an experienced Operations Assistant to support our team with day-to-day operational tasks. The successful candidate will be responsible for providing administrative support, maintaining process and procedure documents, and analyzing data to inform business decisions.

The role requires a highly organized individual with strong analytical skills, ability to work independently and as part of a team, and excellent communication skills. The ideal candidate will have a minimum of 3 years' experience in a professional services operations/administration environment.

• Provide administrative support to the team, including correspondence, document management, and data analysis
• Maintain key process and procedure documents and workflows, ensuring they remain effective and applicable
• Analyze data to inform business decisions, preparing reports, presentations, and market analysis

• Undergraduate degree
• Minimum 3 years' experience in a professional services operations/administration environment
• Highly organized and detail-oriented, with strong analytical skills
• Excellent communication and interpersonal skills
• Able to work independently and as part of a team

This is a great opportunity to join a dynamic team and contribute to the success of our organization. The successful candidate will enjoy a competitive salary and benefits package, including opportunities for career development and growth.

The role of Administrative Support Specialist involves providing high-level support to senior executives, ensuring the smooth operation of their offices. This entails coordinating and managing daily activities, schedules, and communications in a timely and accurate manner.

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• Supervise and handle all administrative duties in the office, ensuring seamless operation at all levels.
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• Screen and prioritize calls, visitors, and correspondence, taking messages when necessary.
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• Manage the Senior VP's calendar, set up meetings, take minutes, and send reports to attendees.
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• Coordinate travel arrangements and work-related accommodations, as well as other administrative tasks.
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• Produce and validate content for memos, emails, presentations, and reports sent to management.
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• Monitor and follow up on daily office expenses, negotiate prices, and manage contracts to ensure timely invoicing and payment.
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• Prepare and oversee the office budget, plan expenditures, analyze variances, and issue related reports.
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• Follow up on office supply inventory, making orders for missing items as needed.
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• Design, implement, and maintain an efficient office filing system, establishing and monitoring procedures for record-keeping.
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• Interview and recruit office staff, providing proper training for smooth onboarding.
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• Bachelor's degree in Business Administration or a related field.
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• At least 3 years of experience in a similar role.
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We are seeking a highly skilled and organized individual to join our team as an Office and Admin Coordinator.

• Serve as the primary point of contact for administrative tasks, ensuring efficient communication across departments.
• Oversee daily office operations, streamlining processes to maximize productivity and minimize errors.
• Collaborate with Procurement Department staff to prepare documents, coordinate supplier communication, and track follow-ups.
• Coordinate logistics with company drivers for timely delivery and collection of materials, documents, and other items.
• Monitor driver schedules and ensure proper documentation for delivery and pickup activities.
• Manage office supplies inventory, place orders, and track usage to optimize resources.
• Handle incoming and outgoing correspondence, including courier and postal services, in a timely and professional manner.
• Assist in scheduling meetings, appointments, and business travel arrangements to ensure seamless coordination.
• Support HR and admin tasks such as staff onboarding, attendance tracking, and maintaining personnel records.
• Ensure office equipment is properly maintained and liaise with service vendors for repairs or upgrades.
• Organize and maintain physical and digital filing systems to facilitate easy access to information.
• Assist in planning and execution of internal events, trainings, and office meetings to promote collaboration and productivity.

Required Skills and Qualifications:

• Bachelor's degree in business administration or related field (preferred).
• Proven experience in office coordination or administrative roles.
• Familiarity with procurement and logistics support functions is an advantage.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills.
• Effective communication and interpersonal abilities.
• Ability to manage and prioritize multiple responsibilities under tight deadlines.
• Discretion in handling confidential information.

Preferred Skills:

• Experience coordinating with vendors, drivers, and logistics teams.
• Working knowledge of ERP or procurement systems.
• Basic understanding of HR and procurement workflows.

This is a highly sought-after role in our organization, focusing on administrative support to the Valuation department.

The successful candidate will be responsible for:

• Registering new requests, emailing and calling clients/customers, arranging inspections, and performing general admin tasks.

Key accountabilities include:

• Providing exceptional customer service and care.
• Presenting the company in a professional manner at all business events.
• Engaging in self-development and continuing personal growth opportunities.

Additionally, the role involves:

• Collecting and reporting business process issues to senior administrators for solution development and efficiency enhancement.
• Utilizing MS Office, Oracle, and other organizational applications effectively.

In terms of valuations, the candidate should:

• Maintain a high standard of work quality.
• Ensure timely turnaround for all respective cases.

Training and development opportunities are available for skills such as:

• MS Office, Oracle, and other relevant software.

The ideal candidate will possess:

• A diploma or degree (preferably in Real Estate Valuation/Projects).
• Excellent communication and office management skills.
• Strong knowledge of MS Office applications and CRM systems.

Previous experience is required, with a minimum of 2 years in a related field.

We are seeking a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist . This position is responsible for providing administrative support to our team, including tasks such as scheduling appointments, preparing reports, and coordinating logistics.

• Administrative follow-up of personnel: timesheets onboarding leave management personnel accommodation.
• Driver coordination: daily organization according to site needs.
• Management of logistics documents: preparation of handover forms gate pass requests (personnel vehicles materials).
• Reporting: transmission of the daily manpower report to our partner.
• Management of supplies and consumables: purchasing and stock follow-up (office supplies PPE etc.).
• IT equipment management: distribution inventory follow-up coordination with the IT team.
• Supervision of the cleaning personnel.
• General administrative support: assistance to personnel and office management.

• Bachelors degree equivalent (Bac 2) in administrative management human resources or a related field.
• Strong organizational skills and attention to detail.
• Proficiency in office software (WordExcel and Outlook)
• Good command of English both spoken and written.

• Eligibility for annual bonuses and yearly salary increases in accordance with our internal policy and subject to company performance and individual contribution.
• Transportation allowance.
• Life insurance coverage.

• We are committed to ensuring you have the best experience possible. As an inclusive company, we are committed to diversity and give equal consideration to all applications without discrimination.
• No remote work option available.
• This is a full-time employment opportunity.

Support Staff

We are seeking a highly skilled support staff to join our team.

Position: Support Staff

Type: Entry Level Employee / Full-time

Job Summary

This is an excellent opportunity for someone who enjoys providing administrative support. As a support staff, you will be responsible for delivering efficient and effective support services.

Key Responsibilities

• To provide exceptional support services to internal customers.
• To maintain accurate records and files.
• To perform various administrative tasks as required.

Requirements

• Well-developed computer skills, particularly in MS Office and email.
• Minimum 2 years' work experience as a secretary or Senior Clerk in a hotel or large company.

Administrative Support Specialist Role

This is a key position within our organization, requiring an individual to provide administrative support across various departments. The role involves ensuring smooth operations and compliance with internal policies.

Main Responsibilities:

• Carry out general administrative tasks such as filing, data entry, and document management.
• Coordinate meetings, take minutes, and follow up on action items.
• Support human resources functions including employee onboarding, leave management, and maintaining accurate records.
• Liaise with internal teams to ensure seamless communication and workflow.
• Evaluate and maintain organizational policies and UAE labor laws.
• Assist in preparing reports and presentations for the team.

Required Qualifications and Skills:

• Bachelor's degree in Business Administration or a related field.
• Excellent communication skills in English and Arabic.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational and time-management abilities.
• Candidates with recent graduation are encouraged to apply.

About the Role

• Maintain accurate records and documentation for departmental processes
• Coordinate meetings, events, and internal communications for the department
• Handle data entry, system updates, and generate reports as required
• Assist with tracking and following up on department-specific tasks, deadlines, and deliverables
• Provide administrative support and serve as a liaison between departments
• Prepare presentations, forms, and other materials
• Monitor and manage department-specific tools and systems

Required Skills and Qualifications:

• High school diploma or equivalent education
• Administrative experience preferred, but not required
• Basic computer skills, including Microsoft Office
• Strong organizational and time management skills
• Good verbal and written communication skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy in completing tasks

Benefits:

• Opportunity to work in a collaborative workspace
• Professional growth and recognition opportunities
• Chance to work with a diverse, cross-cultural team
• Wellness room and music room available
• Sponsored healthcare and gym membership

Who We Are:

A leading delivery platform operating in over 70+ countries worldwide. Headquartered in Berlin, Germany.