1 620 Administrative Tasks jobs in the United Arab Emirates

Explorer Publishing is seeking a highly organized and proactive Administrative Support (Arabic Speaker) to join our team. The ideal candidate will provide day-to-day administrative assistance, ensure smooth office operations, and support internal and external communication in both English and Arabic.

Key Responsibilities

• Provide general administrative and clerical support (drafting correspondence, filing, scanning, data entry)
• Handle incoming calls, emails, and correspondence in Arabic and English, ensuring clear and professional communication
• Translate documents, reports, and communications between Arabic and English when required
• Maintain and update records, databases, and office systems
• Support scheduling of meetings, preparing agendas, and taking minutes
• Assist with travel arrangements, visas, hotel bookings, and other logistics
• Coordinate with internal departments and external stakeholders to ensure efficient workflow
• Prepare reports, presentations, and other administrative documents
• Assist with HR and office management tasks as needed (onboarding, leave tracking, inventory)
• Perform other duties as assigned by management

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, or related field (preferred)
• Proven experience in an administrative or office support role
• Fluency in Arabic and English (written and spoken) is mandatory
• Strong organizational skills with attention to detail and accuracy
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive information with discretion and confidentiality
• Flexible, proactive, and able to work independently as well as part of a team

Preferred Attributes

• Previous experience in a multicultural work environment
• Knowledge of office management systems and procedures
• Customer service orientation and problem-solving skills

Job Type: Full-time

Explorer Publishing is seeking a highly organized and proactive Administrative Support to join our team. The ideal candidate will provide day-to-day administrative assistance, ensure smooth office operations, and support internal and external communication in both English and Arabic.

Key Responsibilities

• Provide general administrative and clerical support (drafting correspondence, filing, scanning, data entry)
• Handle incoming calls, emails, and correspondence in Arabic and English, ensuring clear and professional communication
• Maintain and update records, databases, and office systems
• Assist with travel arrangements, visas, hotel bookings, and other logistics
• Coordinate with internal departments and external stakeholders to ensure efficient workflow
• Prepare reports, presentations, and other administrative documents
• Assist with HR and office management tasks as needed (onboarding, leave tracking, inventory)
• Perform other duties as assigned by management

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, or related field (preferred)
• Proven experience in an administrative or office support role
• Strong organizational skills with attention to detail and accuracy
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive information with discretion and confidentiality
• Flexible, proactive, and able to work independently as well as part of a team

Preferred Attributes

• Previous experience in a multicultural work environment
• Knowledge of office management systems and procedures
• Customer service orientation and problem-solving skills

Job Type: Full-time

Job Purpose

To provide efficient administrative and clerical support to the loss adjusters, ensuring smooth day-to-day operations of the office, accurate handling of claims documentation, and effective communication with clients, insurers, and other stakeholders.

Key Responsibilities

Administrative Support

• Manage incoming and outgoing correspondence (emails, letters, reports).
• Maintain organised filing systems for claims and case files.
• Prepare standard documents, letters, and templates for adjusters.
• Handle data entry into claims management systems and ensure accuracy.
• Assist with diary management, scheduling meetings, and coordinating site visits for loss adjusters.

Client & Stakeholder Liaison

• Answer and redirect phone calls and enquiries in a professional manner.
• Act as the first point of contact for clients, insurers, and contractors.
• Follow up on outstanding documents or information required for claims.

Claims & Reporting Support

• Collate information and documentation required by loss adjusters.
• Assist in the preparation of reports, schedules, and presentations.
• Update case notes and ensure timely uploading of adjusters' findings.
• Track claim progress and flag pending actions for follow-up.

Office Administration

• Support general office operations such as ordering supplies, coordinating couriers, and maintaining office equipment.
• Assist with expense claims and invoice processing.
• Provide ad-hoc support to the wider team as needed.

Skills & Competencies

• Strong organisational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to manage sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience using claims management or case management software (advantageous).

Qualifications & Experience

• Previous experience in an administrative or office support role (insurance, legal, or claims environment preferred).
• Familiarity with insurance claims, loss adjusting, or legal processes (desirable but not essential).
• High school diploma required; additional business/administration training or degree preferred.

Personal Attributes

• Professional, approachable, and client-focused.
• Proactive and adaptable with the ability to multitask.
• Works well both independently and within a team.
• Calm under pressure with problem-solving abilities.

Job Title: Office Support Professional

We are seeking a highly organized and detail-oriented individual to provide administrative support in a fast-paced office environment.

The successful candidate will be responsible for:

• Greeting and assisting visitors and clients
• Answering phone calls and directing them to the appropriate person
• Managing and maintaining office supplies inventory
• Preparing and distributing correspondence, memos, letters, and forms
• Handling incoming and outgoing mail and packages
• Scheduling appointments and meetings for employees
• Maintaining electronic and hard copy filing systems
• Assisting with travel arrangements for employees
• Performing data entry, scanning, photocopying, and printing tasks

Requirements:

• High school diploma or equivalent required; Bachelor's degree preferred
• Fluent English communication skills (both written and verbal)
• Minimum of 2 years of experience in a similar role
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Excellent organizational skills with attention to detail
• Ability to multi-task and prioritize tasks effectively

This is an excellent opportunity for someone looking to develop their administrative skills and work in a dynamic team environment. The ideal candidate will be a team player who can maintain confidentiality and handle multiple tasks simultaneously.

We are a dynamic organization seeking an organized and efficient individual to provide administrative support in our daily operations. This part-time position offers flexible working hours, making it ideal for someone looking for a work-life balance.

Responsibilities include:

1. Rendering administrative assistance to the team
2. Handling phone calls and emails
3. Coordinating schedules and appointments
4. Organizing meetings
5. Maintaining records and files
6. Performing basic accounting tasks

Requirements:

• Excellent communication skills in English
• Strong organizational abilities
• Prior experience in an office environment (preferred)
• Knowledge of basic accounting principles (a plus)

This role offers potential for growth and is open to Pakistani nationals fluent in English with relevant experience. It presents an excellent opportunity to gain experience in a dynamic environment and contribute to our success.

If you have a passion for organization and administrative support, please submit your application along with your updated CV.

Administrative Support Role

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Assistant. Based in Abu Dhabi, you will be responsible for providing administrative support to the office team.

Main duties include:

• Managing the office's filing system
• Organizing meetings and appointments
• Handling incoming and outgoing correspondence
• Assisting with basic accounting tasks such as preparing invoices and processing payments

To excel in this role, you should have excellent communication skills, both written and verbal, as well as strong organizational and time-management abilities. Proficiency in Microsoft Office and basic accounting software is also required.

As a member of our team, you will have the opportunity to work in a dynamic and fast-paced environment. You will be working closely with the office team to provide administrative support and ensure the smooth operation of the office.

This is an exciting opportunity for someone looking to start their career or gain experience in an administrative role. If you are a motivated individual with a keen eye for detail and a willingness to learn, we encourage you to apply.

To provide efficient administrative and clerical support to the loss adjusters, ensuring smooth day-to-day operations of the office, accurate handling of claims documentation, and effective communication with clients, insurers, and other stakeholders.

• Administrative Support
  • Manage incoming and outgoing correspondence (emails, letters, reports).
  • Maintain organised filing systems for claims and case files.
  • Prepare standard documents, letters, and templates for adjusters.
  • Handle data entry into claims management systems and ensure accuracy.
  • Assist with diary management, scheduling meetings, and coordinating site visits for loss adjusters.
• Client & Stakeholder Liaison
  • Answer and redirect phone calls and enquiries in a professional manner.
  • Act as the first point of contact for clients, insurers, and contractors.
  • Follow up on outstanding documents or information required for claims.
• Claims & Reporting Support
  • Collate information and documentation required by loss adjusters.
  • Assist in the preparation of reports, schedules, and presentations.
  • Update case notes and ensure timely uploading of adjusters' findings.
  • Track claim progress and flag pending actions for follow-up.
• Office Administration
  • Support general office operations such as ordering supplies, coordinating couriers, and maintaining office equipment.
  • Assist with expense claims and invoice processing.
  • Provide ad-hoc support to the wider team as needed.

• Strong organisational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to manage sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience using claims management or case management software (advantageous).

• Previous experience in an administrative or office support role (insurance, legal, or claims environment preferred).
• Familiarity with insurance claims, loss adjusting, or legal processes (desirable but not essential).
• High school diploma required; additional business/administration training or degree preferred.

• Professional, approachable, and client-focused.
• Proactive and adaptable with the ability to multitask.
• Works well both independently and within a team.
• Calm under pressure with problem-solving abilities.

Resourcing Office Administrator

We are seeking an experienced and skilled Resourcing Office Administrator to join our dynamic team. The successful candidate will be responsible for providing administrative support to several consultants and directors, as well as managing various projects simultaneously.

The role will involve a range of tasks including answering telephone calls, greeting visitors, formatting CVs, updating databases, organising interviews, diary management and sourcing new candidates.

As a key member of the team, you will be required to work efficiently and effectively, prioritising multiple tasks and projects at any given time.

You should have excellent organisational skills, strong communication abilities and a high level of literacy with attention to detail.

The ideal candidate will be highly motivated and able to learn new skills quickly, with a desire to grow and develop within the company.

1. Experience in using Excel, Word, Email and Internet
2. Ability to use internal database systems
3. Strong organisational and time management skills
4. Excellent communication and interpersonal skills
5. High level of literacy and attention to detail

This is a full-time position with negotiable salary and 3 open positions available.

Candidates from all genders and backgrounds are welcome to apply.

Our company specialises in recruitment services, offering bespoke solutions to clients across various industries.

With over 23 years of experience, we have established a strong reputation for delivering high-quality results and providing exceptional customer service.

Join us and become part of a dynamic team that values innovation, teamwork and excellence.

The ideal candidate will provide administrative support to sales representatives, enabling them to boost productivity.

• Ensure adherence to all applicable policies and procedures.

• Circulate purchase orders and contracts via email to concerned sales personnel.
• Forward emails to department coordinators for updating product delivery schedules.
• Maintain a database of purchase orders and contract copies in a shared drive for easy reference.
• Collaborate with sales coordinators and staff on order-related tasks.
• Support team members as needed to meet goals.
• Present information effectively to colleagues.
• Identify issues and escalate them to team leaders.
• Respond to inquiries regarding the department and tasks.
• Prepare sales order checklists.

• Evaluate free-of-charge sales orders for approvals from sales supervisors or division managers.

Maintain quotations/tenders/database files in the company's shared drive for quick references.

• A minimum of one year of relevant experience.