2 274 Administrator jobs in the United Arab Emirates

We are looking for a highly proactive Administrator for our team.

Responsibilities:

• Gender: Male - preferred
• Pre-Departure & Arrival: Coordinate with Captains to ensure pre-departure and post-arrival checklists are completed. Monitor boat locations, and update departure/arrival times.
• GPS & Fuel Tracking: Check and upload GPS tracker data for previous day's trips. Ensure fuel receipts match with the ones uploaded by Captains.
• Boat Operations: Manage boat files, including updates related to engine hours, and perform operations audits.
• Scheduling & Weather: Update the status of bookings at 5:00 PM the day before a trip. Create schedules for Captains a day before trips. Monitor weather forecasts and update members as needed.
• Member Relations & Orientation: Coordinate with Captains for boat viewings and assist with orientations for new members. Remind members about their orientation dates and maintain ABPM records.
• Maintenance & Troubleshooting: Liaise with the Maintenance team for boat breakdowns, engine servicing, and other maintenance tasks. Keep members informed on breakdowns and find solutions.
• Team Management: Oversee the Captains and Valets team across different marina locations. Ensure all maintenance tasks are followed up on and ensure stock levels are maintained for boat-related items.
• Document Management: Ensure all operational documents are up to date. Report directly to the General Manager and assist in operations as needed.
• Reports: Send weekly fuel and credit card reports to Accounts, and follow up on pending tasks.

Qualifications:

• Strong communication skills (both written and verbal).
• Ability to multitask in a fast-paced environment
• Strong attention to detail and problem-solving abilities.
• Friendly, professional, and proactive attitude.
• 1 year of relevant experience

ADMINISTRATOR

JOB DESCRIPTION

The Association Administrator is responsible for assisting the Community Association Manager in the management

of administrative works which will ease the operations of the community.

RESPONSIBILITIES

The Association Administrators reports to Sr. Association Administrator or Community Association Managers (as

per the hierarchy) for the following functions;

1. Manage the database of Owners by collecting the title deed, passport / Emirates ID. This must be updated

promptly and should always have accurate records.

1. Maintain homeowner database per resident info sheets and written updates on a daily basis.

2. Update and maintain community information in the FAQ section of the management software.

3. Process the Move In / Move Out requests.

4. Process the Fit-out requests.

5. Issuance of NOC for Fit-out works / transfer of units / etc.

6. Contact and place service orders with maintenance staff or specialty vendors/contractors which includes

issuance of Work Orders / Letter of Intent / Termination Letters / Warning Letters to Service Providers.

1. Ensuring that the Community Rule Breach Notices / Penalty Notices are issued in a timely manner as per

the instructions of Community Association Manager. Enter violation letters (Some of which will require

formats to be created) and prepare letters for mailing.

1. Manage the Access Card issuance database and process for new / lost card requests.

2. Management of Contract Control Sheet.

3. Management of Insurance Claim Control Sheet & follow up with Insurance company for any related

claims.

1. Complaint management which will include opening and closing of complaints. And delegation of job for

responding to owners' disputes to related customer service executives.

1. Prepare meeting materials, notices, memos, other correspondence & mailings, meeting packets, and

community newsletters and updates.

1. File association documents and keep accurate records, as well as maintaining the official records for the

association.

1. Assist the Association Manager in organizing, scheduling, and conducting board meetings, annual

meetings, and community events.

1. Compile data and assist in meeting preparation.

2. Assist in creating board packets for monthly meetings.

3. Assist the Bookkeeper with various bookkeeping functions for each association.

4. Assist with any other assignments delegated by the Property Manager.

5. Assist in drafting correspondence to homeowners for mass mailings, email bulletins, etc.

6. Assist at annual meetings as required.

Job Type: Full-time

Call and follow up with customers regarding payments.
Handle all-round administrative tasks such as filing, documentation, and record keeping.
Assist in preparing quotations, invoices, and other business documents.
Provide support wherever needed to ensure smooth office operations.

Strong communication and organizational skills.
Ability to multitask and work independently.
Basic computer skills (MS Office, email, etc.).
Prior admin or customer service experience is an advantage.

A reputable ladies' salon in Dubai, known for its commitment to excellence in beauty services and exceptional client care, is seeking a highly organized and proactive Office Administrator to join our team.

Key Responsibilities:

• Oversee daily office operations to ensure efficiency and productivity.
• Provide administrative support to management and executive teams.
• Serve as the primary contact for vendors.
• Support HR functions, including recruitment.
• Assist the operations team as needed.

Qualifications:

• Proven experience as an Administrator or in a similar role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to work independently and in a team.

Job Type: Full-time

Pay: From AED5,000.00 per month

Company Description

Vanguard Accounts and Tax Consultants is a premier firm offering specialized industry-specific knowledge and expertise at competitive fees. Our global team of professionals delivers tailored solutions that ensure compliance, mitigate risks, reduce expenses, and enhance revenue growth. Leveraging the latest technologies and methodologies, we provide efficient and innovative financial services. Our deep understanding of various industries allows us to give clients a distinct financial advantage. At Vanguard, we build long-term strategic partnerships by consistently delivering value and excellence.

Role Description

This is a full-time on-site role for an Administrator located in Dubai. The Administrator will manage office operations, ensure efficient office administration, and provide support to the team. Responsibilities include scheduling appointments, managing correspondence, maintaining records, processing invoices, and assisting in financial reporting. The Administrator will also handle client interactions, manage office supplies, and ensure compliance with company policies and procedures.

Qualifications

• Office Administration and Management skills
• Proficiency in MS Office Suite and office equipment
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Attention to detail and problem-solving skills
• Ability to manage time effectively and work under pressure
• Experience in financial reporting and invoice processing is a plus
• Bachelor's degree in Business Administration, Management, or a related field

Job Title: Real Estate Administrator

Location: Dubai, UAE

Salary: AED 4,000 – 6,000 per month

Job Type: Full-time, On-site

About the Role:

We are seeking a motivated and detail-oriented Real Estate Administrator to join our growing real estate company. The ideal candidate will have at least 1 year of experience in a real estate office environment and must be able to join immediately.

Key Responsibilities:

Provide administrative support to the real estate team.

Prepare and maintain property listings, tenancy contracts, and related documents.

Handle client inquiries and coordinate property viewings.

Maintain organized filing systems and ensure compliance with company procedures.

Assist with marketing activities and CRM data entry.

Perform general office duties to ensure smooth operations.

Qualifications:

Minimum 1 year of experience in real estate administration (UAE experience preferred).

Strong written and verbal communication skills.

Proficiency in MS Office; knowledge of real estate CRMs is a plus.

Excellent organizational and multitasking abilities.

Ability to work independently and within a team.

Must be available to join immediately.

What We Offer:

Competitive salary between AED 4,000 – 6,000, depending on experience.

Growth opportunities within a dynamic real estate environment.

Supportive and professional team culture.

Job Type: Full-time

Pay: AED6, AED8,000.00 per month

1.Maintain a streamlined and professional office environment to ensure smooth workflow and a positive first impression by stakeholders and customers.

2.Perform core clerical duties to support efficient office operations, including typing, scanning, photocopying, maintaining filing systems, and facilitating document distribution.

3.Assist Executive Secretary to manage the COO's / VP 'S schedule and travel arrangements to minimize conflicts and ensure timely execution.

4.Maintain efficient document management and communication to deliver accurate and timely information within the COO / VP Office.

5.Monitor and maintain office supplies, printed materials, physical or digital documents and other equipment to ensure availability and smooth functionality of COO office.

6.Greet visitors and manage phone calls in a professional and courteous manner, directing inquiries appropriately.

7.Support data-driven decision making for the COO / VP by assisting with gathering and analysing information for reports from various stakeholders.

1. Maintain the confidentiality of all sensitive information handled within the COO/ VP Office by adhering to data security protocols and demonstrating professional conduct.

Company Description

CKV Architectural specializes in high-performance aluminium glazing systems for prestigious villas in the UAE. With decades of experience across the UK and Europe, the company brings international precision to Dubai's architectural landscape. CKV Architectural acts as an independent safeguard for architects, interior designers, and developers, ensuring flawless execution from concept to completion. By working with premium European systems, CKV delivers glazing that combines architectural elegance with proven durability in Dubai's climate. Partner with CKV to transform bold design visions into lasting architectural statements.

Role Description

This is a full-time, on-site role located in Dubai for an Administrator. The Administrator will be responsible for managing daily office operations, coordinating with various teams, handling client communications, and maintaining records. The Administrator will also assist in project management, scheduling, and ensure that administrative activities run smoothly and efficiently.

Qualifications

• Office Management, Organizational, and Administrative skills
• Making and receiving calls, having a professional telephone manner
• Excellent Communication and Client Coordination skills
• Project Management and Scheduling experience
• Attention to detail and ability to maintain accurate records
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to work independently and collaboratively in a fast-paced environment
• Experience in the architectural or construction industry essential

About The Role:

We are looking for a detail oriented and Administrative Officers( Admin) to support the daily operations of our business. The ideal candidate will handle administrative task, ensure smooth office operations, and provide support to management and project teams.

Key Responsibilities:

• Oversee day to day administrative operations to ensure smooth functioning of the office
• Manage correspondence, Emails, Phone Calls and scheduling of meetings.
• Maintain and update company records, Databases and filing system.
• Assist in preparation reports, presentation and documentation for management.
• Coordinate with internal departments and external stakeholders ( Suppliers, clients, government authorities)
• Manage office supplies, procurement requested, and vender coordination.
• Provide support in HR task such as attendance tracking, onboarding and employee records,
• Ensure compliance with company policies and assist in regulatory documentation when requires.
• Support management in organizing event's, site visits, and project related activities.

Qualifications & Requirements:

• Bachelor's degree in Business administration, Office Management or related field.
• Minimum 3-5 Year's of experience in an administration or office management role.
• Proficient in MS Office (word, Excel, Power Point, Outlook)
• Strong organizational, multitasking and problem solving skills.
• Excellent communication and interpersonal abilities.

Key Skills

• Office Administration & Coordination
• Documentation & Reporting
• Communication & Interpersonal Skills
• Time Management & Multitasking
• HR & Procurement Support

Key Skills:

• Office Administration & Coordination
• Documentation & Reporting
• Communication & Interpersonal Skills
• Time management & Multitasking
• HR & Procurement Support

Job Types: Full-time, Permanent, Contract

Contract length: 24 months

Pay: From AED5,000.00 per month

Experience:

• 4 yeras: 2 years (Preferred)

Language:

• Arabic (Preferred)
• English (Preferred)