640 Advice Officer jobs in the United Arab Emirates

This role focuses on providing exceptional support to our team by managing various tasks, including staff pension payments and online visa applications. The ideal candidate will possess strong organisational and communication skills, ensuring seamless collaboration with colleagues and stakeholders.

• Proficiency in reading, writing, and typing company documents is essential.
• Familiarity with online visa application processes and labour-related tasks, including cancellations and renewals, is required.
• Independently managing Emirati staff pension payment queries through the General Pension portal is a key responsibility.
• A valid UAE driving license is mandatory.
• No less than 5 years of experience as a PRO handling MOHRE, Pension, trade licenses, etc., is expected.
• Proficiency in computer skills to access staff documents and data entry skills are necessary.
• Supporting CHRO in Emiratization efforts is also a requirement.

Key Responsibilities:

The successful candidate will be responsible for:

1. Managing multiple tasks efficiently and prioritising deadlines;
2. Maintaining accuracy in document preparation and submission;
3. Providing proactive support to colleagues and stakeholders;
4. Collaborating effectively within the team;
5. Ensuring seamless communication with all stakeholders.

Required Skills and Qualifications:

The ideal candidate will possess the following skills and qualifications:

• Strong organisational and communication skills;
• Ability to manage multiple tasks efficiently;
• Proficiency in computer skills to access staff documents and data entry skills;
• No less than 5 years of experience as a PRO handling MOHRE, Pension, trade licenses, etc.

Benefits:

We offer a competitive package that includes:

• A challenging and rewarding work environment;
• Opportunities for career growth and development;
• A collaborative and supportive team culture.

About Us:

We are a dynamic and forward-thinking organisation committed to excellence in all aspects of our work. We believe in the importance of teamwork, innovation, and continuous improvement. If you are a motivated and experienced professional looking for a new challenge, we encourage you to apply for this exciting opportunity.

Job Role:

1. This role involves maintaining a professional and courteous demeanor, demonstrating independence and maturity.
2. Respond to queries in person or via digital communication channels.
3. Screen documents, schedule meetings, and coordinate conference calls.
4. Manage daily, weekly, and monthly agendas; arrange new appointments and meetings.
5. Exhibit boldness and an open-minded attitude.
6. Demonstrate excellent written and verbal communication skills.
7. Possess a strong command of the English language and expertise in preparing email correspondence.
8. Logistics experience is highly valued.
9. Be proficient in documentation.

Additional Information:

Visa and health insurance are provided as part of our benefits package.

Please note that only female candidates will be considered.

Job Title: Chief Administrative Support Officer

Description:

1. We are seeking a highly skilled and organized Chief Administrative Support Officer to join our team.
2. The successful candidate will have a strong background in administrative support, with experience in managing day-to-day operations, coordinating travel arrangements, preparing reports, and maintaining accurate records.
3. Required Skills and Qualifications:
• Fluent English language skills
• At least 3 years of experience in real estate and property management
• Strong knowledge of Microsoft Office applications
• Ability to relocate or reside in Sharjah
• Excellent communication and interpersonal skills
4. Key Responsibilities:
1. Provide administrative support to senior management
2. Manage calendars, coordinate meetings, and prepare agendas
3. Prepare letters, quotations, and property management agreements
4. Update visa and passport renewal lists for all staff members
5. Conduct research and gather information as required
6. Assist with special projects and tasks as assigned
5. What We Offer:
• A dynamic and supportive work environment
6. How to Apply:

Please submit your application, including your resume and cover letter, to us. We look forward to hearing from you!

Highly Organized Executive Assistant Needed

We are seeking a highly organized and proactive Executive Assistant to support our Director. This role is ideal for someone who thrives in a fast-paced international environment with prior experience working within marketing or communications teams.

You will be a trusted partner to the Director, helping manage schedules, communication, project follow-up, and cross-functional coordination across global teams.

• Provide high-level administrative support including calendar management, travel coordination, meeting preparation, and correspondence handling.
• Act as a liaison between the Director and internal/external stakeholders ensuring timely follow-ups and clear communication.
• Coordinate cross-functional marketing initiatives meetings and special projects across global teams.
• Prepare agendas take meeting minutes and track action items to ensure deadlines and deliverables are met.
• Assist in the preparation of presentations reports and documents often involving brand campaign or market-related data.
• Support budget tracking invoice processing and vendor communication related to marketing campaigns.
• Manage confidential information with discretion and professionalism.
• Assist with organizing global marketing events conferences and team offsites as needed.

• Candidates with prior experience as an Executive Assistant or within a marketing department will be given preference.
• Strong understanding of marketing processes terminology and functions.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook PowerPoint Excel) and tools such as Google Workspace Asana Trello or similar.
• Exceptional organizational skills with keen attention to detail.
• Demonstrated ability to manage multiple priorities and deadlines in a dynamic fast-moving environment.
• High level of professionalism discretion and integrity.
• Bachelor's degree in Business Administration Marketing Communications or a related field is a plus.
• Fresh graduates with a strong interest in marketing and executive support roles are encouraged to apply.

• Salary dependent on experience negotiable.
• Desirable working hours (Mon - Fri 08:30am - 05:30pm) with one hour flexible lunch break.
• Annual leave as per UAE law.
• Annual flight allowance to home country.
• Premium medical insurance.

Job Title: Executive Project Manager
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our leadership team. The ideal candidate will possess excellent communication skills, discretion, professionalism, and efficiency in handling administrative tasks.

Key Responsibilities:

• Manage and maintain executives' calendars, appointments, and travel arrangements.
• Coordinate and schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Serve as the point of contact between executives, internal teams, and external stakeholders.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential documents and information with utmost discretion.
• Assist with internal and external communications, including drafting emails and announcements.
• Track and manage tasks, deadlines, and priorities on behalf of executives.
• Support the planning and execution of executive-level meetings and corporate events.
• Conduct basic research and compile data as requested.
• Liaise with departments such as HR, Marketing, and Business Development to facilitate smooth operations.

Qualifications & Skills:

• Bachelor's degree in business administration or related field.
• Project Management Software fluency is a must.
• 3+ years of proven experience as an Executive Assistant or similar role.
• Fluency in Arabic and English (written and spoken) is mandatory.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• High level of discretion and confidentiality.
• Ability to multitask, prioritize effectively, and work under pressure.

Why Join?

• Work with a dynamic leadership team.
• Thrive in a culture that values innovation, integrity, and growth.
• Opportunities for development and career progression.

We are seeking a highly skilled and organized Executive Secretary to provide administrative support to our CEO.

• Answer phone calls and emails, taking messages in a timely manner.
• Take accurate and comprehensive notes during meetings, ensuring all details are captured.
• Draft, format, and edit reports, documents, and presentations with precision and attention to detail.
• Maintain databases and keep records up-to-date, guaranteeing accuracy and accessibility.
• Liaise with internal departments, answer calls, and make travel arrangements as needed.
• Manage internal and external correspondence, ensuring prompt responses and follow-ups.
• Copy, scan, and fax documents efficiently, adhering to confidentiality guidelines.
• Prepare facilities for scheduled events and arrange refreshments when required.
• Observe best business practices and etiquette at all times.
• Maintain confidentiality and handle sensitive information with discretion.

• Certification in secretarial work, office administration, or related training is an asset.
• 2-3 years of experience as a personal assistant would be beneficial.
• Extensive experience in creating documents and spreadsheets using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, record-keeping, and organizational skills are essential.
• Able to manage internal and external correspondence effectively.
• Working knowledge of printers, copiers, scanners, and fax machines is necessary.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills are required.

Support Officer

We are seeking a detail-oriented and organized individual to provide administrative support to our team.

The successful candidate will be responsible for managing daily office needs and general administrative activities, including making travel and meeting arrangements, preparing reports, and maintaining filing systems.

• Provide administrative support to managers and employees
• Manage daily office operations and tasks
• Coordinate travel and meeting arrangements, prepare reports, and maintain filing systems

• Proven experience in administration or a related field
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint)
• Excellent time management skills, attention to detail, and problem-solving skills
• High School degree; additional qualification as an Administrative Assistant or Secretary will be beneficial

Personal Assistant to Chief Financial Officer

This role is an exciting opportunity for a highly organized and proactive individual to provide exceptional administrative support to the CFO and Corporate Development Team.

The ideal candidate will be responsible for:

• Managing the CFO's diary, organizing meetings and ensuring timely deadlines are met;
• Drafting correspondence, letters, emails and other documents as required;
• Handling corporate credit card transactions and reconciliation;
• Coordinating travel arrangements for the CFO and team, including European and international schedules;
• Providing holiday/sickness cover for other Executive PAs;
• Performing general admin duties, including PowerPoint presentations and tracking absence records;

The successful candidate will possess excellent interpersonal and communication skills, with the ability to interact with staff at all levels. They will also be highly organized, able to show initiative and prioritize tasks effectively.

Key qualifications include:

• Proven experience working as a Personal Assistant to board level executives;
• Highly organized and proactive approach;
• Excellent communication and interpersonal skills;
• Ability to work effectively in a team environment;
• High level of computer literacy, with proficiency in Microsoft Office applications.

We offer a competitive salary package and a dynamic working environment.

Apply now for this exciting opportunity!

The Lead Office Coordinator will oversee the day-to-day operations of the office, ensuring a smooth and efficient environment for all employees. This role involves managing multiple tasks, prioritizing responsibilities, and maintaining open communication with team members.

• Calendar Management:
• Organize, prioritize, and coordinate the CEO's daily schedule.
• Ensure there are no conflicts and rearrange commitments as necessary.
• Task Oversight:
• Monitor tasks assigned to all employees.
• Ensure deadlines are met and provide timely reminders.
• Office Management:
• Oversee office supplies.
• Manage mail and packages.
• Coordinate office maintenance.
• Meeting Participation:
• Attend high-level meetings.
• Take notes and provide summaries for the CEO.
• Project Support:
• Track the progress of all projects within the company.
• Liaise with team members to ensure milestones are met.
• Team Coordination:
• Coordinate team meetings.
• Track action and provide regular status updates to management.
• CRM Management:
• Oversee CRM systems.
• Ensure data accuracy.
• Manage sales pipelines.
• Strategic Support:
• Assist in strategic planning.
• Identify business priorities.

This role offers a dynamic and challenging work environment, with opportunities for growth and development. As a valued member of our team, you will receive a competitive salary and benefits package, including comprehensive training and support.

If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter, highlighting your relevant experience and qualifications.