171 Ap Specialist jobs in the United Arab Emirates

Job Overview

We are seeking an Accounts Payable Specialist to join our team, responsible for managing the end-to-end accounts payable process using Microsoft Dynamics.

Key Responsibilities:

• Manage full-cycle AP processes including invoice processing, approvals, and vendor payments.
• Ensure timely and accurate posting of invoices and payment transactions in the system.
• Resolve discrepancies and maintain positive relationships with vendors.
• Monitor and manage AP aging reports to ensure timely payments.

Requirements:

• Bachelor's degree in Accounting or related field.
• Minimum 4–6 years of experience in AP, preferably in a high-volume, automated environment.
• Strong understanding of AP principles, accounting procedures, and internal controls.
• Proficiency in Excel and ability to work with data exports, pivot tables, and reconciliations.
• Excellent problem-solving skills, organizational abilities, and communication skills.

As a key member of our accounting team, you will be responsible for managing the entire accounts payable process from start to finish.

Job Responsibilities :

• Verify that all invoices are supported by duly approved purchase orders when applicable signed receiving documentation and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO Contract FF&E/Capex Approval etc.
• Verify the invoices to check the unit of issue Unit price quantity extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads
• Ensure invoices are correctly posted into system either manually or through the FMC upload file.
• Maintain alphabetical files by vendor containing complete invoices and back up attached for efficient access.
• Maintain approved uptodate vendor/supplier database on the accounts payable system.
• Print & submit cheques with all supporting documents to Director Finance & General Manager for their signatures.
• Prepare manual cheques as they are required if directed by Director Finance or Assistant Financial Controller.
• Maintain a close working relationship with purchasing receiving and cost control staff.
• Reconcile main vendor statements monthly in order to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and back up attached to Payment for efficient access. All filing is to be kept current.
• Ensure all expenses for the month are posted.
• Maintain Separate and proper filing for all the Deposits / Advances & Excom Expense reports after payment.
• Prepare list and backup for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month end and ensure that the aging is balancing with the GL.
• Perform Tasks of Month End for AP.
• To perform any other duties that may be assigned from time to time by management.

Qualifications :

Required skills include knowledge of Microsoft Office mainly Excel Word and also experience in accounting with at least 1 year in A/P in a Hotel.

Experience :

At least 23 years experience in accounting with at least 1 year in A/P in a Hotel.

Remote Work :

No

Employment Type :

Fulltime

The Accounts Payable Specialist is a critical role within our organization, responsible for managing the entire accounts payable process from start to finish.

1. Invoice Verification and Processing: Verify the accuracy of invoices received from suppliers, ensure all necessary documentation is in order, and process payments accordingly.
2. Purchase Request and Order Management: Obtain purchase requests and orders from various departments, verify their completeness, and ensure timely processing.
3. Inventory Balancing and Control: Balance inventory levels with general ledger and cost control records, identify discrepancies, and take corrective action as needed.
4. Month-End Closing Procedures: Oversee month-end closing procedures, including reconciliation audits, supplier audits, correction credit reports, and cancellation audit reports.
5. Reporting and Documentation: Generate and distribute various reports, such as suppliers report, outstanding payables detailed report, and aging trial balance report.
6. Collaboration and Communication: Work closely with other departments, including accounting, materials, and receiving clerk, to ensure seamless communication and coordination.

• High School Diploma or Equivalent Required: A minimum of 12 years of education or equivalent experience.
• Previous Experience in Accounts Payable: Minimum 5 years of experience in accounts payable, preferably in a similar industry.
• Strong Analytical and Problem-Solving Skills: Ability to analyze complex financial data, identify discrepancies, and develop solutions.
• Excellent Communication and Interpersonal Skills: Strong verbal and written communication skills, with ability to work effectively with cross-functional teams.

• Competitive Salary and Benefits Package: Comprehensive benefits package, including medical, dental, and vision coverage.
• Opportunities for Growth and Development: Opportunities for career advancement, training, and professional development.
• Diverse and Inclusive Work Environment: Collaborative and inclusive work environment that values diversity and promotes equal opportunities.

We offer a dynamic and supportive work environment that fosters growth, innovation, and collaboration. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply.

Job Summary:

This role involves processing and verifying invoices in the Oracle Fusion system, recording fixed asset purchases transfers and disposals, capitalizing and tagging fixed assets, tracking CIP asset details for capitalization, and reconciling project CWIP GL and project Opex GL.

The ideal candidate will have experience in accounts payable with exposure to Oracle Fusion, excellent communication skills, and a Bachelor's degree in Commerce or related discipline.

They must also possess analytical and problem-solving skills, be able to work independently, and effectively manage escalations.

• Process and verify invoices in the Oracle Fusion system
• Record fixed asset purchases transfers and disposals
• Capitalize and tag fixed assets
• Track CIP asset details for capitalization
• Reconcile project CWIP GL and project Opex GL

• Bachelor's degree in Commerce or related discipline
• Experience in accounts payable with exposure to Oracle Fusion
• Excellent communication and analytical skills

Full-time position

No remote work option available

Location: Dubai Media City, UAE (Near Dubai Internet City Metro Station)

Interview: In-person

Summary:

The ideal candidate will have strong organizational skills and the ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and resolve any issues that may arise. Additionally, where appropriate, the candidate will track 1099s and generate related reports at year-end.

Responsibilities:

• Review and record invoices from vendors to ensure billing accuracy
• Process employee expense reports, identify discrepancies, and escalate as needed
• Maintain knowledge of approved vendors and policies to prevent unauthorized payments
• Manage 1099s and generate year-end reports

Qualifications:

• Bachelor's degree in Accounting or a related field
• 1-2 years of experience in accounting or a related area
• Strong understanding of General Ledger systems and Accounts Payable processing
• Excellent organizational, analytical, and record-keeping skills
• Detail-oriented
• Proficient in Microsoft Office Suite

This position needs to be filled immediately.

• Entry level

• Full-time

• Accounting/Auditing and Finance

• Professional Training and Coaching

We are seeking an Accounts Payable Specialist to join our team.

The role involves preparing payment runs for approval on a weekly basis and reconciling supplier statements with hotel records monthly.

Main Responsibilities:

• Matching invoices and delivery dockets with corresponding purchase orders
• Ensuring invoices are authorized by Department Heads prior to processing
• Reviewing and developing more efficient methods and procedures
• Liaising with external suppliers and internal claimants
• Ensuring compliance with legislated health and safety requirements and hotel standards

About the Role:

We tailor every aspect of our guests' stay to bring their dreams and desires to life. The successful candidate will be responsible for ensuring that all financial transactions are accurate, timely and compliant with relevant laws and regulations.

What We Offer:

• A dynamic and supportive work environment

• Opportunities for professional growth and development

• Competitive salary and benefits package

• Recognition and rewards for outstanding performance

This is an exciting opportunity for a highly organized and detail-oriented individual to join our team as an Accounts Payable Specialist. If you are a motivated and results-driven professional looking for a new challenge, we encourage you to apply.

Job Title: Accounts Payable Officer

The role of the Accounts Payable Officer involves ensuring that all invoices are paid in a timely and efficient manner. This includes preparing payment runs for approval, reconciling supplier statements with hotel records, and matching invoices with corresponding purchase orders.

Responsibilities include:

• Prepare payment run for approval on a weekly basis and attach all supporting documentation to each payment and present to Director of Finance and General Manager for signature
• Reconcile supplier statements with hotel records monthly, in conjunction with the month end payment run. Follow up all discrepancies
• Match invoices and delivery dockets with corresponding purchase order
• Ensure that all invoices are authorized by Department Heads prior to being processed through the system
• Ensure the correct General Ledger codes are used and recorded on the invoices
• Review, investigate and develop more efficient methods, procedures, and processes to fulfill and meet the hotel's accounts payable obligations and needs
• Liaise with external suppliers and internal claimants to achieve compliance with systems, procedures, and processes
• Ensure compliance with legislated health and safety requirements within the workplace
• Comply with all Global and Hotel Standards and Procedures
• Perform any other duties and responsibilities assigned by the Hotel Director of Finance

Requirements:

• Minimum of 2 years of experience in the same discipline within the luxury hotel industry
• Proven experience in team leadership, with exceptional communication, interpersonal, and team-building skills
• Knowledge of hotel ERP systems
• Understanding of COA & General Ledger
• Strong task management skills, including the ability to manage multiple tasks simultaneously
• Excellent problem-solving abilities and a proactive approach to identify and resolve business challenges
• Familiarity with compliance standards relevant to the hospitality industry

Benefits: We offer a competitive salary and benefits package, as well as opportunities for career growth and professional development.

About Us: Our company is committed to providing excellent customer service and creating memorable experiences for our guests. We value teamwork, innovation, and continuous improvement.

Job Opportunity

We are seeking an experienced Accounts Payable Specialist to join our finance team. The ideal candidate will possess strong attention to detail and a commitment to maintaining accurate financial records.

The successful candidate will be responsible for overseeing and managing the invoice processing, payment, and reconciliation processes. This will involve ensuring timely and accurate completion of AP transactions and month-end closings.

To be successful in this role, you will need to maintain positive relationships with vendors and resolve discrepancies efficiently. You will also be responsible for monitoring and analyzing AP aging reports to optimize cash flow.

In addition to your technical skills, you will need to have excellent written and verbal communication skills, as well as the ability to work autonomously with minimal supervision. A proven ability to integrate into a dynamic team environment is also essential.

Key Responsibilities:

• Oversight of invoice processing, payment, and reconciliation processes
• Maintenance of accurate financial records
• Positive vendor relationships and resolution of discrepancies
• AP aging report analysis to optimize cash flow
• Training and guidance of AP team members

Requirements:

• Bachelor's or Master's degree in Finance or Accounting
• Minimum 3 years of experience in a supervisory role within Accounts Payable
• Demonstrable expertise in advanced computer applications and financial software
• Exceptional written and verbal communication skills
• Ability to work autonomously with minimal supervision

About Us:

We are a prestigious organization that values excellence in hospitality, guest service, and operational support. We offer a dynamic work environment where you can grow and develop your career.

Job Title:

Accounts Payable Specialist

Job Summary

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for processing supplier invoices accurately and on time, reconciling supplier and corporate credit card statements, and preparing payment runs.

Key Responsibilities:

• Process vendor invoices accurately and on time, ensuring proper coding and approvals.
• Reconcile supplier and corporate credit card statements and resolve any discrepancies or queries.
• Prepare payment runs and maintain payment schedules aligned with cash flow priorities.
• Maintain organized records of supplier transactions in the accounting system.
• Assist with month-end closing processes and provide accurate accounts payable reports.
• Liaise with internal teams and suppliers to resolve billing or payment issues.
• Support audit requests by compiling and submitting required documentation.

Requirements:

• 1-2 years experience in an Accounts Payable or finance support role.
• Proficient in Microsoft Excel.
• Degree in Accounting.
• Knowledge of Xero accounting software is an advantage.