What Jobs are available for Appointment Scheduling in the United Arab Emirates?

Administration

• Welcomes company guests / visitors, determines nature of business, and directs to destination.
• Ensures cleanliness of the reception area.
• Operates telephone system to receive incoming calls, determine nature of business, and transfer/ redirect callers to the concerned/ appropriate department/ person. Assists in placing outgoing calls whenever required.
• Recommends effective security methods to maintain security control in the reception area.
• Receives incoming couriers and segregates mails and forwards it to the concern persons for sorting and distribution.

• Execute effective personnel filing and record keeping systems, in order to ensure easy retrieval and accessibility to required payroll data.
• Maintain all personnel files up-to-date and avoid disclosure of their information to unauthorized employees, in order to provide full confidentiality and accuracy of the data.

• Assist and clarify to ACWA NOMAC employees on Administrations matters, to ensure transparency and employee satisfaction across the organization

• Adhere to all relevant health, safety, security and environmental procedures, instructions and controls so that the safety of employees and environmental compliance can be guaranteed.

• 1-2 years’ experience in admin, and receptionist function
• Working knowledge of MS Office – Word and Excel.
• Good command of English and Arabic
• Relationship management skills

At Noorka Logistics , we believe that efficiency and organization are the cornerstones of smooth business operations. We are looking for a reliable and detail-oriented Office Assistant to join our team in Dubai . The ideal candidate will provide administrative support to ensure the office runs efficiently and all daily tasks are handled promptly and professionally.

Key Responsibilities:

• Perform general clerical duties such as filing, photocopying, scanning, and data entry.
• Assist in preparing documents, reports, and correspondence as required.
• Maintain office supplies inventory and place orders when necessary.
• Handle incoming and outgoing calls, emails, and mail distribution.
• Support scheduling and coordination of meetings, appointments, and travel arrangements.
• Maintain cleanliness and organization of the office environment.
• Assist various departments with administrative tasks as needed.
• Greet and assist visitors, ensuring a professional and friendly office atmosphere.
• Coordinate with vendors, service providers, and internal teams for smooth daily operations.

Requirements:

• High school diploma or bachelor’s degree in Business Administration or related field.
• 1–2 years of experience in an administrative or office support role.
• Excellent organizational and multitasking skills.
• Proficiency in MS Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Ability to handle confidential information with integrity.
• Strong attention to detail and time management abilities.

At Noorka Logistics , we value teamwork, reliability, and professionalism. Joining our Dubai office as an Office Assistant provides the opportunity to support a dynamic logistics team and contribute to the efficiency and success of daily operations.

Location: Ras Al-Khaimah, UAE
Employment Type: Full-time
Work Model: Onsite

• Perform a wide range of administrative tasks to support efficient daily office operations.
• Monitor office supply levels, manage inventory, and place orders as required.
• Assist in planning and coordinating internal events, meetings, and company activities.
• Handle incoming and outgoing correspondence, deliveries, and coordinate with vendors or service providers.
• Support onboarding processes by preparing workstations, access credentials, and logistics for new employees.
• Ensure a clean, organized, and professional office environment aligned with company standards.

• Native or fluent in Arabic or Filipino (C1 level), with strong spoken and written communication skills.
• Proficiency in English (minimum B2 level).
• Prior experience in an administrative or office support role.
• Strong organizational and multitasking abilities with high attention to detail.
• Good command of office software (e.g., Microsoft Office Suite or similar tools).
• Professional communication skills and a collaborative, proactive mindset.
• Ability to handle confidential information and work independently.

• Attractive remuneration package based on experience and performance.
• Comprehensive paid training and ongoing skill development workshops.
• Modern, well-equipped studio environment with access to professional broadcasting technology.
• An international and youthful work environment, offering strong career growth potential and a sense of community through regular team activities and wellness initiatives.

We value diversity and are committed to fostering an inclusive workplace where everyone’s unique talents are appreciated. Applications are encouraged from all qualified candidates regardless of gender, nationality, background, or life experience. Equal opportunity and respect guide our recruitment and everyday interactions.

Dubai, United Arab Emirates | Posted on 11/04/2025

We are seeking a highly organized and proactive Office Executive Assistant to provide administrative and executive support to senior management/office team as a backup professional. The ideal candidate will be a helping hand for office administrative tasks, manage schedules, coordinate meetings, handle confidential information, and act as a liaison between internal and external providers in the delegated administrative matters.

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare reports, presentations, and documents as required.
• Handle confidential information with discretion and professionalism.
• Screen and prioritize emails, calls, and requests, responding on behalf of executives when necessary.

• Oversee office operational requirements.
• Liaise with suppliers, vendors, and service providers for office supplies and maintenance.
• Manage travel arrangements, including visa processing, flight bookings, and accommodation for executives.
• Coordinate office events, meetings, and team-building activities.

• Act as a bridge between executives and internal providers.
• Facilitate communication within the organization to ensure smooth workflow.

• Bachelor’s degree in business administration, Office Management, or a related field.
• 3-5 years of experience as an Executive Assistant, Office Manager, or similar role.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, multitasking, and time-management skills.
• Strong verbal and written communication skills in English (Arabic and Russian is a plus, as well as other languages).

• Experience working in a fast-paced corporate or multinational environment in Dubai/UAE.
• Familiarity with UAE office protocols.

One & Only One Za’abeel – Front Office Assistant Manager (16188)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Behold the dawn of a new, all-encompassing resort experience in Dubai – One&Only One Za’abeel. A vibrant hub for business, a magnetic stage for entertainment, and a haven for inner-city wellness, this new Dubai resort will be more than a trailblazing icon of the skyline, and it will be an utterly unrivalled urban oasis. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

The Assistant Manager, Front Office at One & Only One Za’abeel will be responsible for creating joy for guests through anticipation, creativity, precision, empathy, and warmth, tailoring every aspect of their stay to exceed their expectations. They will assist Front of House Manager in the operations and supervision of all front office departments, including guest services and concierge. They must lead by serving from the heart, caring for guests and colleagues, maintaining a high standard of service, and providing ongoing training and motivation to the team.

• Supervise and manage front office operations, guest services, concierge.
• Monitor all financial transactions, including cash, credit card payments, and other forms of payment.
• Monitor the accuracy of guest folios, billing statements, and invoices, correcting any discrepancies as necessary.
• Ensure an efficient response in the event of overbooking scenario.
• Ensure that all daily arrival VIP rooms, special request rooms, and long-stay guest rooms are pre-blocked in advance, that Housekeeping is notified and that each room is prepared with the appropriate welcome amenities.
• Actively manage and record guest preferences and communicate with relative departments making sure they are followed up on and inserted in the appropriate systems (ALICE, SAGA, Opera etc.).
• From the moment of pre-arrival, to establish strong connections and communication channels with each guest to set the tone for a seamless stay.
• Follow up on all guest dissatisfaction from the previous day, make sure all the issues are resolved in an efficient way and the guest is satisfied with the solution offered.
• Maintain effective communication channels between each guest and relative departments to ensure guests are well informed and attended. Communication channels include personal and digital tools such as company smartphones (e.g. GMH and WhatsApp Business).
• In the event of any guest incidents / inconveniences, attempt to solve each issue and escalate to management when necessary. All guest issues, incidents, and feedback is logged on ALICE within the same day of occurrence.

• Bachelor's degree in hospitality management, business administration, or a related field.
• At least 2 years of experience in a front office or guest services management role, in a luxury hotel.
• Strong leadership and organizational skills, with the ability to effectively manage a team and prioritize tasks.
• Excellent communication and interpersonal skills, with the ability to interact with guests and staff at all levels.
• Proficiency in Opera PMS, ALICE, SAGA would be a plus.
• Proficiency in English (oral and written),
• Additional language would be a plus.
• Knowledge of relevant regulations and laws related to hotel operations.
• Ability to work flexible hours, including weekends and holidays.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.

The IIQAF Group of Companies is a global leader in providing services in the hospitality, information technology, tourism, insurance, and health care industries. Established in 1986, the company has grown to become a major player in the international market, with operations in the United Kingdom, Canada, Singapore, and the United Arab Emirates.

We are looking for a detail-oriented Administrative Assistant to join IIQAF in Dubai. As an Administrative Assistant, you will play a crucial role in ensuring the smooth running of daily operations. Your responsibilities will include providing administrative support, managing schedules, and assisting with various projects. This position is vital to maintaining efficiency and organization within the company.

As an Administrative Assistant at IIQAF, you will have the opportunity to work on a variety of projects that contribute to the overall success of the organization. Your role will involve handling confidential information, coordinating meetings, and communicating effectively with team members. This position is perfect for someone who thrives in a fast-paced environment and enjoys multitasking.

• Manage and maintain executives’ schedules.
• Organize and schedule meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, memos, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.

• Excellent time management and organizational skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Ability to maintain confidentiality of sensitive information.
• Previous experience in an administrative role is a plus.

Overview

The Elite Job is a premier company known for its dedication to excellence and innovation in the field of IT Sector. With a strong commitment to delivering top-notch solutions, we have established ourselves as a leader in the industry. Our team thrives on collaboration, creativity, and a relentless pursuit of perfection. Join us at The Elite Job and be a part of an environment that values growth, professionalism, and making a meaningful impact.

Position: Administrative Assistant

As an Administrative Assistant at The Elite Job, you will play a pivotal role in supporting the company's daily operations and ensuring smooth functioning across various departments. You will be the backbone of our organization, providing vital administrative and clerical support to our team.

• Perform a wide range of administrative tasks, including managing emails, scheduling appointments, and coordinating meetings.
• Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming calls and correspondence, redirecting them as necessary and taking accurate messages when required.
• Maintain and update company records, databases, and filing systems efficiently.
• Assist in organizing company events, workshops, and conferences, managing logistics and ensuring seamless execution.
• Collaborate with cross-functional teams to facilitate effective communication and information flow.
• Welcome visitors and clients with a warm and professional demeanor, ensuring a positive first impression of the company.
• Manage travel arrangements and accommodations for company executives when needed.
• Contribute to the overall improvement of administrative processes by suggesting and implementing innovative solutions.

• Proven experience as an Administrative Assistant or in a similar role.
• Exceptional written and verbal communication skills.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Professionalism and a proactive approach to handling tasks and challenges.
• Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.
• Discretion and confidentiality when dealing with sensitive information.

At The Elite Job, we believe in recognizing and rewarding excellence. We offer a competitive salary package along with opportunities for professional growth and development. You'll be part of a dynamic team that encourages creativity, values diversity, and fosters a supportive work culture. Join us to contribute your skills and ideas to our exciting projects and make a significant impact in the IT sector.

If you're ready to embark on a rewarding journey with The Elite Job, please submit your updated resume and a cover letter detailing your relevant experience and explaining why you're the ideal candidate for the Administrative Assistant position. We look forward to reviewing your application and potentially welcoming you to our dedicated team.

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The Administrative Assistant provides administrative support and assistance to ensure efficient operation of an office or department. They perform a variety of clerical and administrative tasks, such as managing correspondence, scheduling appointments, organizing files, and coordinating meetings. The Administrative Assistant plays a crucial role in facilitating smooth workflow and maintaining effective communication within the organization.

• High school diploma or equivalent (additional relevant certifications or training may be preferred).
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency inMicrosoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong interpersonal skills and the ability to work effectively in a team.
• Professionalism and confidentiality in handling sensitive information.
• Adaptability and willingness to learn and take on new responsibilities.