206 Asset Management jobs in the United Arab Emirates
Asset Management Advisor
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In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.
Job Description:Parsons is looking for an amazingly talented Asset Management Advisor to join our team! In this role you will get to support the development and delivery of asset management and PPP services across a range of services in the Middle East.
What You'll Be Doing:- Support the development and technical delivery of Asset Management projects and PPP Project within the MEA region.
- Asset management delivery responsibilities include: support the development of asset management policies, procedures and standards; support implementation of these asset management activities including guiding inspections, asset inventory activities, asset data analysis, and asset reporting; and support the development of asset management related outreach and project delivery documents.
- Performs other responsibilities associated with this position as may be appropriate.
- Minimum: Bachelor’s degree in a technology / engineering related field.
- At least 8-10 years successful experience in asset management or directly related fields.
- Experience of implementing asset management services in accordance with industry best practice with working knowledge and delivery of ISO 55000 systems.
- Experience of the development of PPP Technical Schedules.
- Specific experience within roadways, heavy rail or building market space is required.
- Proficiency in professional level written and spoken English is required.
- The role will be based out of the UAE with as needed travel within MEA region for project related activities.
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!
#J-18808-LjbffrAsset Management Consultant
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Company Description
AMCL are looking for a highly driven and ambitious individual to join our growing Advisory practice who can help us transform Infrastructure Asset management through high-profile, strategic advisory. The role will support the ME team in the delivery of asset information and business transformation projects for a number of high-profile infrastructure organizations. This position will be Abu Dhabi (client site) based.
Job Description- To work as an Asset Management specialist within theME delivery team.
- Be responsible for understanding and communicating the AMCL Asset Management value proposition and related services/product offering.
- To support the delivery of the ME business plan, with a focus on Asset Managementrevenue and continuous improvement activities.
- Develop and communicate Asset Information service offerings and to lead bid activities.
- Have the knowledge and experience to consult with clients in the development of their Asset Management capabilities with a focus on Asset Information and Asset Information Systems.
- Lead and manage key accounts and relationships to identify business opportunities in new and existing markets.
- Guide and support the wider ME team on Asset Information related projects.
- Lead and manage the delivery of complex projects.
- Deliver project work including but not limited to facilitating internal and external workshops, writing reports and delivering presentations.
- Experienced in change, risk and value management.
- Provide internal review and challenge to own/team deliverables and determine effective communication strategies for clients.
Desired Competencies
- Asset Management consulting and implementation (including !SO 55000) experience – 3 to 5 years
- IAM Certificate qualification (or similar)
- Development of Asset Information Strategies, Asset Information Standards, Asset Information Specification/Models (i.e. data dictionary), Asset Information Systems requirements (e.g. EAM/CMMS systems). Data, technology and business process current state maturity assessment and improvement roadmap development.
- Understanding of the IT application and technology landscape and marketplace – including ERP, EAM, Real-time (SCADA/IoT), and Analytics solutions.
- Knowledge of specific Enterprise IT application functionality in asset information systems domain, preferably Maximo, Infor, SAP, Oracle and/or Trapeze.
- Knowledge of BIM and digital Information Management processes
- Understanding of asset management standards e.g. ISO 55001, and asset information standards, e.g. PAS1192, ISO14224.
- Experience in management consultancy, IT/ Digital or Engineering, ideally within the infrastructure industry
- Experience of working in an infrastructure Asset Management organization and knowledge of the phases of the asset lifecycle (Acquire, Operate, Maintain, Dispose) and its enablers.
- Relevant experience in at least one of transportation, energy, water, healthcare, buildings, technology and environment sectors.
- Stakeholder engagement experience, including stakeholder mapping and workshop facilitation.
- Broad understanding of organizational transformation (people, technology, process).
- A strong customer-centric perspective that focuses on outcomes and whole-life value.
- Demonstrable passion for digital and delivering social, environmental and economic outcomes .
- Project management experience– i.e. commercials, risk, schedule.
Personal skills and attributes needed
- The ability to take a strategic perspective
- Strong customer service orientation
- Excellent interpersonal and communication (written and spoken) skills
- The ability to work proactively under pressure
- Effective decision making and prioritization skills
- The ability to work effectively as part of a team
- The ability to lead by example in a competent and professional manner
- The ability to gain credibility and influence at all levels
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.
#J-18808-LjbffrMANAGER - ASSET MANAGEMENT
Posted 4 days ago
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AtkinsRalis is looking for a Manager Asset Management in Dubai, UAE.
About AtkinsRalis
Created by the integration of longstanding organizations dating back to 1911, AtkinsRalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data, and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning, and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear, and Capital. News and information are available at or follow us on LinkedIn.
Learn more about our career opportunities at:
We are seeking a highly skilled and experienced Asset and Project Management Professional to join our team. The ideal candidate will have substantial experience in transport and logistics, particularly within rail and metro systems. This role involves leading Operational and Maintenance Readiness teams supporting the commissioning and operation of complex programs and ensuring asset and operational readiness.
Responsibilities:
- Lead Maintenance Readiness activities including whole-of-life asset management and maintenance scheduling.
- Manage the collation, review, and supplier engagement on O&M manuals for various programs.
- Ensure compliance with handover requirements by collaborating with suppliers, engineers, and end-users.
- Develop Risk-Based Training Needs Analysis (RBTNA) for OEM systems and type approvals.
- Oversee the delivery of major programs ensuring asset and operational readiness.
- Develop detailed reports and present at senior stakeholder meetings to inform decision-making.
- Design and implement governance processes to track progress on workstreams.
- Represent operational readiness across various forums and deputize for senior management.
Education:
- Bachelor of Engineering or equivalent.
- Master of Business Administration is also preferred.
- Basic & Technical Competencies.
- Minimum 7 years of experience.
Experience in:
- Maintenance Readiness of Rail Networks.
- Asset Delivery and Operational Readiness of Rail Networks.
- Planning and Governance of Rail Networks.
Behavioural Skills:
- Excellent communication and presentation skills; capable of presenting detailed subject matter to a variety of stakeholders.
- Willingness and ability to interact with regulatory agencies, stakeholders, and clients while developing effective teamwork relationships.
- Strong report writing, verbal, and presentation skills and able to review the work of others to ensure quality.
- Able to prioritize and work effectively under pressure.
- Highly self-motivated, possessing strong enthusiasm and commitment to delivering sustainable outcomes.
Why choose AtkinsRalis
- Tax-free salary.
- Life insurance coverage.
- Comprehensive medical insurance coverage.
- Paid annual leave.
- Company gratuity scheme.
- Discretionary bonus program.
- Annual flight contribution.
- Relocation assistance.
- Transportation & housing allowances.
- Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.
Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.
AtkinsRalis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.
Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.
We pursue this commitment by:
- Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
- Complying with the relevant employment legislation and codes of practice.
- Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.
Remote Work: No
Employment Type: Full-time
#J-18808-LjbffrAsset Management Advisor

Posted 28 days ago
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When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.
**Job Description:**
Parsons is looking for an amazingly talented **Asset Management Advisor** to join our team! In this role you will get to **support the development and delivery of asset management and PPP services across a range of services in the Middle East.** .
**What You'll Be Doing:**
+ Support the development and technical delivery of Asset Management projects and PPP Project within the MEA region.
+ Asset management delivery responsibilities include: support the development of asset management policies, procedures and standards; support implementation of these asset management activities including guiding inspections, asset inventory activities, asset data analysis, and asset reporting; and support the development of asset management related outreach and project delivery documents.
+ Performs other responsibilities associated with this position as may be appropriate.
**What Required Skills You'll Bring:**
+ Minimum: Bachelor's degree in a technology / engineering related field.
+ At least 8-10 years successful experience in asset management or directly related fields.
+ Experience of implementing asset management services in accordance with industry best practice with working knowledge and delivery of ISO 55000 systems.
+ Experience of the development of PPP Technical Schedules
+ Specific experience within roadways, heavy rail or building market space is required.
**What Desired Skills You'll Bring:**
+ Proficiency in professional level written and spoken English is required.
+ The role will be based out of the UAE with as needed travel within MEA region for project related activities.
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .
About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.
Asset Management Consultant
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Join to apply for the Asset Management Consultant role at Dicetek LLC .
Manage applications and systems support, coordinating with the team to deliver in-house reports and changes, reducing or eliminating IT and vendor costs to the business.
Serve as the go-to expert for all core applications used by the business, with excellent knowledge of systems, data, and functional flows across front-office, middle-office, back-office, and integrations with internal and external platforms.
Drive business requirements for new initiatives, projects, changes, and enhancements, aiming to reduce application and system costs, maximize productivity, and ensure project deliverables meet timelines and budgets.
Lead and manage a team to fulfill IT and project requirements aligned with stakeholder needs.
Manage and oversee new initiatives and core application changes from requirements gathering through workflow definition, functional specifications, user acceptance, go-live, and post-launch support.
Utilize strong business and application knowledge to improve efficiency and productivity through automation, process improvements, enhanced features, and automating manual tasks.
Main Responsibilities- Provide first-level support to business users, including application support, training, change management, reporting, and new requirements.
- Coordinate with Group IT to resolve issues and escalate vendor-related problems.
- Ensure adherence to SLAs with Group IT.
- Manage relationships with Group IT as a service provider for Asset Management.
- Drive change requests and enhancements for applications used by Asset Management and the bank's capital KSA.
- Contribute technical and functional insights to minimize external dependencies and boost productivity.
- Collaborate closely with support teams and vendors to resolve incidents and cases efficiently, providing workarounds or permanent solutions.
- Research and train end-users on new functionalities to reduce manual work and improve operational efficiency.
Coordinate projects to ensure IT spending stays within budget, support business application needs, and apply extensive knowledge of banking systems, applications, and procedures.
Team ManagementManage and lead a team supporting core applications and training.
Experience & Qualifications- Bachelor's degree in electronics, computer science, computer applications, or information technology.
- Professional certifications preferred.
- Strong business knowledge in asset management, including products, procedures, and processes.
- Minimum 5 years in application support, 4 years in software development, and 4 years in asset management industry.
Senior Asset Management Advisor
Posted today
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In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.
Job Description:
Parsons is looking for a dynamic and innovative Senior Asset Management Advisor to join our team!
In this role you will lead and support Parsons Asset Management practice and the Sector Managers to develop and deliver Advisory engagements and advancing strategic and technical asset management services in EMEA through a strong and credible industry presence, and leading engagement delivery.
This role requires a breadth of strategic and technical experience and track record spanning critical infrastructure, public services, mobility systems, built environment, asset management frameworks and lifecycle development.
What You'll Be Doing:
- Implementation of Asset Management consultancy and engineering services
- Support and lead the development and delivery of Asset Management projects within the EMEA region
- Lead the development of asset management policies, procedures and standards; lead and support implementation of these asset management activities including developing policies and strategies, guiding clients to define their lifecycle strategies, asset inventory activities, asset data analysis, and asset reporting; and lead and support the development of asset management related outreach and project delivery documents.
- Responsible for a range of services including advisory for asset management system deployment, support of inspection and asset inventory activities, implementing asset performance metrics, digital implementation and analyzing total asset lifecycle risk and expenditure data to propose improved asset management activities and mid-term capital plans and operational plans.
What Required Skills You'll Bring:
- Bachelor’s degree in a technology / engineering related field
- Experience of implementing asset management services in accordance with industry best practice with working knowledge and delivery of ISO 55000 systems
- At least 15 years successful experience in business consulting, infrastructure technology-driven advisory, design and referenced deployment projects around the world.
- Expertise in the delivery of Strategic Asset Management solutions
- Specific experience within critical infrastructure, mobility, or building markets
- Proficiency in professional level written and spoken English
- The candidate shall have excellent project management and communication skills
- A proven capability to support multiple projects
- Established knowledge and experience in implementing Asset Management activities
- The role will be based in the United Arab Emirates with as needed travel within MEA region for project related activities
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!
#J-18808-LjbffrAsset Management - Dubai, UAE
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Axiom Technologies is an Australia-based entity with a history of providing Managed IT solutions to medium to large-scale enterprises globally. Please visit our website for more information about what we do at .
Axiom Technologies is an Equal Opportunity Employer and encourages applicants from all backgrounds and genders to apply, including Aboriginal and Torres Strait Islander candidates.
Roles and Responsibilities:
- Creating ServiceNow tickets in the tool.
- Asset tracking and keeping Asset repositories up to date in Traxx/Flexera/SNOW.
- Material receipting & returning faulty hardware.
- Conducting periodical asset audits.
- Physical stock verification activities.
- Lost and missing asset formalities, insurance paperwork, etc.
- Support activity during BCP.
- Assets Disposal, maintaining assets inventory in tools.
- Processing On-boarding & Offboarding Requests.
- Asset tagging, stickers, laptop certificates, and labeling assets.
- Tracking and tracing all IT assets.
- Maintaining & Tracking PC Devices and Peripherals in stock.
- Adhere to SEZ formalities.
- Receiving deliveries and sign off.
- Racking, stacking, and movement of devices.
- Scanning and managing of New and Return assets.
- Receipt computer returns, E-waste, Disposal, and Wrapping of devices.
- Monthly report.
IT Skills and Experience:
- Desired Experience:
- Computer OS/Peripherals troubleshooting.
- Handling Different PC Operating Systems (Windows 7/8 and 10).
- Performing Hardware Software Installation (understanding of deployment tools like SCCM).
- Basic knowledge of SOE and group policies.
- Printer support.
- Good knowledge of MS Office tools installation & troubleshooting.
- Excellent customer service and people skills.
- Field experience supporting a variety of technologies and services.
- Advanced technical abilities including solid troubleshooting skills applicable to Windows, Apple, and virtual operating systems.
- Ability to manage time and resources to meet or exceed expectations in high-profile situations while maintaining professionalism under pressure.
Personal Attributes:
- Good knowledge of Infrastructure support.
- Strong analytical and problem-solving capabilities.
- Well-organized and highly detail-oriented.
- Strong customer service ethic and great communication skills, both oral and written.
- Passionate about delivering quality no matter what you are doing.
- Can work both independently and in a collaborative team-oriented environment.
- A self-starter, motivated to push the limits and think outside of the box.
- Fondness for solutions that are simple, elegant, and effective.
- Ability to work with and maintain confidential information.
In-depth knowledge of:
- Microsoft Office applications.
- PC/Laptop hardware.
- PC/Laptop peripherals, including printers.
Basic knowledge of:
- Active Directory.
- Exchange.
- Apple OS.
- SCCM.
IT Qualifications:
At least two of the following:
- PC/Laptop OEM Maintenance Certification.
- CompTIA A+ Certification.
- Microsoft Certified IT Professional (MCITP) certification in the desktop area.
- Microsoft Office Specialist (MOS) Certification.
Experience in a similar role:
- 2+ years of relevant experience.
What next?
If you are looking for that next challenge in your career and wish to apply for this role, please forward your resume to .
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Director, Retail Asset Management
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Our client, a leading developer in the UAE, is looking for an experienced Director – Retail Asset Management with significant experience in the GCC Retail arena to join their team in Abu Dhabi.
Reporting to the Head of Asset Management and managing a team of Asset Managers, you will be responsible for:
Responsibilities- P&L and B/S Management
- Own the idea generation process for build to lease retail developments
- Recommend retail asset disposal/acquisition/restructuring opportunities
- Perform in-depth financial analysis (IRR, ROE, ROI, etc.) on underperforming portfolio assets or attractive ones that are on sale in the market to assess potential divestitures or acquisitions
- Design feasibility study templates & tools for asset acquisition/disposal/restructuring
- Recommend, pressure test and review financial model and feasibility studies
- Liaise with various departments (Commercial and DM) on feasibility study assumptions for asset acquisition/disposal/restructuring
- Assist Head of Asset Management in making go/no-go decisions on asset disposals or acquisitions based on results of feasibility study
Operations Management
- Liaise with Development Management during the pre-delivery phase, review and approve adjustments in case of major deviations
- Receive constant updates from project DM on status of project completion
- Update all customers of major roadblocks that may affect agreed upon handover dates
- Recommend overall segment specific portfolio tactics and initiatives
- Recommend monthly operational and financial targets per mall and share them with the relevant stakeholders to ensure buy-in
- Monitor and track the financial and operational KPIs of the retail portfolio (mall footfall, tenant sales, leasing profits, etc.)
- Recommend mitigation actions to resolve deviation from retail asset management plan
- Provide input to Head of Asset Management to develop cross-portfolio tactics and initiatives
Business Capabilities
- Should have P&L experience in managing a portfolio of residential and/or commercial properties of at least ~ AED 1-2 billion in annual leasing profits
- Experience in vast array of retail properties ranging from community malls to regional malls, to private standalone retail stores
- Proven track record in performance improvement projects for large super-regional malls
- Strong knowledge and exposure to the GCC real estate market, experience in Abu Dhabi retail market preferred
- Previous experience with deal sheets is a must
- 12+ years of experience in retail asset management with large asset manager having annual revenue of at least AED 2 billion
Interpersonal Skills
- Ability to liaise, influence and interact effectively with Commercial, Business Development/Strategic Planning functions
- Ability to multi-task so as to manage a portfolio of at least 10 retail developments
- Excellent management skills (up to 5 reports)
Education
- Bachelor degree in engineering, business or economics, MBA from top school
Due to the increased number of applicants applying for roles, unfortunately we cannot get back to everyone. If you have not heard back from us within 1 week of your application, unfortunately, you have not been successful.
Please do not apply for this role unless you meet all of the above criteria.
If you know anyone suitable for this role, please use the link below to share this job with them.
About The CompanyWelcome to a new world of Recruitment, our aim is simple, to extend the geographical boundaries of the recruitment industry to enable you to recruit the most highly qualified professionals your company deserves.
#J-18808-LjbffrAccountant - Finance, Asset Management
Posted today
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Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales & marketing tools, a state of the art showroom featuring Dubai’s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:The Associate is to be responsible and accountable for all aspects of accounting and finance for the portfolio of assets assigned, including but not limited to financial reporting (in accordance with IFRS), treasury/cashflow management, and management of annual financial year-end audit, amongst other ad-hoc projects which may be assigned.
- Prepares and validates month-end closing process, including posting of JVs, preparation of audit schedules, and reconciliation of accounts and statements (AP/AR/Bank reconciliation etc).
- Performs daily, weekly, and monthly account postings in a timely and accurate manner.
- Responsible for VAT and other tax reporting, filing, and reconciliation.
- Actively supports and works with other departments on a professional level to ensure deliverables and deadlines are achieved.
- Seeks to continuously improve upon processes and workflows to increase work efficiency.
- Newly Qualified Chartered Accountant
- Understanding and appreciation of IFRS
- Preparation of Financial Statements in accordance with IFRS
- Outstanding analytical skills and attention to detail.
- Advanced MS skills (specifically MS Excel)
- Knowledge of Microsoft AX is preferred, though not essential.
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Executive Assistant (Asset Management)
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Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation.
We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry.
Job DescriptionProvide end to end secretarial and administrative support exclusive to Asset Management department in order to facilitate effective and smooth business operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.
KEY ACCOUNTABILITIES:
- Provide complete executive assistance and administrative support to the management, to facilitate the smooth functioning of the department / business unit processes and allow him to concentrate on mainstream activities.
- Observe confidentiality procedures and register and track accountable documentation to ensure security and control
- Provide time management to ensure they are able to attend all key meetings at the appointed times with all relevant documents needed for the meeting to facilitate achievement of business objectives.
- Arrange meetings, draft the topics of the agenda and prepare minutes of meetings as required.
- Provide efficient personal assistance and correspondence support, routing correspondence as necessary and taking initiative in drafting replies, where appropriate, to ensure that all communications are dealt with appropriately.
- Act as first point of contact for both internal and external parties and screen the requests to ensure effective prioritizing in order to facilitate business requirements as directed.
- Prepare and compile papers / documentation, including project and departmental related reports, presentations and documents, ensuring they are completed and prepared in time for meetings and discussions.
- Coordinate all arrangements for visiting delegations ensuring timely availability of all required logistical services, visas etc. to achieve customer satisfaction.
- Screen and respond to incoming calls and take appropriate action to handle the situation. Make routine telephone calls to follow up actions on behalf of the SMD as instructed and as per procedures.
- Assist in preparation of public relations activities/initiatives. Participates/ takes lead in the organization and coordination of public and private events and functions ensuring adherence to corporate brand values and guidelines.
- Review, develop and improve on establish workflow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines;
- Perform other similar or related duties as required or assigned by the Line Manager.
Minimum Qualifications:
- 5+ years of experience.
- Previous experience supporting C-Suite or ExCo level Management preferred.
- Financial Services experience preferred. Ideally international banking.
Knowledge, Skills, and Attributes:
- Ideally knowledgeable in agile and scrum methodology.
- Experience in office management and handling of admin tasks;
- Experience in researching and knowledge acquisition (documents, presentations, spreadsheets.).
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