4 407 Assistant Role jobs in the United Arab Emirates

Dubai, United Arab Emirates | Posted on 02/05/2025

Ruad Consulting is an expansion of SCOPI (Strategic Center for Organizational Performance Improvement), a company established in 2008 in Amman, Jordan. Since its inception, Ruad has been dedicated to achieving measurable and sustainable improvements in organizational performance.

As a leading consulting firm, we empower public and private sectors across the MENA region by delivering innovative, world-class management consulting services and leading digital transformation practices that drive excellence and sustainable growth

Role Description

The Administrative Office Assistant will provide essential administrative and clerical support to ensure smooth daily operations of the office. This role requires fluency in both Arabic and English, as the candidate will handle bilingual communication, documentation, and correspondence. The ideal candidate should be highly organized, detail-oriented and capable of managing multiple tasks efficiently while maintaining confidentiality and professionalism.

Key Responsibilities:

Office Administration:

• Manage and organize office files, documents, and records in both Arabic and English (physical and digital)
  
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
  
• Maintain office supplies inventory and ensure timely replenishment.
  
• Assist in coordinating office maintenance and leasing with service providers
  

• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
  
• Prepare meeting agendas, take minutes, and follow up on action items.
  
• Draft, edit, and proofread business correspondence reports, and presentations.
  
• Handle confidential and sensitive information with discretion.
  

• Greet and assist visitors, ensuring a professional and welcoming office environment
  
• Answer and direct phone calls, take messages, and handle inquiries
  
• Assist in onboarding new employees by preparing documentation and office orientation.
  
• Coordinate internal communication and distribute official announcements.
  

• Support HR and finance teams with basic administrative tasks, such as processing invoices and expense reports.
  
• Maintain an organized filing system for company records policies, and procedures
  
• Assist in planning company events, workshops, and training sessions
  

Qualifications & Requirements:

Nationality & Language Skills:

• Arabic native speaker with fluency in both Arabic and English (written and spoken)
  

• High school diploma or equivalent; a degree in business
  
• administration, office management, or a related field is preferred.
  
• Minimum 2+ years of experience in an administrative, secretarial, or office support role
  
• Strong organizational and time-management skills.
  
• Excellent written and verbal communication skills in both Arabic and English.
  
• Proficiency in Microsoft Office Suite (Word, Excel,PowerPoint, Outlook) and office management software.
  
• Ability to multitask and prioritize workload effectively
  
• High level of professionalism, confidentiality, and attention to detail,
  
• Strong problem-solving and decision-making skills.
  
• Ability to work independently and collaboratively within a team.
  

• Previous experience in a corporate or professional office setting.
  
• Basic knowledge of HR, accounting, or documents management systems.
  
• Strong understanding of business etiquette and professional communication in both Arabic and English
  

Job Title: Office Support Specialist

• Provide administrative support to ensure efficient operation of the office. This includes handling phone calls, emails, and mail, organizing files, and scheduling appointments.
• Manage and maintain office equipment, including copiers, printers, and scanners. Troubleshoot any issues that arise.
• Assist in the preparation of regularly scheduled reports, presentations, and data entry tasks as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for the team.
• Perform basic bookkeeping tasks, such as creating invoices, processing payments, and reconciling accounts.
• Create and maintain effective filing systems. Ensure that all documentation is accurately labeled and stored securely.
• Monitor office expenses and inventory. Place orders as necessary.
• Support HR with onboarding new hires and organizing employee records.

• Bachelor's degree or equivalent. Associate's degree or certification in office administration, public relations, or a related field is preferred.
• Strong computer skills, including proficiency in Microsoft Office Suite and Google Suite.
• Excellent organizational, time-management, and multitasking skills. Ability to prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Ability to communicate effectively both verbally and in writing.
• Ability to work independently with minimal supervision as well as in a team environment.
• Positive attitude with a willingness to learn and adapt.

• Opportunity to work in a dynamic and supportive team environment.
• Professional development and growth opportunities.
• A competitive compensation package.

• Initiative and proactive problem-solving.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Positive attitude and willingness to learn and adapt.
• Strong work ethic and ability to take ownership of tasks.

Dubai, United Arab Emirates | Posted on 02/05/2025

Ruad Consulting is an expansion of SCOPI (Strategic Center for Organizational Performance Improvement), a company established in 2008 in Amman, Jordan. Since its inception, Ruad has been dedicated to achieving measurable and sustainable improvements in organizational performance.

As a leading consulting firm, we empower public and private sectors across the MENA region by delivering innovative, world-class management consulting services and leading digital transformation practices that drive excellence and sustainable growth

Role Description

The Administrative Office Assistant will provide essential administrative and clerical support to ensure smooth daily operations of the office. This role requires fluency in both Arabic and English, as the candidate will handle bilingual communication, documentation, and correspondence. The ideal candidate should be highly organized, detail-oriented and capable of managing multiple tasks efficiently while maintaining confidentiality and professionalism.

Key Responsibilities:

Office Administration:

• Manage and organize office files, documents, and records in both Arabic and English (physical and digital)
  
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
  
• Maintain office supplies inventory and ensure timely replenishment.
  
• Assist in coordinating office maintenance and leasing with service providers
  

• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
  
• Prepare meeting agendas, take minutes, and follow up on action items.
  
• Draft, edit, and proofread business correspondence reports, and presentations.
  
• Handle confidential and sensitive information with discretion.
  

• Greet and assist visitors, ensuring a professional and welcoming office environment
  
• Answer and direct phone calls, take messages, and handle inquiries
  
• Assist in onboarding new employees by preparing documentation and office orientation.
  
• Coordinate internal communication and distribute official announcements.
  

• Support HR and finance teams with basic administrative tasks, such as processing invoices and expense reports.
  
• Maintain an organized filing system for company records policies, and procedures
  
• Assist in planning company events, workshops, and training sessions
  

Qualifications & Requirements:

Nationality & Language Skills:

• Arabic native speaker with fluency in both Arabic and English (written and spoken)
  

• High school diploma or equivalent; a degree in business
  
• administration, office management, or a related field is preferred.
  
• Minimum 2+ years of experience in an administrative, secretarial, or office support role
  
• Strong organizational and time-management skills.
  
• Excellent written and verbal communication skills in both Arabic and English.
  
• Proficiency in Microsoft Office Suite (Word, Excel,PowerPoint, Outlook) and office management software.
  
• Ability to multitask and prioritize workload effectively
  
• High level of professionalism, confidentiality, and attention to detail,
  
• Strong problem-solving and decision-making skills.
  
• Ability to work independently and collaboratively within a team.
  

• Previous experience in a corporate or professional office setting.
  
• Basic knowledge of HR, accounting, or documents management systems.
  
• Strong understanding of business etiquette and professional communication in both Arabic and English
  

About the Role: Are you organized, detail-oriented, and great at multitasking? As an Office Assistant at SEMA Brands Agency, you’ll be the backbone of our daily operations. From managing administrative tasks to supporting our team, you’ll ensure everything runs smoothly. If you’re proactive, reliable, and thrive in a dynamic environment, this role is perfect for you!

• Handle day-to-day administrative tasks, including scheduling, filing, and correspondence.
• Assist in coordinating meetings, events, and office activities.
• Manage office supplies and ensure a well-organized workspace.
• Support the team with various tasks as needed.
• Maintain office efficiency.

• Previous experience in an administrative or office support role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.

Noorka Logistics is seeking a reliable and organized Office Assistant to support daily administrative operations at our Dubai office. This position is ideal for a proactive individual who enjoys working in a fast-paced logistics environment and can handle a variety of office-related tasks with accuracy and professionalism.

️ Key Responsibilities:

• Perform general administrative duties such as filing, scanning, photocopying, and data entry
• Handle incoming calls, emails, and walk-in inquiries professionally and direct them appropriately
• Assist in maintaining and organizing office supplies, ensuring adequate stock at all times
• Support the logistics team with document preparation, shipment tracking, and scheduling
• Coordinate with couriers and vendors to ensure smooth internal and external communication
• Help maintain cleanliness and organization of the office environment
• Manage basic clerical work including preparing letters, invoices, and delivery notes
• Provide support to other departments when needed for documentation and coordination

Requirements:

• High school diploma or equivalent; diploma or degree in office administration is a plus
• 1–2 years of experience in an administrative or office assistant role
• Proficiency in MS Office (Word, Excel, Outlook)
• Good communication skills in English (verbal and written); knowledge of Arabic is a plus
• Ability to multitask and manage time efficiently
• Strong attention to detail and organizational skills
• Professional attitude with a team-player mindset

Becoming an Office Assistant at Noorka Logistics in Dubai offers you the opportunity to grow in a supportive and dynamic logistics company. If you are dependable, efficient, and ready to take on a crucial support role, we encourage you to apply and join our dedicated team.

Noorka Logistics is seeking a reliable and organized Office Assistant to support daily administrative operations at our Dubai office. This position is ideal for a proactive individual who enjoys working in a fast-paced logistics environment and can handle a variety of office-related tasks with accuracy and professionalism.

Key Responsibilities

• Perform general administrative duties such as filing, scanning, photocopying, and data entry
• Handle incoming calls, emails, and walk-in inquiries professionally and direct them appropriately
• Assist in maintaining and organizing office supplies, ensuring adequate stock at all times
• Support the logistics team with document preparation, shipment tracking, and scheduling
• Coordinate with couriers and vendors to ensure smooth internal and external communication
• Help maintain cleanliness and organization of the office environment
• Manage basic clerical work including preparing letters, invoices, and delivery notes
• Provide support to other departments when needed for documentation and coordination
  
  

• High school diploma or equivalent; diploma or degree in office administration is a plus
• 1–2 years of experience in an administrative or office assistant role
• Proficiency in MS Office (Word, Excel, Outlook)
• Good communication skills in English (verbal and written); knowledge of Arabic is a plus
• Ability to multitask and manage time efficiently
• Strong attention to detail and organizational skills
• Professional attitude with a team-player mindset
  
  

Office Assistant for Women in Abu Dhabi, UAE

We are seeking a competent and reliable Office Assistant to join our team in Abu Dhabi, UAE. This position is specifically open for Indian nationals who are looking for job opportunities in the city. We welcome applicants with no prior work experience, making this an excellent opportunity for fresh graduates or individuals seeking a change in career.

As an Office Assistant, you will be responsible for providing administrative support to our office operations. This includes but is not limited to handling phone calls and emails, organizing and maintaining files and documents, scheduling appointments and meetings, as well as assisting with other office tasks as needed.

The ideal candidate should possess excellent communication skills, both written and verbal, as you will be required to communicate with clients, colleagues, and other stakeholders on a daily basis. Fluency in English is not a strict requirement for this role since the majority of our clients are non-English speaking. However, proficiency in English would be an advantage.

We understand that moving to a new country can be challenging. Therefore, we offer accommodation options for our employees who require it. Our goal is to provide a comfortable living arrangement that allows you to focus on your work without worrying about housing expenses.

We also take pride in promoting diversity and inclusivity in our workplace. This position is exclusively open for women as we strive to create a supportive environment where they can thrive professionally.

Key Requirements:
- Indian national currently residing or willing to relocate to Abu Dhabi
- No prior work experience required
- Excellent communication skills
- Fluency in English is an advantage
- Female candidates only
- Ability to handle multiple tasks efficiently

Responsibilities:
- Answering phone calls and emails from clients and colleagues
- Organizing and maintaining physical and digital files
- Scheduling appointments and meetings
- Assisting with office tasks such as photocopying, scanning, etc.
- Providing support to other team members as needed
- Maintaining confidentiality of sensitive information
- Ensuring the office is well-stocked with necessary supplies

Benefits:
- Competitive salary package
- Accommodation options provided
- Supportive and inclusive work environment

If you are a hardworking and enthusiastic individual looking for a promising career opportunity, we encourage you to apply for this position. We value diversity and welcome individuals from all backgrounds to join our team. Please submit your application along with your updated resume and a cover letter explaining why you would be a good fit for this role. We look forward to hearing from you

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We are seeking a reliable and organized Office Assistant to support daily administrative and clerical tasks in our Dubai office. The ideal candidate will assist in ensuring smooth operations and contribute to maintaining a productive work environment.

Key Responsibilities :

Handle filing, photocopying, scanning, and data entry tasks.

Distribute documents and manage incoming / outgoing mail.

Maintain office cleanliness and orderliness.

Assist with scheduling meetings and managing office supplies.

Provide administrative support to other departments as needed.

Greet visitors and direct them to appropriate staff.

Run errands such as banking, document collection, and deliveries.

Requirements :

High school diploma or equivalent; further training is a plus.

Previous experience in a similar administrative role preferred.

Basic knowledge of MS Office applications.

Good communication and time management skills.

Ability to work independently and follow instructions.

Benefits : Competitive salary.

Visa and medical insurance.

Paid annual leave and public holidays.

Friendly and supportive work environment.

Opportunities for career growth.

Requirements

Requirements :

High school diploma or equivalent; further training is a plus.

Previous experience in a similar administrative role is preferred.

Basic knowledge of MS Office applications.

Good communication and time management skills.

Ability to work independently and follow instructions.

Benefits : Competitive salary.

Visa and medical insurance.

Paid annual leave and public holidays.

Friendly and supportive work environment.

Office Assistant - Visa Sponsorship Available (UAE)

We are currently seeking an experienced Office Assistant to join our team in Umm-al-Qaiwain, UAE. As an Office Assistant, you will be responsible for providing administrative support to our office staff and ensuring the smooth operation of daily tasks. This position is open to candidates from various nationalities, including Indians and Africans.

1. Assist with day-to-day office operations such as answering phones, responding to emails, and scheduling appointments
2. Maintain and organize office files, documents, and records
3. Greet visitors and clients in a professional and friendly manner
4. Manage office supplies inventory and place orders when needed
5. Help with basic bookkeeping tasks such as invoicing and data entry
6. Coordinate with other departments to ensure efficient communication and collaboration
7. Handle incoming and outgoing mail/courier packages
8. Provide support for events or meetings as needed

• Prior experience working as an office assistant or in a similar administrative role is preferred
• Must have a valid UAE residence visa or be willing to obtain one with company sponsorship
• Proficient in English with excellent verbal and written communication skills
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy in completing tasks
• Friendly attitude with good interpersonal skills
• Basic knowledge of bookkeeping principles is a plus

If you are a motivated individual who enjoys working in a fast-paced environment, we encourage you to apply for this position. We offer competitive salary packages along with visa sponsorship for eligible candidates. Join our diverse team today

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