190 Clerical Work jobs in the United Arab Emirates

Duties and Responsibilities:

General Office Maintenance

· Ensure cleanliness and tidiness of the office premises, including work areas, pantry, and restrooms.

· Perform routine cleaning tasks such as dusting, mopping, and vacuuming.

· Dispose of trash and waste materials properly.

Office Supplies Management

· Monitor and maintain inventory of office supplies such as stationery, pantry items, and cleaning materials.

· Assist in purchasing office supplies as needed, ensuring the availability of essential items.

Errands and Deliveries

· Handle mail distribution and courier services efficiently.

Assistance to Staff

· Support office staff as requested, including making photocopies, filing documents, and arranging meeting rooms.

· Assist in setting up for meetings, including arranging chairs, tables, and audio-visual equipment.

· Assist with queries or requests from visitors/clients.

Kitchen and Pantry Maintenance

· Ensure the pantry is stocked with refreshments and supplies for staff.

· Serve refreshments(tea, coffee, juices) to staff, visitors & Clients.

· Clean kitchen appliances, utensils, and surfaces regularly.

Security and Safety

· Monitor and report any security concerns or maintenance issues to the appropriate personnel.

· Follow safety protocols and procedures to maintain a secure work environment.

We are seeking a dedicated Support Associate to provide assistance with office duties and responsibilities.

• The ideal candidate will manage incoming communications, including calls and messages, in a professional manner.
• Organize files and documents in a systematic way to ensure easy access.
• Record information as necessary and maintain accurate records.
• Greet clients and visitors warmly and ensure they have a positive experience.
• Assist with word processing tasks and help maintain office supplies.
• Keep office common areas clean and tidy, and assist with organization of equipment and furniture.
• Perform various administrative tasks and run errands as required.
• Arrange travel arrangements and book accommodations when necessary.
• Coordinate events and activities, ensuring everything runs smoothly.
• Maintain inventory of office supplies and ensure proper maintenance of equipment.
• Assist with client reception and provide refreshments such as tea and coffee.
• Responsible for disposing of trash and other disposable materials responsibly.
• Monitor use of office equipment and supplies, and report any issues.
• Arrange for maintenance and repair of equipment as needed.
• Clean and dust furniture, light fixtures, windows, and bathrooms daily.
• FOLLOW safety precautions during housekeeping services.
• Assist with miscellaneous office tasks as requested by staff.
• Maintain a clean and organized office environment.

• High school diploma or equivalent is required.
• Previous experience working as an office assistant is preferred.
• A background in Electrical & Electronic Engineering would be advantageous.
• Must be able to write clearly and assist with word processing tasks.
• Possesses a warm personality and strong communication skills.
• Able to work effectively under limited supervision.

We offer a competitive salary and benefits package, along with opportunities for growth and development.

This is a great opportunity to join our team and contribute to our success.

Morgan McKinley is a global professional recruitment consultancy seeking an experienced Office Support Specialist to support our office manager, CEO, and accountant.

1. Arrange meetings, conference calls, and interview schedules while managing calendars effectively.
2. Organise complex itineraries for trips, leveraging knowledge of travel networks, airlines, hotels, trains, and cars.
3. Coordinate visa arrangements and act as a point of contact for teams, handling requests from clients and departments efficiently and politely.
4. Book rooms and catering for internal and external events, arrange transportation, and provide currency as needed.
5. Co-ordinate conference calls/video conferences for the entire team and resolve expense-related issues proactively.
6. Process complicated invoices, meeting deadlines, and resolve invoice-related issues when they arise.
7. Provide intermediate to advanced levels of Word, Excel, and PowerPoint for presentation material preparation.
8. Maintain confidentiality on all aspects of workload.

1. Previous experience as an Assistant (minimum 6 months) with excellent understanding of urgency.
2. Previous accounting experience with strong analytical skills.
3. Ability to work independently, organise and prioritise complicated travel, and manage stress effectively.
4. Excellent attention to detail and ability to anticipate needs, particularly for repeated tasks.

The ideal candidate will have exceptional organisational skills, be able to work well under pressure, and possess excellent communication skills. If you are a motivated and organised individual looking for a challenging role, please apply now.

Job Overview:

We are seeking a skilled Front Office Receptionist to provide exceptional support to our office team. As the first point of contact, you will be responsible for managing phone calls, responding to customer inquiries, and overseeing daily operations.

This is a full-time on-site job for an administrative assistant. The jobholder will be responsible for day-to-day tasks such as managing correspondence, assisting in the procurement process for projects and internal use, including tracking orders, ensuring all company legal documents are up to date, maintaining office tidiness, communicating with external parties, answering inquiries through various channels, and supporting the executive team with administrative tasks, including maintaining timelines and executive management meetings and calendars.

Role Summary

We are seeking a highly skilled and organized Office Support Specialist to join our team.

The successful candidate will provide administrative support to our executive team, ensuring seamless day-to-day operations.

• Manage calendars, coordinate travel arrangements, and prepare meeting materials.
• Collaborate with the Human Resources department on recruitment and employee engagement initiatives.
• Assist with report preparation, presentations, and other documents as needed.
• Liaise between departments, clients, and external partners to ensure effective communication.
• Conduct research, gather data, and provide insights to inform decision-making and project planning.
• Coordinate meetings, conference calls, and events, including logistics and agenda preparation.

• Bachelor's degree in Business Administration or related field.
• Minimum 3 years of experience as an Executive Assistant or similar role in a corporate environment.
• Proficiency in MS Office Suite and calendar management tools.
• Excellent written and verbal communication skills.
• High level of discretion and ability to maintain confidentiality.
• Strong attention to detail and organizational skills.
• Able to work effectively under pressure and meet deadlines.

This is an exceptional opportunity for a dedicated and results-driven individual to take their career to the next level. If you're passionate about delivering exceptional support and driving business success, we encourage you to apply.

We're seeking a highly organized and detail-oriented Office Coordinator to join our team.

• Key Responsibilities:

• Greet clients, visitors, and staff with a professional demeanor and manage check-ins efficiently.
• Manage the multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
• Coordinate conference room bookings and ensure meeting spaces are prepared and well-equipped for use.
• Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
• Maintain a clean and organized reception area with high standards.
• Assist with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
• Monitor and order office & pantry supplies in collaboration with the facilities or procurement team.
• Adhere to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
• Coordinate the process of obtaining building permits and support employees with building and parking access.
• Arrange business cards for new recruits.
• Help guests by coordinating with internal teams to arrange refreshments during meetings.
• Process contracts renewal for Admin services on for Dubai and Kuwait.
• Prepare and process invoices for approval, ensuring timely payments to vendors and service providers.
• Liaise with accounts for Invoice processing.
• Support Brand teams with shipping of brand materials
• Support PTP team with shipping of corporate card documents for Pharma and Aesthetics
• Any Adhoc support that may be needed/requested.

Job Title: Administrative Assistant

A multinational company is recruiting a highly skilled Japanese-speaking professional with 3-5 years of UAE experience in administration, human resource, and office management.

The ideal candidate will have a strong background in arranging travel requirements, handling car services, office maintenance, and IT work. Additionally, they will be responsible for maintaining employee records, supporting HR and administration tasks, and working closely with colleagues in Corporate/HR/Accounting roles.

Main Responsibilities:

• Arrange air travel, entry visas, and hotel bookings.
• Handle car services, driver management, and vehicle registration renewals.
• Oversee office maintenance, service contracts, and stationery supplies.
• Maintain employee records, leave applications, staff notifications, and timely renewal of documents.
• Support the administration of MEA regional offices under the supervision of the Deputy General Manager.

Essential Skills:

• Proactive learning and development.
• Strong teamwork and communication skills.
• Effective reporting to management.
• Commitment to meeting deadlines.
• Punctuality, responsibility, integrity, and diligence.

Work Environment:

The successful candidate will join a dynamic team in a multicultural environment, working closely with colleagues from various backgrounds. The ideal candidate will be able to adapt quickly to new situations and deliver high-quality results.

A highly skilled and organized Administrative Professional is required to provide essential day-to-day support in a fast-paced environment.

Key Responsibilities:

• Provide administrative assistance, including drafting communications, maintaining records, and coordinating activities.
• Maintain accurate and up-to-date records of correspondence, meetings, and other relevant data.
• Schedule and organize meetings, send reminders, and arrange catering as necessary.
• Respond to phone calls and inquiries with a polite and professional demeanor.
• Coordinate the executive's calendar, prioritize tasks, and make appointments.
• Conduct basic financial management, including accounting and invoicing.
• Perform research and maintain databases to ensure accuracy and efficiency.

Requirements:

• Female candidate preferred; single status considered an asset.
• Pleasing personality and strong communication skills.
• Will to travel domestically and internationally for business purposes.
• Ability to work closely with senior executives and maintain confidentiality.
• Minimum 4 years of experience in an administrative role reporting directly to an executive-level position.
• Strong proficiency in Arabic and English languages, both written and spoken.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality when handling sensitive information.
• Attention to detail and accuracy in all work.
• Ability to work independently with minimal supervision.