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Property Documentation & Contract Management

• Manage and update property-related documents, including contracts, agreements, and tenant records.
• Oversee issuance, renewal, and termination of tenancy contracts in compliance with UAE real estate laws.
• Prepare and manage No Objection Certificates (NOCs).

Landlord Services & Communication

• Maintain comprehensive records of landlord and stakeholder property details.
• Negotiate lease rates and related services with landlords.
• Prepare property management contracts and track revisions of clauses.

Tenant Services & Communication

• Act as the primary point of contact for tenant inquiries and complaints, ensuring timely resolution.
• Facilitate property viewings and liaise with landlords for efficient tenant placement and retention.

Reporting & Data Management

• Generate detailed reports on occupancy rates, tenant feedback, and financial performance.
• Utilize property management software for accurate data recording and analysis.
• Schedule property inspections and report findings to internal management for proactive improvements and compliance.

Customer Service

• Maintain high levels of tenant satisfaction through proactive engagement and effective problem-solving.
• Ensure professional and courteous interactions with tenants.

Facility Management

• Conduct physical inspections of properties as required.
• Follow up on maintenance requests with the FM team to ensure resolution of issues.

Legal & Administrative Support

• Assist legal department with tenant documents, prepare legal notices, payment breakdowns, and follow up on legal cases.
• Track bounced cheque payments and ensure clearance within deadlines.
• Prepare and manage online Ejari applications and NOCs.

Marketing & Social Media Management

• Handle property-related social media platforms, including content posting and property photography.

The primary role of a Property Management Specialist is to acquire new contracts, identify potential properties for rent, build strong relationships with property owners, and develop comprehensive property management plans. The specialist must ensure all documentation is complete and compliant with RERA regulations.

The Property Manager sales executive should possess excellent communication skills and be responsible for managing units, collaborating with vendors and real estate brokers.

Key responsibilities include:

1. Overseeing the performance of managed units and ensuring high-quality service.
2. Coordinating with the maintenance team on interior and exterior property conditions.
3. Focusing on operational improvements and enhancing user experience.
4. Assessing tenants and resolving issues for the benefit of owners, tenants, and the company.
5. Maintaining records of tenancy contracts and updating CRM systems.
6. Issuing Ejari certificates to tenants.
7. Coordinating with the Owner Association to maintain building standards.
8. Administering tenant leases to ensure legal compliance.
9. Handling tenant requests and dispatching work orders.
10. Preparing internal purchase requests and ensuring legal compliance.
11. Negotiating maintenance contracts and adhering to procurement policies.
12. Managing and resolving maintenance requests from tenants.
13. Preparing annual property budgets.
14. Conducting move-in and move-out inspections.
15. Preparing units for lease in a timely manner.

Desired skills and expertise include:

• Attention to detail and strong verbal and written communication skills.
• Ability to perform under stress in a fast-paced environment.
• Self-motivated with multitasking, prioritization, and time management skills.
• Excellent customer service skills and ability to build relationships with internal and external stakeholders.

Qualifications:

• Minimum of 2 years of experience in Property Management.
• Proficiency in MS Word, Excel, and PowerPoint.

Compensation includes a fixed salary plus commission, employment visa, and health insurance.

Head of Commercial | Real Estate | Al Futtaim Engineering & Technologies

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

The Head of Commercial - Projects is pivotal in managing commercial and contracts administration, safeguarding the company against commercial risks both presently and for the future. This role demands oversight of adherence to commercial procedures and the successful governance of assigned business units. It requires strategic leadership in review, negotiation, and administration of contracts and commercial documents. The role emphasizes monitoring the financial success of construction projects, enhancing operational efficiency, and establishing robust client relationships through effective administration. Success factors include precise risk management, successful claims negotiation, timely reporting, and adherence to commercial policies within an international context.

• Review tender documents in accordance with Delegation of Authority (DOA) and provide contractual advice.
• Engage in pre-contract negotiation, working alongside estimating function, and review project cost sheets.
• Achieve set targets for tender review and advice provision.

• Review contracts as per DOA and submit formal evaluations to management on conditions offering risks and opportunities.
• Coordinate with Group Legal for necessary approvals on external contracts.
• Manage risks in accordance with Company Risk Strategy.

• Direct contract commercial administration for financial success in construction operations.
• Ensure timely submission and analysis of individual contract performance data monthly and quarterly.
• Conduct monthly cost/value reconciliations and comparisons with estimates.
• Finalize forward projections/cost to complete (CTC) quarterly.
• Identify and value direct and indirect costs of variations and claims.
• Provide timely, accurate reports on the business's operating conditions.
• Monitors activities, costs, operations, and forecast data to determine business progress and future action.

• Ensure expedient notices and submissions required by contracts to protect business positions.
• Submit contract payment applications, detailing additional cost claims, variations, extensions.
• Agree on final accounts with customers in a timely manner.
• Secure timely payment certificates and assist in the collection of outstanding debts.
• Track and secure return of Bank Guarantees in coordination with Finance and Treasury departments.

• Provide ongoing advice and support to Estimating, Operations, and Commercial teams.
• Enhance operational efficiency and productivity standards.
• Evaluate feasibility of new/revised systems and proposals ensuring compliance with standards.
• Direct company policies related to Commercial & Procurement.
• Exercise authorization defined within policy parameters and DOA.
• Mentor and develop staff within the commercial framework.

• Strong understanding of contract law, particularly FIDIC forms.
• Experience in managing, mentoring, and developing commercial teams.
• Proven negotiation skills, especially for winning claims and contract extensions.
• Technical proficiency in cost-value analysis and financial reporting.

• Relevant degree in Engineering, preferably with a management qualification.
• Chartered Membership of the Royal Institute of Chartered Surveyors (MRICS) preferred
• Experience working on large MEP contracts.
• Experience of 15+ years in contracting Industry, with at least 5+ years in Leadership/Managerial role.
• Proven experience in contracts administration, negotiation, claims management, and dispute resolution.
• Extensive experience working in the Middle East or internationally with FIDIC contracts.

Al-Futtaim Engineering & Technologies offers customers complete engineering and systems integration solutions.

The Engineering arm operates in the UAE, Qatar, Saudi Arabia and Egypt providing a wide variety of products and services from air conditioning, scaffolding and access solutions, elevators and escalators, control and life safety, facilities management, building products, MEP, Energy Management, Technology Infrastructure and Digital Transformation.

The Technologies division provides complete business solutions to large, medium and small customers that include, contact centre solutions, business applications, business intelligence, data management, advanced analytics amongst others. The IT infrastructure portfolio comprises IP telephony, ELV systems, networking solutions, professional audio-visual solutions and managed services.

These solutions are further complemented by services that include project management, installation, testing, commissioning and after-sales maintenance contracts.

Overview Of The Role

The Senior Commercial Manager is responsible for managing the contractual and commercial aspects of projects, leading a team of project-specific commercial staff to deliver projects on time and within budget. The role involves providing commercial services aligned with group policies and processes. The manager is expected to minimize risks, maximize investment returns, and ensure best value is achieved through strategic procurement, contract management, and commercial advice. The role also entails leading and developing the team, ensuring effective procurement, and implementing efficient processes.

• Provide commercial advice to internal clients to minimize risks and maximize return on investment by ensuring best value is achieved on all projects.
• Advise project team on procurement, ensuring compliance with time, quality, and cost standards.
• Assist in preparing feasibility studies and presentations for project development.
• Prepare Requests for Proposal/Invitation to bid documents, lead the tender process, and prepare final recommendations.
• Adapt standard form of contracts for consultant and contractor agreements with the Group legal department.

• Manage and provide pre and post contract Quantity Surveying services, including cost estimating, monthly accounts, and final account settlement.
• Monitor project insurance policies relevant to construction works.
• Report on portfolio costs, budgets, and risks monthly.
• Manage claims and disputes using appropriate resources, ensuring compliance with contractual terms.
• Develop and update an internal cost database.

• Lead, coach, and motivate staff to develop their potential and increase effectiveness.
• Ensure team understands procurement processes and procedures.
• Identify training needs and facilitate staff development.

• Adapt standard contracts for maintenance, service agreements, and purchases, aligning with Group legal.
• Ensure compliance with organizational forms and processes.
• Review and implement improved administrative procedures for operational efficiency.
• Draft and approve various reports such as RFA and BCP.

• Commercial management and procurement expertise.
• Strong leadership and team development skills.
• Proficiency in contract management (FIDIC).
• Excellent communication and negotiation skills.

• Degree in a relevant field with a minimum of 10 years of experience in managing major projects, preferably for a client, contractor, or PQS.
• 10-15 years of experience in sectors including Infrastructure, Retail, Residential, High Rise, and Hotel construction. UAE experience is preferred.
• Proven experience with FIDIC contracts and success in managing large-scale projects from inception to handover.
• Proficiency in MS Office suites, including Word, Excel, PowerPoint, and Project Manager with fluency in English.

Al-Futtaim Group Real Estate is the real estate development and operations arm of Al-Futtaim, responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.

Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us. AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.

Job Requisition ID:

Job Summary

We are looking for a dynamic and experienced Head of Property Management to lead and oversee all aspects of our property management division. The successful candidate will manage the performance of the facility management , portfolio management , and leasing teams , ensuring operational excellence, asset value optimization, and tenant satisfaction across our real estate portfolio in Dubai.

• Develop and implement the overall property management strategy aligned with company objectives and market trends.
• Oversee the day-to-day management of residential, commercial, and mixed-use properties across the portfolio.
• Monitor portfolio performance to ensure high occupancy rates, rental income optimization, and asset value enhancement.
• Lead the leasing team to meet occupancy targets, drive tenant acquisition, and manage renewals and terminations.
• Approve and manage leasing strategies, pricing models, and marketing campaigns based on market analysis.
• Supervise all facility management functions, ensuring timely maintenance, safety, compliance, and operational efficiency.
• Implement and monitor preventive and corrective maintenance programs across all properties.
• Oversee property budgets, service charge collection, operating expenses, and financial reporting.
• Maintain strong tenant relationships, address tenant concerns promptly, and ensure high levels of tenant satisfaction and retention.
• Ensure compliance with all applicable Dubai Land Department (DLD), RERA, and health and safety regulations.
• Lead, develop, and manage the property management, facility management, and leasing teams.
• Liaise with owners, investors, legal advisors, contractors, and government authorities as needed.
• Provide senior management with regular reports and insights on portfolio performance, leasing status, and operational risks.
• Drive continuous improvement across all property operations through innovation, technology, and process optimization.

• Bachelor’s degree in Property Management, Real Estate, Facilities Management, or Business Administration (MBA preferred).
• Minimum 10 years of relevant experience, with at least 5 years in a senior property management role in Dubai .
• Strong knowledge of Dubai real estate laws, RERA regulations, FM standards, and leasing practices .
• Proven leadership and operational management experience across a real estate portfolio.
• Strong financial, negotiation, and reporting skills.
• Proficiency in property management systems (e.g., Yardi, SAP, or similar).

On October 27, 2023

The Business Development Manager is responsible for the growth of the department by developing relationships with new and existing landlords. They will help to promote the brand of the Allsopp & Allsopp Group, aiding in future business growth.

50% Commission
Full Time
Dubai

• Reporting to the Head of Property Management, the candidate will identify business development opportunities and prepare an action plan to achieve the goals.
• Possess a good understanding of the property management market in UAE.
• Follow up on leads for property management business with developers/banks/investors in UAE.
• Effective lead generation and credentials pitch, followed by outreach through meetings, calls, communication, and follow-up to maintain and build an active pipeline.
• Develop and implement a sales plan to drive external growth, including contacting the right divisions/contacts.
• Serve as main contact for investors, landlords/owners, and developers.
• Work with internal colleagues to pitch to prospective clients and offer our services.
• Articulate to clients and prospects the benefits of property management and educate them about new ideas and new ways of thinking.
• Assemble/present management proposals to third-party owners and negotiate management contracts.
• Prepare reports by collecting, analyzing, and summarizing data and trends.
• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Achieve the organization's goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

• Motivation for sales
• Selling to customer needs
• Territory management
• Professionalism
• Exceptional communication skills and the ability to liaise with different departments

Building for sale – mid-construction in Al Jaddaf, Dubai

This property is a mid-construction residential building located in Al Jaddaf, one of Dubai’s growing neighborhoods. The building consists of Ground + 4 basement parking levels and 12 residential floors. The structure is currently 70% complete, offering a unique opportunity for buyers to finalize the project according to their vision.

With a plot size of 15,570 square feet, the total built-up area is 203,065 square feet, while the sellable area covers 98,405 square feet. The building features 94 units, broken down into 24 studios, 46 one-bedroom apartments, and 24 two-bedroom apartments. This is an ideal opportunity for residential investment in a developing area, strategically located with easy access to Dubai’s key locations.

Investment:

The asking price for this property is AED 95 million. This reflects both the location and the potential return on investment as the building nears completion.

Ownership:

This is a freehold property, meaning the buyer will have full ownership rights, making it accessible to both UAE nationals and expatriate investors. The freehold status is a key selling point in this market, offering long-term security and flexibility for investors.

Timeline:

With 70% of the construction already completed, the property is well on its way to completion. Buyers can expedite completion to fit market demand, whether aiming for a short-term sale of individual units or long-term rental income.

Conclusion:

This property represents an excellent investment opportunity for developers or investors looking to enter the residential market in Al Jaddaf. The construction progress reduces time-to-market, and its freehold status makes it a versatile option for various investment strategies. With the potential for short-term gains and long-term rental revenue, this building is poised for success in the current real estate climate.