What Jobs are available for Conference Coordinator in the United Arab Emirates?

Overview

The Elite Job is a premier company known for its dedication to excellence and innovation in the field of IT Sector. With a strong commitment to delivering top-notch solutions, we have established ourselves as a leader in the industry. Our team thrives on collaboration, creativity, and a relentless pursuit of perfection. Join us at The Elite Job and be a part of an environment that values growth, professionalism, and making a meaningful impact.

Position: Administrative Assistant

Job Overview

As an Administrative Assistant at The Elite Job, you will play a pivotal role in supporting the company's daily operations and ensuring smooth functioning across various departments. You will be the backbone of our organization, providing vital administrative and clerical support to our team.

Responsibilities

• Perform a wide range of administrative tasks, including managing emails, scheduling appointments, and coordinating meetings.
• Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming calls and correspondence, redirecting them as necessary and taking accurate messages when required.
• Maintain and update company records, databases, and filing systems efficiently.
• Assist in organizing company events, workshops, and conferences, managing logistics and ensuring seamless execution.
• Collaborate with cross-functional teams to facilitate effective communication and information flow.
• Welcome visitors and clients with a warm and professional demeanor, ensuring a positive first impression of the company.
• Manage travel arrangements and accommodations for company executives when needed.
• Contribute to the overall improvement of administrative processes by suggesting and implementing innovative solutions.

Required Skills

• Proven experience as an Administrative Assistant or in a similar role.
• Exceptional written and verbal communication skills.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and a high level of accuracy.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Professionalism and a proactive approach to handling tasks and challenges.
• Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.
• Discretion and confidentiality when dealing with sensitive information.

Why Choose The Elite Job

At The Elite Job, we believe in recognizing and rewarding excellence. We offer a competitive salary package along with opportunities for professional growth and development. You'll be part of a dynamic team that encourages creativity, values diversity, and fosters a supportive work culture. Join us to contribute your skills and ideas to our exciting projects and make a significant impact in the IT sector.

Application Instructions

If you're ready to embark on a rewarding journey with The Elite Job, please submit your updated resume and a cover letter detailing your relevant experience and explaining why you're the ideal candidate for the Administrative Assistant position. We look forward to reviewing your application and potentially welcoming you to our dedicated team.

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The Administrative Assistant provides administrative support and assistance to ensure efficient operation of an office or department. They perform a variety of clerical and administrative tasks, such as managing correspondence, scheduling appointments, organizing files, and coordinating meetings. The Administrative Assistant plays a crucial role in facilitating smooth workflow and maintaining effective communication within the organization.

The ideal candidate should have the following qualifications:

• High school diploma or equivalent (additional relevant certifications or training may be preferred).
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills.
• Proficiency inMicrosoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong interpersonal skills and the ability to work effectively in a team.
• Professionalism and confidentiality in handling sensitive information.
• Adaptability and willingness to learn and take on new responsibilities.

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The Administrative Assistant will provide a variety of support services to ensure efficient operation of the office. This role involves handling administrative tasks such as scheduling, communication, organizing documents, and supporting the management team. Additionally, the Administrative Assistant will ensure that tasks are completed on time by following up with partners to meet client deadlines, as well as gathering invoices for financial reporting.

Key Responsibilities:

1- Maintain the organization of the office, including ordering supplies, organizing office equipment, and ensuring the workspace is neat and functional.

2- Manage HR files for staff and management.

3- Assist senior staff with various administrative tasks as required.

4- Ensure timely completion of tasks by coordinating with external partners and following up to ensure that deadlines committed to clients are met.

5- Gather invoices for purchases and sales, and share them with the accountants at the end of each month for proper financial documentation.

6- Collect information, input, and update the data into databases or spreadsheets as needed.

7- Handle the responsibilities of a compliance officer in terms of attending online workshops to ensure the company’s alignment with the respective authorities

8- Contact relevant authorities, when requested, to double check the latest requirements and regulations related to multiple industries, in the UAE, and to share the findings with appropriate staff members

9- Prepare and manage documents, reports, and presentations. Ensure filing systems are efficient and up-to-date.

Qualifications:

• High school diploma or equivalent required.
• Proven experience as an administrative assistant or in another relevant role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality.
• High attention to detail and problem-solving skills.

Job Type: Full-time

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**Additional Information**
**Job Number**
**Job Category** Sales & Marketing
**Location** The Ritz-Carlton Abu Dhabi Grand Canal, PO Box 91888, Al Maqta Area, Abu Dhabi, United Arab Emirates, United Arab Emirates, VIEW ON MAP
**Schedule** Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Perform general office duties to support Sales & Marketing (e.g., filing, sending emails, typing, faxing, copying). Prepare sales-related documents throughout the sales process (e.g., proposals, contracts, or banquet event orders). Promote awareness of brand image internally and externally. Gather materials and assemble information packages (e.g., brochures, promotional materials). Use sales techniques that maximize revenue while maintaining existing guest loyalty to Marriott. Enter, retrieve, reconcile, and verify information (e.g., commissions, leads, third parties) in software involved in the sales process. Answer guest questions about property facilities/services (e.g., hours of operation, rates and room types, packages, promotions, entertainment, restaurants, special events). Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests.
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge all guests according to company standards; anticipate and address guests' service needs; thank guests with genuine appreciation. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. Attracting the world's top hospitality professionals who curate lifelong memories, we believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate.
Every day, we set the standard for rare and special luxury service the world over and pride ourselves on delivering excellence in the care and comfort of our guests.
Your role will be to ensure that the "Gold Standards" of The Ritz-Carlton are delivered graciously and thoughtfully every day. The Gold Standards are the foundation of The Ritz-Carlton and are what guides us each day to be better than the next. It is this foundation and our belief that our culture drives success by which The Ritz Carlton has earned the reputation as a global brand leader in luxury hospitality. As part of our team, you will learn and exemplify the Gold Standards, such as our Employee Promise, Credo and our Service Values. And our promise to you is that we offer the chance to be proud of the work you do and who you work with.
In joining The Ritz-Carlton, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

**Description:**
The Procurement Contract Management & Administration role is responsible for overseeing all aspects of procurement contracts, ensuring proper documentation, smooth execution, compliance, cost-effectiveness. closure activities & final settlement of all terms
Key duties include drafting, reviewing contracts with vendors, ensuring alignment with legal and organizational standards.
Monitor contract timelines, milestones, and deliverables to ensure timely completion
The role involves managing vendor relationships, conducting performance evaluations, and securing favorable terms that maximize value and minimize risks for the organization
**_Adminstration:_**
In addition to procurement tasks, the role has a significant administrative component.
This includes tracking and managing team attendance, leave requests, and coordinating schedules to maintain operational efficiency.
The individual is responsible for ensuring that all departmental activities comply with HR policies and for resolving any discrepancies related to attendance or leave.
**_General:_**
The role requires maintaining an organized filing system for contracts and vendor records, preparing regular reports on contract status, vendor performance, department metrics, and procurement expenses.
Monitor contract expiration dates and proactively manage renewals or terminations.
Collaboration with sister hotels & internal departments such as Operations, HR and finance to ensure compliance, cost control, and efficient budget management.
Strong organizational, multitasking, and communication skills are essential, as the position involves liaising with both internal teams and external vendors.
The role ultimately aims to optimize procurement processes while ensuring administrative order within the department.
**Qualifications:**
**Skills and Qualifications:**
A bachelor's degree in business, law, supply chain management, or a related field.
Minimum3-5 years' experience in contract management(Legal **background** ), procurement and/or a related field, preferably in a multinational or complex business environment.
Ability to carefully review contract terms and identify potential issues or discrepancies.
Familiarity with contract law,preferredprocurement regulations, and ethical standards.
Excellent written and verbal communication skills for managing stakeholders,resolving disputesand noting all Minutes of the Meeting (MoM).
Strong analytical and problem-solving skills to assess risks, performance, compliance& generating Reports.
Experienceof contract management software, procurement systems, and Microsoft Officewith presentation skills.
**Key Performance Indicators (KPIs):**
On-time contract execution and delivery of goods/services.
Timely renewals or terminations of contracts.
Risk management effectiveness.
**Primary Location:** AE-DU-Dubai
**Organization:** Grand Hyatt Dubai
**Job Level:** Full-time
**Job:** Procurement and Purchasing
**Req ID:** DUB
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

Overview

Dubai, United Arab Emirates | Posted on 10/05/2025

Trisun is a fast-growing Dubai-based technology company driving innovation across digital transformation, data solutions, and enterprise technology services. Our culture thrives on agility, collaboration, and forward-thinking ideas that empower businesses to perform at their best.

Key Responsibilities

• Provide comprehensive administrative and operational support to senior executives.
• Manage complex calendars, schedule meetings, and coordinate international travel arrangements.
• Prepare correspondence, reports, presentations, and meeting materials with accuracy and professionalism.
• Serve as the primary point of contact between executives, internal teams, and external partners.
• Organize and support executive meetings, board sessions, and company events.
• Maintain confidentiality and handle sensitive information with discretion.
• Track key projects, deadlines, and deliverables to ensure timely completion.
• Assist with expense reporting, budgeting, and other administrative processes.
• Identify opportunities to streamline operations and enhance executive efficiency.

Qualifications

• Education: Bachelor’s degree preferred (Business Administration, Communications, or related field).
• Experience: 2+ years of experience providing executive-level administrative support, ideally within the tech or professional services sector.
• Skills & Attributes: Exceptional organizational and multitasking abilities.
• Skills & Attributes: Strong written and verbal communication skills (English required; Arabic is a plus).
• Skills & Attributes: Proficiency in Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Notion, Asana).
• Skills & Attributes: Professional demeanour, discretion, and strong attention to detail.
• Skills & Attributes: Ability to thrive in a fast-paced, international business environment.

What We Offer

• Competitive salary and benefits package.
• A modern, collaborative, and innovation-driven work culture.
• Opportunities for growth and professional development.
• Dynamic work environment at the heart of Dubai’s tech ecosystem.

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Overview

InZone Corporate Services Provider | Full time

Legal Administrative Assistant — Dubai, United Arab Emirates | Posted on 09/12/2025

Responsibilities

• Provide comprehensive administrative support to the legal team, including drafting, formatting, and proofreading legal documents (e.g., contracts, Wills, Power of Attorney, resolutions, and correspondence).
• Manage filing systems, both digital and physical, ensuring easy access to legal records and compliance with company standards.
• Schedule meetings, hearings, and appointments while coordinating with clients, courts, and external parties.
• Assist in preparing documents for notarization, attestation, or legalization with relevant authorities.
• Conduct basic legal research and gather necessary information to support case preparation or client requests.
• Handle incoming calls, emails, and correspondence, ensuring timely responses and professional communication.
• Track deadlines, maintain calendars, and monitor case progress to ensure timely completion of tasks.
• Collaborate with internal departments and external vendors/service providers to ensure smooth workflow.
• Maintain confidentiality and safeguard sensitive legal and client information.

Education & Experience

• Bachelor’s degree in any related field; MBA preferred.
• Minimum of 2+ years of experience in a legal administrative or legal assistant role.
• Previous experience in a law firm, corporate legal department, or professional services environment is preferred.

Functional Competencies

• Strong knowledge of legal documentation, processes, and office administration.
• Proficiency in MS Office Suite and legal documentation software/tools.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.

Key Behaviors

• Detail-oriented and highly organized.
• Professional and discreet with sensitive information.
• Strong interpersonal skills with a client-focused approach.
• Ability to work under pressure and meet deadlines.

Non-Negotiable Skills / Must Haves

• Proven experience as Administrative Assistant.
• Solid understanding of documentation and administrative processes.
• High level of discretion and confidentiality.
• Strong multitasking and time management abilities.

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The International Center for Biosaline Agriculture (ICBA) is an international, non-profit agricultural research center established in 1999 through the visionary leadership of the Islamic Development Bank (IsDB), the Organization of the Petroleum Exporting Countries (OPEC) Fund, the Arab Fund for Economic and Social Development (AFESD), and the Government of the United Arab Emirates (UAE). ICBA is a unique applied agricultural research center focused on marginal areas where an estimated 1.7 billion people live. It identifies, tests, and introduces resource-efficient, climate-smart crops and technologies that are best suited to different regions affected by salinity, water scarcity, and drought. Through its work, ICBA helps to improve food security and livelihoods for some of the poorest rural communities around the world. ICBA is an equal opportunity employer and appoints qualified staff regardless of race, creed, color, age, gender, religion, or national origin. We demonstrate our commitment to each member of our team through a competitive benefits package designed to assist our employees in covering their needs and the needs of their immediate family members.

Job Summary

The Senior Administrative Assistant supports the Chief Scientist and the DP staff in managing daily operations. This role ensures effective coordination and smooth execution of administrative tasks, travel arrangements, and events management, contributing to the overall efficiency of the department.

Job Responsibilities

• Provide comprehensive administrative support to the Chief Scientist by managing the calendar, organizing internal/external meetings, and coordinating speaking engagements and conferences.
• Prepare background materials, including briefing notes, talking points, and other relevant documents.
• Take minutes at meetings including memos, action plans agreed, and follow-up on them.
• Maintain and update division databases and filing systems.
• Manage administrative functions, including processing purchase requests, expense reports, etc., for the department and CAC office.
• Assist scientists in HQ & CAC office in recruiting consultants and support staff by preparing Terms of Reference (TOR), obtaining budget approvals, and preparing documentation for advertising opportunities. Assist in managing payment requests based on deliverables.
• Contribute to the preparation of key knowledge products such as annual/bi-annual stakeholder reports, publication lists, project briefs, and presentations.
• Arrange for translation if required.
• Serve as the Travel Coordinator for the Directorate of Programs, managing all aspects of travel logistics.
• Coordinate events both locally and internationally, handling arrangements such as flights, visas, accommodation, and transportation.
• Collaborate with HR and Finance to ensure all travel and logistical needs are met for seamless event and mission execution (visa applications, allowances, etc.).
• Support in providing necessary translations.
• Fill in for Director General’s secretary, as necessary.
• Other projects assigned by Chief Scientist.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3 to 5 years of experience in a senior administrative or executive assistant role, preferably within a research or non-profit organization.
• Experience in supporting senior management in a fast-paced environment.
• Strong organizational abilities, including attention to detail, multitasking, and time management, ensuring smooth day-to-day operations.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.
• Fluency in Arabic and/or Russian is an advantage.

Post Date

9 November 2024

Status

Open

Vacancy Type

Full-time

Closing Date Location

Dubai, UAE

Report To

Chief Scientist

Job Number

ICBA-DP-

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In a world of possibilities, pursue one with endless opportunities. Imagine Next!
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.
**Job Description:**
**Administrative Assistant (UAE National)**
**Dubai, UAE**
Parsons is looking for an amazingly talented **Administrative Assistant (UAE National)** to join our team! In this role you will get to **perform a variety of administrative functions for a project or department.**
**What You'll Be Doing:**
+ Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
+ Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
+ Scans documents for electronic storage.
+ Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
+ May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
+ Assists junior document control staff to ensure effective implementation of project-specific procedures.
+ Performs other duties commensurate with functional level and responsibilities.
+ Contributes as a team player who is deadline driven and works well with others.
+ Performs other responsibilities associated with this position as may be appropriate.
**What Required Skills You'll Bring:**
+ Diploma/ degree or High school diploma
+ Fresh graduates are also welcome to apply.
+ Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
+ Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
+ **Only UAE nationals will be considered for this role**
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .
About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.