208 Contract Administration jobs in the United Arab Emirates

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

• Meeting preparation, organization, and set up for Team leads, personnel teams, and external customers.
• Interface with senior and high-level customer personnel on behalf of the Team leads.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserve Team lead's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain Team lead's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel and expense reports, set-up for customer meetings to include food and beverage ordering, and assemble meeting material packages.
• Assist with monthly reports and program deliverables.
• Oversee program onboarding of new personnel.
• Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintain customer confidence and protect operations by keeping information confidential.
• Work with office administration staff to ensure strong team office efficiency.

• Active Secret Clearance is required to be considered for this position.
• 8-10 years experience as Administrative Assistant.
• 5 years experience working with government customers.
• Excellent proficiency with Microsoft Office Products (Word, Excel, and PowerPoint) and must be Internet savvy.
• Willing to learn additional software products, i.e. Microsoft Visio, Microsoft Project, Adobe Photoshop.
• Strong attention to detail.
• Able to interface with senior management, employees, and customers in a highly professional manner.
• A self-starter, willing to take ownership of projects and processes.
• Able to handle multiple projects simultaneously, work within tight deadlines, and be willing to do what it takes to get the job done.

• Oversee day-to-day office operations, including managing front desk activities and coordinating schedules.
• Maintain office supplies, equipment, and service contracts (e.g., printers, internet, utilities).
• Coordinate logistics for meetings, site visits, and internal/external events.
• Assist with documentation related to property sales agreements, and client records in coordination with the sales team.
• Manage filing systems (physical and digital) for operational and client-related documents.
• Support the administration department / Sales Department on a day to day basis
• Support recruitment for real estate agents, administrative staff, and marketing personnel, including posting jobs, screening candidates, and scheduling interviews.
• Prepare employment contracts, NDAs, and onboarding materials.
• Maintain and update employee records, attendance, and leave management systems.
• Coordinate training, compliance documentation, and professional development activities.
• Assist in employee engagement initiatives (team events, rewards programs, etc.).
• Handle payroll inputs, salary records, and HR documentation in collaboration with finance.
• Ensure HR compliance with industry regulations, real estate licensing boards, and labor laws.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Human Resources, or related field.
• 2+ years of experience in office or HR administration, preferably in real estate or related sectors.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Proficient in MS Office Suite; experience with CRM(Netsuite) software and property management systems is a plus.
• Discreet, trustworthy, and able to handle sensitive information.

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Majid Developments is a renowned real estate developer based in Dubai, dedicated to creating exceptional residential communities. Driven by innovation, design excellence, and sustainability, Majid Developments is committed to shaping the future of luxury living in the region.

Job Role:

Coordinate and monitor administration activities to support Operations Control and Laboratory etc ensuring efficient workflow and timely reporting.

Key Responsibilities:

• Manage complete workflow from job registration to invoicing meeting KPIs and maintaining accurate records.
• Verify and approve invoices purchase orders and quotations for clients and suppliers.
• Prepare statistical reports and maintain databases on client/supplier rates and contracts.
• Provide technical support and training on inhouse software such as BOSS epromise and SOL.
• Monitor archiving of records for traceability and accessibility.
• Verify monthly revenue reports unbilled revenue and accruals for reporting to managers.
• Pursue late payments and manage relationships with clients to ensure timely payments.
• Ensure compliance with HSE policies procedures and SGS Code of Integrity.
• Work flexible hours as required and maintain a high level of confidentiality.
• Perform other duties as assigned by management.
• Work in smart and fast

Qualifications :

Minimum Graduation preferably with Commerce background.

Remote Work :

No

Employment Type :

Fulltime

Job Title:

Deliver strategic administrative support to a dynamic project team in Abu Dhabi City.

Our team is seeking a highly skilled Administration Professional with extensive experience in oil and gas projects. The successful candidate will be responsible for providing comprehensive administrative support to ensure the smooth operation of our project office.

• Minimum 10 years of overall experience in oil and gas projects.
• Previous ADNOC projects and PMC experiences are essential.
• Experience within EPC & Detail Engineering projects.
• Onshore/Offshore Gas Processing Plants experience required.
• At least 5 years of experience working on Onshore and offshore projects.
• Bachelor's degree in engineering is necessary.

The ideal candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment. If you have a proven track record of delivering high-quality administrative support and possess the required skills and qualifications, please apply for this exciting opportunity.

Required Skills and Qualifications:

• Strategic thinking and problem-solving abilities.
• Excellent organizational and time management skills.
• Proven ability to maintain confidentiality and handle sensitive information.
• Strong communication and interpersonal skills.
• Ability to work effectively in a team environment.

Benefits:

This role offers an exciting opportunity to join a dynamic team and contribute to the success of our project. As a valued member of our team, you will have access to ongoing training and development opportunities to enhance your skills and knowledge.

Others:

We are an equal opportunities employer and welcome applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees. If you have any questions or would like more information about this opportunity, please do not hesitate to contact us.

JOB DESCRIPTION

Wood is seeking a motivated and detail-oriented Administrative Assistant (UAE National) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.

As an Admin Assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.

RESPONSIBILITIES

• Perform full clerical, administrative, and general office duties involving transcription, typing, record and file maintenance, data entry, and telephone reception.
• Understand the content of the manager's job and methods of operation, as well as departmental operations and procedures.
• Organize and maintain files of the manager's correspondence, records, etc., and follow up on pending matters.
• Act as receptionist for the manager, screening correspondence and telephone calls.
• Schedule appointments and coordinate arrangements for meetings.
• Print, organize, and prepare information for meetings.
• Arrange travel, accommodation, and car hire; prepare routine letters and memoranda for the manager's review.
• Organize and expedite the flow of work through the office and initiate follow-up actions.
• Support in collecting information and data for reporting.
• Populate templates and create documents.
• Perform general office housekeeping activities as required.

QUALIFICATIONS

• Proficient in Microsoft Office.
• Excellent English verbal and written communication skills.
• Attention to detail.
• Ability to manage a high volume of work and prioritize effectively.
• Minimum 1 year of experience as an admin assistant.

ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects, and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognizes the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment based on objective criteria and without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with relevant laws.

We are seeking an organized and efficient Administration Assistant to join our team in Abu Dhabi, United Arab Emirates. The ideal candidate will provide vital support to our office operations, ensuring smooth day-to-day functioning and contributing to the overall efficiency of our organization.

1. Manage and maintain office schedules, including appointments, meetings, and travel arrangements.
2. Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members.
3. Prepare and edit various documents, including reports, memos, and presentations.
4. Organize and maintain filing systems, both physical and digital.
5. Assist with basic bookkeeping tasks and expense reports.
6. Coordinate office supplies inventory and place orders as needed.
7. Greet and assist visitors, ensuring a professional and welcoming environment.
8. Support team members with various administrative tasks and projects as required.
9. Maintain a clean and organized office space.

• High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred.
• 13 years of administrative experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Demonstrated ability to manage time effectively and prioritize tasks.
• Basic bookkeeping knowledge and data entry skills.
• Customer service-oriented with a professional demeanor.
• Ability to work independently and as part of a team.
• Fluency in English required; knowledge of Arabic is a plus.

• Must have Family Book.

No

Full-time

BlackStone eIT is seeking a friendly and professional Receptionist to be the first point of contact for our company. The Receptionist will provide excellent customer service and administrative support, ensuring that visitors and clients are welcomed and assisted in a timely manner.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner
• Manage the reception area, ensuring it is tidy and presentable
• Handle incoming phone calls, directing them to the appropriate personnel or taking messages when necessary
• Assist with scheduling appointments and managing calendars for executives
• Perform administrative tasks such as filing, data entry, and document preparation
• Maintain office supplies inventory and place orders as needed
• Distribute mail and packages received for the office
• Assist with planning and organizing company events and meetings
  
  

• High school diploma or equivalent; additional qualifications as a receptionist or in related fields are a plus
• Previous experience in a receptionist or customer service role is preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Professional appearance and demeanor
• A positive attitude and a willingness to help others
• Ability to work independently and as part of a team
  
  

• Private Health Insurance
• Paid Time Off
• Work From Home

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Information Technology
• Industries IT Services and IT Consulting

Referrals increase your chances of interviewing at BlackStone eIT by 2x

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1. Incredibly organized, detail-oriented and able to prioritize multiple assignments
2. Knowledgeable about organizing team events
3. Documents meeting minutes for staff, manage action items
4. Maintain Calendar(s) for multiple executives
5. Leadership support
6. Printing, collating, as needed by the team
7. Answering phone calls and taking messages
8. Welcoming all visitors and interacting with them
9. Managing scheduling and appointments
10. Arranging meetings and other events
11. Managing mail/fax communications
12. Managing traditional paper and/or electronic filing systems
13. Performing basic bookkeeping/clerical duties

Get AI-powered advice on this job and more exclusive features.

BlackStone eIT is looking for a dedicated and organized Administration Coordinator to join our team on a 6-month contract basis. In this role, you will be responsible for providing administrative support and ensuring that our office operations run smoothly during the contract period.

Responsibilities

• Assist in various administrative tasks to support daily operations and ensure effective workflow
• Coordinate office activities and events, handling logistics and scheduling as required
• Maintain accurate records and documentation related to administrative functions
• Assist with the onboarding process for new employees, including processing necessary documentation
• Support management with budget monitoring and expense tracking
• Communicate effectively with team members and clients to facilitate information sharing
• Handle correspondence, including emails and phone calls, ensuring timely responses
• Perform other duties as assigned to support the administrative team and overall business objectives
  
  

• High school diploma or equivalent; a degree in business administration is a plus
• Previous experience in an administrative role is preferred
• Strong organizational and multitasking skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• Detail-oriented and capable of working independently as well as in a team
• Flexibility and adaptability to work in a fast-paced environment
  
  

• Private Health Insurance
• Paid Time Off
• Work From Home

• Seniority level Mid-Senior level

• Employment type Contract

• Job function Information Technology
• Industries IT Services and IT Consulting

Referrals increase your chances of interviewing at BlackStone eIT by 2x

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