5 017 Contract Coordinator jobs in the United Arab Emirates

• Manage and track sales leads, ensuring timely follow-up and efficient lead conversion to maximize sales opportunities.
• Coordinate sales team activities, including scheduling meetings, preparing presentations, and distributing sales materials for optimal team performance.
• Prepare and process sales orders, contracts, and invoices accurately, ensuring compliance and smooth transaction flow.
• Maintain and update the CRM system with accurate customer data, sales activities, and reports for informed decision-making.
• Provide administrative support to the sales team, including travel arrangements, expense reports, and communication.
• Assist in the preparation of sales reports and presentations, analyzing sales data and trends for strategic insights.
• Liaise with clients and vendors, addressing inquiries, resolving issues, and fostering strong relationships.
• Support the development and execution of sales campaigns and marketing initiatives to drive sales growth.
• Monitor inventory levels and coordinate with the supply chain to ensure product availability for sales.
• Participate in sales meetings and training sessions, actively contributing to team discussions and knowledge sharing.

Direct message the job poster from Archirodon Group N.V.

• Implement and enforce ADNOC Land Transportation Safety (LTS) requirements, Journey Management procedures, and UAE traffic regulations.
• Monitor In-Vehicle Monitoring System (IVMS) data to identify speeding, harsh braking, fatigue, and unauthorized trips; generate performance reports and recommend corrective actions.
• Ensure all project vehicles are equipped, functional, and calibrated with IVMS and other required safety devices.
• Conduct driver inductions, competency assessments, and defensive driving training; maintain updated driver records and licenses.
• Review and approve Journey Management Plans (JMPs) for high-risk or long-distance travel, track vehicle movements, and respond to transport emergencies.
• Investigate vehicle incidents and near-misses, prepare reports, and follow up on preventive actions.
• Perform road risk assessments to identify hazards along designated routes and recommend improvements.
• Coordinate with site teams, contractors, and ADNOC transport/HSE representatives to ensure compliance with safety and operational standards.
• Support HSE campaigns, toolbox talks, and awareness programs related to road and transport safety.
• Prepare and submit daily, weekly, and monthly transportation safety reports and maintain KPIs for management review.

Minimum Qualifications & Requirements:

• Diploma or Bachelor’s degree or equivalent.
• ADNOC-approved Road Safety / IVMS / LTS certification (preferred).
• Minimum 5 years of experience in transport safety, IVMS monitoring, or road safety coordination within Oil & Gas projects (UAE experience preferred).
• Proven knowledge of ADNOC LTS Standards and UAE traffic regulations.
• Strong knowledge of defensive driving principles and road safety legislation.
• Good communication skills in English
• Ability to train, mentor, and influence drivers and transport teams.

Certifications

• First Aid & Basic Life Support.
• NEBOSH/IOSH or equivalent HSE qualification.

• Seniority levelMid-Senior level

• Employment typeFull-time

• Job functionOther
• IndustriesOil and Gas

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Deluxe Holiday Homes is Dubai's leading vacation rental management firm, boasting a comprehensive suite of services that spans across vacation rentals, property management, real estate brokerage, and more. With a commitment to innovation, professionalism, and excellence, we manage over 900+ properties and employ a dedicated team of over 300+ professionals.

About the Role:

The Maintenance Coordinator plays a key role in ensuring the smooth operation of all maintenance activities, acting as a liaison between internal teams, customer support, housekeeping, and external service providers. This role involves daily coordination of schedules, tracking ongoing projects, and supporting the maintenance team with the operational and administrative tasks required to deliver high-quality service. A strong technical background is essential to accurately prepare quotations, estimate job durations, and schedule in-house project teams effectively.

Responsibilities:

• Coordinate the distribution of access keys for technicians to facilitate timely maintenance visits.

• Review and adjust the daily maintenance schedule, prioritizing emergency tasks and follow-ups based on feedback from customer support teams.

• Monitor and respond to incoming requests and messages from customer support, landlord support, housekeeping, and third-party contractors to ensure timely task completion and interdepartmental coordination.

• Actively monitor escalation channels and promptly involve the Maintenance Manager when higher-level intervention is needed.

• Provide clear and concise handover notes to the afternoon shift coordinator to ensure continuity of operations.

• Maintain and update internal trackers and records, including those for ongoing projects, preventive maintenance schedules, and quotations.

• Update the team roster daily in accordance with operational requirements and technician availability.

• Record material usage reported by technicians and update the inventory management system to support accurate financial tracking.

• Coordinate the scheduling of the project team for approved projects and arrange inspection visits for the project supervisor.

• Prepare project quotations based on inspection reports submitted by the maintenance supervisor or inspector.

Benefits

• Competitive salary Package;

• Medical Insurance Plan;

• Air Ticket Allowance;

• Comprehensive training and support;

• A dynamic and supportive working environment;

• A great working environment;

Location

Dubai, AE (Primary)

Category

BIM

Senior

Job Type

Full-time

Working Days

Job Description

• Coordinate and manage BIM workflows across multiple projects, ensuring seamless integration of landscape architecture and engineering disciplines.
• Develop, implement, and enforce BIM standards and protocols to maintain consistency and accuracy in landscape and site development projects.
• Create, manage, and refine 3D models in Revit and other BIM tools, focusing on supporting landscape architecture workflows such as grading, planting, hardscapes, and irrigation systems.
• Facilitate collaboration among multidisciplinary stakeholders, resolving clashes and ensuring alignment between landscape design and engineering requirements.
• Conduct quality control reviews of BIM models to ensure compliance with project specifications, design intent, and landscape standards.
• Assist in the preparation of detailed landscape design presentations, construction documents, and project visualizations using BIM outputs.
• Collaborate closely with the BIM Manager to optimize workflows, improve efficiency, and ensure timely delivery of landscape-focused deliverables.
• Provide technical training and support to teams on BIM software, specifically in landscape architecture applications, including topography modeling, site grading, and planting design.
• Stay informed about advancements in BIM technology, particularly innovations that enhance landscape architecture and site development.

Job Requirements

• Bachelor's degree in Landscape Architecture, Architecture, or a related field.
• 3-5 years of experience as a BIM Coordinator or similar role, with a strong focus on landscape architecture projects.
• Proven expertise in Revit, Navisworks, AutoCAD, with familiarity in SketchUp, Rhino, Lumion, or other landscape modeling and rendering tools.
• Comprehensive knowledge of BIM standards (e.g., ISO 19650) and protocols, particularly in their application to landscape architecture workflows.
• Significant experience in landscape design processes, including site modeling, contour grading, hardscape detailing, planting plans, and irrigation systems.
• Demonstrated ability to resolve clashes and ensure design coordination using tools like Navisworks or BIM 360, with a focus on landscape elements.
• Strong understanding of the specific needs and challenges of landscape architecture, including sustainability, water demand, shading studies, and cost considerations.
• Exceptional communication and interpersonal skills to facilitate effective collaboration between landscape architects, engineers, and other disciplines.
• Ability to handle multiple projects simultaneously, prioritize tasks, and adapt to changing project requirements while maintaining high attention to detail.
• Passion for innovation in landscape architecture and a proactive approach to problem-solving and technology integration.

AbuDhabi, United Arab Emirates | Posted on 07/28/2025

At CATEC , we are at the forefront of electric vehicle (EV) charging solutions in the UAE, driving the region's transition toward a sustainable future. As a dynamic and innovative company, we specialize in delivering cutting-edge infrastructure for EV charging, tailored to meet the unique requirements of both public and private sectors.

This role supports sales and technical teams by preparing quotes, managing customer records, processing orders and invoices, coordinating approvals, and monitoring sales performance. It also handles client onboarding, tender management, project documentation, and customer issue resolution to ensure smooth and efficient sales operations.

• Coordinate with the sales and technical teams to prepare and process quotations, proposals, and commercial offer templates.
  
• Assist in preparing presentations, ensuring alignment with brand guidelines and product positioning.
  
• Respond to sales leads and customer tenders in a timely and professional manner.
  
• Support the sales team during customer meetings and site visits, including scheduling, material preparation, and follow-ups.
  
• Coordinate internal approvals for quotations, discounts, or special terms before finalizing with clients.
  

Customer & CRM Management

• Maintain accurate and up-to-date customer records in Zoho CRM, including leads, deals, contacts, and account information.
  
• Assist in onboarding new clients by providing guidance on required documentation, product manuals, and account activation.
  
• Collect and manage official customer documents, such as Trade Licenses, VAT Certificates, ICV Certificates (if applicable), Power of Attorney, and contact details.
  
• Respond to customer inquiries related to sales and coordinate follow-ups.
  
• Ensure timely registration and renewal of vendor accounts with clients and government portals.
  
• Maintain an updated list of tender portals with access details and manage ongoing portal access and renewals.
  
• Monitor the sales pipeline and alert the sales team on stagnant leads or delayed follow-ups.
  
• Prepare weekly/monthly dashboards summarizing lead conversion, quotation turnaround time, order status, and customer feedback.
  
• Track and maintain a database of competitor activities, pricing trends, and market insights to support decision-making.
  

Order Processing & Invoicing

• Track and follow up on sales orders to ensure timely fulfillment and delivery.
  
• Prepare Picklists, Packages, and Delivery Notes for the operations team.
  
• Create Sales Invoices for both commercial and individual clients, gather necessary supporting documents, send invoices, and follow up for advance payments.
  
• Perform the first follow-up for completion payments; escalate further follow-ups to the finance team.
  
• Loop in the Finance team in all related communications and update them on payment statuses.
  
• Create Monthly Invoices for specific clients and payment follow up.
  

Project & Documentation Support

• Liaise with the operations team to obtain project completion and handover documents.
  
• Prepare and issue warranty certificates to clients upon project completion.
  
• Maintain document control for all sales-related materials, ensuring proper version tracking and filing in OneDrive.
  
• Ensure all documents are properly named, securely stored, and accessible only to authorized personnel.
  

Media & Communication

• Coordinate with the media and graphic design team to ensure that all media materials (website, social media, presentations) are up to date.
  
• Follow up with clients to collect any missing documentation or confirmations.
  
• Generate sales performance reports, pending invoice lists, and order tracking summaries.
  
• Maintain a record of customer complaints/issues and ensure coordination for prompt resolution.
  

Education:

Bachelor's in Electrical Engineering (Preferred)

Experience:

• AutoCad: 1 year (Preferred)
  
• Order Processing & Invoicing: 1 year (Required)
  
• Customer & CRM Management: 1 year (Preferred)
  
• Sales Support & Coordination: 1 year (Required)
  

Noor Al Sahara General Contracting – Sole proprietorship L.L.C. is a reputed civil, road & infrastructure contractor in the Middle East, established since April 4th, 2007.

We are looking for an HSE Coordinator with the following qualifications:

·Has more than 3 years of experience

·NEBOSH IGC

·Strong knowledge of HSE reporting systems and procedural compliance

Job Types: Full-time, Permanent, Contract

Contract length: 24 months

Experience:

·Health, Safety, and Environment: More than 3 years (Required)

Noor Al Sahara General Contracting – Sole proprietorship L.L.C. is a reputed civil, road & infrastructure contractor in the Middle East, established since April 4th, 2007.

We are looking for an HSE Coordinator with the following qualifications:

·Has more than 3 years of experience

·NEBOSH IGC

·Strong knowledge of HSE reporting systems and procedural compliance

Job Types: Full-time, Permanent, Contract

Contract length: 24 months

Experience:

·Health, Safety, and Environment: More than 3 years (Required)

• Receive project assignments from the Technical Design Manager.
• Gather and review all project-related documents: BOQ, design presentation, visuals, layouts, and as-built documents.
• Compare BOQ and design presentation to identify discrepancies and highlight them for estimation adjustment.
• Conduct detailed site surveys during the pre-contract phase with the project team to gather accurate measurements.
• Independently conduct inspections to measure areas like ceiling heights and surface dimensions, ensuring accurate documentation.
• Prepare a discrepancy report if there are differences between site conditions and initial design documents.
• Prepare a shop drawing log in Excel, detailing the number of drawings for each project category and prioritizing based on authority standards.
• Assign specific drawings to draftsmen and manage progress.
• Develop technical drawings using AutoCAD and update the shop drawing log upon completion.
• Share completed shop drawings with the Technical Design Manager for review and incorporate feedback.
• Submit finalized drawings to the Document Controller (DC) for authority submission.
• If there are comments from authorities, communicate them to the client through the DC using the RFI (Request for Information) document and adjust the drawings accordingly.
• Coordinate with the project and site teams to ensure clarity and understanding of the provided drawings.
• Upon approval, share all packages with the MEP team to proceed with the preparation of MEP layouts.

• Proficient in creating accurate technical and shop drawings.
• Strong analytical skills for reviewing documents and identifying discrepancies.
• Effective communication skills for liaising with clients, design teams, and authorities.
• Excellent organizational skills for managing multiple projects and priorities.
• Ability to adapt to changes in project requirements and conditions.
• Ability to work independently and collaboratively within a team.
• Ability to pay close attention to detail to ensure accuracy in documentation.
• Ability to problem-solve and propose solutions during the approval process.

• Degree in Architecture or related field. (Minimum of 1 year of experience in technical drawing and coordination within the interior design or fit-out industry.)
• At least 1 year of experience in the UAE.

Job Type: Full Time

Job Location: Dubai, UAE

Experience: At least 1 year of experience in the UAE.

Qualification: Degree in Architecture or related field.

International healthcare company

• Supports the Regional Marketing Leader and the team with all administrative duties as allocated to the role.
• Product Portfolio andMEA price list management (updates / removals)
  • Price request form and approval sign off from regulatory.
  • Price uploads into AX (Atlas sales journal) and financial sign off.
  • Closing Trade agreement and Downloading price lists.
  • Change logs and price log reports.
• Dealer & public information update
  • Dealer contact information cleansing / cleaning (phone numbers, emails)
  • Ensure correct product portfolio information per dealer - price lists update
  • Website admin support to ensure all data is current and up to date (dealers, sales team information, product availability, updates / removals)
• Sales & marketing team support
  • Ordering and distribution of promotional demo items and of marketing collateral.
  • Administer typical demo order required for each sales rep
  • Assist with the invoicing and admin process with finance
  • Maintain marketing and Academy inventory
  • Market research - Input in Survey Monkey / Google drive and summary of research
  • Salesforce - Congress and Events - Participant data collated into sales force and master registration sheet.

• Previous marketing experience required with a demonstrated record of success in administration.
• Bachelor's degree or equivalent professional qualification
• Strong administrative command of excel, AX system and sales force
• Microsoft Office is essential