What Jobs are available for Corporate Secretary in the United Arab Emirates?

Address: 12th floor, Damac business tower, Business bay, Dubai

We are currently seeking a skilled and proactive Administrative Officer to join our team and play a key role in ensuring the efficient and smooth operation of our office and administrative functions.

If you’re a motivated and well-organized individual with a passion for administrative excellence, we encourage you to apply. Join us in contributing to the efficient operation of our organization.

Critical Facilities Management Services LLC (CFS) belongs to MDS SI Holding, part of MIDIS Group. CFS is a leading provider of specialized services for critical infrastructure and facilities. With a commitment to reliability, efficiency, and safety, we offer a wide range of solutions tailored to the unique needs of industries that rely on uninterrupted operations, such as data centers, healthcare facilities, telecommunications networks, financial institutions, and more.

1. Manage and coordinate administrative tasks, including document preparation, filing, and record-keeping.
2. Organize and schedule meetings, appointments, and events, both internally and with external partners.
3. Assist in the preparation of reports, presentations, and correspondence for management.
4. Handle incoming calls, emails, and inquiries, directing them to the appropriate team members.
5. Support HR functions, such as onboarding, employee records maintenance, and leave tracking.
6. Maintain office supplies inventory, order supplies, and oversee office equipment maintenance.
7. Assist in budget tracking, expense reporting, and invoicing.
8. Coordinate travel arrangements and accommodation for staff when required.
9. Collaborate with various teams to ensure smooth communication and coordination.
10. Uphold and enforce company policies and procedures.

1. Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
2. 3 years of experience in administrative roles, with a strong track record of organization and efficiency.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Excellent communication and interpersonal skills.
5. Attention to detail and ability to multitask effectively.
6. Strong problem-solving skills and the ability to work independently.
7. Familiarity with HR processes and basic financial tasks is a plus.

Full time

Dubai, UAE

• Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.
• Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.
• Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
• Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.
• Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.
• Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.
• Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.
• Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.
• Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.

Full time | Intuit Management Consultancy | United Arab Emirates

Posted On

Title: Accounts

City: Dubai

State/Province: Dubayy (Dubai)

Contact:

Responsibilities:

• Manage a team of professionals and provide guidance on company secretarial matters.
• Administer a portfolio of companies.
• Set up and maintain an online compliance mechanism for all companies and functions.
• Analyze business requirements, provide secretarial advice, and propose/implement solutions.
• Streamline workflow processes to ensure prompt and professional services.

Ensure all company-related filings, documents, reports, and records are maintained according to U.A.E laws and regulations.

Prepare AGM, EGM, Board Resolutions, etc., in coordination with directors/members for approvals.

Handle filings with government authorities for changes such as shares, officers, addresses, etc.

Liaise with clients and U.A.E government authorities.

Manage amendments to the company’s M&A and share certificates.

Plan and organize the Annual General Meeting and other statutory meetings.

Ensure governance framework integrity, compliance, and implementation of Board decisions.

Advise clients on business incorporation, compliance, and requirements.

Oversee onshore and offshore company formations in accordance with U.A.E regulations.

Manage client onboarding, due diligence, and statutory records maintenance.

Lead ad-hoc duties and projects as required.

Serve as the governance point of contact for Board and Committee members.

• 5-12 years in a governance role (Company Secretary, Board Advisor, Governance Manager) within large or diverse companies or consulting firms.
• Strong understanding of U.A.E company laws.
• In-depth knowledge of UAE corporate and commercial regulations.
• High professionalism with excellent communication skills across all levels.
• Ability to guide teams in good governance practices.

Job Brief:

Roles & Responsibilities:

1. Maintain and update company databases.
2. Organize a filing system for important and confidential company documents.
3. Answer queries by employees and clients.
4. Update office policies as needed.
5. Book meeting rooms as required.
6. Prepare reports and presentations with statistical data, as assigned.
7. Excellent written and verbal communication skills.
8. Knowledge for tendering.

Employment Type: Full Time

Company Industry:

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area: Administration

Keywords: Administrative Assistance, Administrative Officer

Education: 0-2 years Graduation

Company Overview:

Yazwaa Recruitment was founded to build a better service structure for the respective target market, ensuring manpower supply all over the UAE. Yazwaa aims to provide consistently excellent service to all our new and existing clients at all times.

Location:

Al Reem Island, City of Lights,
Addax Tower, 5107,
Abu Dhabi, UAE,
PO Box 47019

Contact:

• +971